Supply and delivery of new facility equipment for polokwane game reserve – RFQ PM43-25/26

Supply and delivery of new, unused facility equipment for Polokwane Game Reserve. The successful bidder must sign a written contract form (MBD7) and comply with all specifications, terms, and conditions stipulated in the bid documents.

Bids are adjudicated using the 80/20 preference point system: 80 points for price and 20 points for specific goals (e.g., HDI status, B-BBEE compliance). Evaluation is governed by the Preferential Procurement Policy Framework Act, Preferential Procurement Regulations (2022), and Polokwane Municipality’s Supply Chain Management Policy. The Council reserves the right to accept all, some, or none of the bids and is not obliged to accept the lowest bid.

Contract terms include: 12-month warranty (or 18 months post-shipment) for goods, with supplier responsible for repairs/replacements at no cost. Payment within 30 days of invoice submission. Prices are fixed unless adjusted per contract terms. Performance security (e.g., bank guarantee) required within 30 days of award. Supplier must notify purchaser of delays and may face penalties or contract termination for non-performance. Force majeure events may excuse delays. Contracts are governed by South African law and written in English. Supplier must indemnify purchaser against third-party claims of patent infringement. No assignment of contract without written consent. Subcontracts must be notified in writing. Disputes resolved via mediation or South African courts.

Pre-bidding testing costs are the bidder’s responsibility. Supplier premises must be open for inspections at reasonable hours if required. Purchaser covers inspection costs if goods comply; supplier covers costs if goods fail. Non-compliant goods may be rejected, and supplier must replace them at their own cost. Purchaser may cancel the contract or deduct penalties for non-compliance.

Variation orders may be issued for changes not exceeding 15% of the original contract value. Supplier may be instructed to deliver goods or render services as per adjusted quantities, with possible unit price reductions if no price escalation occurs.

Pricing must be fixed and submitted in the official bid forms (MBD 3.1 Schedule of Prices). Total bid price must be clearly stated. Prices must cover all obligations under the contract, including delivery, warranties, and incidental services. Adjustments are only permitted for authorized variations or bid validity extensions.

Supply and delivery of new, unused facility equipment for Polokwane Game Reserve. The successful bidder must sign a written contract form (MBD7) and comply with all specifications, terms, and conditions stipulated in the bid documents.

Technical enquiries: Ms. Jane Mabaso, Phone: 015 290 2485/2144, Email: [email protected]. Supply Chain Management enquiries: Mr. Tiro Pilusa, Phone: 015 290 2148, Email: [email protected]. Submission address: Polokwane Municipality, Civic Centre, corner Bodenstein and Landdros Mare Street, Polokwane, 0699.

Pricing must be fixed and submitted in the official bid forms (MBD 3.1 Schedule of Prices). Total bid price must be clearly stated. Prices must cover all obligations under the contract, including delivery, warranties, and incidental services. Adjustments are only permitted for authorized variations or bid validity extensions.

Technical enquiries: Ms. Jane Mabaso, Phone: 015 290 2485/2144, Email: [email protected]. Supply Chain Management enquiries: Mr. Tiro Pilusa, Phone: 015 290 2148, Email: [email protected]. Submission address: Polokwane Municipality, Civic Centre, corner Bodenstein and Landdros Mare Street, Polokwane, 0699.

Documents must be deposited in the bid box not later than 10:00 on 17 June 2026 when bids will be opened in public.

Technical enquiries: Ms. Jane Mabaso, Phone: 015 290 2485/2144, Email: [email protected]. Supply Chain Management enquiries: Mr. Tiro Pilusa, Phone: 015 290 2148, Email: [email protected]. Submission address: Polokwane Municipality, Civic Centre, corner Bodenstein and Landdros Mare Street, Polokwane, 0699.

Bids remain valid for 90 days after closing. Polokwane Municipality reserves the right to negotiate further conditions with the successful bidder. Municipality does not bind itself to accept the lowest or any bid. Zero tolerance for fraud/corruption; report suspicious activity to authorities. No gratification payments are required or accepted for tender awards.

