Design, development, implementation, and support of an electronic procurement system for national treasury

• Appointment of a service provider to design, develop, implement, and support an electronic procurement system for the National Treasury.
• Contract period: 36 months.
• Document includes: Introduction, legislative framework, duration, briefing session details, terms of reference, project deliverables, non-functional requirements, evaluation criteria, conditions of bid, and annexures.

• Closing date and time for bid submission: 03 July 2026 at 11:00.
• Non-compulsory virtual briefing session: 19 June 2026, 10:00 – 11:00 via Microsoft Teams.
• Bid validity period: 90 days.
• Contract duration: 36 months.

• Submit bids by the closing date and time: 03 July 2026 at 11:00.
• Bid validity period is 90 days.
• Returnable documents are listed in Table 1: Bid Document Checklist and Returnable.
• Mandatory returnables include: SBD 3.3 Pricing Schedule, SBD 1 Invitation form, SBD 4 Declaration of Interest, SBD 6.1 Preference Points Claim Form, Full CSD report, CIPC documents, CV template, copies of qualifications, valid Tax Clearance Certificate/SARS pin code.
• For joint ventures, submit a consolidated Central Supplier Database (CSD) full report.
• Submit signed teaming agreement if applicable.
• Foreign nationals must provide valid work permit and/or permanent residency proof.
• Supporting documents for functionality (Phase 3A, 3B, 3C) and specific goals (Phase 4) must be submitted.
• Disqualification risks include missing mandatory documents or failing to meet minimum thresholds.

• Mandatory submission of SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form).
• Valid Tax Clearance Certificate and SARS-issued PIN code required.
• Full Central Supplier Database (CSD) registration report required.
• CIPC registration documents required for companies.
• Proof of compliance with B-BBEE requirements required if applicable.
• Signed teaming agreement required if applicable for joint ventures.
• Valid work permits required for foreign nationals if applicable.
• Minimum 70% score in Phase 3A (Resource Evaluation) + Phase 3B (Company Capability) to qualify for Phase 3C (On-Site Inspection).
• Minimum 70% score in Phase 3C (Due Diligence) to proceed to price evaluation.
• Preference points awarded under PPPFA regulations: B-BBEE status (up to 20 points) and price competitiveness (up to 80 points).
• Detailed evaluation criteria are in Table 2 (Phase 3A Resource Evaluation Matrix), Table 4 (Phase 3C On Site Inspection Due Diligence Evaluation Matrix), and Table 5 (Preference Point System).
• Phase 4 requires proof of specific goals.

• Scope: Design, develop, implement, and support an electronic procurement (e-Procurement) system for the National Treasury.
• Contract duration: 36 months.
• The system must support the full procurement lifecycle: integrated planning and budgeting, procurement methods (e-tendering/e-sourcing), standard item codification, data warehouse management, evaluation and adjudication, contract award and publication, contract management (including project management capabilities), supplier management, digital marketplace/catalogue (including live reverse auction), requisitioning/purchase orders/e-invoicing/payments, disposal management, specification library/cataloguing, audit trails/compliance monitoring/fraud detection, reporting/dashboards/analytics, and a complaints management system.
• Key requirements: Must be digital-by-default, modular, scalable, and integrate with existing systems (e.g., Central Supplier Database, eTender Portal, financial management systems).
• Must comply with legal frameworks (PFMA, PPPFA, POPIA) and information security standards (ISO/IEC 27000-series).
• Must incorporate AI-assisted and advanced analytics capabilities where appropriate, with human accountability preserved.
• Implementation must be phased over three years, with detailed training, capacity building, and change management.

• The e-Procurement system must be digital-by-default, minimizing manual uploads and paper-based workarounds.
• Must incorporate AI-assisted and advanced analytics features for classification, quality checks, risk flagging—transparent and explainable, supporting human decision-making.
• Implementation approach: Phased, modular, starting with core modules (user management, supplier management, integrated planning, sourcing, basic contract management, workflow, rules, reporting, transparency portal) and expanding to marketplace/catalogue, online auctions, performance/compliance management, complaints mechanisms, advanced analytics.
• Training, capacity building, and change management are required for National Treasury officials and suppliers.
• Project phasing: Three-year horizon; Year 1 focuses on core platform and foundation modules; Year 2 completes implementation; Year 3 focuses on roll-out, stabilization, optimization, enhancements, knowledge transfer.

• Service provider must benchmark on international and local experience, aligning with good global practices and South Africa's legal, institutional, and digital context.
• System must enable suppliers to have a single national point of entry to procurement.
• Digital marketplace/catalogue must include live reverse auction functionality with features: automatic invitation of pre-qualified suppliers, real-time bidding engine, configurable auction rules, transparency safeguards, integration with catalogue, post-auction processing, audit and reporting.

• Non-functional requirements for the e-Procurement system implementation are addressed in Section 9.
• Evaluation criteria for functionality include Phase 3A (Resource Evaluation Matrix), Phase 3B (Company Capability Matrix), and Phase 3C (On Site Inspection Due Diligence Evaluation Matrix).
• Minimum thresholds: 70% on combined Phase 3A and 3B; 70% on Phase 3C on-site inspection.

