Servicing and maintenance of a ford ranger vehicle for moses kotane research institute

• The Moses Kotane Research Institute invites quotations for servicing and maintaining its Ford Ranger vehicle.
• The work includes a 196 000km major service, brake system maintenance, air conditioning regas, and vehicle valet.

• Closing date: 23 June 2026.
• Closing time: 11:00 am.

• For submission and general enquiries: Email [email protected].
• Supply Chain Management contact: Yandisa Kumalo, Telephone: 031 266 1777, Email: [email protected].
• Technical enquiries: Sabelo Cele, Telephone: 031 266 17777, Email: [email protected].
• No physical submission address is provided; quotations are to be emailed.

• Submit your quotation via email to [email protected] by the closing date and time.
• The bid must be submitted on the official forms provided (do not retype). Photocopies are allowed but must bear an original signature.
• The offer must remain valid for 120 days from the closing date.
• You must initial each page of the bid document and avoid using correcting fluid.
• Late submissions or bids sent by post will not be considered.
• Bids must be complete and include all required returnable documents.
• Required returnable documents:
• SBD 1 Part A (Invitation to Bid) – complete.
• SBD 1 Part B (Terms and Conditions for Bidding) – complete and sign.
• Section A (Special Instructions) – submit.
• Section B (Declaration that CSD information is correct) – complete and sign.
• SBD 3.1 (Pricing Schedule) – complete.
• SBD 4 (Bidder’s Disclosure) – complete and sign.
• SBD 6.1 (Preference Points Claim Form) – complete and sign.
• Calculation of Equity for Specific Goals – submit.
• Section D (Authority to Sign Tender or Enterprise Resolution Letter) – complete and sign or submit resolution letter.
• Failure to complete and sign the compulsory SBD forms will result in the tender being rejected as non-responsive.

Tenderers should submit SBD 3.1 (Firm Pricing Schedule) indicating the grand total, if space is insufficient for the line items the tenderer must attach a breakdown of the quotation. It is mandatory for tenderers to complete SBD 6.1 to claim points for specific goals, failure to complete SBD 6.1 shall be interpreted to mean that the points for specific goals are not claimed. SBD 1- PART A INVITATION TO BID (Complete) SBD 1- PART B TERMS AND CONDITIONS FOR BIDDING (Complete and sign) SECTION A SPECIAL INSTRUCTIONS REGARDING COMPLETION OF BID (Submit) SECTION B DECLARATION THAT INFORMATION ON CENTRAL SUPPLIERS DATABASE CORRECT AND UP TO DATE (Complete and sign) SBD 3.1 PRICING SCHEDULE (Complete) SBD 4 BIDDDER’S DISCLOSURE (Complete and sign) SBD 6.1 PREFERENCE POINTS CLAIM FORM (Complete and sign) CALCULATION OF EQUITY FOR SPECIFIC GOALS (Submit) SECTION D AUTHORITY TO SIGN TENDER OR SUBMIT ENTERPRISE’S RESOLUTION LETTER (Complete and sign or submit enterprise’s resolution letter). BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS) [email protected]. Submission of quotations Closing date: 23 June 2026 Time: 11:00 am. OFFER TO BE VALID FOR 120 DAYS FROM THE CLOSING DATE OF BID. ITEM NO. DESCRIPTION Quantity Cost per Total cost item 1. 196 000km Vehicle Service 2. Brake System Maintenance – Disk Brake Replacement 3. Air Conditioning Regas/ Maintenance 4. Vehicle Valet/ Cleaning Service Subtotal Vat @ 15% Total.

Must be an Approved Retail Motor Industry Organisation (RMI) service provider (mandatory). Must not be persons in service of the state or associated companies. Must comply with all administrative requirements in Stage 1. Must provide valid tax compliance status. Must submit all required documentation completely and correctly.

Scope: Servicing and maintenance of a Ford Ranger vehicle.

• Service provider must quote inclusive of VAT, parts, and labour.
• Required services:

a) 196 000km Major Vehicle Service:

• Conduct full scheduled service per manufacturer specifications.
• Inspect and replace service components (oil, filters, etc.) as necessary.
• Check and top up fluid levels.
• Perform general vehicle inspection and diagnostic check.

b) Brake System Maintenance – Disc Brake Replacement:

• Supply and fit new disc brakes/components where required.
• Inspect full braking system for wear and functionality.
• Test brakes after installation for roadworthiness.

c) Air Conditioning Regas/Maintenance:

• Inspect air conditioning system.
• Regas refrigerant.
• Check for leaks and ensure proper cooling performance.

d) Vehicle Valet/Cleaning Service:

• Full interior cleaning and sanitisation.
• Exterior wash and polish.
• Tyre cleaning and dressing.
• General vehicle detailing.
• Additional requirements:
• Supplier must indicate warranty on parts supplied.
• Any additional faults identified during inspection must be reported for approval before repair.

