Submissions closed on 27 February 2026. The information below is archived for reference.
Our AI analyzes thousands of tenders and finds the ones YOUR company can actually win
AI Match Scoring
Get a compatibility score for every new tender
Instant Notifications
Get alerted when 85%+ matches appear
Gap Analysis
See exactly what you need to qualify
B-BBEE Matching
Tenders matched to your certification level
Province Targeting
Only see tenders in your regions
Document Readiness
Know if you have required docs before using AI assistance
Organization
Public Protector South Africa
Province
Gauteng
Closed
27 February 2026
Categories
Don't worry! Here are similar opportunities still open for submission
Bids must be delivered by the stipulated time to the correct address; late bids will not be accepted. All bids must be submitted on the official forms provided (not to be re-typed) or in the manner prescribed in the bid document. Bid response documents must be deposited in the tender/bid box situated at Public Protector South Africa, 175 Lunnon Street, Hillcrest Office Park, Pretoria, 0083. The RFB Closing Date and Time is 27 February 2026 at 11:00 AM. Bidding procedure enquiries can be directed to Cleopar Mahlangu at 012 366 7214 or [email protected]. Technical enquiries can be directed to Tiyani Thuketane at 012 366 7252 or [email protected]. The bid validity period is 120 days. Failure to provide or comply with any tax particulars may render the bid invalid.
The tender is subject to the Preferential Procurement Policy Framework Act, 2000, and the Preferential Procurement Regulations, 2022. An 80/20 preference point system is applicable for requirements with a Rand value of up to R50,000,000. Points are awarded for Price (maximum 80 points) and Specific Goals (maximum 20 points). Specific goals include: 10 points for Historically Disadvantaged Individual (HDI) Enterprises with 51% or more ownership by black person/s; 5 points for Enterprises with 51% or more ownership by women; 3 points for Enterprises with 51% or more ownership by youth; and 2 points for Enterprises with 51% or more ownership by person/s with disability. Failure to submit proof for specific goals will result in no points being awarded. The organ of state reserves the right to require substantiation of claims. Bidders must ensure compliance with tax obligations. No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members persons in the service of the state. Bidders must complete the SBD 4 disclosure form regarding employment by the state, relationships with procuring institution employees, or interests in related enterprises, and declare that the bid was arrived at independently without collusion.
The tender requires the provision of new or renovated office accommodation for the PPSA Provincial office in Bisho/King Williams Town for a period of 9 years and 11 months. The facility must be located within the CBD, easily accessible to internal and external stakeholders, and within reasonable walking distance from public transport (taxi rank, rail). It should be a stand-alone, single tenanted building or multiple tenanted but interconnected (multi-storey) office space, visible and prominent from major routes, ensuring a secure working environment. The building must have a professional look and feel and be in a safe environment. Accessibility for people with disabilities is mandatory, including lifts (if not on ground floor), ramps, and signage. The total required office space is a minimum of 708 square meters, with a detailed breakdown of room sizes (e.g., Provincial Representative 14 sqm, Investigator X 10 100 sqm, Boardroom 40 sqm, Circulation/Ablutions 121 sqm). A total of 24 parking bays are required, including 18 secured/undercover, 2 secured/lockable garage bays for office vehicles, 1 disabled parking bay, and 3 visitor parking bays. Bidders should demonstrate capability in specialized services such as space-planning, interior design, architecture, various engineering disciplines (Mechanical, Electrical, Electronic, Acoustics, fire), Facilities Management, and Lease contract management. Proposals must include building designs, core installations, and miscellaneous installations for tenant installation/renovations, ensuring all alterations meet PPSA’s requirements.
Only firm prices will be accepted; non-firm prices (including those subject to rates of exchange variations) will not be considered. Bidding prices must be in accordance with "Specification item 7.5 PRICING SCHEDULE – Page – 25-28" (details not provided in this document). Bidders must state the total cost of the bid for the entire period of 9 years and 11 months. All applicable taxes (including VAT, PAYE, income tax, UIF contributions, and skills development levies) and all delivery costs must be included in the bid price for delivery at the prescribed destination. The offer must be valid for 120 days from the closing date of the bid. No specific financial capacity, solvency, invoice schedule, or guarantee/bond requirements are detailed in the provided text.