• Pricing schedule is provided in Annexure C.
• Other relevant annexures: Annexure A (General Conditions of Contract), Annexure B (Standard Bidding Documents), Annexure D (Guide for online bid submission), Annexure E (National Treasury eProcurement Architecture), Annexure A1 (Curriculum Vitae Template).

• Pricing format: Use SBD 3.3 Pricing Schedule (Annexure C).
• Payment terms: Linked to milestones, deliverables, and performance; system must support payment schedules, retention monies, and progress claims.
• Performance guarantees are mentioned in the context of contract management.

• Mandatory documents: Valid Tax Clearance Certificate and/or SARS-issued pin code; Full CSD report; CIPC documents; SBD 6.1 Preference Points Claim Form.
• B-BBEE: Must be considered; system must integrate with B-BBEE data sources.
• Central Supplier Database (CSD) registration is required.
• Other registrations: CIDB grading verification required for construction-related services; PSIRA verification for security services.
• Legal compliance: Contract subject to General Conditions of Contract (GCC) and Special Conditions of Contract (SCC) under PFMA and PPPFA 2022 regulations.
• Information security: Must comply with POPIA and ISO/IEC 27000-series principles.

• Contract includes communication and confidentiality provisions.
• Recommendation and appointment of bidders process outlined.
• Contract management features: Tracks delivery dates, milestones, service levels, payment schedules, warranties, retention monies, performance guarantees.
• Variations, extensions, or change orders must be formally captured and approved.
• Supplier performance assessments must be recorded; issues and disputes must be documented and escalated.
• Project management capabilities are required for complex contracts: structured project hierarchy, milestone tracking, task/resource assignment, performance tracking against KPIs, integrated budget/financial tracking, risk/issue management, audit trails, automated notifications.
• Compliance monitoring: System must flag non-compliance with procurement rules, missing approvals, timeline breaches, and repeated supplier use.
• Complaints management system: Electronic lodging, tracking, investigation, resolution, and reporting of procurement-related complaints.
• Security and data protection: Must comply with POPIA and ISO/IEC 27000-series; strong authentication, role-based access control, data encryption, security logging, intrusion detection, vulnerability management, penetration testing, data retention, backup, disaster recovery aligned with National Treasury policies.
• Integration: Must connect with budgeting/financial management systems, tax, company registration, identity, and B-BBEE registries.

• Detailed evaluation criteria are referenced in tables: Table 2 (Phase 3A Resource Evaluation Matrix), Table 4 (Phase 3C On Site Inspection Due Diligence Evaluation Matrix), and Table 5 (Preference Point System).
• Phase 3 functionality requires a minimum 70% threshold combining Phase 3A and Phase 3B.
• Phase 3C on-site inspection is for bidders meeting the 70% functionality threshold and requires a 70% minimum score.
• Phase 4 requires proof of specific goals.
• Preference points are awarded under PPPFA regulations.

This document is the Government Procurement: General Conditions of Contract (July 2010) issued by the National Treasury. It establishes standard contractual terms applicable to government bids, contracts, and orders. The document covers 34 clauses including definitions, application, standards, use of contract documents, patent rights, performance security, inspections, tests, packing, delivery, insurance, transportation, incidental services, spare parts, warranty, payment, prices, contract amendments, assignment, subcontracts, delays, penalties, termination, anti-dumping duties, force majeure, dispute resolution, limitation of liability, governing language, applicable law, notices, taxes, NIP Programme, and prohibition of restrictive practices.

This General Conditions of Contract (GCC) document does not contain specific submission guidelines for the tender. The GCC forms part of all bid documents and may not be amended. Special Conditions of Contract (SCC) relevant to a specific bid should be compiled separately and will supplement the GCC. Where there is conflict between GCC and SCC, the SCC provisions prevail. Bidders must obtain the complete tender documentation including SCC for specific submission requirements.

This GCC document does not contain evaluation criteria specific to this tender. Standard eligibility requirements implied by the GCC include: (1) Tax matters must be in order — a valid original tax clearance certificate from SARS is required prior to award, (2) No involvement in corrupt, fraudulent, or collusive bidding practices, (3) Supplier must not be prohibited from doing business with the public sector, (4) Compliance with National Industrial Participation Programme (NIPP) if applicable. Complete eligibility and evaluation criteria should be confirmed in the full tender documentation with Special Conditions of Contract.

The GCC states that goods supplied must conform to the standards mentioned in the bidding documents and specifications. The supplier must not disclose contract documents or purchaser information without prior written consent. The supplier must permit the purchaser to inspect records and have them audited if required. The supplier must indemnify the purchaser against third-party patent, trademark, or industrial design infringement claims. Specific technical requirements for the electronic procurement system are not detailed in this GCC document — refer to the complete tender specification.

The GCC does not contain specific quality management requirements. General provisions state that goods supplied must conform to standards mentioned in bidding documents and specifications. The supplier must permit the purchaser to inspect records relating to performance and have them audited by purchaser-appointed auditors. Pre-bidding testing is for the account of the bidder. Inspection during production or execution may be required if specified in bid conditions.