Responsiveness criteria: Bid must be sealed, marked with bid number/description, and deposited in the bid box by the closing date/time. Mandatory documents: valid CSD number, fully completed bid forms (each page initialed), Joint Venture Agreement (if applicable), proof of municipal rates/taxes payment or lease agreement, and compliance with pricing instructions. Disqualification risks: missing pages, pencil use, late submission, influence attempts, past poor performance, state employee status, or listing on the Register of Tender Defaulters.

Responsiveness criteria: Bid must be sealed, marked with bid number/description, and deposited in the bid box by the closing date/time. Mandatory documents: valid CSD number, fully completed bid forms (each page initialed), Joint Venture Agreement (if applicable), proof of municipal rates/taxes payment or lease agreement, and compliance with pricing instructions. Disqualification risks: missing pages, pencil use, late submission, influence attempts, past poor performance, state employee status, or listing on the Register of Tender Defaulters.

Responsiveness criteria: Bid must be sealed, marked with bid number/description, and deposited in the bid box by the closing date/time. Mandatory documents: valid CSD number, fully completed bid forms (each page initialed), Joint Venture Agreement (if applicable), proof of municipal rates/taxes payment or lease agreement, and compliance with pricing instructions. Disqualification risks: missing pages, pencil use, late submission, influence attempts, past poor performance, state employee status, or listing on the Register of Tender Defaulters.

Responsiveness criteria: Bid must be sealed, marked with bid number/description, and deposited in the bid box by the closing date/time. Mandatory documents: valid CSD number, fully completed bid forms (each page initialed), Joint Venture Agreement (if applicable), proof of municipal rates/taxes payment or lease agreement, and compliance with pricing instructions. Disqualification risks: missing pages, pencil use, late submission, influence attempts, past poor performance, state employee status, or listing on the Register of Tender Defaulters.

Responsiveness criteria: Bid must be sealed, marked with bid number/description, and deposited in the bid box by the closing date/time. Mandatory documents: valid CSD number, fully completed bid forms (each page initialed), Joint Venture Agreement (if applicable), proof of municipal rates/taxes payment or lease agreement, and compliance with pricing instructions. Disqualification risks: missing pages, pencil use, late submission, influence attempts, past poor performance, state employee status, or listing on the Register of Tender Defaulters.

Bids remain valid for 90 days after closing. Polokwane Municipality reserves the right to negotiate further conditions with the successful bidder. Municipality does not bind itself to accept the lowest or any bid. Zero tolerance for fraud/corruption; report suspicious activity to authorities. No gratification payments are required or accepted for tender awards.

Supply and delivery of new, unused facility equipment for Polokwane Game Reserve. The successful bidder must sign a written contract form (MBD7) and comply with all specifications, terms, and conditions stipulated in the bid documents.

CLOSING DATE: 17 June 2026 @ 10H00

MBD1 YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF MUNICIPALITY/ MUNICIPAL ENTITY) CLOSING BID NUMBER: PM43-25/26 DATE: 17 June 2026 CLOSING TIME: 10:00

Contract terms include: 12-month warranty (or 18 months post-shipment) for goods, with supplier responsible for repairs/replacements at no cost. Payment within 30 days of invoice submission. Prices are fixed unless adjusted per contract terms. Performance security (e.g., bank guarantee) required within 30 days of award. Supplier must notify purchaser of delays and may face penalties or contract termination for non-performance. Force majeure events may excuse delays. Contracts are governed by South African law and written in English. Supplier must indemnify purchaser against third-party claims of patent infringement. No assignment of contract without written consent. Subcontracts must be notified in writing. Disputes resolved via mediation or South African courts.

Bodensstein and Landdros Mare Street not later than 10:00 on 17 June 2026. The Bid box is generally open 24 hours, 7 days a week. Completed Bid document, fully priced and signed must be sealed in an envelope marked “ Bid number and Bid description”

No official or compulsory briefing session is applicable for this project.