Bidders must ensure compliance with their tax obligations by submitting a unique Personal Identification Number (PIN) issued by SARS or a printed Tax Compliance Status (TCS) Certificate. For consortia, joint ventures, or sub-contractors, each party must submit a separate TCS Certificate/PIN/CSD Number. If no TCS PIN is available, a Central Supplier Database (CSD) number must be provided. The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, 2022, and the General Conditions of Contract (GCC). Bids must be submitted on official forms (e.g., SBD 3.1, SBD 4, SBD 6.1), and the successful bidder will sign SBD7. Bidders must complete the SBD 4 disclosure form, declaring any employment by the state, relationships with procuring institution employees, or interests in related enterprises. Proof of authority (e.g., company resolution) for the signatory is required. Supplier information, including VAT registration, must be provided. A questionnaire for foreign-based suppliers must be completed. Bids from persons in the service of the state or companies/close corporations with members/directors in the service of the state will not be considered. False declarations regarding collusion or other aspects may lead to disqualification, recovery of costs, contract cancellation, restriction from public sector business, and criminal prosecution.
[{"event":"Issue Date","date":"2026-02-05T22:00:00.000Z"},{"event":"RFB Closing Date and Time","date":"2026-02-27T09:00:00.000Z"}]
{"primaryContact":{"name":"Cleopar Mahlangu","email":"[email protected]","phone":"012 366 7214"},"scmContact":{"name":"Tiyani Thuketane","email":"[email protected]","phone":"012 366 7252"},"physicalAddress":"Public Protector South Africa, 175 Lunnon Street, Hillcrest Office Park, Pretoria, 0083","postalAddress":null}
Returnable Documents:
The bid will be evaluated in four (4) phases as outlined below
7.1 Phase1 evaluation: Administrative Compliance: Bidders must ensure that they
complete, and sign documents as indicated below, and the documents must be submitted
as part of the bid document by the closing date and time:
❖ Signed SBD 1: Invitation to Bid
❖ Completed SBD 3.1: Pricing Schedule
❖ Signed SBD 4: Bidders Disclosure
❖ Signed SBD 6.1: Preference Points claim form in terms of the Preferential
Procurement Regulations 2022
❖ Bidders must submit proof for specific goals claim.
❖ The bidder must be registered on Central Supplier Database (CSD): The bidder must
ensure that their company is registered on CSD (attach the CSD report with the bid
document or provide bidder CSD registration number).
Specific goals requirements Required Proof (Copies)
Enterprises with ownership of 51%
or more by person/s who are black
person/s.
Document
Enterprises with ownership of 51%
or more by person/s who are
women
Enterprises with ownership of 51%
or more by person/s who are youth
Enterprise with ownership of 51% or
more by person/s with disability Disability
7.2 Phase 2 evaluation: Mandatory Requirements:
7.2.1 Below are mandatory required documents which must be submitted with the bid document
and only bidders that have submitted all the documents will be evaluated for phase 3
evaluation. Non submission of all mandatory documents will disqualify the bidder.
DESCRIPTION Bidders must provide substantiation in all instances
where there is indication of c o m p l i a n c e o r non-
compliance, bidders must indicate with yes/no)
MANDATORY REQUIREMENTS (1) Comply (Yes) Comply (No)
1. Property ownership
If the bidder is not the owner, proof of property ownership, proof of agreements/mandate between
the owner(s) and the property management company, registered and practicing as such.
Compliance requirement:
or
or
copy of power of attorney/ signed mandate letter
or
or
2. Electrical Certificate of Compliance (ECOC) or Letter of compliance
The ECOC / Letter of Compliance for the building/proposed office space confirms that electrical
installation (wiring, DB board, plugs, etc.) meets the national safety standards.
3. Plumbing Certificate of Compliance (PCOC) or Letter of compliance
The PCOC or Letter of Compliance for the building/proposed office space confirms that all plumbing
work (geysers, pipes, fittings, etc.) meets national safety standards
4. Provide 3 (three) months latest statements issued by local municipality confirming that the account
status on all municipal rates/levies/tax payments are up to date. For the accounts that are not up
to date the bidder to submit an existing agreement between the bidder and Municipality indicating
how the account will be brought up to date.
5. Proof of valid insurance/letter of intent (supported by a quotation from the insurer) to insure the
proposed building (Property/Building Insurance). The Insurance or letter of intent to have a detail
of the property or building that is being insured.
6. Occupational Health and Safety certificate.
7.3 Phase 3 evaluation: functionality
Functionality evaluation will be conducted in two phases namely:
Functionality A (Technical evaluation) and Functionality B (Site Visit), both amount to 100 points.
Functionality a: technical evaluaton
The Technical threshold for this bid is 100 points.
Bids that fail to meet 80 points will not be considered for functionality B Due Diligence evaluation (site visit)
Evaluation Criteria Supporting
Submission requirements Points Documents
1. Building Structure The space needs to be suitable for the intended use, as per the requirements
stated in the TOR. The usable office space needs to be in appropriate shape that (40)
can accommodate the requirements of PPSA.
Approved floor plans or Usable office area for PPSA space of 708m2
20 layouts should clearly
A. Office area 0 points No evidence submitted or evidence of less than indicate the required
708m2 submitted square meters
20 points Submitted evidence of minimum 708m2 floor plans
B. Parking area Submission of floor plans
Number of onsite parking bays 24 or layouts should clearly
indicate number of
10 parking bays as per the 0 points No of parking bays less than 24 requirements.
10 points Number of onsite parking bays minimum of 24
C. Building Building accessibility parking bays, ramps or elevators for people with Submission of floor
disabilities, including wheelchairs access. plans or layouts should accessibility for
people with clearly indicate
disabilities 5
parking bays, ramps or
elevators for people
with disabilities
including wheelchairs
access
0 points No evidence of access to the building for people with
disabilities
5 points Submitted evidence of access for people with disabilities
D. Ablution facilities for Accessible ablution facilities (male and female) for people with disabilities, Submission of floor
including wheelchairs access plans or layouts people with
disabilities should clearly
indicate ablution
5 facilities for people
with disabilities
including wheelchairs
access
0 points No evidence of ablution facilities for people with disabilities
5 points Submitted of ablution facilities for people with disabilities
2. Planned The bidder must submit planned maintenance schedule and clearly specify Bidder to submit
the responsibilities and liabilities of the Landlord around maintenance issues maintenance schedule maintenance (10)
(air conditioning units, fire equipment, lifts, electricity, back-up power, back- for the planned
up water, plumbing work, day-to-day maintenance of the building.
maintenance for all
10 equipment and services 0 points No evidence submitted
for the duration of the
contract. 10 points Detailed maintenance plan for planned maintenance
submitted
3. Unplanned The bidder must submit the schedule with turnaround times for unplanned 10 Bidder to submit the
maintenance (10) maintenance request for the building (air conditioning units, fire equipment, maintenance schedule
for the unplanned lifts, electricity, back-up power, back-up water, plumbing work)
maintenance indicating
0 points No evidence submitted
the turnaround times for
resolving issues in the
10 points Detailed maintenance plan for unplanned maintenance building for all
submitted
equipment and services
for the duration of the
contract.
4. Capacity to Deliver Provide at least 4 (four) duly signed and dated reference letters which confirm that the bidder
(10) has provided a commercial leasing services, the letters should have contact details of
referee and not more than 5 (five) years old. The PPSA reserves the right to verify the 10
authenticity of references provided by the bidder. Signed Reference letters
0 points No evidence submitted
1 point 1 (one) duly signed reference letter
5 points 3 (three) duly signed reference letters
10 points 4 (four) or more duly signed reference letters
5. Experience and CV’s to be provided of the team who will be the direct liaison with the PPSA, e.g. the Property
Manager and Building/Facility Manager. Expertise (10)
CV will be used as evidence to substantiate the number of years of experience
CVs indicating years of 0 points CV’s provided for the Property Manager and Building /Facility 10
experience in Property Manager – less than 2 years of experience
Management and 5 points CVs provided only for the Property Manager or the Building/
Building /Facility Facility Manager – 3 to 4 years of experience
Management field
10 points CVs provided for both the Property Manager and Building/
Facility Manager- 5 years and above of experience
6. IT Infrastructure (5) Availability of High-Speed Fiber Optic to Business Infrastructure at the proposed building Detailed proposal
High-Speed Fiber 0 points No Fiber Optic or Access to fiber Optic connection more than 100m outside indicating availability,
Optic 5 the proposed building distance and access to
3 points Access to High-Speed Fiber Optic connection between 50m to 100m outside high-
the proposed building and permission granted to install secondary microwave speed fiber optic
link.
