Three-year panel for civil engineering contractors (CIDB grading 1 ce/gb/sb/sq) at umlalazi municipality

• The municipality seeks to establish a three-year panel of civil engineering contractors for infrastructure projects.
• The panel will be used to appoint contractors for specific projects within the CIDB 1CE/GB/SB/SQ grading range.

• Compulsory Briefing Session: 21 July 2026 at 10:00. Venue: KV Challenor Street, Eshowe.
• Tender Closing Date and Time: 05 August 2026 at 12:00 (noon).
• Tender documents available for purchase: From 07 July 2026 to 20 July 2026.
• Last day for purchasing documents: 20 July 2026. EFT payments must be made by 16:00 on this day.

• A compulsory briefing session will be held on 21 July 2026 at 10:00 at KV Challenor Street, Eshowe.
• Attendance is mandatory. A 15-minute grace period is allowed; late arrivals will not be permitted to participate.

• For Technical Queries: Contact Mr. Mbuso Dlamini. Tel: +27 35 473 3300 (extension 3411). Email: [email protected]
• For SCM (Supply Chain Management) Queries: Contact Mr. Sanele Duma. Tel: +27 35 473 3300 (extension 3457). Email: [email protected]
• Submission Address: Hand deliver to the Tender Box at the SCM offices, KV Challenor Road (Industrial Area), Eshowe, 3815.
• For general SCM registration enquiries: Contact the Supply Chain Management Unit on 035 473 3300 ext. 3445.

• Submit a sealed envelope clearly endorsed with the tender number and description: 'THREE YEAR PANEL FOR CIVIL ENGINEERING CONTRACTORS – CIDB GRADING 1 CE/GB /SB/SQ ONLY'.
• Hand deliver to the Tender Box at the SCM offices, KV Challenor Road (Industrial Area), Eshowe.
• Submission deadline is 12:00 (noon) on 05 August 2026. Late, emailed, or electronically altered tenders will not be accepted.
• You must attend the compulsory briefing session on 21 July 2026 at 10:00 at KV Challenor Street, Eshowe. Only a 15-minute grace period is allowed.
• The following returnable documents are compulsory and must be fully completed and signed:

• Proof of attendance at the compulsory briefing.
• Valid original Tax Clearance Certificate.
• Company registration certificates and certified IDs of directors/owners.
• Proof of Central Supplier Database (CSD) registration.
• Rates Clearance Certificate.
• Proof of Workmen’s Compensation registration.
• CIDB registration certificate for grading 1CE/GB/SB/SQ.
• Audited annual financial statements (if tender price is R10 million or above).
• Preferential Procurement Points Claim Form (MBD 6.1).
• Declaration of Interest, Certificate of Independent Bid Determination, and other listed schedule documents.

• All pages with allocated signing spaces must be signed.
• Canvassing is prohibited and will lead to disqualification.

Service provider’s details:

Contractors must be registered and in good standing with CIDB within grading 1CE/GB/SB/SQ only. Must not have municipal rates/tariffs arrears >3 months. Must not have failed to perform satisfactorily on previous municipal contracts in last 5 years. Must attend compulsory briefing session.

• Scope: The panel is for civil engineering contractors to provide infrastructure services for a three-year period.
• Work includes two main categories:

1. CIDB 'CE/SB' Category - Road Repairs and Maintenance: Road layer works, sidewalks, kerbing, gabions, stormwater pipelines, drainage, speed humps, bus shelters, pedestrian bridges.
2. CIDB 'GB/SQ' Category - Building Maintenance: New building construction, major roof repairs, wall painting, doors/windows, floors, plumbing, fencing.

• Project Sites: All wards within the uMlalazi Municipality area.
• Key Personnel Requirements:

• Site Agent: Must have a relevant National Diploma and experience. Must provide a service vehicle.
• Foreman: Must have secondary education and relevant experience. Must have construction plant and equipment.
• Health and Safety Officer: Must have a Health and Safety qualification.

• The service provider must be available 24/7 for emergencies and adhere to agreed response times.
• Skills transfer to municipal personnel is required and must be included in the tender price.

• Appointment for specific projects will be based on competitive quoting among panel members or a rotation system.
• The service provider must submit a skills transfer strategy as part of the tender. Skills transfer is mandatory and must be included in the tender price.
• Skills transfer must be conducted by professionally registered or competent personnel approved by the municipality.

• Minimum required personnel:

• Site Agent: Relevant National Diploma with experience.
• Foreman: Secondary education with relevant experience.
• Health and Safety Officer: Health and Safety Qualification.

