Supply and delivery of supplementary first aid items to road accident fund head office with popia compliance

Supply and delivery of Supplementary First Aid Items to RAF Head Office. Service Provider will handle RAF’s confidential, private, personal, or sensitive information (files, data, documents) and must comply with security measures outlined in Annexure A.

Scope: Supply and delivery of Supplementary First Aid Items to RAF Head Office. Security and compliance requirements for handling RAF’s confidential, private, personal, or sensitive information (files, data, documents) as per Annexure A. Service Provider must implement technical and organisational security measures to protect data and documents throughout the contract.

Mandatory Compliance: Full adherence to the Protection of Personal Information Act (POPIA). Data Protection: Implement measures to safeguard personal and sensitive data against unauthorised access, disclosure, alteration, or destruction. Report any data breaches or security incidents to RAF immediately. Subcontractors: Ensure all subcontractors or third parties handling RAF data comply with the same data protection and cybersecurity standards. Vetting: RAF reserves the right to conduct security screening or vetting for company directors and resources provided. Third-Party Agreements: Third-party service providers handling PII must sign a data protection agreement and be vetted for their data protection policies.

Fire Safety: Premises must have a fire suppression system (e.g., CO2 fire extinguishers) to prevent damage or loss of documents and records. Physical Security: Secure perimeter with controlled access, surveillance systems, secure doors, locks, and alarms to prevent unauthorised access. Access Control: Policies and procedures must ensure access to documents and storage facilities is controlled and monitored.

• The RAF seeks a service provider to supply and deliver Supplementary First Aid Items to its Head Office.
• RFQ issued date: 02 July 2026.
• RFQ validity: 30 days from closing date.
• Closing: Wednesday, 08 July 2026 at 11:00.
• Service required once Purchase Order is issued.
• No compulsory briefing or site visit.
• Delivery address: RAF Head Office, 420 Witch Hazel Avenue, Eco-Glades 2, Centurion, 0046.
• Submission: Email quotations to [email protected].
• Enquiries: Email [email protected] or call Ronewa Ramagovhodo at 011 223 0057.

• Closing date and time: Wednesday, 08 July 2026 at 11:00.
• RFQ validity period: 30 days from the closing date.
• Expected service start: Once Purchase Order is issued.
• Compulsory briefing/site visit: Not applicable (N/A).

• Submission and quotation enquiries: Email [email protected].
• Technical/procurement enquiries: Email [email protected] or contact Ronewa Ramagovhodo at 011 223 0057.
• Delivery address: Road Accident Fund Head Office, 420 Witch Hazel Avenue, Eco-Glades 2, Centurion, 0046.

• Submit your quotation via email only to [email protected]. Failure to use this address will result in disqualification.
• Late quotations will not be considered.
• Deliver goods to RAF Head Office reception at 420 Witch Hazel Avenue, Eco-Glades 2, Centurion, 0046. Reception is open Monday to Friday, 07h45 to 16h00.
• Complete and sign all Annexures (Standard Bidding Documents and Mandatory Evaluation documents).
• Collusive bidding is prohibited. Submitting multiple proposals from companies with common directors/shareholders will result in disqualification of all involved entities.
• If not contacted within 14 working days after submission, consider your quotation unsuccessful.

• Complete and sign all Annexures (Standard Bidding Documents and Mandatory Evaluation documents).
• Email submissions to [email protected].

Must be CSD registered. Tax matters must be in order with SARS. HDI, women, and disability ownership points require verification via CSD or valid medical certificate. No collusive behavior; submitting multiple proposals from related companies leads to disqualification. VAT-registered suppliers must include VAT; non-VAT registered suppliers must not charge VAT. Historically Disadvantaged Individuals (HDI) status is defined as South African citizens who had no franchise pre-1993, are female, or have a disability.

• Scope: Supply and delivery of Supplementary First Aid Items to RAF Head Office.
• Purpose: Enhance first-response capability for musculoskeletal injuries, burns, shock, eye injuries, and minor cuts.
• Required items and quantities:
• Instant cold compress (15cm x 23cm): 38 units.
• Emergency Burncare Hydrogel sachets (3.5ml): 50 units.
• Rescue sheets (2m x 1m): 8 units.
• Deep freeze cold spray (150ml): 10 units.
• Eye pads (6cm x 8cm): 8 units.
• Box of 20 assorted plasters: 40 boxes.
• Additional requirements:
• Items must be suitable for occupational first aid use.
• Products must be within expiry dates at delivery.
• Packaging must be intact and clearly labelled.

