Panel of contractors for maintenance of municipal buildings and facilities in lepelle-nkumpi (36-Month term)

Closing date: 12 June 2026 at 11:00 AM. Bids remain valid for 90 days from closing.

Ms. Phuti Mauda (Supply Chain Management Unit) - Tel: 015 633 4616/4531. Mr. Jiyane SD (CIDB grading queries) - Tel: 015 633 4525. Submission address: Municipal Offices (Civic Centre), Unit F, Lebowakgomo. Bid documents available on www.lepelle-nkumpi.gov.za or E-tenders portal.

Submit fully completed, priced, and initialed bid documents sealed in an envelope marked with the bid number (LNM083/2025/26) and description. Deposit in the bid box at Municipal Offices (Civic Centre), Unit F, Lebowakgomo, on or before 12 June 2026 at 11:00 AM. No faxed or emailed bids accepted. Courier services must deposit directly into the bid box; municipal officials will not handle courier deliveries. Bids remain valid for 90 days from closing. Poor packaging risks disqualification. No bids accepted from persons in the service of the state (per SCM Regulation of MFMA).

80/20 preference point system: 80 points for price, 20 points for Special Goals (B-BBEE or similar). Adjudication follows revised PPPFA Regulations and Municipal SCM Policy. Municipality reserves the right to negotiate further conditions and is not obliged to accept the lowest bid.

Appointment of a panel of two (02) contractors for maintenance of municipal buildings and facilities for 36 months (as-and-when required). CIDB grading requirement: 4GB or higher.

Pricing must be fully completed and included in the bid document. No specific bonds, guarantees, or payment terms stated in the document.

Mandatory registration on the National Treasury Central Supplier Database (CSD). Compliance with revised PPPFA Regulations and Municipal SCM Policy. No bids accepted from persons in the service of the state (per SCM Regulation of MFMA). CIDB grading: 4GB or higher.

Submission requirements are not explicitly detailed in the document. However, standard practice for municipal tenders in South Africa typically requires the following:

• Complete all sections of the Bill of Quantities (BOQ) with pricing for every item.
• Include all returnable documents such as tax clearance certificates, B-BBEE certificates, CIDB registration, and company CIPC documents.
• Ensure all certifications (e.g., OHS compliance, insurance) are valid and attached.
• Submit in the prescribed format (hard copy or electronic, as specified by the municipality).
• Late submissions or incomplete documentation may result in disqualification.

Scope: Appointment of a panel of two (02) contractors for maintenance of municipal buildings and facilities over 36 months on an as-and-when-required basis.

Key Deliverables and Requirements:

• Occupational Health and Safety (OHS): Maintain a compliant safety file at all times. Provide proper PPE for all workers. Comply with all legislative and audit requirements.
• Insurance: Valid insurance coverage must be in place for the entire contract duration.
• Response Times:
• Emergency call-outs: 45-minute response time from call receipt (applies when contractor is not scheduled on-site).
• Urgent call-outs: 24-hour response time from call receipt (applies when contractor is not scheduled on-site).
• Operating Hours:
• Normal: 06:00–18:00 weekdays.
• After Hours: 18:00–06:00 weekdays; 06:00–23:59 Saturdays.
• Sundays/Public Holidays: 00:00–23:59.
• Preventative Maintenance: Conduct weekly, monthly, and quarterly inspections and tasks as per issued schedules. Handyman work covers unscheduled items.
• Labour Requirements: Provide supervisors, handymen, general assistants, bricklayers, carpenters, tilers, painters, and welders for normal, after-hours, and Sunday/public holiday shifts.
• Materials and Workmanship:
• Use specified materials (e.g., 0.6mm thick galvanised steel sheeting with Chromadek Gemsbok Sand finish, South African Pine, approved face bricks at R3500/1000).
• Follow manufacturer specifications and JBCC CPAP standards for all work groups (e.g., Work Group 110 for concrete, 126 for carpentry, 129 for ceilings, 132 for ironmongery, 134 for structural steelwork).
• Structural Steelwork: Roof trusses must be designed, manufactured, and erected under the supervision of a registered engineer. A 10-year written guarantee is required.
• Concrete and Masonry: Includes unreinforced/reinforced concrete (25Mpa, 30Mpa, 50Mpa), formwork, brickwork (NFX, NFP bricks), and finishing to specified standards.
• Carpentry and Joinery: Supply and erect doors, frames, and other woodwork as per architectural drawings. Prefabricated roof trusses must meet design and load specifications.
• Roof Covering: Use 0.6mm thick galvanised steel sheeting with specified finishes. Follow manufacturer guidelines for handling, storage, and installation.
• Ceilings and Partitions: Install gypsum plasterboard, insulation (e.g., 74mm fibreglass, 4mm Bubblefoil), and cornices as detailed.
• Ironmongery: Provide specified locks, bolts, and fittings (e.g., Solid Art, Amalgamated Super Sales brands).
• Bathroom Fittings: Install stainless steel grab rails (e.g., Chairman Industries code SR1, SR2, DL3) and other specified fittings.

Exclusions: Mileage claims do not cover travel to/from site for preventative maintenance, planned works, night works, or call-outs.

Pricing Format:

• Submit rates for all items listed in the Bill of Quantities (BOQ).
• Rates must be comprehensive, including all costs: labour, materials, establishment, preliminary/general costs, supervision, and any other associated costs.
• Rates must account for all specified work, regardless of the quantity required.

Additional Notes:

• The Client reserves the right to negotiate mutually agreed discounts for large quantities.
• Handling and storage of materials must comply with manufacturer recommendations. Damaged materials are the contractor’s responsibility and will not be repaired at the Client’s expense.
• Payment terms, bonds, and guarantees are not explicitly detailed in the document. Standard municipal tender practices may apply (e.g., performance guarantees, advance payment guarantees if required).

Mandatory Compliance:

• Occupational Health and Safety (OHS): Maintain a compliant safety file, adhere to legislative requirements, and provide PPE for all workers.
• Insurance: Valid insurance coverage for the contract duration is mandatory.
• Standards: Follow JBCC CPAP (Joint Building Contracts Committee) standards for applicable work groups (e.g., 110 for concrete, 126 for carpentry, 129 for ceilings, 132 for ironmongery, 134 for structural steelwork).
• Quality Assurance: Use approved materials (e.g., specified bricks, steel, timber) and follow manufacturer specifications.
• Guarantees: Structural steelwork (e.g., roof trusses) requires a 10-year written guarantee from the manufacturer, certified by a registered engineer.

Likely Requirements (Standard for South African Municipal Tenders):

• CIDB Registration: Required for construction-related tenders.
• Tax Clearance Certificate: Must be valid and submitted with the bid.
• B-BBEE Certificate: Compliance with Broad-Based Black Economic Empowerment requirements.
• CIPC Registration: Company must be registered with the Companies and Intellectual Property Commission.
• Professional Registrations: Structural steelwork must be overseen by a registered engineer. Other trades may require relevant professional registrations.
• Local Content: Preference may be given for locally sourced materials (e.g., South African Pine).