Who should be contacted for queries about this tender?

{"name":"Mr. Thiba","email":"info@mmsez.co.za","phone":"+27 67 411 9192","department":"/ PUBLIC ENTITY)","address":"CONTACT PERSON"}

Township Establishment Application – Musina-Makhado SEZ Tender in Limpopo

• CIDB registration for specialised construction activities • experience in township establishment applications • compliance with BBBEE requirements

The appointment of a service provider to conclude township establishment application for the musina-makhado special economic south site

• CIDB registration for specialised construction activities • experience in township establishment applications • compliance with BBBEE requirements

The appointment of a service provider to conclude township establishment application for the musina-makhado special economic south site

{"closingDate":"08 JULY 2026","closingTime":"11:00","briefingSession":"{\"date\":null,\"time\":null,\"venue\":\"ION CRITERIA .................................................................................................................................. 30\",\"is_compulsory\":false}"}

{"name":"Mr. Thiba","email":"[email protected]","phone":"+27 67 411 9192","department":"/ PUBLIC ENTITY)","address":"CONTACT PERSON"}

Returnable Documents: Completion Certificates must be provided and must reflect the final certified construction, VAT REGISTRATION, SUPPLIER TAX COMPLIANCE, COMPLIANCE SYSTEM PIN: OR CENTRAL SUPPLIER, 4.1.3 Part C: Pricing Data & Form of Offer., 4.1.5 Print out (not older than 30 days) of Department of National Treasury’s Central Supplier, Database (CSD) Registration Report showing the company’s current Vat and Tax, registration status / current tax compliance / company registration number information, or, alternatively, bidders must submit their CSD reference numbers (MAAA....) together, company must provide their own CSD report or reference number., 4.1.8 Joint Venture/Consortium Agreement and Power of Attorney in case of Joint, 5. FORM OF OFFER AND ACCEPTANCE

5. BIDDER'S DISCLOSURE Form SBD4 Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder. will automatically be disqualified from the bid process.

9. Evaluation criteria .................................................................................................................................. 30

2. Part two - data provided by the service provider ....................................................................................................................... 70

tender evaluation process. In the event of any such person not currently being

to enable an evaluation panel to perform functionality and risk assessments as

3.25.6. Tender offers are judged by an evaluation panel in terms of functionality, which

functionality will be evaluated against the criteria provided in PART B above,

weighted as indicated. Functionality will be applied as a prequalification criterion.

evaluated solely on the basis of price and preference.

Nce points claim form in terms of the

This preference form must form part of all tenders invited. It contains general information and

serves as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

The applicable preference point system for this tender is the 80/20 preference point system

1.2 Points for this tender (even in the case of a tender for income-generating contracts) shall be

(b) Specific Goals.

1.3 The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC 100

of this tender to claim points for specific goals with the tender, will be interpreted to

mean that preference points for specific goals are not claimed.

preferences, in any manner required by the organ of state.

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis

Bid response documents must deposited in a tender box situated at:

MMSEZ Offices, 93 Biccard Street, Polokwane, 0699.

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

Mr. Thiba MC

CONTACT PERSON Aluwani Kutama CONTACT PERSON

Telephone

Number telephone number

Facsimile number facsimile number

[email protected] [email protected]

E-MAIL ADDRESS E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone

Number code number

Cellphone

Number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax compliance

Compliance system pin: or central supplier

STATUS DATABASE No: MAAA

Are you the

Accredited

ARE YOU A FOREIGN BASEDREPRESENTATIVE IN Yes No SUPPLIER FOR THE GOODS

SOUTH AFRICA FOR Yes No /SERVICES OFFERED?

The goods [if yes, answer the

/Services [if yes enclose proof] questionnaire below]

Offered?

Questionnaire to bidding foreign suppliers

Form

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

Part b

2. Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted

For consideration.

1.2. All bids must be submitted on the official forms provided (not to be re-typed) or in the manner

Prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential

Procurement regulations, the general conditions of contract (gcc) and, if applicable, any other

Special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to

Enable the organ of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved; each party must submit a

Separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with directors who are

Persons in the service of the state, or close corporations with members persons in the service of

The state.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: .................................