5 points Access to High-Speed Fiber Optic connection points inside the proposed connection
building and permission granted to install secondary a microwave link. points.
7. Other ICT A bidder to provide confirmation that server room requirements will be provided as specified 5 Submission of latest
requirements (5) floor plans or layouts
showcasing server
Server-room area
room requirements by
Ppsa
(certificate of compliance from a fire professional must be submitted to PPSA).
0 points No evidence submitted or minimum requirements of the above
5 points Compliance with all minimum server room requirements
8. Building Grade: A, Bidder to indicate the condition of the proposed building if it is a new development or existing Submission of a
B or similar (10) facility set-up or newly renovated. grading certificate from
0 points Aged dilapidated or damaged building 10 an accredited
organization
5 points B or any Graded building in good condition or renovated
10 points A Grade building or newly constructed building
Total 100
Functionality b: site visit checklist
The Due Diligence (site visit) threshold for this bid is 100 points.
Bids that fail to meet 80 points will not be considered for Phase 4 Evaluation.
Bid Evaluation Committee (BEC)
PointsNo. Definition Points Allocation Comments Allocated
1. Proposed Building Location 10
1.1. The proposed building is located in a radius of 5km from
Comment:
1.1.1 Within 0m - 5km from Bisho/King Williams Town CBD 10
1.1.2 Within 5km - 10km of Bisho/King Williams Town CBD 5
1.1.3 > 10km From Bisho/King Williams Town CBD 0
2. Building Grade: A, B or similar 10
2.1 A - Grade building 10
2.2 B or any Graded building in good condition or renovated 5
2.3 Aged dilapidated or damaged building 0
3. Disability Accessibility 10
3.1. The proposed office space provides the following facilities for People Living with Disabilities: Bidder to submit OHS compliant certificate with SANS
10400
access all areas of the proposed office space.
access all areas of the proposed office space
access all areas of the proposed office space
4. Electricity Supply 10
4.1. The proposed office space has a dedicated electricity 10
meter or prepaid meter registered with local Municipality or
accredited service provider.
4.2. The proposed office space has an electrical supply but does not 5
have a dedicated electricity meter registered with local
municipality or accredited service provider.
4.3 The proposed office space has non-compliant electricity meter 0
registered with local municipality.
5. Water Supply 10
5.1. The proposed office space has a dedicated water 10
account/meter registered with local Municipality.
5.2. The proposed office space has a water supply but does not 5
have a dedicated water account/meter registered with local
municipality.
5.3 The proposed office space has non-compliant water 0
account/meter registered with local municipality.
6. Back-up or Alternate power 5
6.1. The proposed office space has back-up power, generator or solar 5
power source provided to the leased building equivalent to one
from the grid
6.2. No back-up power, generator or solar power source provided not 0
equivalent to the grid
7. Back-up Water System 5
7.1. The proposed office space has automated back-up water 5
system provided supplying common arears (ablution facilities
and kitchen areas)
7.2 No back-up water system or back-up water not providing the 0
common arears (ablution facilities and kitchen areas)
8. Accessibility to Public Transport 10
8.1. The proposed office space is accessible to public transport 10
with a distance of up to 1km.
8.2. The proposed office space is accessible to public transport 5
with a distance of more than 1km to 2km.
8.3. The proposed office space is accessible to public transport 0
of more than 2km.
9. Fire Protection System 10
9.1. The proposed offices have the following fire protection systems:
10. Heating, Ventilation and Air-Conditioning (HVAC) 10
10.1. Proposed offices have an HVAC system including ducting 10
10.2 Proposed offices have no HVAC system 0
11. Parking facility on site 10
11.1 24 or more onsite parking bays 10
11.2 Less than 24 parking bays or no parking bays 0
Total 100
7.4 Phase 4: Pricing and Specific goals: Only bidders scoring 80 points or more on Functionality evaluation (due diligence) will be evaluated
for pricing and specific goals.
Pricing is 80
Specific goals are 20
7.4.1 The points scored for the specific goal will be added to the points scored for
price and the total will be rounded off to the nearest two decimal places.