Bids documents containing the Conditions of Bid and other requirements in terms of the Supply Chain Management Policy will be downloaded from e-tender Publication Portal at www.etenders.gov.za at no fee.

Technical enquiries: Ms. Jane Mabaso, Phone: 015 290 2485/2144, Email: [email protected]. Supply Chain Management enquiries: Mr. Tiro Pilusa, Phone: 015 290 2148, Email: [email protected]. Submission address: Polokwane Municipality, Civic Centre, corner Bodenstein and Landdros Mare Street, Polokwane, 0699.

TCS PIN: OR CSD No:

Responsiveness criteria: Bid must be sealed, marked with bid number/description, and deposited in the bid box by the closing date/time. Mandatory documents: valid CSD number, fully completed bid forms (each page initialed), Joint Venture Agreement (if applicable), proof of municipal rates/taxes payment or lease agreement, and compliance with pricing instructions. Disqualification risks: missing pages, pencil use, late submission, influence attempts, past poor performance, state employee status, or listing on the Register of Tender Defaulters.

Pricing must be fixed and submitted in the official bid forms (MBD 3.1 Schedule of Prices). Total bid price must be clearly stated. Prices must cover all obligations under the contract, including delivery, warranties, and incidental services. Adjustments are only permitted for authorized variations or bid validity extensions.

Technical enquiries: Ms. Jane Mabaso, Phone: 015 290 2485/2144, Email: [email protected]. Supply Chain Management enquiries: Mr. Tiro Pilusa, Phone: 015 290 2148, Email: [email protected]. Submission address: Polokwane Municipality, Civic Centre, corner Bodenstein and Landdros Mare Street, Polokwane, 0699.

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. 1.2. All bids must be submitted on the official forms provided (not to be re-typed) or online

Bid is subject to the Preferential Procurement Policy Framework Act and Preferential Procurement Regulations (2022). 20 points are allocated for specific goals, which may include B-BBEE compliance, HDI status (Black, female, disabled South African citizens), and local content. Foreign suppliers must disclose RSA residency, branches, or tax liability.

2.1 Bidders must ensure compliance with their tax obligations. 2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable the organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing. In order to use this provision, taxpayers will need to register with SARS as e- filers through the website www.SARS.GOV.ZA.

Responsiveness criteria: Bid must be sealed, marked with bid number/description, and deposited in the bid box by the closing date/time. Mandatory documents: valid CSD number, fully completed bid forms (each page initialed), Joint Venture Agreement (if applicable), proof of municipal rates/taxes payment or lease agreement, and compliance with pricing instructions. Disqualification risks: missing pages, pencil use, late submission, influence attempts, past poor performance, state employee status, or listing on the Register of Tender Defaulters.

2.5 Bidders may also submit a printed tcs certificate together with the bid.

Responsiveness criteria: Bid must be sealed, marked with bid number/description, and deposited in the bid box by the closing date/time. Mandatory documents: valid CSD number, fully completed bid forms (each page initialed), Joint Venture Agreement (if applicable), proof of municipal rates/taxes payment or lease agreement, and compliance with pricing instructions. Disqualification risks: missing pages, pencil use, late submission, influence attempts, past poor performance, state employee status, or listing on the Register of Tender Defaulters.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd number must be provided.

Responsiveness criteria: Bid must be sealed, marked with bid number/description, and deposited in the bid box by the closing date/time. Mandatory documents: valid CSD number, fully completed bid forms (each page initialed), Joint Venture Agreement (if applicable), proof of municipal rates/taxes payment or lease agreement, and compliance with pricing instructions. Disqualification risks: missing pages, pencil use, late submission, influence attempts, past poor performance, state employee status, or listing on the Register of Tender Defaulters.

Responsiveness criteria: Bid must be sealed, marked with bid number/description, and deposited in the bid box by the closing date/time. Mandatory documents: valid CSD number, fully completed bid forms (each page initialed), Joint Venture Agreement (if applicable), proof of municipal rates/taxes payment or lease agreement, and compliance with pricing instructions. Disqualification risks: missing pages, pencil use, late submission, influence attempts, past poor performance, state employee status, or listing on the Register of Tender Defaulters.

