What are the submission requirements for this tender (Ref: NLM: TEC-01/06/2026)?

• Submission deadline: 12h00 (noon) on Friday, 17 July 2026. No late submissions accepted. • Submission address: Deposit in the Tender Box at Ngwathe Local Municipality, Ground Floor, Liebenbergstrek, Parys, 9585. • Submission format: Submit two sets – one hardcopy and one electronic scanned copy (soft-copy) of the original bid with all supporting documents. • Document handling: Do not take the tender document apart. Submit the entire project document as a whole. Use original forms; photocopies are allowed but must bear original signatures. • Envelope marking: Seal in an envelope marked with bidder’s address, Tender No. NLM: TEC-01/06/2026, and description. • Returnable documents: Must complete all schedules in Section T2.2, including Form of Offer and Acceptance, Contract Specific Data, and Schedule of Quantities (completed in legible ink, corrections crossed out and initialled). • Key disqualification risks: Late submission; document taken apart and reassembled; failure to attend compulsory clarification meeting; failure to submit required compulsory documents; not registered on CSD by closing time.

How will bids be evaluated?

• Two-stage evaluation: Stage 1 – Functionality (quality) scoring out of 100 points. Minimum threshold: must score at least 70% (70 points) to qualify for Stage 2. • Functionality breakdown: - Experience on similar projects (last 10 years): 50 points (5 certificates=50, 3=30, 2=10, ≤1=0). - Personal capacity and resources: 25 points for key personnel with specified qualifications and >5 years’ experience. - Construction method statement: 10 points for including approach, contract administration, quality management. - Financial viability: 10 points based on rating (A=8, B=5, C=3, E=0). - Construction programme: 5 points for realistic programme with key milestones. • Stage 2 – Price and Preference: 80 points for price, 20 points for preference (80/20 system). • Preference points: Awarded for specific goals including locality (within Ngwathe=10, Fezile Dabi=6, Free State=4, outside=0) and ownership by women, youth, or persons with disabilities (10 points each category). • Financial risk analysis: Will be performed on highest-ranked tenders; distorted rates may lead to disqualification.

What are the technical specifications?

• Project scope: Upgrading of existing oxidation ponds in Edenville/Ngwathe. • Key document references: Tender documents include Part C3: Scope of Work comprising Standard Specifications (C3.1), Project Specifications (C3.2), and Particular Specifications (C3.3). • Referenced standards: SANS 1200 Standard Specifications for Civil Engineering Construction; COTO Standard Specifications for Road and Bridge Works (1998 edition); Occupational Health and Safety Act and Construction Regulations 2014. • Labour-intensive methods: Certain work must use labour-based construction methods; limit permanently employed personnel to key personnel; recruit other labour locally. • Management and supervisory staff: Must have labour-intensive competencies; names and evidence of qualifications/experience must be submitted with tender. • Site access: Employer will provide access for inspections and testing.

What financial requirements apply to bidders?

• Pricing format: Complete Schedule of Quantities (C2.2) as per Pricing Instructions (C2.1). Must be in legible ink, corrections crossed out and initialled. • Guarantees required: Performance Guarantee (C1.3) and Retention Money Guarantee (C1.5) are specified in contract documents. • Payment terms: Not explicitly stated in extracted text; refer to GCC 2025 and contract data. • Financial capacity: Tenderer must demonstrate financial resources and viability; financial risk analysis will be performed on top-ranked tenders. • VAT registration: All tenderers must be registered for VAT with SARS. • Bid document fee: Non-refundable fee of R1,500 payable before document collection via cash at municipal pay points or direct deposit to ABSA account 000004052707733, branch 632005, using bid number and bidder’s name as reference.

What compliance and legal requirements must bidders meet?

• CIDB grading: Must be registered with CIDB in grading designation 7CE or higher. Joint ventures require a joint grading certificate (7CE or higher). • CSD registration: Mandatory registration on Central Supplier Database (CSD). If not registered by tender closing, will be disqualified. • Tax compliance: Valid original Tax Clearance Certificate from SARS required; must provide tax compliance status PIN. • Company registration: Submit company registration certificate and company profile with references. • COIDA: Valid letter of good standing (COIDA) required. • Municipal rates and taxes: Company and directors must not be in arrears for more than 90 days; submit current municipal rates & taxes information. • B-BBEE/Preference: Preference points awarded under PPPFA; specific goals include locality and ownership by women, youth, or persons with disabilities. • Other compulsory documents: Joint venture agreement (if applicable) with certified ID copies of directors; compulsory enterprise questionnaire (SBD forms); declaration of interest; all compulsory/supplementary forms fully completed. • Eligibility exclusions: Persons in service of the state; listed on Tender Defaulters Register; have abused SCM system; failed previous contracts; involved in fraud/corruption.