Payment terms and conditions will be specified in the SCC. The supplier must submit an invoice with a copy of the delivery note upon fulfillment of obligations. Payments will be made promptly, but no later than 30 days after submission of an invoice or claim. Payment will be in Rand unless otherwise stipulated in SCC. Prices quoted in the bid cannot vary except for authorized adjustments in SCC or bid validity extension requests. Performance security of the amount specified in SCC must be furnished within 30 days of receipt of notification of contract award.

No contract will be concluded with a bidder whose tax matters are not in order. A valid original tax clearance certificate from SARS is required prior to award. The National Industrial Participation Programme (NIP) administered by the Department of Trade and Industry applies to contracts subject to the NIP obligation. Collusive bidding (bid rigging) is prohibited. If a bidder engages in restrictive practices, the purchaser may refer the matter to the Competition Commission, invalidate bids, terminate the contract, restrict the bidder from public sector business for up to 10 years, and/or claim damages. Suppliers found guilty of corrupt or fraudulent practices may face contract termination and restriction from public sector business. Foreign suppliers are responsible for all taxes imposed outside South Africa; local suppliers are responsible for all taxes until delivery.

The GCC does not contain specific B-BBEE requirements. The National Industrial Participation Programme (NIP) administered by the Department of Trade and Industry applies to contracts subject to the NIP obligation. B-BBEE requirements for this specific tender should be confirmed in the complete tender documentation.

The GCC forms part of all bid documents and may not be amended. SCC supplements the GCC; in case of conflict, SCC prevails. Key contractual terms: Payment terms specified in SCC; prices cannot vary except for authorized adjustments. Contract amendments only by written agreement signed by both parties. No assignment of obligations without purchaser consent. Subcontractors must be notified to purchaser in writing. Delays and penalties: penalties calculated using current prime interest rate for each day of delay. Termination for default: purchaser may terminate if supplier fails to deliver within specified timeframes, fails to perform obligations, or engages in corrupt or fraudulent practices. Termination for insolvency: purchaser may terminate if supplier becomes bankrupt or insolvent. Force majeure: supplier not liable for delays caused by events beyond control (wars, revolutions, fires, floods, epidemics, quarantine restrictions, freight embargoes). Dispute resolution: parties must attempt mutual consultation; if unresolved within 30 days, either party may give notice of intention to mediate; if mediation fails, settlement in South African courts. Limitation of liability: supplier not liable for indirect or consequential loss; aggregate liability capped at total contract price (except for defective equipment repair/replacement costs). Governing language: English. Applicable law: South African law. Notice procedures: registered or certified mail for formal notices; ordinary mail for other notices; service deemed proper from date of posting.

Special Conditions of Contract (SCC) relevant to a specific bid must be compiled separately for every bid (if applicable) and will supplement the General Conditions of Contract. Where there is conflict between GCC and SCC, the SCC provisions prevail. The SCC typically covers specific requirements not addressed in the GCC such as delivery schedules, performance security amounts, inspection requirements, packing specifications, and payment terms.

• The 90/10 preference point system applies.
• 90 points are allocated for price, calculated using the formula: Ps = 90
• (1 - (Pt - Pmin) / Pmin), where Pt is your tender price and Pmin is the price of the lowest acceptable tender.
• 10 points are allocated for specific goals: youth ownership and Black ownership.
• Points for youth ownership: 100% = 5 points, 75-99% = 3 points, 60-74% = 2 points, 51-59% = 1 point, 0-50% = 0 points.
• Points for Black ownership: 100% = 5 points, 75-99% = 3 points, 60-74% = 2 points, 51-59% = 1 point, 0-50% = 0 points.
• You must submit proof/documentation to claim points for specific goals; failure to submit means you forfeit these points.
• The organ of state may require verification of any preference claim at any time.
• Fraudulent claims can result in disqualification, contract cancellation, financial recovery, restriction from state business for up to 10 years, and criminal prosecution.

• The tender is for the design, development, implementation, and support of an electronic procurement system for National Treasury for a period of 36 months.
• This is classified as a 'tender for income-generating contracts' under the Preferential Procurement Regulations, meaning it involves contracts that produce revenue for the organ of state (e.g., leasing, disposal of assets, concession contracts, excluding direct sales and public auctions).

• 'Price' includes all applicable taxes less unconditional discounts.
• 'Rand value' is the total estimated contract value including all applicable taxes.

• 'Price' is defined as the amount tendered for goods or services, including all applicable taxes less all unconditional discounts.
• 'Rand value' is the total estimated contract value in Rand at the time of bid invitation, including all applicable taxes.
• The 90/10 preference point system applies to tenders with a Rand value above R50 million.

• The tender is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2022.
• You must complete and submit the SBD 6.1 Preference Points Claim Form.
• You must provide your company/firm name, registration number, and indicate your company type (e.g., Partnership, Close Corporation, (Pty) Ltd).
• You must submit proof/documentation to claim points for specific goals (youth ownership and Black ownership); failure to submit means you forfeit those points.
• The organ of state can require verification of any preference claim.
• Fraudulent claims can result in disqualification, contract cancellation, financial recovery, restriction from state business for up to 10 years, and criminal prosecution.

• The tender is governed by the Preferential Procurement Regulations 2022.
• You must study the general conditions, definitions, and directives of the tender and these regulations.
• Specific goals for B-BBEE include youth ownership and Black ownership, with points allocated as per Table 1.
• Submit proof for these goals or forfeit points.
• The organ of state can require substantiation of any preference claim.
• Fraudulent claims carry severe penalties including disqualification, financial recovery, contract cancellation, business restriction, and criminal prosecution.

• You must declare your company name, registration number, and company type.
• You certify that the information and preference points claimed are true and correct.
• If awarded, you may be required to furnish documentary proof to support your claims.
• If claims are fraudulent or contract conditions are not met, the organ of state may: disqualify you, recover costs/losses, cancel the contract, restrict you/your directors from state business for up to 10 years, and pursue criminal prosecution.

• The 90/10 preference point system applies.
• 90 points are allocated for price, calculated using the formula: Ps = 90
• (1 - (Pt - Pmin) / Pmin).
• 10 points are allocated for specific goals: youth ownership and Black ownership.
• Points for youth ownership: 100% = 5 points, 75-99% = 3 points, 60-74% = 2 points, 51-59% = 1 point, 0-50% = 0 points.
• Points for Black ownership: 100% = 5 points, 75-99% = 3 points, 60-74% = 2 points, 51-59% = 1 point, 0-50% = 0 points.
• Submit proof for specific goals or points are not awarded.
• The organ of state may require verification of claims.
• Fraudulent claims lead to severe penalties including disqualification and criminal prosecution.

This questionnaire assesses the service relationship between individual contractors/suppliers and National Treasury. It evaluates control over duties, hours of work, and quality of work to determine the nature of the engagement.

Department: National Treasury. No specific contact person, email, phone, or submission address provided in the document.

Complete and return Questionnaire A (Individuals) by marking the appropriate columns with an “X”. Do not leave any questions unanswered. Provide certified copies of the following where required: tax clearance certificate (IRP30), work permit (for non-RSA citizens), and passport copies (if requested by National Treasury). The representative must sign and date the form, including their full names, capacity, and contact number.

The questionnaire requires the following returnable documents:

• Representative’s full names, capacity, contact number, signature, and date.

Evaluation is based on the following criteria:

• Legal and operational capacity: Must be a legal entity (individual or enterprise) capable of entering a contract. Must not be a full-time employee of National Treasury unless exempted. Must not operate as a labour broker unless disclosed and permitted.
• Tax and legal compliance: Valid South African tax clearance certificate (IRP30) and compliance with South African tax laws (ordinary residency or permanent establishment rules for non-residents).
• Operational independence: Ability to work independently without National Treasury supervision. No exclusivity to National Treasury unless agreed. Capacity to deliver the Electronic Procurement System within scope.
• Non-resident requirements: Valid work permit for non-RSA citizens. Confirmation of return to home jurisdiction post-contract. Disclosure of employer’s residency status and salary source.
• Quality of work is a factor.

The questionnaire assesses the nature of the service relationship with National Treasury. Key technical considerations include:

• Whether you supply services on behalf of a Labour Broker.
• Whether you are subject to the control or supervision of National Treasury regarding duties, hours of work, and quality of work.
• Payment intervals (daily, weekly, monthly, etc.) and whether payments include benefits (e.g., leave pay, medical aid, training, sick leave).
• Whether you will require National Treasury to provide equipment, tools, materials, or office space.
• Whether you supply these or similar services exclusively to National Treasury or to other clients.
• Working hours (e.g., exceeding 22 hours per week) and whether payment is made on an hourly, daily, weekly, or monthly basis.
• For non-residents: contract duration (exceeding three years), return to jurisdiction of residence upon termination, and periods of absence during the contract.

Individuals must provide:

• Certified copy of a work permit (if not a South African citizen).
• Certified copy of a tax clearance certificate or exemption certificate (IRP30).
• Details of tax residency and ordinary residence.
• Agreement to submit passport copies if required by National Treasury.
• Declaration to inform National Treasury of any changes to the provided information while receiving payment.

Contractual terms include:

• Contract duration (e.g., whether it exceeds three years).
• Obligation to return to the jurisdiction of residence upon contract termination.

You must inform National Treasury of any changes to the information provided while receiving payment.

Quality of work is a factor in the evaluation process.

Returnable Documents: The CV template (Annexure A1) is mandatory. Strict adherence to the template is required. The CV must: not exceed 4 A4 pages; use a minimum font size of 10; be signed by the proposed resource; clearly address the service requirements for evaluation purposes. The actual CV information may supplement the completed template.

The nominated individual's CV is a prerequisite for evaluation. It must: adhere to the prescribed Annexure A1 template; be signed by the nominated individual; not exceed 4 pages; clearly demonstrate how the individual's qualifications, experience, and skills meet the service requirements. Failure to comply with the template or submission rules may result in disqualification.

The tender requires a nominated individual's CV in the strict Annexure A1 format. The CV must include: personal details (full names, surname, date of birth, nationality, ID/passport number); service provider’s name; role of the nominated individual; education/qualifications (institution, dates, qualification obtained); language skills (reading, speaking, writing competency for each language); membership of professional bodies (full descriptions, no acronyms); professional experience (work history in descending order, including dates, company, position, and duties); full current contact details of three references (names, positions, companies, telephone, and cell phone numbers with country/area codes). The CV must include a declaration by the nominated individual and approval by the service provider (name, signature, date).