• Only qualified and experienced personnel may perform the work. Use of unqualified personnel may lead to contract termination.
• The company must use qualified and experienced personnel for all services.

• The service provider must maintain the quality standards presented during the bid, which will form part of the contract.
• Municipal officials must be invited to inspect and certify work before leaving the site or during progress.
• The municipality will monitor performance regularly and may introduce additional performance measures.
• The service provider must submit written progress/performance reports as required.
• Inspections and testing may occur at the service provider’s premises or project site at any reasonable time.

• You must complete the pricing schedule in full when submitting quotations.
• Pricing must be clear, transparent, and inclusive of all costs.
• The contract is a re-measurement contract. Quantities are estimates; payment is based on actual work measured.
• No price increases after submission are permitted.
• Vendors not registered for VAT with SARS will be treated as non-VAT vendors.

• Pricing must be unconditional, clear, transparent, and inclusive of all costs.
• Complete the pricing schedule in full; failure may render your quotation non-responsive.
• For tenders valued at R10 million or above, submit audited annual financial statements.
• The contract is a re-measurement contract. Scheduled quantities are estimates; payment is based on actual measured work.
• No work may commence without an official purchase order or written instruction from the municipality.
• Payment Terms:

• Submit valid tax invoices by the last day of each month.
• Payment will be made via EFT within 30 days of invoice date.
• Invoices must be supported by signed monthly reports, job cards/time sheets, and travel logs.
• No payment for incomplete services or work outside the approved contract scope.

• Price increases after submission are not allowed and will invalidate the tender.
• A performance security of 10% of the contract value may be required within 30 days of award.

• Mandatory CIDB Registration: You must be registered and in good standing with the CIDB in grading 1CE, 1GB, 1SB, or 1SQ only.
• Tax Compliance: Submit a valid, original Tax Clearance Certificate. Copies are not acceptable.
• Central Supplier Database (CSD): Registration on the CSD is required.
• B-BBEE: Specific goals will be evaluated as per the Preferential Procurement Regulations 2022 (MBD 6.1 form).
• Other Compulsory Documents:

• Proof of Workmen’s Compensation registration.
• Rates Clearance Certificate.
• Company/CC/Partnership registration certificates and IDs of directors.
• For Joint Ventures: Submit a Joint Venture Agreement and Power of Attorney.

• The successful bidder must maintain compliance (Tax, CSD, COID) for the contract duration.

• B-BBEE specific goals will be evaluated as per the Preferential Procurement Regulations 2022.
• Submit the Preferential Procurement Points Claim Form (MBD 6.1) and supporting documents.

• Adherence to the Occupational Health and Safety Act (OHSA) and all health and safety requirements is mandatory.
• Submit the 'Agreement in terms of section 37(2) of the Occupational Health and Safety Act' as part of the returnable documents.
• The service provider must be available 24/7 to attend to emergencies.

• Contract Duration: The panel agreement is for a maximum period of 3 years (36 months) from date of appointment.
• Bid Validity: Your bid must remain valid for 90 days while the municipality evaluates it.
• Key Personnel: Personnel presented during bidding must be maintained for the contract duration. No substitution without prior written municipal approval.
• General Terms:

• The municipality does not bind itself to accept the lowest or any bid and can accept the whole or part of a bid.
• Canvassing or corrupt practices lead to disqualification.
• The service provider is responsible for all meeting arrangements, agendas, and minutes.
• Confidentiality: Contract documents and information cannot be disclosed or used for other purposes without written consent.

• Insurance: Goods and services must be fully insured as specified per project.
• Performance Security: A security of 10% of the contract value may be required within 30 days of award.
• Warranty: Goods supplied must be new, unused, and free from defects. Warranty period will be specified per project.
• Dispute Resolution: A 14-day objection period is allowed for appeals against the award decision.

• Eligibility: Only contractors registered and in good standing with the CIDB in grading 1CE, 1GB, 1SB, or 1SQ may tender.
• Tender documents are available for purchase at a non-refundable cost of R1000.00 from 07 to 20 July 2026.
• Payment for documents must be made via EFT to uMlalazi Municipality's bank account: First National Bank, Acc No: 52191090523, Branch: 220230.
• Registration on the municipal database is preferred prior to tender closing.

• Evaluation stages: 1. Eligibility and compulsory document check. 2. Functionality assessment. 3. 80/20 preferential procurement scoring (price and specific goals).