Panel of contractors for roads and stormwater drainage construction & maintenance (24 months, northern cape)

Closing date and time: 26 June 2026 at 12:00 pm. Tender validity period: 90 days from closing date. No briefing session will be held. If the tender validity expires on a Saturday, Sunday, or public holiday, it remains valid until the closure of business on the following working day.

Technical enquiries: Mr L. Lepedi, Technical Services Department, Phone: 053 474 9700, Email: [email protected]. Supply Chain enquiries: Mrs M. Viljoen, Supply Chain Management Department, Phone: 053 474 9700, Email: [email protected]. Submission address: Tender Box, Phokwane Local Municipality, 24 Hertzog Street, Hartswater, 8570.

Submit bids as follows: Duly completed tender documents must be sealed in an envelope marked with the Bid Name (PLM/TPANEL-CON/2205-2026), Bid Number, and Bid Description. Deposit the envelope into the tender box located on the ground floor at Phokwane Local Municipality, 24 Hertzog Street, Hartswater, 8570, by no later than 12:00 pm on 26 June 2026. Late, faxed, or emailed submissions will not be accepted. Bids must be submitted on the official forms provided (not re-typed). A scanned copy of the completed bid document must also be submitted in electronic format (CD, flash drive, or memory stick). Only authorised signatories may sign the tender documents. No official tender briefing or clarification meeting will be held. Bid documents are available for download from 22 May 2026 via the E-Tender portal (https://www.etenders.gov.za/) or the municipal website (www.phokwane.gov.za). The municipality reserves the right to reject any or all bids and is not obligated to accept the lowest bid. Tenders remain valid for 90 days from the closing date. Non-responsive bids (missing mandatory documents) will be disqualified.

Evaluation uses the 80/20 PPPFA system: 80 points for price (scored via Formula 2, Option 1) and 20 points for specific goals. The 20 preference points are split equally: 10 points for HDI (race, gender, disability) empowerment, and 10 points for local labour/enterprise promotion in the Phokwane municipal area. The 80/20 system applies as the tender value is below R50 million. Past performance, technical/financial capacity, and ability to deliver safely and on time are considered. Alternative offers are permitted but must be fully detailed (Schedule of Quantities, design calculations, specifications) to avoid disqualification. Must be a registered contractor with CIDB (6CE grading or higher). Joint ventures allowed if all members are CIDB-registered and lead partner has 6CE grading. Tax compliance (SARS TCS PIN) mandatory; non-compliance = disqualification. No state employees or their immediate relatives may bid (must declare conflicts of interest via MBD4).

Scope: Appointment of a panel of contractors for the construction and maintenance of various roads and stormwater drainage systems for a period of 24 months, as and when required. Work is ad-hoc and assigned based on municipality needs. Contractors must demonstrate the ability to execute similar engineering works of comparable magnitude, with satisfactory quality, safety, and within the contract period. Details of past contracts of a similar nature must be furnished in Section T2.2.3 of the tender document. Alternative designs/materials may be proposed but must include full details (Schedule of Quantities, design calculations, and specifications) for proper assessment. CIDB grading designation 6CE or higher is required for eligibility. Joint ventures are eligible if all members are CIDB-registered, the lead partner holds a 6CE grading, and the combined grading meets the tender requirements.

Bidders must provide proof of experience in similar engineering works of comparable magnitude. Required documents: Reference/appointment letters from previous clients (on letterhead with contactable references); Proof of plant and equipment ownership; Financial resources (bank rating); CVs of key personnel (qualifications and experience). For joint ventures, all members must be CIDB-registered, and the lead partner must hold a 6CE grading. Combined CIDB grading must meet or exceed the tender requirements.

Pricing must be completed on the official Pricing Schedule (MBD forms) in non-erasable black ink. All fields are mandatory. Alternative offers must include a full Schedule of Quantities, design calculations, and specifications. The tendered rates are final for cost implications; no post-award claims for additional payment or time will be considered. Errors in pricing (arithmetical or otherwise) will be corrected per the Standard Conditions of Tender, with unit rates governing line-item totals.

Pricing must be completed in non-erasable black ink on the official Pricing Schedule (MBD forms). All pricing fields are mandatory. Alternative offers must be fully priced according to project specifications. The tendered rates will be considered final for cost implications; no post-award claims for additional payment or time will be considered. Errors in pricing (arithmetical or otherwise) will be corrected per the Standard Conditions of Tender, with unit rates governing line-item totals. The municipality reserves the right to verify financial standing with the bidder’s banker or guarantor. Bidders may be required to submit a banker’s report within 7 days upon request. Bonds, guarantees, and proof of insurance must be arranged within two weeks of contract award.

Mandatory (Section A - Non-submission results in disqualification): Signed Form of Offer and Acceptance; completed Pricing Schedule; MBD 1 (Invitation to Bid); MBD 4 (Declaration of Interest); MBD 6.1 (Preference Point Claim Form - PPR 2022); MBD 8 (Declaration of Bidder’s Past SCM Practices); MBD 9 (Certificate of Independent Bid Determination); Schedule 1A (Authority of Signatory); Schedule 1B (Compulsory Enterprise Questionnaire); Proof of active CSD registration (Full Report with MAAA number); Valid SARS Tax Compliance Status (TCS) PIN (verified electronically); Municipal Rates & Taxes account (not older than 3 months, no arrears >3 months); CIDB registration (Contractor’s CRS number for 6CE grading); Signed JV Agreement (if applicable). For scoring (Section B): Company experience (reference letters); Proof of plant and equipment ownership; Financial resources (bank rating); CVs of key personnel; B-BBEE Status Level Verification Certificate or sworn affidavit (for preference points only; non-submission results in zero points). Pre-award verification (Section C): Certified copies of ID documents (directors/members); CIPC registration documents; Valid COIDA Letter of Good Standing; Bank-stamped confirmation of banking details. Foreign suppliers must complete the pre-award questionnaire if not RSA-based. No bids will be accepted from persons in the service of the state.

Bidders must demonstrate a commitment to health and safety. Submitting inferior or inadequate health and safety information may result in disqualification, even if the bid scores the highest points. Bidders must furnish details of past contracts executed safely and timeously, including health and safety compliance. The municipality will evaluate the bidder’s ability to complete works safely and with satisfactory quality.

Contract terms follow the Standard Conditions of Tender (CIDB Annex F, 2015) with project-specific amendments. Key terms: Employer is Phokwane Local Municipality (24 Hertzog Street, Hartswater, 8570). Tender validity period is 90 days from closing. The municipality reserves the right to reject any bid, including the lowest, if below market rates. Successful tenderers must sign a written contract (MBD7.1) and provide bonds, guarantees, and proof of insurance within two weeks of award. Contracts come into effect upon receipt of the signed agreement unless objections are raised within five working days. Withdrawal of a tender during the validity period may result in liability for additional costs incurred by the municipality. Disputes or errors in tender pricing will not be entertained post-submission.