Supply, delivery & installation of office furniture & IT equipment for duncan village waste management programme

Closing date for submissions: 15 June 2026 at 12h00. Delivery of goods must be completed by no later than 25 June 2026.

Enquiries: Z. Madabane. Email: [email protected]. Submission address: 69 Frere Road, Vincent, East London (corner of Frere Road and Windsor Road, use entrance at Windsor Road), 5201.

Submit a hard copy quotation in a sealed envelope, clearly marked: 'NOTICE - SUPPLY, DELIVERY AND INSTALLATION OF OFFICE FURNITURE AND IT EQUIPMENT FOR THE DUNCAN VILLAGE WASTE MANAGEMENT PROGRAMME'. Deposit it in the QUOTATIONS BOX at 69 Frere Road, Vincent, East London (corner of Frere Road and Windsor Road, use entrance at Windsor Road), 5201 by 12h00 on 15 June 2026. Quotations must be sealed, completed in full, and signed. Emailed, faxed, or late submissions will not be accepted. BCMDA will not take responsibility for incorrectly delivered quotations sent by courier. Ensure your quotation is correctly delivered in the tender box on or before the closing date. All quotations are valid for 90 days after the closing date. BCMDA reserves the right to accept the whole or part of the tender.

Required documents: Completed MBD 4, MBD 6.1, MBD 7.1, MBD 8, MBD 9, and Declaration of Bidder forms. Proof of CSD registration. Proof of municipal account compliance for the bidder and all directors. Proof of previous project completion (letters of reference/completion for at least 2 projects with aggregated value of R50,000 or more). Tax clearance authorization. Submit all documents in a sealed envelope, clearly marked with the tender notice, and deposit in the QUOTATIONS BOX at 69 Frere Road, Vincent, East London by 12h00 on 15 June 2026.

Scope: Supply, delivery, and installation of office furniture and IT equipment for the Duncan Village Waste Management Programme. Deliverables: 2 x 2-Way Office Desks (1600 x 800 mm, modern cluster design with melamine tops, steel frames, drawers, and screen dividers), 11 x High-Back Office Chairs (premium design with full back support and plush cushioning), 1 x Reception Desk (1800x700x1100 mm, white melamine substructure with Monument Oak finish facade, silver kick plates, 32mm work surface), 1 x Boardroom Table (2400 x 1200 mm melamine), 2 x Desktop PCs (16 GB SSD, Windows 10 Pro, 19-inch screen with MS Office, mouse, keyboard, 2-year support warranty, HP or equivalent), 1 x Touchscreen Wireless Duplex Colour A4 Printer (print, copy, scan, fax, with 4 sets of ink cartridges and 2 boxes of A4 75-80GSM paper, HP or equivalent), 2 x Steel Office Cabinets (4-drawer file, 1320H x 470W x 630D). Bidders must submit proof of completion of at least 2 previous projects in the supply and delivery of office furniture, with an aggregated value of at least R50,000. Only letters of reference/completion are accepted; purchase orders, invoices, or appointment letters will not be considered.

Bidders must have prior experience in the supply and delivery of office furniture. Proof of completion of at least 2 previous projects with an aggregated value of at least R50,000 is required. Only letters of reference/completion are accepted. No purchase orders, invoices, or appointment letters will be considered.

Submit pricing in the provided schedule. Items and specifications: 1. Office desks (2 x 1600 x 800 mm Modern 2-Way, melamine tops, steel frames, drawers, screen dividers). 2. Office chairs (11 x High-Back, premium design with full back support and plush cushioning). 3. Reception desk (1 x 1800x700x1100 mm, white melamine substructure, Monument Oak finish facade, silver kick plates, 32mm work surface). 4. Boardroom table (1 x 2400 x 1200 mm melamine). 5. Desktop PCs (2 x 16 GB SSD, Windows 10 Pro, 19-inch screen with MS Office, mouse, keyboard, 2-year warranty, HP or equivalent). 6. Printer (1 x Touchscreen Wireless Duplex Colour A4, print/copy/scan/fax, 4 ink cartridges, 2 boxes of A4 paper, HP or equivalent). 7. Steel Office Cabinets (2 x 4-drawer file, 1320H x 470W x 630D). Total price must include: Total Price (Excluding VAT), VAT @ 15%, Total Price (Including VAT).

Pricing must be submitted in the provided schedule, inclusive of VAT. Total price must be broken down into: Total Price (Excluding VAT), VAT @ 15%, Total Price (Including VAT). Payment terms: BCMDA undertakes to pay within 30 days after receipt of invoice accompanied by proof of delivery. Quotations must remain valid for 90 days after the closing date. All prices must be inclusive of VAT where applicable. Errors in pricing or calculations are the bidder’s responsibility.

Mandatory compliance requirements: 1. Registration on National Treasury’s Central Supplier Database (CSD) with a valid CSD number or summary report as proof. 2. Completion of MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim Form), MBD 7.1 (Contract Form), MBD 8 (Declaration of Bidder’s Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), and Declaration of Bidder forms. 3. Submission of proof that the bidder’s municipal accounts are not in arrears for more than 3 months (municipal account statements, debt clearance certificate, or lease agreement with lessor confirmation). 4. Submission of proof that all directors’ municipal accounts are not in arrears for more than 3 months (same documentation as above). 5. Tax compliance: Bidder must authorize BCMDA to obtain a tax clearance certificate from SARS. 6. No bidder or its directors may be listed on the Register of Tender Defaulters or have been convicted of fraud or corruption in the past 5 years. 7. No bidder may be in the service of the state as defined in the Local Government Municipal Finance Management Act. 8. B-BBEE: Points are awarded for B-BBEE Level One Contributor (10 points), majority black women-owned (4 points), majority black youth-owned (4 points), majority disabled persons-owned (2 points). Proof must be submitted as per MBD 6.1. Failure to submit required documents will result in the bid being considered non-responsive.

A Service Level Agreement (SLA) will be signed on acceptance of the bid, detailing the conditions of the contract. BCMDA reserves the right to accept the whole or part of the tender. Payment will be made within 30 days after receipt of invoice accompanied by proof of delivery. Quotations must remain valid for 90 days after the closing date. BCMDA is not bound to accept the lowest-priced tender or any tender.

BCMDA reserves the right to accept the whole or part of the tender. All quotations are valid for 90 days after the closing date. BCMDA will not take responsibility for incorrectly delivered quotations sent by courier. It is the bidder’s responsibility to ensure correct delivery in the tender box on or before the closing date. Emailed quotations will not be accepted. Quotations must be sealed and completed in full; unsigned or faxed submissions will not be accepted.

All prices must be inclusive of VAT where applicable. Service Providers must submit confirmation that the bidder’s and all directors’ municipal accounts are not in arrears for more than 3 months. Acceptable proof includes: municipal account statements showing debt age, a stamped and signed municipal debt clearance certificate, or a lease agreement (signed by both lessor and lessee) with written confirmation from the lessor that the bidder is not in arrears. Quotations received after the specified closing time and date will not be considered. No quotations will be accepted from persons in the service of the state as defined in the Local Government Municipal Finance Management Act. Failure to submit required documents will result in the bid being considered non-responsive.

Evaluation follows the 80/20 Preferential Procurement Policy Framework Act (PPPFA) system. Points are allocated as follows: Price (80 points), Specific Goals (20 points). Total: 100 points. Specific Goals include: B-BBEE Level One Contributor (10 points), Enterprise owned by majority black women (4 points), Enterprise owned by majority black youth (4 points), Enterprise owned by majority disabled persons (2 points). Proof of claims for specific goals must be submitted as per MBD 6.1.