• All prices must be VAT inclusive (if VAT registered) and quoted in South African Rand (ZAR).
• Non-VAT registered suppliers must not charge VAT; doing so leads to automatic disqualification.
• Complete the cost breakdown table in Annex E with unit and total prices for each item. Failure to provide prices in this table will result in disqualification.
• No price changes are accepted after the official Award Letter or Purchase Order is issued.

• Mandatory: Must be registered on the Central Supplier Database (CSD). RAF only does business with CSD-registered suppliers.
• Tax compliance: RAF will not conduct business with suppliers whose tax matters are not in order with SARS.
• B-BBEE/Preferential Procurement: HDI, women, and disability ownership points are claimed and verified via CSD reports, ID copies, or valid medical certificates.
• Disability verification: Suppliers claiming disability points must provide a valid medical certificate from a registered medical practitioner; RAF reserves the right to verify.
• Anti-bribery: Strict prohibition of gifts, hospitality, or benefits to RAF officials. Branded marketing material is considered a gift. Any solicitation must be reported to the fraud line at 0800 005919. Non-reporting leads to being deemed an accomplice and restriction from all organs of state.

• HDI points for race and gender verified through CSD.
• HDI definition includes South African citizens who had no franchise pre-1993, women, or persons with disabilities.

• Items supplied are for first-aid response to improve occupational health and safety.
• Specific items target sprains, strains, burns, shock, eye injuries, and minor cuts.

• RAF's standard conditions of purchase apply.
• Goods/services only delivered against an official RAF Award Letter or Purchase Order signed by an authorised official.
• No payment or acceptance if delivery occurs before PO issuance.
• Prohibition of gifts/hospitality to RAF officials; report any solicitation to fraud line 0800 005919.

• Late quotations are not accepted.
• Collusive bidding leads to disqualification; multiple proposals from companies with common directors/shareholders are prohibited.
• Unsuccessful bidders will not be contacted within 14 working days.

• Suppliers claiming disability points must provide a valid medical certificate.
• Must be CSD registered.

• Evaluation follows the 80/20 preference point system.
• Specific Goals (20 points) include HDI, women, and disability ownership, verified via CSD, ID, or medical certificate.
• Prices must be fully completed in the cost breakdown table for evaluation.

The tender is for the supply and delivery of Supplementary First Aid Items. It defines a 'tender' as a written offer to provide goods or services.

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Returnable Documents: The SBD 6.1 Preference Points Claim Form must be completed and submitted as part of the tender. Failure to submit required proof or documentation for specific goals will be interpreted as not claiming those preference points.

All tenderers are eligible to apply, but award preference will be determined using the 80/20 system. Eligibility for specific goal points requires submission of valid supporting documentation as per the Preferential Procurement Regulations 2022. The tender is not restricted to specific company types (all listed entity types can apply).

The tender is for the supply and delivery of Supplementary First Aid Items at RAF Head Office. The document defines a 'tender' as a written offer to provide goods or services.

Price includes all applicable taxes less unconditional discounts.

The 'rand value' is the total estimated contract value including all applicable taxes, calculated at bid invitation.

You must complete the SBD 6.1 Preference Points Claim Form.

• Provide company/firm name and registration number.
• Indicate company type (Partnership, Sole Proprietor, Close Corporation, Public Company, Personal Liability Company, (Pty) Limited, Non-Profit Company, State Owned Company).
• A duly authorised signatory must certify that the points claimed are true and correct.
• Failure to submit proof for specific goals means you forfeit those points.
• Fraudulent claims can lead to disqualification, contract cancellation, cost recovery, restriction from state business for up to 10 years, and criminal prosecution.

Specific goals for preference points include Historically Disadvantaged Individuals (10 points), Women (8 points), and Persons with Disability (2 points) under the 80/20 system.

• You must submit proof to claim these points.
• The Preferential Procurement Policy Framework Act, 2000 applies.

You must provide company name and registration number.

• Select your company type from the listed options.
• A duly authorised signatory must certify the accuracy of preference points claimed.
• The organ of state may require documentary proof to support claims.
• Fraudulent claims can result in disqualification, contract cancellation, cost recovery, restriction from state business for up to 10 years, and criminal prosecution.

The 80/20 preference point system applies.

• Price: 80 points.
• Specific Goals: 20 points.
• Total: 100 points.
• Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin).