Project management support resources – open tender in gauteng

Closing date: 16 July 2026 at 11:00 AM. Bid validity period: 120 working days from closing date.

Bidding procedure enquiries: Conny Mathebula, Phone: (011) 276 9621, Email: [email protected]. Technical enquiries: Tsheola Matsebe, Phone: (011) 694 8634, Email: [email protected]. Submission address: Services SETA Head Office, 15 Sherborne Road, Parktown, Johannesburg, 2193.

Submit 4 bid proposals: 1 original, 1 electronic copy (USB), 1 copy, and 1 emailed proposal (zipped, max 100MB) to [email protected]. Bid documents must be in official format (not re-typed), properly bound, punched, numbered, and separated per the checklist. Submit in the tender box at Services SETA Head Office, 15 Sherborne Road, Parktown, Johannesburg, 2193. Office hours: Monday–Thursday 8am–4pm, Friday 8am–3pm. Late bids will not be accepted. All SBD forms must be signed in full and initialed on all pages. Failure to comply with submission requirements may disqualify the bid.

Very important: the contents of the bid/ tender document must be as

Evaluation follows a 3-stage process: 1) Qualification (gatekeeper): Bidders must meet all mandatory requirements (CSD registration, signed SBDs, company registration, PM professional body registration, PMP/PRINCE2 certification for Senior Manager) or face automatic disqualification. 2) Functionality (100 points, minimum 70 to proceed): Scored on Capability of Service Provider (20pts: 3+ testimonials), Methodology & Project Approach (30pts: PM framework, PMBOK/PRINCE2, lifecycle, planning, stakeholder engagement, integration), Qualifications & Skills of Human Resources (30pts: CVs, Senior Manager qualifications/experience, Administrator qualifications/experience), Tools/Systems & Innovation (20pts: digital/AI evidence). 3) Price and Preference (80/20 system): 80 points for price (lowest acceptable tender scores highest), 20 points for B-BBEE specific goals (Black Ownership 4pts, Woman Ownership 3pts, Youth Ownership 2.5pts, Disability Ownership 0.5pts). Bidders may be invited for presentations. Detailed substantiation is required for all claims.

Scope: Supply 2 full-time on-site resources for 12 months to support the Project Management Support Unit (PM Support) at Services SETA, Gauteng. Resources: 1) Senior Manager (D Upper Level): Must have PMP/PRINCE2 Practitioner certification, 10+ years senior PM experience (5+ at SM/Head of PMO level in public sector/SETA), and proven PMO/PMU establishment experience. Responsibilities include establishing PM function, developing charter/governance, implementing SLAs, operationalising PM framework (PROC T687), ensuring adoption of hybrid PMBOK/PRINCE2 methodology, QA reviews, monthly reports to MANCO/Joint Steering Committee, risk escalation, change management coordination, mentoring, and skills gap identification. 2) Administrator (B Upper Level): 2+ years admin experience (public sector/SETA advantageous), proficiency in Microsoft Office, project management software/CRM advantageous. Responsibilities include diary/meeting logistics, documentation management, PMIS data capture, register maintenance, report preparation, stakeholder query handling, travel coordination, and workshop support. Deliverables: PMU Charter (Month 1), monthly PM progress reports, service provider management (PROC T687), change management inputs, methodology adoption (Months 6-8), mentorship reports (Months 3,6,9,12), risk/performance dashboards (Months 3,6,9,12), handover report (Month 12), weekly activity logs, and audit-ready documentation. Work arrangement: Full-time on-site at Services SETA, Gauteng (travel to provinces as needed).

Bidders must demonstrate methodology and project approach (30 points) by showing how Services SETA will be supported to adopt the PM Support Framework, PMBOK, and PRINCE2 methodologies. Required elements: Project Lifecycle Methodology (10pts), Planning Approach (WBS & Scheduling, 5pts), Stakeholder Engagement Strategy (Plans & Mapping, 7.5pts), Integration & Coordination (7.5pts). Bidders must also provide evidence of tools, systems, and innovation (20pts) such as digital solutions (0-10pts) and AI (0-10pts) to support Services SETA. Deliverables include: PMU Charter and Governance Framework (Month 1), Monthly PM Progress Reports (Months 1-12), Project Management of PROC T687 service provider, Monthly Change Management activities, Operationalised PM methodology adoption (Months 6-8).