Appointment of a service provider to design, develop, implement, and support the Electronic Procurement System for National Treasury over a 36-month period.

Closing date: 03 July 2026 at 11:00 AM. Bid validity period: 90 days from closing date. Contract duration: 36 months.

All enquiries (bidding procedures and technical): Email: [email protected]. Department: National Treasury.

Submit completed SBD 3.3 Pricing Schedule form with your bid. Key requirements: (1) Pricing must align with the attached Terms of Reference. (2) Specify the period required to commence the project after bid acceptance. (3) Confirm whether quoted rates are firm for the full 36-month contract. If not firm, provide details of the adjustment basis (e.g., Consumer Price Index).

Bids must: (1) Remain valid for 90 days from the closing date (03 July 2026). (2) Quote all services in South African Rand (ZAR), inclusive of VAT. (3) Fully complete the pricing schedule, including commencement timeline and rate adjustment details if applicable. Pricing must strictly follow the attached Terms of Reference.

Scope: Design, development, implementation, and support of an Electronic Procurement System for National Treasury over 36 months. Required resources (9 positions): (1) Project Manager, (2) Solution Architecture & Design, (3) Business Analyst, (4) Lead Developer, (5) Software Developer, (6) Integration Specialist, (7) Data Management & Migration, (8) System Test Analyst, (9) Infrastructure/Cloud/DevOps. All services must be quoted per the attached Terms of Reference.

Rate-based pricing per hour, inclusive of VAT. Requirements: (1) Quote total cost per hour for 36 months. (2) Provide hourly rates (Normal and Overtime) for 9 positions across Years 1, 2, and 3: Project Manager, Solution Architecture & Design, Business Analyst, Lead Developer, Software Developer, Integration Specialist, Data Management & Migration, System Test Analyst, Infrastructure/Cloud/DevOps. (3) Confirm if rates are firm for the full period or provide an adjustment mechanism (e.g., Consumer Price Index).

Pricing format: Rate-based per hour, inclusive of VAT. Requirements: (1) Quote total cost per hour for the full 36-month period. (2) Provide separate hourly rates for Normal and Overtime hours for each of the 9 positions, broken down by Year 1, Year 2, and Year 3. (3) Confirm if rates are firm for the entire contract period. If not, specify the adjustment mechanism (e.g., Consumer Price Index). All amounts must be in ZAR and include VAT.

• Submit electronically via the eTender portal at https://etenders.gov.za.
• You must be registered on the Central Supplier Database (CSD) and use your CSD login credentials.
• A submission checklist will be displayed; ensure all required documents are uploaded before submission.
• Only one document can be uploaded per response heading; uploading a new document replaces the previous one.
• You can edit or withdraw your bid before the tender closing time; the edit function is disabled after closing.
• After submission, verify the status shows 'Submitted'; a 'Pending' status means required documents are missing.

• A submission checklist is displayed; upload all required documents as per the checklist.
• Upload files by selecting or dragging and dropping them against the respective response document headings.
• Only one document can be uploaded per heading; a new upload replaces the previous one.
• Confirm and proceed after uploading; the checklist should show all items ticked.
• You can edit uploaded documents before the tender closes.
• Submit the application once all documents are uploaded.
• You can edit or withdraw the bid submission before the closing deadline.

• Must be registered on the Central Supplier Database (CSD) with a valid email and password.
• Must comply with all technical and procedural requirements outlined in the tender documents.
• All required documents must be uploaded and the submission checklist must be fully ticked.

• This is a user manual for electronic submission via the eTender portal.
• The system requires suppliers to log in using CSD-registered email and password.
• Tender documents and full opportunity details are accessible after selecting a tender.
• The submission process involves uploading files against specific response document headings.
• The portal provides a submission checklist to track required documents.
• Bids can be edited or withdrawn before the closing deadline.

• You must be registered on the Central Supplier Database (CSD).
• Use your CSD-registered email address and CSD login password to access the portal.

• Use the provided CV template (Annexure A1) — this is a prerequisite for submission.
• The CV must not exceed 4 A4 pages.
• Use a minimum font size of 10.
• CVs must be signed by the proposed resource (the nominated individual).
• CVs must specifically and clearly address the service requirements for evaluation purposes.
• Actual CV information may supplement the completed template.
• The service provider must approve and sign the submission.

• Submit a completed CV template (Annexure A1) as a prerequisite.
• The CV must not exceed 4 A4 pages with a minimum font size of 10.
• CVs must be signed by the proposed resource (the nominated individual).
• CVs must specifically address the service requirements for evaluation.
• Actual CV information may supplement the template.
• The template requires: nominated individual's personal details (first names, surname, date of birth, nationality, ID/passport number), service provider's name, role of nominated individual, education/qualifications (institution, dates, qualification obtained), language skills with competency levels, professional body memberships (described in full), professional experience (work history in descending order), full contact details of three references, and declarations with signatures from both the nominated individual and the service provider.

• Compliance with the CV template (Annexure A1) is mandatory — non-compliance may result in disqualification.
• The nominated individual's CV must be submitted in the prescribed format, signed, and not exceed 4 pages with a minimum font size of 10.
• CVs must specifically and clearly address the service requirements for evaluation.
• The service provider must approve the submission with their signature.

• Provide full details of membership in professional bodies — describe in full, do not use acronyms or abbreviations.
• Provide professional experience listing work history in descending order of years, clearly indicating current employment.
• List education and qualifications including institution, dates, and qualification obtained (include the discipline, e.g., BSc Computer Engineering).
• Indicate language skills with competency levels (excellent, average, or basic) for reading, speaking, and writing.
• Provide full current contact details of three references including full names, position, company/organization, telephone number (with country code), and cell phone number (with country code).

• Describe professional experience in full — do not use acronyms or abbreviations.
• List work history in descending order of years, clearly indicating current employment.
• Provide education and qualifications including institution name, dates attended, and qualification obtained (include the discipline).
• Indicate language skills with competency levels (excellent, average, or basic) for reading, speaking, and writing.
• Provide full details of membership of professional bodies — describe in full, do not use acronyms or abbreviations.
• Include full current contact details of three references: full names, position, company/organization, telephone number (with country code), and cell phone number (with country code).

• CVs must specifically and clearly address the service requirements for evaluation purposes.
• The nominated individual's CV must comply with the prescribed template format.
• CVs must be signed by the proposed resource.

Department: Supply Chain Management

• Note:* No specific contact names, email addresses, phone numbers, or physical submission addresses are provided in the extracted document content.

• Mandatory Requirements (SBD4 Disclosure):*
• Bidder (and all directors/trustees/shareholders/partners) must NOT be listed on the Register for Tender Defaulters or List of Restricted Suppliers
• No unauthorized relationships with state employees or procurement officials at the procuring institution
• No collusion with competitors or officials during the bidding process
• Bid must be prepared independently without external influence

• Disqualification Triggers:*
• False or incomplete disclosure in the SBD4 form
• Evidence of corrupt practices or bid-rigging
• Prior involvement in drafting bid specifications or terms of reference (conflict of interest)

• Bidder Guidance:*
• Complete all sections of SBD4 truthfully and in full
• Declare any state employment of directors, trustees, shareholders, partners, or persons with controlling interest
• Declare any relationships with employees of National Treasury
• Declare any interests in other related enterprises bidding for this contract
• Joint ventures or consortiums are permitted to communicate internally but must not collude with other bidders

• SBD4 Disclosure Form Requirements:*
• All bidders (natural or juristic persons) must complete and submit the SBD4 disclosure form
• Any bidder listed on the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified

• State Employment Declaration:*
• Declare if the bidder or any director/trustee/shareholder/member/partner/person with controlling interest is employed by the state
• If yes, provide full names, identity numbers, and state employee numbers

• Relationship Disclosure:*
• Declare if the bidder or any connected person has a relationship with any employee of the procuring institution (National Treasury)
• If yes, provide full particulars of the relationship

• Related Enterprise Interest:*
• Declare if the bidder or any connected person has an interest in any other related enterprise bidding for this contract
• If yes, provide particulars

• Independence and Non-Collusion Certifications:*
• Certify that the bid was prepared independently, without consultation or arrangement with competitors
• Confirm no discussions with competitors regarding quality, quantity, specifications, prices, methods, market allocation, or delivery conditions
• Confirm bid terms have not been and will not be disclosed to competitors before bid opening or contract award
• Confirm no discussions with procuring institution officials during bidding, except for clarification requests
• Confirm not involved in drafting specifications or terms of reference
• Joint ventures or consortiums may communicate internally but must not engage in collusive bidding

• Consequences of False Disclosure:*
• Bid disqualification
• Reporting to the Competition Commission for investigation
• Possible criminal investigation by the National Prosecuting Authority (NPA)
• Restriction from conducting business with the public sector for up to 10 years under the Prevention and Combating of Corrupt Activities Act
• Bid rejection or action under PFMA SCM Instruction /22

• SBD4 Disclosure Form Requirements:*
• All bidders (natural or juristic persons) must complete and submit the SBD4 disclosure form as part of their submission
• Any bidder listed on the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified

• State Employment Declaration:*
• Declare if the bidder or any director/trustee/shareholder/member/partner/person with controlling interest is employed by the state
• If yes, provide full names, identity numbers, and state employee numbers

• Relationship Disclosure:*
• Declare if the bidder or any connected person has a relationship with any employee of the procuring institution (National Treasury)
• If yes, provide full particulars of the relationship

• Related Enterprise Interest:*
• Declare if the bidder or any connected person has an interest in any other related enterprise bidding for this contract
• If yes, provide particulars

• Independence and Non-Collusion Certifications:*
• Certify that the bid was prepared independently, without consultation or arrangement with competitors
• Confirm no discussions with competitors regarding quality, quantity, specifications, prices, methods, market allocation, or delivery conditions
• Confirm bid terms have not been and will not be disclosed to competitors before bid opening or contract award
• Confirm no discussions with procuring institution officials during bidding, except for clarification requests
• Confirm not involved in drafting specifications or terms of reference
• Joint ventures or consortiums may communicate internally but must not engage in collusive bidding

• Consequences of False Disclosure:*
• Bid disqualification
• Reporting to the Competition Commission for investigation
• Possible criminal investigation by the National Prosecuting Authority (NPA)
• Restriction from conducting business with the public sector for up to 10 years under the Prevention and Combating of Corrupt Activities Act
• Bid rejection or action under PFMA SCM Instruction /22

Representative details required for submission: - Full name of the person acting as the enterprise representative. - Capacity/role of the representative. - Contact number of the representative. - Submission is to the Department of National Treasury.