What are the important dates and deadlines for this tender?

• Closing date and time: Friday, 17 July 2026 at 12h00 (noon). • Compulsory clarification meeting: Monday, 22 June 2026 at 10h00, at Municipal Site Hall, Parys. • Tender document availability: From Monday, 22 June 2026, during working hours (08:30 to 15:30) at Ngwathe Local Municipality, Ground Floor, Cashier’s Office, Liebenbergstrek, Parys, 9585. • Tender opening: 12h00 on Friday, 17 July 2026 at Parys Municipal Offices in Forum Building. • Bid validity period: 90 days from closing date.

Who should be contacted for queries about this tender?

• For technical enquiries: Mr Siyanda Mbangxa, Telephone: 056 816 2700, Email: siyandam@ngwathe.co.za. • For SCM/bidding procedure enquiries: Mr Richard Malamule, Telephone: 056 816 2700, Email: richardm@ngwathe.co.za. • Employer’s Agent: Umzuzo Infrastructure (Pty) Ltd T/A UMZ Consulting, Contact: Mr Mxolisi Ntshangase, Telephone: (+27) 33 348 2929, Email: mxolisi@umzconsulting.co.za. • Document collection address: Ngwathe Local Municipality, Ground Floor, Cashier’s Office, Liebenbergstrek, Parys, 9585. • Submission address: Tender Box at Ngwathe Local Municipality, Ground Floor, Liebenbergstrek, Parys, 9585.

Ngwathe Municipality Oxidation Ponds Upgrade Tender Free State

Edenville/ngwathe: upgrading of existing oxidation ponds.

- Submit bids by 12h00 on 17 july 2026 to ngwathe local municipality, parys, with two sets (hardcopy + electronic). - Attend compulsory clarification meeting on 22 june 2026 at 10h00 in parys municipal site hall. - Must have CIDB grading 7ce or higher and be registered on the central supplier database (csd). - Provide valid tax clearance certificate, coida letter of good standing, and proof of municipal rates compliance. - Score ≥70% in functionality evaluation (experience, personnel, method statement, financial viability) to qualify for price/preference scoring (80/20 system). - Use labour-based construction methods and recruit locally for non-key personnel. - Non-refundable bid document fee of r1,500 required before collection.

Edenville/ngwathe: upgrading of existing oxidation ponds.

Closing date and time: Friday, 17 July 2026 at 12h00 (noon).
Compulsory clarification meeting: Monday, 22 June 2026 at 10h00, at Municipal Site Hall, Parys.
Tender document availability: From Monday, 22 June 2026, during working hours (08:30 to 15:30) at Ngwathe Local Municipality, Ground Floor, Cashier’s Office, Liebenbergstrek, Parys, 9585.
Tender opening: 12h00 on Friday, 17 July 2026 at Parys Municipal Offices in Forum Building.
Bid validity period: 90 days from closing date.

For technical enquiries: Mr Siyanda Mbangxa, Telephone: 056 816 2700, Email: [email protected].
For SCM/bidding procedure enquiries: Mr Richard Malamule, Telephone: 056 816 2700, Email: [email protected].
Employer’s Agent: Umzuzo Infrastructure (Pty) Ltd T/A UMZ Consulting, Contact: Mr Mxolisi Ntshangase, Telephone: (+27) 33 348 2929, Email: [email protected].
Document collection address: Ngwathe Local Municipality, Ground Floor, Cashier’s Office, Liebenbergstrek, Parys, 9585.
Submission address: Tender Box at Ngwathe Local Municipality, Ground Floor, Liebenbergstrek, Parys, 9585.

