Fleet cards services for qcto fleet vehicles for a period of 36 months.

Provide fleet card services for QCTO fleet vehicles for a 36-month period. Full details are specified in the attached Terms of Reference.

Closing date: 24 June 2026 at 11:00 am.

Technical inquiries: Mr L Motloung, Email: [email protected].

Submissions: Supply Chain Management, Email: [email protected].

Submit quotations via email to Supply Chain Management at [email protected]. Ensure the following:

• Quotation is fully completed, signed, and received on or before the closing date and time.
• Submission includes an itemised quotation with explicit mention of any exclusions.
• Quotations must be inclusive of VAT (for VAT-registered suppliers).
• Attach all required returnable documents (see compliance requirements).
• Late or incomplete submissions will be disqualified.

To be considered responsive, quotations must be: 1) Properly received on or before the closing date and time, 2) Fully completed and signed, 3) Submitted with all required attachments, 4) Inclusive of VAT for VAT-registered suppliers. Service providers must have the necessary certifications (BBBEE) and financial standing (bank confirmation).

Provide fleet card services for QCTO fleet vehicles for a period of 36 months. Full scope is detailed in the attached Terms of Reference.

Quotations must be itemised and inclusive of VAT (for VAT-registered suppliers).

Required documents to attach with submission:

• Quotation.
• Recent CSD report (verify tax status before submission).
• Valid B-BBEE certificate or Sworn Affidavit.
• Duly completed SBD Forms.
• Bank Confirmation Letter.

Responsiveness criteria:

• Quotation must be received on or before the closing date, fully completed, and signed.
• Submit an itemised quotation with explicit exclusions.
• Quotations must be inclusive of VAT (for VAT-registered suppliers).

Closing date for submission: 24 June 2026 at 11:00 am.

Department: SUPPLY CHAIN MANAGEMENT. Specific contact details (name, email, phone, address) are not provided in the extracted document.

Returnable Documents: The bidder must complete and sign the SBD4 declaration form. Ensure the signature, date, position, and bidder name are clearly filled in.

The bidder must complete and return the signed SBD4 declaration form, including signature, date, position, and bidder name.

Disqualification applies if: (1) bidder or any director/shareholder is listed on the Register for Tender Defaulters or List of Restricted Suppliers, (2) any state-employed person has controlling interest in the bidding enterprise, (3) the bidder has undisclosed relationships with procuring institution employees, (4) the bid was not submitted independently, or (5) any declaration is found false. Bidders must answer YES/NO to questions 2.1, 2.2, and 2.3 and provide particulars where applicable.

Bidders must complete the SBD4 declaration form. Key compliance declarations include:

• Disclosure of any state employment by the bidder, its directors, trustees, shareholders, members, partners, or persons with a controlling interest.
• Disclosure of any relationship with persons employed by the procuring institution.
• Disclosure of any interest in other related enterprises.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified.
• The bidder certifies the declaration is correct and accepts that false declarations may lead to bid rejection or action under PFMA SCM Instruction.

The bidder certifies the information in the declaration is correct and accepts that the state may reject the bid or take action under PFMA SCM Instruction if the declaration is false.

Bids will be evaluated for compliance with anti-collusion and declaration requirements.

The tender relates to the provision of goods or services, including potential income-generating contracts such as leasing and disposal of assets.

Returnable Documents: SBD 6.1 Preference Points Claim Form must be submitted as part of the tender. Failure to submit required proof or documentation to claim specific goal points will be interpreted as not claiming those points.

Proof or documentation for Specific Goals must be submitted with the tender. Failure to submit will mean points are not claimed.

All companies/firms are eligible to tender, but preference points significantly influence the award. To maximize points, a tenderer should ideally have: at least 50% Black ownership, at least 50% Youth ownership, at least 50% Women ownership, and be located within Gauteng province. The tender is open to various business types (Partnership, Sole Proprietor, CC, (Pty) Ltd, etc.).

The tender is for the provision of goods or services, defined as a written offer in response to an invitation. It includes the concept of 'income-generating contracts', which are offers for contracts that produce revenue for the organ of state, such as leasing and disposal of assets.

Price includes all applicable taxes less unconditional discounts. The 'rand value' is the total estimated contract value including taxes.

Price includes all applicable taxes less unconditional discounts. The 'rand value' is the total estimated contract value at bid invitation, including all taxes.

Compliance involves submitting the SBD 6.1 Preference Points Claim Form with supporting documentation:

• Provide company/firm name and registration number.
• Indicate company type (e.g., Pty Ltd, Close Corporation).
• Submit proof for Specific Goals claims: BBBEE certificate, affidavit, ID copies, share certificates, CSD report, and medical report/letter for disability.
• Claims must be certified by an authorised signatory who acknowledges the information is true and correct.
• Fraudulent claims can lead to disqualification, contract cancellation, cost recovery, restriction from state business for up to 10 years, and criminal prosecution.

Specific Goals include B-BBEE-related elements: Black ownership, Youth ownership, Women ownership, and Locality within Gauteng. Points are claimed via the SBD 6.1 form with supporting documentation like a BBBEE certificate.

The authorised signatory must certify that preference claims are true and correct. If claims are fraudulent or contract conditions are not met, the organ of state may:

• Disqualify the tenderer.
• Recover costs, losses, or damages.
• Cancel the contract and claim damages.
• Recommend restriction from state business for up to 10 years.
• Forward the matter for criminal prosecution.

Points are awarded for Price and Specific Goals. The applicable preference point system is either 80/20 or 90/10, to be determined by the lowest acceptable tender. Specific Goals total 20 points.