Form

3. Bid rules

3.1 The terms bid and tender are used interchangeably in this document and mean the same

thing

3.2 Documents should strictly be completed in black ink only by the bidder. Mistakes made

by the bidder on the documents shall not be erased with correcting fluid. A line should be

drawn through the incorrect entry and the correct information included next to that. The

bidder must initial information on the line drawn. If not done accordingly, the bid shall be

disqualified. Any completion of the bid document in pencil or erasable ink will not be

acceptable and will automatically disqualify the submitted bid.

3.3 The pricing schedule must be fully completed and signed; else the Bidder will be

excluded for further evaluation. Rates shall be summed up on the summary page and

VAT must be added to produce the Total Bid Amount. The Total Bid Amount must be

transferred to the Form of Offer and Acceptance.

3.4 Value Added Tax at 15% must be included in their pricing. If a bidder is not registered

with SARS for VAT purposes and is awarded the Contract, the value of which is above

the threshold required for registration as a VAT Vendor, the successful bidder must

submit proof that the Bidder has applied for VAT Vendor registration within 14 days of

the signing of the contract with the MMSEZ, failure of which shall result in the VAT not

being paid to the successful bidder.

3.5 MMSEZ SOC, reserves the right to appoint the bidder that proves to be fully capable and

qualified to handle and execute the job.

3.6 MMSEZ SOC, reserves a right not to appoint the lowest or any bidder.

3.7 Bids submitted must be in line with the detailed specification. Failure to bid accordingly

will automatically disqualify the submitted bid.

3.8 MMSEZ SOC, reserves the right to cancel or withdraw this bid if:

3.8.1 Due to changed circumstances, there is no longer a need for these services;

3.8.2 Funds are no longer available to cover the total envisaged expenditure; or

Form

3.8.3 No acceptable bids are received; or

3.8.4 There is a material irregularity in the Bid Process.

3.9 In the case of sub-contracting or joint venture agreement, MMSEZ SOC, will enter into a

single contract with the principal bidder.

3.10 MMSEZ SOC, reserves the right to call interviews with short-listed bidders before final

selection.

3.11 MMSEZ SOC, reserves the right to, at its sole discretion, seek clarification and/or further

supporting information from any or all bidders, during the bid adjudication process. During

this process of clarification, no change in the substance of the Technical Section or in

the Financial Section shall be sought by the Bidder, offered or permitted MMSEZ SOC.

3.12 Without limiting the generality above, MMSEZ SOC, may, in its sole discretion:

3.12.1 Investigate evidence of the ability and experience of a Bidder under

consideration, including joint venture partners, proposed subcontractors, and

parties otherwise related to the Bidder or the Bidder’s Proposal; and

3.12.2 Require or seek out confirmation from other parties of information furnished

by a Bidder.

3.13 MMSEZ SOC, reserves the right to conduct supplier due diligence prior to final award or

at any time during the contract period. This may include surprise site visits.

3.14 Bidders shall be registered on the Department of National Treasury’s Central Supplier

Database (CSD) and a printout of the CSD Registration Report showing the company’s

current status must be included in the bid. This document must indicate Vat and Tax

Registration status and current tax compliance as well as company registration number

information.

3.15 The successful bidder will be required to sign a Service Level Agreement (SLA).

3.16 Notwithstanding any omissions and/or inconsistencies, if any, in this TOR’s specification,

which is only a minimum specification, a bidder shall make provision for a complete

solution that will deliver the required service efficiently and cost-effectively.

3.17 Bid documents should be deposited in the bid box situated at one of the following venues

on or before 08 July 2026 which is the closing date and time for this bid:

Polokwane: mmsez offices, 93 biccard street, polokwane 0699.

Form

3.18 This request for bid document contains confidential information about MMSEZ, which

has been provided to supply potential bidders with the data necessary to provide a

holistic response.