Submit the following returnable documents: - Certified copy of company registration (for corporate entities, including companies, close corporations, and trusts). - Certified copy of VAT 103 Certificate. - If classified as a Labour Broker, furnish a certified copy of a valid IRP30 for the contract period. - Completed and signed Questionnaire B, confirming accuracy of provided information and agreeing to notify National Treasury of any changes during the contract period.

Required documents for submission: - Certified copy of company registration (for corporate entities). - Certified copy of VAT 103 Certificate. - Certified copy of IRP30 (if classified as a Labour Broker).

Eligibility is assessed based on the following criteria from Questionnaire B: - Not being classified as a 'Labour Broker' (Q1, Q13, Q14). - Demonstrating operational independence from National Treasury (NT) control (Q6, Q7, Q8). - Employing four or more full-time employees (excluding connected parties) engaged in rendering services to NT (Q3). - Not deriving over 80% of annual service income from a single client or associated institution (Q10). - Ensuring the contract does not resemble an employment contract (Q11, Q12). - Providing valid tax registration numbers (Income Tax, Employees' Tax, VAT).

Compliance checks require the following declarations and disclosures: - Confirmation of legal entity type (e.g., company, close corporation, trust) and submission of certified registration documents. - Disclosure if the service involves supplying personnel to National Treasury (NT) and provision of a valid IRP30 if classified as a Labour Broker. - Declaration if the service is rendered by a connected person (e.g., shareholder, member, or direct family). - Confirmation of employee count (4+ full-time employees excluding connected parties) and whether they are engaged in rendering services to NT. - Clarification on whether the service provider would be regarded as an NT employee if rendering services directly. - Disclosure of any training received from NT and its nature/extent. - Confirmation of independence in choosing tools, equipment, staff, raw materials, routines, patents, or technology for performing duties. - Declaration of any NT-supplied tools/equipment used for main duties and their nature. - Confirmation of whether the service provider is subject to NT’s control/supervision regarding manner or hours of duty performance. - Declaration if payments for services include regular earnings (daily, weekly, monthly, etc.). - Confirmation if >80% of annual income is derived from a single client or associated institution. - Disclosure of any employment contract elements (e.g., job titles, reporting structure, fixed hours, benefits, performance bonuses). - Declaration of any contract clauses enabling payment without work performed. - Disclosure if ever classified as a Labour Broker or personal service company by SARS or other clients, including changes to this status. - Commitment to notify NT of any changes to the provided information during the contract period.

Bidder must confirm the following in Questionnaire B: - Whether they are a Labour Broker supplying personnel to National Treasury (NT). If yes, provide a certified IRP30 valid for the contract period. - Whether the service is rendered by a connected person (e.g., shareholder, member, or direct family). - Whether the bidder employs 4+ full-time employees (excluding connected parties) engaged in rendering services to NT. - Whether the bidder would be regarded as an NT employee if rendering services directly. - Whether the bidder receives training from NT and its nature/extent. - Whether the bidder is free to choose tools, equipment, staff, raw materials, routines, patents, or technology for performing duties. - Whether the bidder uses NT-supplied tools/equipment for main duties and their nature. - Whether the bidder is subject to NT’s control/supervision regarding manner or hours of duty performance. - Whether payments for services include regular earnings (daily, weekly, monthly, etc.). - Whether >80% of annual income is derived from a single client or associated institution. - Whether the contract contains employment elements (e.g., job titles, reporting structure, fixed hours, benefits, performance bonuses). - Whether the contract includes clauses enabling payment without work performed. - Whether the bidder has ever been classified as a Labour Broker or personal service company by SARS or other clients, including changes to this status. - Commitment to notify NT of any changes to the provided information during the contract period.

• The tender is for the appointment of a service provider to design, develop, implement, and support an Electronic Procurement System for the National Treasury.
• The contract duration is 36 months.

• Closing Date: 03 July 2026
• Closing Time: 11:00 AM
• Note: No briefing session, site visit, or clarification deadline dates are stated in the SBD1 document.

• For bidding procedure and technical enquiries, contact the Supply Chain Management unit.
• Email: [email protected]
• Note: No telephone or facsimile numbers are provided in the document.

• Submit bids online via the e-Tender Portal at https://www.etenders.gov.za/. A tutorial on uploading documents is available at https://youtu.be/B7pNseNJYHM.
• Bids must be submitted by the stipulated closing time. Late bids will not be accepted for consideration.
• All bids must be submitted on the official forms provided (do not re-type) or in the manner prescribed in the bid document.
• The successful bidder will be required to complete and sign a written contract form (SBD7).
• The bid is subject to the Preferential Procurement Policy Framework Act, 2000, its regulations, the General Conditions of Contract (GCC), and any applicable special conditions of contract.
• The bid must be signed, and the capacity under which it is signed must be stated. Proof of signing authority (e.g., company resolution) must be submitted.
• Submission date must be provided with the bid.