Schedule of contents bid notice responsiveness and evaluation criteria form “a” bid form form “b” general undertaking by the bidder form “c” general conditions of contract form “d” general procedures form “e” special conditions of contract (if any) form “f” bid specifications mbd 3.1 Schedule of prices mbd 6.1 Preferential procurement form annexure “a” evaluation process and criteria mbd 4 declaration of interest mbd 5 declaration for procurementabove r10 million mbd 8 declaration of bidder’s past supply chain management practices mbd 9 certificate of independent dib determination annexure “b” certificate for municipal services and payments annexure “c” authorisation for deduction of outstanding amounts owed to council

Supply and delivery of new, unused facility equipment for Polokwane Game Reserve. The successful bidder must sign a written contract form (MBD7) and comply with all specifications, terms, and conditions stipulated in the bid documents.

Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be accepted for consideration

Bid is subject to the Preferential Procurement Policy Framework Act and Preferential Procurement Regulations (2022). 20 points are allocated for specific goals, which may include B-BBEE compliance, HDI status (Black, female, disabled South African citizens), and local content. Foreign suppliers must disclose RSA residency, branches, or tax liability.

Bids are adjudicated using the 80/20 preference point system: 80 points for price and 20 points for specific goals (e.g., HDI status, B-BBEE compliance). Evaluation is governed by the Preferential Procurement Policy Framework Act, Preferential Procurement Regulations (2022), and Polokwane Municipality’s Supply Chain Management Policy. The Council reserves the right to accept all, some, or none of the bids and is not obliged to accept the lowest bid.

Bids remain valid for 90 days after closing. Polokwane Municipality reserves the right to negotiate further conditions with the successful bidder. Municipality does not bind itself to accept the lowest or any bid. Zero tolerance for fraud/corruption; report suspicious activity to authorities. No gratification payments are required or accepted for tender awards.

Responsiveness criteria: Bid must be sealed, marked with bid number/description, and deposited in the bid box by the closing date/time. Mandatory documents: valid CSD number, fully completed bid forms (each page initialed), Joint Venture Agreement (if applicable), proof of municipal rates/taxes payment or lease agreement, and compliance with pricing instructions. Disqualification risks: missing pages, pencil use, late submission, influence attempts, past poor performance, state employee status, or listing on the Register of Tender Defaulters.

Bids are adjudicated using the 80/20 preference point system: 80 points for price and 20 points for specific goals (e.g., HDI status, B-BBEE compliance). Evaluation is governed by the Preferential Procurement Policy Framework Act, Preferential Procurement Regulations (2022), and Polokwane Municipality’s Supply Chain Management Policy. The Council reserves the right to accept all, some, or none of the bids and is not obliged to accept the lowest bid.

a) Bid to supply and deliver to Polokwane Municipality all or any of the supplies and to render all the articles, goods, materials, services or the like described both in this and the other Scheduled to this Contract;

Contract terms include: 12-month warranty (or 18 months post-shipment) for goods, with supplier responsible for repairs/replacements at no cost. Payment within 30 days of invoice submission. Prices are fixed unless adjusted per contract terms. Performance security (e.g., bank guarantee) required within 30 days of award. Supplier must notify purchaser of delays and may face penalties or contract termination for non-performance. Force majeure events may excuse delays. Contracts are governed by South African law and written in English. Supplier must indemnify purchaser against third-party claims of patent infringement. No assignment of contract without written consent. Subcontracts must be notified in writing. Disputes resolved via mediation or South African courts.

Responsiveness criteria: Bid must be sealed, marked with bid number/description, and deposited in the bid box by the closing date/time. Mandatory documents: valid CSD number, fully completed bid forms (each page initialed), Joint Venture Agreement (if applicable), proof of municipal rates/taxes payment or lease agreement, and compliance with pricing instructions. Disqualification risks: missing pages, pencil use, late submission, influence attempts, past poor performance, state employee status, or listing on the Register of Tender Defaulters.