No part of the contents may be used, copied, disclosed or conveyed in whole or in part

to any party, in any manner whatsoever without the prior written permission of MMSEZ

Soc.

Any reproduction or transmission of information contained in this document, except for

the sole purpose of responding to this bid, is strictly prohibited.

3.19 References to MMSEZ SOC, must not be made in any literature, promotional material

and/or brochures or sales presentations without the express written consent of MMSEZ

Soc.

3.20 It is the responsibility of the bidder to ensure that MMSEZ SOC, receives and can open

and process a complete proposal.

3.21 No assignment or fronting will be allowed. A bidder found to have fronted shall

automatically be disqualified. For contracts already awarded, the contract shall be

cancelled, and any costs borne shall be for the account of the defaulting service provider.

These costs shall include the costs of appointing another service provider to complete

the work and any professional and legal services required to enable this and will include

expenses required for the preparing of new bids, re-advertising, appointment and any

difference in the bid value in the case that there is an increase therein. This shall not

apply if the MMSEZ SOC, accepts another bidder from the bids received as part of this

bid process, apart from being responsible for covering the costs involved should there be

an increase in bid value.

3.22 Only persons duly authorised by a company shall sign the documents that are to be

submitted to the MMSEZ. A letter of authorization must accompany bid documents. In

terms of joint ventures, a document of establishment of the joint venture must accompany

bid documents. Representatives of all the parties in the joint venture shall sign the

establishment document.

3.23 All bids will be valid for 180 days after closing date. In cases where the bidders fail to

sign the Service Level Agreement and/or Contract Document or fail to produce the

required proof of PI Insurances within the required time, or are unable to undertake work

given or withdraw during the appointment period, the bidder shall be liable for the full

value of expenses required for the preparing of new bids, re-advertising, appointment

and any difference in the bid value in the case that there is an increase therein. This shall

Form

not apply if MMSEZ SOC, accepts another bidder from the bids received as part of this

bid process, apart from being responsible for covering the costs involved should there

be an increase in bid value.

3.24 Matters related to payment shall be as stipulated in the Bid documentation and as

reflected in the Service Level Agreement entered into between MMSEZ SOC, and the

successful bidder.

3.25 Tenders will only be considered for acceptance if (i.e. will only be regarded as

responsive if):

3.25.1. The tendering Service Provider is a town and regional planning business

undertaking, which is under the fulltime supervision of a registered professional

planner which is owned and controlled by registered professionals by at least 51%,

in terms of number, shareholding and voting power, who are registered in terms of

the Planning Profession Act, 2002 (Act no ), and who will hereafter be

referred to as registered principals of the business undertaking,

a multidisciplinary professional practice, that also practices town and regional

planning work, which town and regional planning division/section is under the fulltime

supervision of a registered professional planner, and which is owned and controlled by

registered professionals by at least 51 % , in terms of number, shareholding and voting

power who are registered in terms of the

Planning Profession Act, 2002 (Act )

Architectural Profession Act, 2000 (Act no ),

Landscape Architectural Profession Act, 2000 (Act no ),

Engineering Profession Act, 2000 (Act no ),

Project and Construction Management Professions Act, 2000 (Act no )

and/or

Quantity Surveying Profession Act, 2000 (Act no ),

and who will hereafter be referred to as registered principals.

In the event of any legal entity, as meant above, being a listed public Company on the

stock exchange, the percentages related to ownership and control referred to are to be

deemed relevant to persons duly appointed as Directors of such entity.

3.25.2. Copies of certificates or other documentation clearly proving current professional

Form

registration with the relevant council, including registration numbers, of all the

registered principals mentioned in 3.25.1. above are included with the tender as part

of the returnable documentation. In the event of any legal entity, as meant above,

being a private Company with shareholding, the same information/documentation as

for registered principals must be provided with the tender, in respect of all Directors

formally appointed to manage the business undertaking. Sole Proprietors, Partners

in Partnerships, and Members of Close Corporations are principals as defined in

3.25.1. above and information/documentation in respect of such persons must be

provided as described.

