Supply and support of hand radio network platform and dashboard software for johannesburg water

Procurement scope: Network platform for hand radios, dashboard software, maintenance, and support. Key deliverables: 1) Annual user accounts for network access (29 hand radios, 12 months). 2) 1GB data per radio per month (28 units, 12 months). 3) Radio dispatching software (12-month license) with smart app (iOS/Android), PTT, fleet control, dynamic grouping, GPS tracking, geo-fences, patrol check-in, audio recording (3-month storage), 3rd-party GPS API integration, Google address lookup, traffic overlay, all-call, cross mute/taxi configurations, cross-fleet communication, call preemption. 4) Check-up service for 28 radios. 5) 28 USB Type-C chargers. Maintenance includes repair and fixing of defective hand radios.

Closing date: 12 June 2026. Closing time: 16:00. Briefing session: Not applicable. RFQ validity period: 60 days from closing date.

Supply Chain Management: Ziyanda Zulu, Tel: 011 688 6550, Email: [email protected]. End User Department: Nemavhola Vhonani, Tel: 011 688 1832, Email: [email protected]. Physical address: Turbine Hall, 65 Ntemi Piliso Street, Newtown, Marshalltown, Johannesburg, 2107. PO Box 61542, Johannesburg, 2107. General enquiries: +27(0)11 688 1400, Fax: +27(0)11 688 1528, Website: www.johannesburgwater.co.za. eTenders Contact Centre: +27(0)12 406 9222 / 012 406 9229 / 012 312 5000, Email: [email protected].

Submit via the e-Tender Portal (https://www.etenders.gov.za/). Steps: 1) Search for RFQJW36ZZ26 or Johannesburg Water. 2) Expand tender details and start e-submission. 3) Log in using CSD credentials (contact [email protected] if forgotten). 4) Select supplier, check submission checklist, attach compulsory documents. 5) Confirm and proceed. For portal issues, contact eTenders Contact Centre: +27(0)12 406 9222 / 012 406 9229 / 012 312 5000 or [email protected]. Quotations must be on company letterhead, in PDF format (Word/Excel/pictures not allowed). Late submissions will be rejected. Include all applicable taxes in the total quotation value; failure to do so will lead to disqualification. Attach all mandatory documents (see complianceRequirements).

80/20 scoring system: 80 points for price (lowest acceptable tender scores highest), 20 points for specific goals per PPPFA 2022. Specific goals include B-BBEE ownership (e.g., 51%+ Black Youth-owned businesses). Points formula: Ps = 80

• (Pmin / Pt) for price. Specific goals require valid proof (e.g., B-BBEE certificate or compliant affidavit). Non-compliant affidavits score zero. Organ of state may request substantiation of claims at any time. Total points: 100. Mandatory disqualification criteria: Bidder must be registered on CSD; not in the service of the state; not listed on National Treasury’s Database of Restricted Suppliers or Register for Tender Defaulters; no convictions for fraud/corruption in the past 5 years; no terminated contracts due to non-performance in the past 5 years; no municipal debt in arrears for >90 days.

Scope: Procurement of a network platform for hand radios, dashboard software, maintenance, and support. Deliverables: 1) Annual user account for network access of hand radios (29 units, 12 months). 2) 1GB data per radio per month (28 units, 12 months). 3) Radio dispatching software (1 unit, 12 months) with features: smart application (iOS/Android), computer dispatch (PTT, fleet control, dynamic grouping), GPS tracking with geo-fences, patrol check-in (GSM), audio recording (3-month storage), 3rd-party GPS integration via API, Google address lookup, traffic overlay, all-call to fleet, cross mute/taxi configurations, cross-fleet communication, call preemption. 4) Check-up service for each radio (28 units) to ensure functionality. 5) USB Type-C hand radio chargers (28 units). Maintenance and support: Service, repair, and fixing of damaged hand radios for any defects.

Competitor definition: Any individual/organization (affiliated or not) that: a) Has been requested to submit a bid for this invitation. b) Could potentially submit a bid based on qualifications, abilities, or experience. c) Provides the same goods/services or is in the same line of business as the bidder. Bidders must ensure their submission aligns with these criteria.

Pricing schedule must be firm (non-firm prices rejected). Include: item number, quantity, description, unit price, total price (QTY

• unit price), sub-total, VAT at 15%, and grand total (all taxes included). Separate pricing schedules required for different delivery points. All delivery costs must be included. Validity period: 60 days from closing date. Taxes include VAT, PAYE, income tax, UIF, and skills development levies.

Pricing must be firm (non-firm prices, including those subject to exchange rate variations, will not be accepted). Total quotation value must be inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Failure to include all taxes will lead to disqualification. Submit a separate pricing schedule for each delivery point if applicable. Offer validity period: 60 days from closing date. All delivery costs must be included in the bid price. Pricing schedule must include: item number, quantity, description, unit price, total price, sub-total, VAT at 15%, and grand total. Brand, model, country of origin, and compliance with specifications must be declared. Delivery basis and period must be specified.

Mandatory documents: 1) Original valid Tax Clearance Certificate or valid SARS PIN. 2) Valid B-BBEE certificate or sworn affidavit (non-compliant affidavits score zero). 3) Municipal rates/taxes statement (not older than 3 months, not in arrears for >90 days). 4) Signed Declaration of Interest form (MBD 4). 5) Declaration of Bidder’s past SCM practices (MBD 8). 6) Certificate of Independent Proposal Determination (MBD 9). 7) Proof of CSD registration/MAAA supplier number. 8) Preference points claim form (MBD 6.1) per PPPFA 2022. 9) Company registration documents with ID copies of directors/shareholders. Additional requirements: Quotations must be on company letterhead. Joint Venture Agreement (if applicable) must be signed by all parties. No bids from persons in the service of the state or blacklisted by National Treasury. All MBD forms must be duly completed and signed. Submit proof of lease agreement or municipal account statement (not older than 3 months).

Offer validity: 60 days from closing date. Delivery: Firm prices only; all delivery costs must be included in the bid price. Delivery basis and period must be specified. Compliance with specifications must be declared (YES/NO); deviations must be indicated. Brand, model, and country of origin must be provided. Bid determination: Certificate of Bid Determination (MBD 9) must be completed and submitted. Reasonable steps will be taken to prevent bid-rigging. All applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included in the total quotation value.