Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
Matroosberg Road - Ashlea Gardens - Pretoria - 0181
Organization Type
GOVERNMENT
Published
29 May 2026
OCDS Reference
ocds-9t57fa-157611
The office of the pension funds adjudicator (opfa) seeks a supplier to provide, configure, implement, and maintain an on-premises docusign electronic signature solution to replace manual, paper-based signing processes. The solution must integrate with opfa’s business applications, support 20 users, and operate across four IT environments (production, development, testing, and disaster recovery).
Submit all bid response documents electronically via email to: [email protected]. Late submissions will not be accepted. Bids must be submitted on the official forms provided or in the manner prescribed in the bid document. Failure to comply with submission requirements (e.g., missing forms, incorrect format) may render the bid invalid. Include all required returnable documents: VAT registration number, Tax Compliance Status (TCS) PIN or CSD number, B-BBEE certificate/affidavit, and proof of authority to sign the bid (e.g., company resolution). For foreign suppliers, a TCS PIN is not required if the entity has no presence, income, or tax liability in South Africa.
{
"mandatory": [
"Bidder must be accredited by DocuSign (OEM) and provide proof of accreditation in the bidder’s name.",
"Bidder must have implemented DocuSign in at least 3 organizations in the last 2 years with similar requirements (verifiable reference letters required).",
"Bidder must be a locally registered company with a physical office in South Africa.",
"Bidder must submit proof of tax compliance (SARS TCS PIN or CSD number).",
"Bidder must comply with B-BBEE requirements and submit valid certification (e.g., CSD report, B-BBEE certificate, or sworn affidavit for EMEs/QSEs).",
"Bidder must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers.",
"Bidder must not have any conflicts of interest (e.g., directors/employees in state service or relationships with OPFA officials).",
"Bidder must sign and submit SBD 4 (Bidder’s Disclosure Form) and SBD 6.1 (Preference Points Claim Form)."
],
"preferencePoints": {
"description": "20 points allocated for B-BBEE compliance (80/20 system). Points are awarded for the following goals (proof required):",
"goals": [
{
"goal": "51% or more ownership by black people",
"points": 5
},
{
"goal": "51% or more ownership by black women",
"points": 5
},
{
"goal": "30% or more ownership by people living with disabilities",
"points": 3
},
{
"goal": "30% or more ownership by youth",
"points": 3
},
{
"goal": "EME/QSE status",
"points": 4
}
]
}
}
Categories
Request for Quotation
Matroosberg Road - Ashlea Gardens - Pretoria - 0181
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
RFQ-Provision of a Digital Signature Solution_Final.pdf
The Office of the Pension Funds Adjudicator (OPFA) in Gauteng, South Africa, is seeking proposals for the provision, configuration, implementation, and maintenance of a DocuSign electronic signature solution. The project aims to modernize OPFA's operations by transitioning from manual, paper-based signing processes to a secure, compliant, and auditable electronic signing environment. The solution must integrate with existing business applications (e.g., Microsoft Office 365, Sage systems, Adobe) and support 20 user licenses. The contract includes a 1-year maintenance and support phase, with strict SLAs for incident resolution, system availability, and disaster recovery. The tender closes on June 5, 2026, and follows an 80/20 preference point system for evaluation, prioritizing price (80 points) and specific B-BBEE goals (20 points).
Date & Time
Friday, 05 June 2026 - 11:00
Venue
N/A
29 May
2026
Tender Published
Tender was published
05 Jun
2026
Closing Date
Tender closing date
Median Estimate
R 2 200 695
Range
Based on 8 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Scope: Supply, configure, implement, and maintain an on-premises DocuSign electronic signature solution. Key deliverables: 20 DocuSign user licenses, 1-year maintenance and support, and integration with OPFA business applications (Microsoft Office 365, Respond case management system, Sage 200 Evolution, Sage 300 People, Adobe). Implementation must cover four IT environments: production, development, testing, and disaster recovery. Project timeline: 2 months from appointment. Service provider must facilitate requirements gathering, user acceptance testing, change management, and user training. Deliverables include: Project Plan, Business Requirements Document, Solution Design/Configuration Document, Change Management Plan, Test Case Document, User Acceptance Testing Certificate, User Manuals, Go-live Communication Material, Close-out Report, Disaster Recovery Manual. OPFA provides on-premises ICT infrastructure; bidder must specify server/storage/Hyper-V requirements during planning.
Pricing must be comprehensive, including all costs (implementation, DocuSign licenses, maintenance/support, continuous improvements) and VAT where applicable. Only firm prices will be accepted. Maintenance and support invoices are submitted monthly, preceded by a performance report against SLA agreements. Penalties apply for SLA non-compliance: 3% of monthly invoice for incidents, service requests, or problem management; 5% for reporting delays. Bid validity period: 60 days from closing date. Continuous improvement provision: 15% of contract value reserved for out-of-scope change requests, billed only for approved work.
Mandatory requirements: 1) OEM accreditation for DocuSign implementation (proof in bidder's name). 2) Experience: implemented DocuSign in at least 3 organisations in the last 2 years (verifiable references required). 3) Detailed project plan (timelines, deliverables per milestone). 4) Local presence: bidder must be a locally registered company with a local office. Tax compliance: Submit TCS PIN (via SARS e-filing) or CSD number. For consortia/joint ventures, each party must submit separate TCS/CSD proof. B-BBEE: Submit valid CSD report, B-BBEE certificate, or sworn affidavit to claim preference points. Foreign suppliers: TCS PIN not required if no RSA presence, income, or tax liability. Disqualification risks: Non-compliance with mandatory requirements, state employees or directors, or false declarations.
Point Allocation
Closing date: 05 June 2026. Closing time: 11:00. Bid validity period: 60 days from closing date.
Bidding procedure enquiries: Lufuno Balibali, Tel: 012 748 4002, Email: [email protected]. Technical enquiries: Magadi Tshitannye, Tel: 012 748 4048, Email: [email protected]. Submission address: [email protected]. Physical address: 4th Floor, Riverwalk Office Park, Block A, 41 Matroosberg Road, Ashlea Gardens, Pretoria, 0181. Postal address: P.O. Box 580, Menlyn, 0063.
Tenders in this industry often require registration with these bodies.
Recommended Certifications
Having these can improve your winning chances: IITPSA Membership, ISO 27001 (Information Security Management), ISO 20000 (IT Service Management), CISSP
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
Office of the Pension Funds AdjudicatorContact Person
Magadi Tshitannye
Phone
+27 12 748 4000
[email protected]
Website
www.pfa.org.za/
Address
Block A, 4th Floor, Riverwalk Office Park, 41 Matroosberg Rd, Ashlea Gardens, Pretoria, 0081, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
29 May 2026
AI status
Enhanced
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Learn how to submit a winning bid with these related articles
Data conflicts
None detected
Block A, 4th Floor, Riverwalk Office Park, 41 Matroosberg Rd, Ashlea Gardens, Pretoria, 0081, South Africa
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