Submission deadline: 12h00 (noon) on Friday, 17 July 2026. No late submissions accepted.
Submission address: Deposit in the Tender Box at Ngwathe Local Municipality, Ground Floor, Liebenbergstrek, Parys, 9585.
Submission format: Submit two sets – one hardcopy and one electronic scanned copy (soft-copy) of the original bid with all supporting documents.
Document handling: Do not take the tender document apart. Submit the entire project document as a whole. Use original forms; photocopies are allowed but must bear original signatures.
Envelope marking: Seal in an envelope marked with bidder’s address, Tender No. NLM: TEC-01/06/2026, and description.
Returnable documents: Must complete all schedules in Section T2.2, including Form of Offer and Acceptance, Contract Specific Data, and Schedule of Quantities (completed in legible ink, corrections crossed out and initialled).
Key disqualification risks: Late submission; document taken apart and reassembled; failure to attend compulsory clarification meeting; failure to submit required compulsory documents; not registered on CSD by closing time.

Two-stage evaluation: Stage 1 – Functionality (quality) scoring out of 100 points. Minimum threshold: must score at least 70% (70 points) to qualify for Stage 2.
Functionality breakdown:
Experience on similar projects (last 10 years): 50 points (5 certificates=50, 3=30, 2=10, ≤1=0).
Personal capacity and resources: 25 points for key personnel with specified qualifications and >5 years’ experience.
Construction method statement: 10 points for including approach, contract administration, quality management.
Financial viability: 10 points based on rating (A=8, B=5, C=3, E=0).
Construction programme: 5 points for realistic programme with key milestones.
Stage 2 – Price and Preference: 80 points for price, 20 points for preference (80/20 system).
Preference points: Awarded for specific goals including locality (within Ngwathe=10, Fezile Dabi=6, Free State=4, outside=0) and ownership by women, youth, or persons with disabilities (10 points each category).
Financial risk analysis: Will be performed on highest-ranked tenders; distorted rates may lead to disqualification.

Project scope: Upgrading of existing oxidation ponds in Edenville/Ngwathe.
Key document references: Tender documents include Part C3: Scope of Work comprising Standard Specifications (C3.1), Project Specifications (C3.2), and Particular Specifications (C3.3).
Referenced standards: SANS 1200 Standard Specifications for Civil Engineering Construction; COTO Standard Specifications for Road and Bridge Works (1998 edition); Occupational Health and Safety Act and Construction Regulations 2014.
Labour-intensive methods: Certain work must use labour-based construction methods; limit permanently employed personnel to key personnel; recruit other labour locally.
Management and supervisory staff: Must have labour-intensive competencies; names and evidence of qualifications/experience must be submitted with tender.
Site access: Employer will provide access for inspections and testing.

Pricing format: Complete Schedule of Quantities (C2.2) as per Pricing Instructions (C2.1). Must be in legible ink, corrections crossed out and initialled.
Guarantees required: Performance Guarantee (C1.3) and Retention Money Guarantee (C1.5) are specified in contract documents.
Payment terms: Not explicitly stated in extracted text; refer to GCC 2025 and contract data.
Financial capacity: Tenderer must demonstrate financial resources and viability; financial risk analysis will be performed on top-ranked tenders.
VAT registration: All tenderers must be registered for VAT with SARS.
Bid document fee: Non-refundable fee of R1,500 payable before document collection via cash at municipal pay points or direct deposit to ABSA account 000004052707733, branch 632005, using bid number and bidder’s name as reference.

CIDB grading: Must be registered with CIDB in grading designation 7CE or higher. Joint ventures require a joint grading certificate (7CE or higher).
CSD registration: Mandatory registration on Central Supplier Database (CSD). If not registered by tender closing, will be disqualified.
Tax compliance: Valid original Tax Clearance Certificate from SARS required; must provide tax compliance status PIN.
Company registration: Submit company registration certificate and company profile with references.
COIDA: Valid letter of good standing (COIDA) required.
Municipal rates and taxes: Company and directors must not be in arrears for more than 90 days; submit current municipal rates & taxes information.
B-BBEE/Preference: Preference points awarded under PPPFA; specific goals include locality and ownership by women, youth, or persons with disabilities.
Other compulsory documents: Joint venture agreement (if applicable) with certified ID copies of directors; compulsory enterprise questionnaire (SBD forms); declaration of interest; all compulsory/supplementary forms fully completed.
Eligibility exclusions: Persons in service of the state; listed on Tender Defaulters Register; have abused SCM system; failed previous contracts; involved in fraud/corruption.

Civil engineering tender: upgrade of edenville/ngwathe oxidation ponds (CIDB 7ce+)

Civil engineering tender: upgrade of edenville/ngwathe oxidation ponds (CIDB 7ce+)

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Critical Requirements

Regulatory Bodies

CIDB Registration

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Ngwathe Local Municipality

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