Key personnel requirements: 1) Senior Manager (D Upper Level): PMP/PRINCE2 Practitioner certification (mandatory). Minimum 10 years senior project management experience, with at least 5 years at Senior Management/Head of PMO level in public sector or SETA environment. Proven experience in establishing or maturing a PMO/PMU. 2) Administrator (B Upper Level): Minimum 2 years administrative experience (project support/coordination role preferred). Public sector/SETA experience advantageous. Technical proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams). Project management software/CRM experience advantageous. Soft skills: Organisational skills, attention to detail, ability to work under pressure, professional communication (written/verbal). Both resources must work full-time on-site at Services SETA, Gauteng.

Quality assurance responsibilities for the Senior Manager include: Overseeing project QA reviews and recommending corrective actions to ensure alignment with the approved PM Support Framework. Ensuring full adoption of standardised tools, SOPs, templates, and customised hybrid methodology (PMBOK/PRINCE2) across all Services SETA projects. Preparing monthly reports to MANCO and the Joint Steering Committee. Escalating project risks, issues, and deviations to governance structures. Mentoring and coaching staff on new methodology, tools, and standards. Identifying skills gaps and recommending training interventions.

Pricing schedule (SBD 3.3) must include: Total bid price (all applicable taxes and skills development levies included). Breakdown of costs for deliverables (e.g., Monthly Report aligned to Project Implementation Plan: 12 units). VAT at 15% separately listed. Total including all charges. Bidders must indicate if rates are firm for the contract period or provide adjustment basis (e.g., CPI). Contract renewal and termination steps must be clearly identified. Offer validity: 120 working days from closing date. Pricing must align with terms of reference.

Pricing schedule must reflect prices exclusive of VAT (15% added separately). Total bid price must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Offer valid for 120 working days from closing date. Bidders must provide a total cost breakdown. Own pricing schedule may be compiled. Rates must be firm for the contract period or include adjustment basis (e.g., CPI). Contract renewal/termination terms must be clearly stated. Payment terms: Within 30 days of invoice receipt.

Mandatory gatekeeper requirements (automatic disqualification if not met): 1) Registered on National Treasury Central Supplier Database (CSD) with active status and MAAA number. 2) Signed and completed bid documents with all SBDs (1, 3.3, 4, 6.1, 7.2). 3) Certified copy of Company Registration Certificate (certified within last 3 months). 4) Proof of registration with a recognised Project Management Professional Body. 5) Senior Manager must have PMP/PRINCE2 Practitioner certification. Additional requirements: Proof of B-BBEE Status Level of Contributor (non-compliance scores 0 for specific goals but not disqualified). Tax compliance: Must be tax compliant on CSD prior to award. Submit SARS TCS PIN or CSD number. Consortia/joint ventures/sub-contractors must each submit separate TCS/CSD details. No bids accepted from state employees or entities with state-employed directors/members. PRECCA compliance: Bidder must declare no endorsement under Section 28 of PRECCA. Failure to comply with any requirements may render the bid invalid.

B-BBEE requirements: Submit proof of B-BBEE Status Level of Contributor. Preference points for specific goals (20 points total in 80/20 system): Black People Ownership (4pts), Woman Ownership (3pts), Youth Ownership (2.5pts), Disability Ownership (0.5pts). Non-compliant contributors score 0 for specific goals but are not disqualified. Bidders are encouraged to comply for competitive advantage.

Contract form (SBD 7.2) must be filled in duplicate by both service provider and purchaser, signed in original. Service provider undertakes to render services as per bidding documents at quoted prices, binding for 120 working days from closing date. Contract includes: bidding documents (invitation to bid, tax compliance proof, pricing schedule, task directive, preference claim form, bidder’s disclosure, special conditions), General Conditions of Contract, and other specified documents. Service provider confirms price accuracy, covers all obligations, and accepts calculation errors at own risk. Payment within 30 days of invoice receipt. Contract may be terminated if bidder’s name or controlling persons are endorsed under PRECCA Section 28, with Services SETA entitled to cancel and claim damages. Fraudulent preference claims or contract breaches may result in disqualification, cost recovery, contract cancellation, 10-year public sector restriction, or criminal prosecution.