7.4.2 The contract will be awarded to the tender scoring the highest points.
7.4.4 If two or more tenders score an equal total number of points, the contract will be awarded to the tenderer that scored the highest points
for specific goals, and if two or more tenderers score equal total points in all respects, the award must be decided by the drawing of lots.
7.5 Price
7.5.1 To provide detailed financial proposals, refer to pricing schedule below.
Sbd3.1
Detailed pricing schedule
7.5.2 All-inclusive cost-to-company gross rental (VAT inclusive), which comprises the following:
Description year 1 year 2 year 3 year 4 year 5 year 6 year 7 year 8 year 9 11 months
Cost cost cost cost cost cost cost cost cost including cost
Including including including including including including including escalations including
Escalations escalations escalations escalations escalations escalations escalations escalations
Office space and parking bays
Rate per m2 R R R R R R R R R R
Monthly Basic R R R R R R R R R R
Rental for the full
area
Rate per Parking R R R R R R R R R R
Bay
Monthly Basic R R R R R R R R R R
Rental for a l l
p a r k i n g b a y s
Monthly Basic R R R R R R R R R R
Rental for full
area and parking
bays (Including
VAT)
Annual Basic R R R R R R R R R R
Rental for full
area and parking
bays (Incl VAT)
Office space and Parking Bays Grand Total (Including 15% VAT and escalations): R
7.6 Operation costs and expenses
Provide a full list of all applicable items that are included in the All-inclusive Operating Costs
DESCRIPTION of YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6 YEAR 7 YEAR 8 YEAR 9 11 MONTHS
Operating Cost COST INCLUDINGESCALATIONS INCLUDINGESCALATIONS INCLUDINGESCALATIONS INCLUDINGESCALATIONS INCLUDINGESCALATIONS INCLUDINGESCALATIONS INCLUDINGESCALATIONS INCLUDINGESCALATIONS INCLUDINGESCALATIONS
Provide a full list of all applicable items that are included in the All-inclusive Operating Cost
Services
Water consumption R R R R R R R R R R
Electricity consumption R R R R R R R R R R
Back-up power R R R R R R R R R R
Back-up water R R R R R R R R R R
Sanitation R R R R R R R R R R
Maintenance
Internal maintenance R R R R R R R R R R
External maintenance R R R R R R R R R R
Garden (if applicable) R R R R R R R R R R
Air conditioning R R R R R R R R R R
Lifts R R R R R R R R R R
Floor covering normal R R R R R R R R R R
wear
Rates and Insurance
Municipal rates R R R R R R R R R R
Insurance R R R R R R R R R R
SASRIA insurance R R R R R R R R R R
Other Responsibilities
Contracts costs R R R R R R R R R R
Stamp duty R R R R R R R R R R
Fire Fighting equipment R R R R R R R R R R
Cost of alterations R R R R R R R R R R
Monthly operating costs & R R R R R R R R R R
expenses for the full
area upon which Operating
costs & expenses are levied
(Including VAT)
Annual operating costs & R R R R R R R R R R
expenses for the full
area upon which Operating
costs & expenses are levied
(Including VAT)
Annual escalations rate Not %
(%) applicable
Operating costs Grand Total (Including 15% VAT and escalations): R
B. Tenant installation or tenant installation allowance
Space Planning and interior design inclusive of research, detailing, drawings and revisions R
allowances
Tenant installation allowance R
Total R
Grand Total for Office space and Parking Bays + Operating costs (Including 15% VAT and escalations): R
Date: ..........................................................................................
Capacity under which this bid is signed: ............................................................
Part b:
8. General conditions of contracts
8.1 The General Conditions of Contracts (GCC) as set out by the National Treasury will be
applicable in all instances.
9. Other bid requirements
9.1 The PPSA reserves the right to disqualify any bidder which does not comply with anyone
or more of the required information as indicated below:
9.1.1 If the bidder/s submit their bids without all the data and information requested.
9.1.2 Proposal that did not submit mandatory documents stipulated in the RFP document.
9.1.3 Proposal that fails to comply with the specification.
9.1.4 Proposal that contains any information that is found to be incorrect or misleading in any
way or Bidders who submit information that is fraudulent, factually untrue or inaccurate
information.
9.1.5 Bidders who submit incomplete information and documentation according to the
requirements of this RFP document.