• All pre-bidding testing is at the bidder’s cost.
• The purchaser may inspect the supplier’s premises at reasonable hours.
• If inspections are required and supplies comply, cost is borne by purchaser; if non-compliant, cost is borne by supplier.
• Non-compliant supplies may be rejected and must be replaced at supplier’s cost.

• Submit SBD 3.1 Pricing Schedule with line items:

1. 196 000km Vehicle Service

2. Brake System Maintenance – Disk Brake Replacement

3. Air Conditioning Regas/Maintenance

4. Vehicle Valet/Cleaning Service

• Include subtotal, VAT at 15%, and total.
• Indicate if offer complies with specifications, any deviations, delivery period, and whether delivery is firm/not firm.
• Price adjustments are allowed as specified in bidding documents.

• You must submit SBD 3.1 (Firm Pricing Schedule) indicating the grand total. If space is insufficient, attach a breakdown.
• Pricing must be inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
• The 80/20 preference point system applies, with price weighted at 80 points.
• No performance security or payment terms are specified in the core tender documents; refer to General Conditions of Contract for standard terms.

• Tax Compliance: You must ensure compliance with tax obligations. Submit your Tax Compliance Status (TCS) PIN issued by SARS or a printed TCS certificate. If no TCS PIN but registered on CSD, provide your CSD number.
• Central Supplier Database (CSD): You must declare that your CSD information is correct and up to date via Section B.
• B-BBEE: Submit BBBEE certificate to claim points for Black Ownership.
• Enterprise Registration: Submit CIPC certificate.
• Ownership Proof: Submit ID copies for Women Ownership, doctor’s certificate for disability ownership, and proof of address for KZN location.
• Mandatory Accreditation: You must be an Approved Retail Motor Industry Organisation (RMI) service provider and submit proof.
• State Employees: No bids will be considered from persons in the service of the state or companies with directors who are state employees.
• Foreign Suppliers: If foreign, answer the questionnaire in SBD1; if answer 'No' to all questions, no TCS PIN is required.

• Points for Specific Goals under B-BBEE:
• 10 points for ≥70% Black Ownership (submit BBBEE certificate/affidavit).
• 3 points for ≥51% Women Ownership (submit ID copies).
• 3 points for ≥51% Youth Ownership (submit CIPC certificate).
• 2 points for ≥30% Ownership by People Living with Disability (submit doctor’s certificate/proof).
• 2 points for business location within KZN (submit proof of address).
• You must submit evidence to substantiate these claims.

• Contract is subject to the General Conditions of Contract (GCC) and Preferential Procurement Policy Framework Act.
• Successful bidder must sign a written contract form (SBD7).
• Warranty: Supplier warrants goods are new, unused, and defect-free for 12 months after delivery or 18 months after shipment.
• Payment: Purchaser will pay within 30 days after invoice submission, in Rand.
• Prices cannot vary from quoted bid prices except as authorized.
• No assignment or subcontracting without prior written consent.
• Delays may incur penalties calculated using the current prime interest rate.
• Purchaser may terminate contract for default, corruption, or fraud.
• Force majeure provisions apply.
• Disputes resolved first by mutual consultation, then mediation, then South African courts.
• Governing language is English; South African law applies.

• Bid subject to Treasury Regulations 16A, Public Finance Management Act, and KZN Supply Chain Management Policy.
• Offers valid for 120 days.
• Bid forms must not be retyped; photocopies with original signatures allowed.
• Bidders must initial each page.
• No correcting fluid permitted.
• Prices may be made public at bid opening.

• Complete compulsory SBD forms for Supply Chain Administrative Compliance.
• Be an Approved RMI service provider (mandatory).
• For foreign suppliers, answer questionnaire in SBD1 regarding residency, branch, establishment, income, and tax liability in RSA.

• The 80/20 preference point system applies.
• Points awarded for price (80) and specific goals (20).
• Specific goals and points are listed in the tender document.
• Formula for price scoring provided.