• Bid proposals must be submitted online via the e-Tender Portal (https://www.etenders.gov.za/).
• A tutorial on uploading bid documents is available at https://youtu.be/B7pNseNJYHM.
• The bid must be signed, and the capacity under which it is signed must be stated.
• Proof of signing authority (e.g., a company resolution) must be submitted.
• The submission date must be provided.

• Tax Compliance: Bidders must ensure compliance with their tax obligations and submit a Tax Compliance Status (TCS) PIN issued by SARS, or a printed TCS certificate with the bid.
• Foreign Suppliers: Must complete a questionnaire to determine residency status. If answering 'No' to all questions regarding South African residence, branch, permanent establishment, income source, or tax liability, a TCS PIN is not required.
• State Employee Restriction: Bids will not be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
• Preferential Procurement: The bid is subject to the Preferential Procurement Policy Framework Act, 2000 and its regulations, which may allocate preference points.
• Note: Detailed evaluation criteria and scoring methodology are not included in the SBD1 document; refer to the complete tender documentation for these requirements.

• The service provider is required to design, develop, implement, and support an Electronic Procurement System for the National Treasury.
• The contract period is 36 months.
• Note: Detailed technical specifications, system requirements, and functionality requirements are not included in the SBD1 document; refer to the complete tender documentation for these details.

• Tax Compliance: Bidders must submit a valid Tax Compliance Status (TCS) PIN issued by SARS, or a printed TCS certificate with the bid. Apply for TCS PIN via e-filing on the SARS website (www.sars.gov.za).
• Central Supplier Database (CSD): If no TCS PIN is available but the bidder is registered on CSD, a CSD number must be provided.
• Consortia/Joint Ventures/Subcontractors: Each party must submit a separate TCS certificate/PIN/CSD number.
• Foreign Suppliers: Complete the questionnaire to determine if a TCS PIN is required. If 'No' to all questions about South African presence, branch, establishment, income, or tax liability, a TCS PIN is not required.
• State Employee Restriction: Bids will not be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
• Failure to provide or comply with any of these requirements may render the bid invalid.
• Note: B-BBEE, CIDB, CIPC, and professional registration requirements are not stated in the SBD1 document.

• Bids must be submitted on time; late bids are not accepted.
• Bids must be submitted on the official forms provided (not re-typed) or as prescribed.
• The bid is subject to the Preferential Procurement Policy Framework Act, 2000, its regulations, the General Conditions of Contract (GCC), and any applicable special conditions.
• The successful bidder must complete and sign a written contract form (SBD7).

• Tax Compliance: Bidders must ensure compliance with tax obligations and submit a SARS-issued PIN for verification. A TCS PIN can be applied for via e-filing on the SARS website (www.sars.gov.za). A printed TCS certificate may be submitted with the bid.
• Foreign Suppliers: Must complete a questionnaire to determine if they are required to register for a Tax Compliance Status (TCS) PIN. If the answer is 'No' to all questions regarding residence, branch, permanent establishment, income source, or tax liability in South Africa, a TCS PIN is not required.
• For consortia/joint ventures/subcontractors, each party must submit a separate TCS certificate/PIN/CSD number.
• If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), a CSD number must be provided.
• Bids are not accepted from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
• Failure to comply may invalidate the bid.

• Email for enquiries: [email protected].

National Treasury seeks a service provider to design, develop, implement, and support an Electronic Government Procurement (eGP) System for 36 months. The system must enable an end-to-end digital procurement ecosystem with the following objectives:

• Transparency
• Efficiency
• Compliance
• Interoperability
• Supplier participation
• Data-driven decision-making
• Effective public financial management across government.

Evaluation will focus on functional capability areas, including:

• Procurement Methods
• Supplier Management
• Digital Marketplace
• Evaluation and Adjudication

Note: Specific criteria, weightings, and eligibility requirements (e.g., company registration, experience, financial stability, statutory compliance) are not detailed in this document. Refer to the full tender for complete evaluation details.

The e-Procurement System must cover the following functional domains as a minimum:

• Demand, Planning and Budgeting
• Procurement Methods
• Supplier Management
• Digital Marketplace
• Evaluation and Adjudication
• Contract Management
• Payments and Financials
• Reporting and Analytics
• Document and Records Management
• Complaints Management
• Security
• Integration
• Supporting functions for end-to-end digital procurement

Additional requirements (functional, technical, security, integration, reporting, compliance, operational) will be specified in other tender documents. The system must support:

• Transparency
• Efficiency
• Compliance
• Interoperability
• Supplier participation
• Data-driven decision-making
• Effective public financial management

The architecture is a high-level framework; further modules or enhancements may be added as the programme evolves.

Compliance requirements extend beyond the high-level architecture. Bidders must expect additional detailed functional, technical, security, integration, reporting, and operational compliance obligations in other tender documents. Ensure alignment with public procurement regulations and National Treasury standards.

Requirements for the e-Procurement programme extend beyond the high-level architecture. Additional functional, technical, security, integration, reporting, compliance, and operational requirements will be detailed in other tender documents. Bidders must prepare for comprehensive obligations.

Functional capability areas under evaluation include:

• Procurement Methods
• Supplier Management
• Digital Marketplace
• Evaluation and Adjudication

Note: Specific evaluation criteria and weightings are not provided in this document. Refer to the full tender for details.