9.1.6 Bidders who receive information not available to other potential bidders through
fraudulent means.
10. PPSA reserves the right:
10.1 Not to award or cancel this bid at any time
10.2 To negotiate with one or more Preferred or Reserved Bidders identified in the evaluation
process, regarding any terms and conditions, including price without offering the same
opportunity to any other Bidder who has not been awarded the status of the Preferred
or Reserved Bidder.
10.3 To award in part or in full.
10.4 To award this bid to one or more bidders.
10.5 To negotiate prices of items that are contracted and should these items be available at
a competitive price than the contracted price, PPSA will request the current bidder to
reduce their price to be inline failing which; these will be purchased out of contract.
10.6 To cancel and/or terminate the bid process at any stage, including after the Closing Date
and/or after presentations have been made, and/or after bids have been evaluated
and/or after the Preferred Bidders have been notified of their status as such.
10.7 To carry out explanatory meetings to verify the nature and quality of the services bidding
for, whether before or after adjudication of the bid at the bidder’s corporate offices and /
or at client sites if so required.
10.8 To award the contract to a Bidder whose bid was not the lowest in price.
10.9 To award the bid to a Bidder who is not the highest scoring Bidder.
10.10 To correct any mistakes at any stage of the bid that may have been in the bid documents
or occurred at any stage of the bid process.
10.11 The PPSA is entitled to amend any bid conditions, bid validity period, RFP specifications,
or extend the bid closing date, all before the bid closing date. All bidders, to whom the
RFP documents have been issued and where the PPSA has record of such bidders,
may be advised in writing of such amendments in good time and any such changes will
also be posted on the PPSA’s website under the relevant tender information. All
prospective bidders should therefore ensure that they visit the website regularly and
before they submit their bid response to ensure that they are kept updated on any
amendments in this regard.
10.12 The PPSA reserves the right not to accept the lowest priced bid or any bid in part or in
whole. It normally awards the contract to the bidder who proves to be fully capable of
handling the contract and whose bid is functionally acceptable and/or financially
advantageous to the PPSA.
10.13 The PPSA reserves the right to request all relevant information, agreements, and other
documents to verify information supplied in the bid response.
10.14 The bidder hereby gives consent to the PPSA to conduct background checks, including
FICA verification, on the bidding entity and any of its directors / trustees / shareholders
1 mandate of the ppsa
1.1 The Public Protector South Africa (PPSA) is a Chapter 9 institution constituted under
Section 182 of the Constitution of the Republic of South Africa, in which the PPSA has
the power to:
1.2 Investigate any conduct in state affairs or in the public administration in any sphere of
government that is alleged or suspected to be improper or that will result in impropriety
or prejudice.
1.3 Report on that conduct; and take appropriate remedial action.
1.4 The PPSA is independent and subject only to the Constitution and the law, always
impartial and must exercise its powers and perform its functions without fear, favor or
prejudice. The PPSA is accountable to the National Assembly and must report on its
activities and performance to the National Assembly at least once a year. The PPSA
has the power as regulated by the national legislation to investigate any conduct in state
affairs, or in the public administration in any sphere of government that is alleged or
suspected to be improper or to result in any impropriety or prejudice.
1.5 The PPSA has national footprint, which is Head Office, nine (09) Provincial Offices, six
(06) Regional Offices and two (2) Satellite Offices with the corporate organogram
consists of the following departments,
a) Executive Authority
b) Investigations branches
c) Stakeholder Management and
d) Corporate services
2 objective
2.1 The PPSA is looking for a new or renovated building to be utilized as corporate office
space for the implementation of its mandate. The facility should be located in Bisho/King
Wiliams Town within the CBD and be easily accessible to both internal and external
stakeholders.
2.2 The PPSA herein invites suitably qualified and experienced Property
Developers/Owners, Facilities Management service providers or similar to submit bids
for the leasing of their office accommodation facilities/properties for the PPSA Provincial
office to run its day-to-day office operations.
3. Objectives and problem statement
3.1 The Batho Pele principles sets out standards that government and organs of state
should maintain with regards to service delivery. There are clear implications of this
policy for the design and management of government office buildings, including:
(a) Providing adequate, well designed and clearly marked reception and public service
areas to enable the general public to access the required services promptly and with
ease;
(b) Ensuring that the PPSA office facilities can be easily used by everyone, including old
people and people with disabilities.