3.25.3. The information, required in respect of 3.25.1 and 3.25.2 above, has been provided

for all Service Providers tendering in consortium or joint venture.

3.25.4. At least one registered professional planner, of whom the same documentation as in

3.25.2 above has been included in the tender, of the tendering Service Provider has

been listed as a Key Person in this tender;

[The Employer retains the right to verify current professional registration required in

terms of 3.25.2, 3.25.3 and 3.25.4 above with the relevant Council as part of the

tender evaluation process. In the event of any such person not currently being

registered with the relevant Council, it will render the tender as unacceptable (i.e.

non-responsive) and excluded from further consideration.]

3.25.5. The tendering Service Provider has provided the required information/documentation

to enable an evaluation panel to perform functionality and risk assessments as

described below.

3.25.6. Tender offers are judged by an evaluation panel in terms of functionality, which

functionality will be evaluated against the criteria provided in PART B above,

weighted as indicated. Functionality will be applied as a prequalification criterion.

Such criteria are used to establish minimum requirements whereafter bids will be

evaluated solely on the basis of price and preference.

3.26 The Bidder must show proven experience in the provision of the required

professional planning services and must provide up to five (5) contactable references

in this regard showing a minimum professional fee value of R5 million

Form

(Incl. 15% Vat) per completed projects and where projects were for similar services.

Completion Certificates must be provided and must reflect the final certified construction

value and completion date. Alternatively, reference letters from Clients may be provided

and must have contact details, be on the Clients’ letterhead, have a summary of

completed relevant project(s), have completion dates and have the professional fee

value (which must be more than that stipulated as a minimum in the scope of this bid

document).

3.27 Repudiation of Bid or Invalidation of Contract - If the Employer is satisfied that the Bidder

or any person being an employee, partner, director or shareholder of the Bidder or a

person acting on behalf or with the knowledge of the Bidder:

3.27.1 has offered, promised, or given a bribe or other gift or remuneration to any

person in connection with the obtaining or execution of a contract.

3.27.2 has acted in a fraudulent or corrupt manner in obtaining or executing a

contract.

3.27.3 has approached an officer or employee of the Employer with the object of

influencing the award of a Contract in the Bidder’s favor.

3.27.4 has entered into any agreement or arrangement, whether legally or binding

or not, with any other person, firm or company.

3.27.4.1 to refrain from Bidding for this Contract.

3.27.4.2 as to the amount of the Bid to be submitted by either party.

3.27.4.3 has disclosed to any other person, firm or company other than

the Employer, the exact or approximate amount of this proposed Bid.

the Employer may, in addition to using other legal remedies, repudiate the Bid or

declare the Contract invalid should it have been concluded already.

Should this occur, the bidder who’s bid has been repudiated shall be liable for the full

value of expenses required for the preparing of new bids, re-advertising, appointment

and any difference in the bid value in the case that there is an increase therein. This

shall not apply if the MMSEZ SOC, accepts another bidder from the bids received as

part of this bid process, apart from being responsible for covering the costs involved

should there be an increase in bid value.

Form

3.28 Should the Bidder provide false information or misrepresentation on the Bidder’s

Disclosure Documentation, such bidder shall immediately be disqualified.

3.29 The Employer does not bind himself to accept the lowest or any Bid and reserves the

right to accept the whole or in part of the Bid. No reason for the acceptance or rejection

of any Bid will be given.

4. Bid submission returnable documentation

This tender document in its entirety, all returnable documents which must be attached to this tender

document, and all returnable schedules must be returned when the tender is submitted.

4.1. List of Returnable Documents (to be obtained/compiled by the tenderer and attached to this tender). All

documents must be duly completed and signed where applicable. Invitation to bid.

