National department of health emr digital solution rollout support services

Closing date and time: 13 July 2026 at 11:00. Compulsory virtual briefing session: 02 July 2026 at 11:00 AM via Microsoft Teams (link: https://teams.microsoft.com/meet/342090335018774?p=XdrmO4R4Zur96pxkkC). Bid validity period: 120 days from date issued (19 June 2026).

Technical and bidding procedure enquiries: Email [email protected]. Submission address: National Department of Health, 1112 Voortrekker Road, Dr AB Xuma Building, Thaba Tshwane, Pretoria.

Bids must be submitted by the closing date and time (13 July 2026 at 11:00) to the bid box at: National Department of Health, 1112 Voortrekker Road, Dr AB Xuma Building, Thaba Tshwane, Pretoria. Late bids will not be accepted. Bids must be submitted on the official forms provided and must not be re-typed. Bids are subject to the Preferential Procurement Policy Framework Act, 2000, and the Preferential Procurement Regulations, 2022. The successful bidder must sign a written contract form (SBD7). Failure to comply with submission requirements may render the bid invalid.

Scope: Appointment of service providers to support the National Department of Health with the rollout of the Electronic Medical Record (EMR) digital solution in eight provinces over 18 months. National Industrial Participation (NIP) Programme applies if imported content exceeds US$10 million. NIP obligations include 30% of imported content for applicable contracts. Successful bidders must comply with NIP requirements, including submitting details to the DTI within five working days of contract award for contracts exceeding R10 million. Contractors must work with DTI to determine obligations, sign agreements, submit performance guarantees, business concepts, and bi-annual progress reports.

Goods and services must conform to standards specified in bidding documents. Suppliers must allow inspections of premises and records by the Department or its representatives. Pre-bidding testing costs are for the bidder’s account. Non-compliant supplies may be rejected, with costs borne by the supplier. Suppliers must replace or repair defective goods at no cost to the purchaser.

Successful bidders must furnish a performance security (e.g., bank guarantee or irrevocable letter of credit) within 30 days of contract award. Payment terms: Invoices must be submitted with delivery notes; payments will be made within 30 days of invoice submission. Prices must not vary from quoted bid prices unless adjusted per Special Conditions of Contract (SCC). Payment will be in Rand unless otherwise specified. Contractors with NIP obligations must submit a performance guarantee to the DTI.

Tax Compliance: Bidders must provide a Tax Compliance Status (TCS) PIN (via SARS e-filing) or a CSD number if registered on the Central Supplier Database. Foreign bidders must confirm tax status in South Africa. B-BBEE: Valid B-BBEE certificate or sworn affidavit required to claim preference points. No bids will be considered from persons in the service of the state or entities with directors/members in state service. Bidders must declare any conflicts of interest or relationships with state employees. Collusive bidding is prohibited and may result in bid invalidation, contract termination, or restriction from public sector business for up to 10 years.

Contract terms include: Payment within 30 days of invoice submission (Rand unless specified otherwise). Prices must not vary from bid prices unless adjusted per SCC. Contract amendments require written agreement. Subcontracts must be notified in writing. Delays may incur penalties (prime interest rate per day). Termination for default or insolvency is possible. Force majeure events exempt suppliers from penalties. Disputes resolved via mediation or South African courts. Contracts are governed by South African law and must be in English. Suppliers must insure goods and comply with warranty obligations (12-18 months).

Evaluation uses the 90/10 preference point system for bids above R50,000,000. Price accounts for 90 points (calculated as Ps = 90(1 - (Pt - Pmin)/Pmin)), and B-BBEE Status Level of Contributor accounts for 10 points. B-BBEE points are awarded per the official table (Level 1: 10 points, Level 2: 9 points, etc.). Valid B-BBEE certificates or sworn affidavits are required to claim points. Total points cannot exceed 100.