Procurement of 100 hyland sharebase software licences for the technology innovation agency

Submit quotations via email to [email protected]. Required documents: SBD 4, SBD 6.1, proof of specific goals (where applicable), and the completed and signed RFQ form. Late submissions will be disqualified. Price quotations must remain valid for 30 days after the closing date.

Mandatory: Supplier must be registered on the Central Supplier Database (CSD); submission of all required forms (SBD 4, SBD 6.1, RFQ form); compliance with preferential procurement goals (if applicable). Preferential points (80/20 system): 50% ownership by Historically Disadvantaged Individuals (HDI) (5 points, proof: Share Register/CSD Report); 51% ownership by Black Women (5 points, proof: Share Register/CSD Report); ownership by a person with a disability (5 points, proof: medical letter); ownership by a youth (5 points, proof: certified ID copy).

Supply of Hyland Sharebase Licences x 100.

Payment terms: Invoice paid after goods/services delivery and within 30 days as per the National Treasury Act.

Suppliers must be registered on the Central Supplier Database (CSD). Specific goals (if applicable) require proof: 50% HDI ownership (Share Register/CSD Report), 51% Black Women ownership (Share Register/CSD Report), disability ownership (medical letter on physician’s letterhead with practice number), or youth ownership (certified ID copy).

Closing date: 12 June 2026 at 09:00. Price validity period: 30 days after closing date.

Contact person: Mapule Msiza. Email: [email protected].

Submit the SBD 6.1 Preference Points Claim Form as part of the tender. Include all required proof or documentation to claim preference points for specific goals. Failure to submit these will result in no points being awarded. The organ of state may request substantiation of claims at any time, even after adjudication.

Evaluation uses either the 80/20 or 90/10 Preferential Procurement system, determined by the lowest acceptable tender. Maximum points: 80 or 90 for price, 20 or 10 for specific goals. Specific goals include: 50% ownership by Historically Disadvantaged Individuals (HDI), 51% ownership by Black Women, at least one owner with a disability, at least one owner is a youth. Points for these goals must be claimed and supported by proof. Compliance with the Preferential Procurement Policy Framework Act, 2000, and Regulations 2022 is mandatory.

Supply of 100 Hyland ShareBase software licences. No additional technical specifications, standards, or deliverable details are provided.

Compliance with the Preferential Procurement Regulations 2022 is mandatory. Submit proof of eligibility for all claimed preference points (e.g., B-BBEE certificates, ownership documentation). Fraudulent claims may lead to disqualification, cost recovery, contract cancellation, or legal action. The organ of state may verify claims post-award.

Submit the SBD4 (Bidder’s Declaration of Interest) form. Required disclosures include: state employment of the bidder or its directors/shareholders/trustees/members/partners, relationships with procuring institution employees, and interests in related enterprises bidding for the same contract. Failure to complete this form truthfully or in full will result in automatic disqualification.

Open to all natural or juristic persons (e.g., companies, partnerships, trusts). Disqualification applies if: the bidder or its directors/shareholders/controlling persons are employed by the state; the bidder is listed in the Register for Tender Defaulters or the List of Restricted Suppliers; or the bidder fails to disclose required information. Bids must be independent, without collusion or prior consultation with competitors or officials (except for clarification requests).

Bidders must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers. Must certify no collusive bidding, no disclosure of bid terms to competitors, and no involvement in drafting specifications. False or incomplete disclosures may lead to rejection of the bid, penalties under the Competition Act No. 89 of 1998, or restrictions under the Prevention and Combating of Corrupt Activities Act No. 12 of 2004.