4.1.1 Bidder’s Disclosure – completed and signed

4.1.2 Bid Data – must be completed in full and signed by the authorised representative.

4.1.3 Part C: Pricing Data & Form of Offer.

4.1.4 Part D: Contract Data.

4.1.5 Print out (not older than 30 days) of Department of National Treasury’s Central Supplier

Database (CSD) Registration Report showing the company’s current Vat and Tax

registration status / current tax compliance / company registration number information

or, alternatively, bidders must submit their CSD reference numbers (MAAA....) together

with their Bids. In the case of JVs or Consortiums, each JV/Consortium member

company must provide their own CSD report or reference number.

4.1.6 A resolution by Board of Directors for signatory to act on behalf of bidding company.

4.1.7 A resolution by Board of Directors of each partner company for signatory to act on behalf

of their company as part of the bidding entity for a Joint Venture / Consortium being the

bidding entity.

4.1.8 Joint Venture/Consortium Agreement and Power of Attorney in case of Joint

Ventures/Consortiums.

4.1.9 Only persons duly authorised by a company shall sign the documents that are to be

submitted as part of this Bid. A Resolution by Board of Directors for signatory to act on

behalf of bidding company is required. In the event of a Joint Venture / Consortium being

Form

the bidding entity, each partner company must provide a Resolution by Board of

Directors for signatory to act on behalf of their company as part of the bidding entity.

4.1.10 In terms of joint Ventures / Consortiums, a document of establishment of the venture

should accompany bid documents. Representatives of all the parties in the joint venture

shall sign the establishment document.

4.1.11 Proof of Professional Indemnity (PI) Insurance.

4.1.12 Certified copies of appropriate qualifications and/or registration documentation with

discipline relevant recognized South African Built Environment Professional

Organization (s) as specified in Terms of Reference & Scope of Services.

Form

5. Bidder’s disclosure

Form SBD4

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the

principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic

of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this

declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Bid Defaulters and / or the List of Restricted Suppliers, that person

will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a

controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of

sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling interest

in the enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the

procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the

person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

Form

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a

controlling interest in the enterprise have any interest in any other related enterprise whether or not they are

bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

Part a: bid document ................................................................................................................................................ 2

1. Invitation to bid ............................................................................................. Error! Bookmark not defined.

2. Bid data ............................................................................................................. Error! Bookmark not defined.

3. Bid rules .......................................................................................................................................................... 4

4. Bid submission returnable documentation .................................................................................... 12

5. Bidder’s disclosure ...................................................................................................................................................................... 15

6. Form sbd 6.1: Preference points claim form in terms of the preferential

Procurement regulations 2022 ............................................................................................................ 18

7. Form of offer and acceptance ............................................................................................................ 23

7.1 Offer ................................................................................................................................................................... 23

7.2 Acceptance ...................................................................................................................................................... 24

7.3 Schedule of deviations ............................................................................................................................... 25

Part b: terms of reference & scope of works ........................................................................................... 26

1. Introduction ................................................................................................................................................ 26

1. 1. Project background ....................................................................................................................... 26

2. Overall objectives of the project ................................................................................................... 27

3. Brief ................................................................................................................................................................ 27

4. Available data ............................................................................................................................................ 28

5. Use of reasonable skill and care ...................................................................................................... 28

6. Project timelines ...................................................................................................................................... 29

7. Applicable specifications and standards ...................................................................................... 29

8. Site briefing ................................................................................................................................................. 30

9. Evaluation criteria .................................................................................................................................. 30

10. Contracting & contract module ........................................................................................................ 39

Part c: pricing data ................................................................................................................................................ 41

1. Pricing instructions ..................................................................................................................................................................................... 41

2. Pricing schedule/ activity schedule ................................................................................................................................................... 44

3. Payment schedule ..................................................................................................................................... 48

Part d: contract data ........................................................................................................................................... 49

1. Part one - data provided by the employer ....................................................................................................................................... 49

2. Part two - data provided by the service provider ....................................................................................................................... 70

Part c4: site information ...................................................................................................................................... 71

1. Mmsez location ........................................................................................................................................... 71

Annexure a: list of returnable documents ................................................................................................ 72

Annexure b: layout drawing .............................................................................................................................. 73

Annexure c: 2021 ecsa scope of services and tariff of fees ............................................................... 74