4. Structural dimensions or requirements
4.1 The scope of this project will include the provision of office accommodation and parking
bays for the PPSA provincial office as outlined in Table 1 below.
Requirements size in square metre (sqm)
Provincial representative 14
Secretary 8
Outreach officer x 3 24
Senior investigator x 4 48
Investigator x 10 100
Senior administrative officer 8
Admin assistant x4 32
Receptionist 8
Messenger 8
Public waiting area / reception 12
Duplicating/business centre 4
Boardroom 40
Committee/meeting rooms x 2 28
Consultation rooms – investigations x 3 24
Server room + network room 6
Library 16
Strong rooms x 2 24
Registry and used with duplicating 50
Archives (old records) 40
First aid room/ sick bays 10
Kitchen 12
Pause area 14
GENERAL STORE (FOR e.g., FURNITURE ETC.) 5
Wellness room 10
Cleaners room 18
Circulation, technical support,
121 facilities management and ablutions
Acc. SANS 10400 (for male and female,
For visitors and for people with
Disabilities)
Total square meter = 708
Parking bays 24
Secured and/or undercover parking 18
Secured and lockable garage for office vehicles 02
Parking for disabled staff 01
Visitors vehicles 03
4.2 Provide a stand-alone, single tenanted building or multiple tenanted but interconnected
(multi-storey) office space to ensure an acceptably secure working environment as per
the required m2/ that is visible and prominent from major routes.
4.3 Access for people living with disabilities, (lifts if offices not on ground floor, Ramps and
Signage)
4.4 The proposed building/s must be easily accessible within reasonable walking distance
from taxi rank or public transport route or rail etc.
4.5 The proposed building should have a professional look and feel and be in a safe, secure
environment that does not present a security risk to PPSA staff members including those
who may be working after hours.
4.6 Bidders should have the capability to offer a solution in specialized services including
but not limited to space-planning, interior design, architecture services, engineering
(Mechanical, Electrical, Electronic, Acoustics, fire, etc.), Facilities Management and
Lease contract management. All services should be supplied by bona fide service
providers in good standing and may be subject to a vetting process by PPSA.
4.7 For the purposes of tenant installation and/or renovations, the bidders shall submit a
proposal showing the building designs and core installations as well as miscellaneous
installation that are required for the building.
4.8 Any alterations/ refurbishments by the bidder should meet PPSA’s requirements.
5. Duration of appointment
5.1 The duration of the lease contract will be for a period of 9 years and 11 months with an
option to renew or extend upon expiry of the lease.
6. Guidelines for response
Property Developers/Owners, Facilities Management or similar company should
demonstrate the following:
6.1 Relevant skills, experience in well-established facilities management services i.e.
provision of leasing office accommodation.
6.2 The building to be within the CBD or within 5km radius and easily accessible including
people with disabilities.
6.3 The property should be accessible to public transport (buses, taxis and rail).
The property size should be of a minimum of 708m2 and 24 parking bays (including
secured overnight parking bays for 02 PPSA vehicles).
a) Submit a detailed Project Methodology/Project Plan or Development
Implementation Plan with fixed deliverables and timelines. A detailed explanation
of the methodology and approach that will be followed to conduct and deliver the
required office accommodation for the PPSA. Project Methodology should
demonstrate the ability and capacity to deliver the project within four (04) months
of award by the PPSA.
b) The PPSA will conduct a site inspection to verify the property descriptions, location,
accessibility, main roads.
NB: Skilled and experienced team members to execute the range of activities and tasks
specified in the terms of reference with integrity in a professional manner. This should include
the CVs of the project team (Team Leader) that will service the PPSA account.
No specific requirements found
{"closingDate":"27 FEBRUARY 2026","closingTime":"11:00"}
{"name":null,"email":"[email protected]","phone":"012 366 7214","department":null,"address":null}
Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. All bids must be submitted on the official forms provided (not to be re-typed) or in the manner prescribed in the bid document. Bid response documents must be deposited in the tender/bid box situated at Public Protector South Africa, 175 Lunnon Street, Hillcrest Office Park, Pretoria, 0083. The closing date and time is 27 February 2026 at 11:00 AM. For bidding procedure enquiries, contact Cleopar Mahlangu at 012 366 7214 or [email protected]. For technical enquiries, contact Tiyani Thuketane at 012 366 7252 or [email protected]. Proof of authority (e.g., company resolution) must be submitted for the signatory.
This bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2022. The applicable preference point system for this tender is the 80/20 preference point system, where 80 points are allocated for Price and 20 points for Specific Goals, totaling 100 points. Points for specific goals are awarded as follows: Historically Disadvantaged Individual (HDI) Enterprises with ownership of 51% or more by black person/s (10 points), Enterprises with ownership of 51% or more by women (5 points), Enterprises with ownership of 51% or more by youth (3 points), Enterprise with ownership of 51% or more by person/s with disability (2 points). Tenderers must indicate how they claim points for each preference point system and submit proof as supporting documents; non-submission may result in points not being awarded. The organ of state reserves the right to require substantiation of any preference claims.
The Public Protector South Africa (PPSA) requires office accommodation in Bisho/King Williams Town for a period of 9 years and 11 months. The facility should be a new or renovated building, located within the CBD or within a 5km radius, easily accessible to both internal and external stakeholders, and accessible to public transport (buses, taxis, rail). The property must be visible and prominent from major routes, have a professional look and feel, and be in a safe, secure environment. The required minimum total office space is 708m², with a detailed breakdown of room sizes provided (e.g., Provincial Representative 14m², Senior Investigator 48m², Boardroom 40m², Circulation/Ablutions 121m²). A total of 24 parking bays are required, including 18 secured/undercover, 2 secured and lockable garages for office vehicles, 1 for disabled staff, and 3 for visitors. The building must ensure accessibility for people with disabilities (lifts if not on ground floor, ramps, and signage). Bidders should have the capability to offer specialized services including space-planning, interior design, architecture, engineering (Mechanical, Electrical, Electronic, Acoustics, fire), Facilities Management, and Lease contract management. A proposal showing building designs, core installations, and miscellaneous installations for tenant installation/renovations must be submitted, ensuring all alterations meet PPSA’s requirements. The lease contract will have an option to renew or extend upon expiry.
Only firm prices will be accepted; non-firm prices (including those subject to rates of exchange variations) will not be considered. Bidders must submit a separate pricing schedule if different delivery points influence pricing. The total cost of the bid for the 9 years and 11 months period must be indicated, including all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). The bidding price must be in accordance with the Specification item 7.5 PRICING SCHEDULE (pages 25-28, not provided in this document). The offer must be valid for 120 days from the closing date of the bid. All delivery costs must be included in the bid price for delivery at the prescribed destination.
Bidders must ensure compliance with their tax obligations by submitting their unique Personal Identification Number (PIN) issued by SARS, or a printed Tax Compliance Status (TCS) certificate. For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number. If no TCS PIN is available, a CSD number must be provided. No bids will be considered from persons in the service of the state, companies with directors who are state employees, or close corporations with members who are state employees. Bidders must declare if they, their directors/trustees/shareholders/members/partners, or any person with a controlling interest, are employed by the state, have a relationship with any person employed by the procuring institution, or have an interest in any other related enterprise bidding for this contract. The bid is subject to the Preferential Procurement Regulations, 2022, requiring completion of the SBD 6.1 form for preference points based on specific goals (HDI, women, youth, disability). Foreign-based suppliers must complete a questionnaire regarding residency, branch, permanent establishment, income, and tax liability in the RSA. Bidders must declare that the bid is independent and without collusive arrangements with competitors. Failure to comply with any of these particulars may render the bid invalid.
[{"event":"Issue Date","date":"2026-02-05T22:00:00.000Z"},{"event":"RFB Closing Date and Time","date":"2026-02-27T09:00:00.000Z"}]
{"primaryContact":{"name":"Cleopar Mahlangu","email":"[email protected]","phone":"012 366 7214"},"scmContact":{"name":"Tiyani Thuketane","email":"[email protected]","phone":"012 366 7252"},"physicalAddress":"175 Lunnon Street, Hillcrest Office Park, Pretoria, 0083","postalAddress":null}
Government tenders in the Services: Building sector represent significant opportunities for South African businesses. The South African government regularly procures goods and services through the eTender portal, making it essential for businesses to stay informed about new opportunities.
Get weekly tender digests and industry insights delivered to your inbox.
Subscribe for Free