Supply of microsoft 365 business premium licenses for sakhisizwe local municipality (12-Month contract)

Submit bids in sealed envelopes clearly marked with 'Bid No: SLM/SCM/72/2025/2026: PROVISION OF MICROSOFT 365 BUSINESS PREMIUM FOR A PERIOD OF ONE YEAR' and the bidder’s name and address. Deliver to: Sakhisizwe Local Municipality, Budget Office, 15 Maclear Road, Elliot, 5460 by 12:00 on 12 June 2026. Late, faxed, or e-mailed bids will not be accepted. Bids must be submitted on the official forms provided (not re-typed). Bid documents must remain intact; tampering (e.g., unbinding/rebinding) may disqualify the bid. Use of Tippex will render the bid non-responsive. Bids must hold good for 90 days. Required returnable documents: MBD1 to MBD9 (fully completed and signed), Authority to Sign Bid, General Conditions of Contract, General Conditions of Tender, Confirmation PIN from SARS, MBD4 (Declaration of Interest), MBD6.1 (Preference Points Claim Form), MBD7.2 (Contract Form), MBD8 (Declaration of Past SCM Practices), MBD9 (Certificate of Independent Bid Determination). Joint ventures/consortiums must submit signed agreements and all returnable documents for each partner.

{

"general": [

"Open to all qualified service providers (excluding state employees).",

"Bidders must be tax-compliant (SARS TCS PIN or CSD registration).",

"Foreign suppliers must disclose RSA residency/permanent establishment status (Part B:3)."

],

"B-bbee": [

"B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to qualify for preference points.",

"Points awarded for woman-owned (6), youth-owned (6), and locality (up to 8)."

],

"locality": [

"Proof of location (e.g., municipal account, lease agreement, CSD report) required for locality points.",

"Priority given to bidders within Sakhisizwe Municipality (8 points)."

],

"compliance": [

"No outstanding disputes with municipalities (e.g., arrear accounts).",

"Joint ventures must provide separate compliance documents for each partner."

]

}

Supply Microsoft 365 Business Premium licenses for a period of one year. The successful bidder must fill in and sign the written contract form (MBD7). Microsoft Partner certificate is required. Contract period is fixed at 12 months with no adjustments allowed. Delivery must comply with the specifications and contract terms. Warranty: 12 months from delivery date. Penalties: 10% of invoice amount may be withheld for non-delivery as per specifications. Prices must include VAT.

Pricing must be fixed for the 12-month contract period with no adjustments allowed. Include VAT in all bid rates. Payment terms: Invoices must be accompanied by a delivery note; payment will be made within 30 days of invoice submission. Performance security may be required within 30 days of contract award (form and amount specified in Special Conditions of Contract). Penalties for late delivery: current prime interest rate calculated per day of delay. Contract may be terminated for default, with the supplier liable for excess costs of replacement goods/services.

Tax Compliance: Submit a valid Tax Compliance Status (TCS) certificate or SARS PIN. If no TCS is available but the bidder is registered on the Central Supplier Database (CSD), provide the CSD number. Each party in a consortium/joint venture must submit a separate TCS certificate/PIN/CSD number. Foreign suppliers must complete the pre-award questionnaire (Part B:3). CSD Registration: Latest full CSD report (not older than 3 months) is compulsory. B-BBEE: Submit a B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) to qualify for preference points. Municipal Clearance: Provide municipal billing clearance certificate or statement (not older than 3 months) or a lease agreement with proof of municipal rates. Local content verification for Sakhisizwe Local Municipality residents will be conducted with the Revenue Section. No bids will be considered from persons in the service of the state. Certified ID copies of directors (not older than 6 months) must be submitted.

Closing date: 12 June 2026 at 12:00. No briefing session scheduled.

SCM/Procurement enquiries: Yandiswa Tofile, Budget and Treasury Department, Tel: 045 931 1011 or 047 877 0034, Fax: 045 931 1361, Email: [email protected]. Technical enquiries: Luvuyo Mnyaluza, Corporate Services Department, Tel: 045 931 1011 or 047 877 5200, Fax: 045 931 1361 or 047 877 0000, Email: [email protected]. Submission address: Sakhisizwe Local Municipality, Budget Office, 15 Maclear Road, Elliot, 5460.