Comprehensive review of 32 human capital policies for NHFC

The NHFC seeks a service provider to review 32 of its Human Capital policies. The work involves a three-phase approach: detailed policy review against legislation, a stakeholder workshop, and a consolidated report with recommendations.

• Closing Date: 13 July 2026.
• Closing Time: 11:00 AM.
• Validity Period: Bids must remain valid for 60 business days from the closing date. NHFC may request an extension.
• Workshop Date: The 3-day stakeholder workshop date and time will be agreed with the appointed service provider. The venue is the NHFC building at 90 Grayston Drive, Sandown, Sandton.

• For bid submission and procedural enquiries: Ms Kamogelo Dagane.
• Email: [email protected].
• Physical address for workshop: NHFC Building, 90 Grayston Drive, Sandown, Sandton.

• Submit your bid via email to [email protected] before the closing date and time.
• The entire bid document must be converted to a single PDF file.
• You must complete and submit all mandatory returnable documents (Annexures 1-10). Failure to submit any will result in disqualification.
• Mandatory documents include: Tax Compliance PIN, Company Registration, Valid B-BBEE certificate/affidavit, CSD Report, SBD1, Pricing Schedule, SBD4, SBD6.1, and IDs of Directors.
• Late submissions will not be accepted.
• Do not canvass any NHFC or SCM officials between the closing date and award; this will lead to disqualification.
• All bids must be submitted on the official forms provided, not retyped.
• The successful bidder will be required to sign a written contract (SBD7).

file and submitted via email before the closing date. Please complete the checklist below to verify your submission of the relevant documents: Schedules Description Submitted – Indicate

Scope: Conduct a comprehensive review of 32 NHFC Human Capital policies.

Deliverables:

• Phase 1 (Weeks 1-3): Expert Policy Review. Deliver individual policy review reports for all 32 policies, ensuring alignment with SA labour laws (LRA, BCEA, EE Act, OHSA, SDA) and best practices.
• Phase 2 (Week 4): Stakeholder Engagement Workshop. Facilitate a 3-day workshop for 16 NHFC HC staff and trade union reps. Deliver a workshop report with feedback.
• Phase 3 (Weeks 5-6): Consolidated Report. Integrate findings into a final report highlighting policy gaps, recommended amendments, and prioritization.

The policies to be reviewed are listed (Recruitment, Induction, Employment Equity, etc.).

The service provider bears all costs for preparing the bid.

The NHFC 2024/2025 Annual Report is available on their website.

The appointed service provider must execute the work in three phases:

1. Expert Policy Review (Weeks 1-3): Detailed review of each policy against SA labour laws and best practices.

2. Stakeholder Workshop (Week 4): Facilitate a 3-day workshop with NHFC staff and union reps to gather input.

3. Consolidated Report (Weeks 5-6): Produce a final report integrating all findings, with gaps, recommendations, and a priority list.

• You must demonstrate past relevant experience through reference letters for similar work in human capital policy review for public entities within the last 8 years.
• Your proposed team must include a minimum of:
• An HR Policy Expert with 5+ years' experience and an NQF Level 8 qualification in HR Management.
• A Legal Expert (Labour Law) with 5+ years' experience and an NQF Level 8 qualification (LLB or equivalent).
• Submit CVs and certified copies of qualifications for all key personnel.

• You must provide a line-item price for the review of each of the 32 listed Human Capital policies.
• You must also quote for facilitating a 3-day workshop and submitting one final consolidated report.
• Provide a subtotal, VAT at 15%, and a grand total (VAT inclusive).
• All costs for the project duration must be included in the quoted price.

• All prices must be quoted in South African Rand, fixed price, inclusive of VAT.
• Your quotation must include a detailed pricing schedule for the review of each of the 32 listed policies, the 3-day workshop facilitation, and the final report.
• The total quoted price must be all-inclusive.
• NHFC undertakes to pay within 30 days of receiving a correct, substantiated invoice.
• The successful bidder must maintain a tax-compliant status for the contract duration.
• No payment will be made for outstanding information not submitted by the service provider.

Mandatory for bid submission:

• Valid Tax Compliance Status PIN from SARS or a printed TCS certificate. Foreign suppliers may be exempt under specific conditions.
• Central Supplier Database (CSD) registration and report. Business will not be awarded to unregistered bidders (foreign suppliers without a local entity are exempt).
• Valid B-BBEE certificate from a SANAS-accredited agency or a sworn affidavit (for EMEs/QSEs) to qualify for preference points.
• Company Registration documents (CIPC).
• Copies of Directors' ID documents.
• No bids will be accepted from persons in the service of the state or their companies.
• The bidder must comply with all applicable national and local laws.

• You must submit a valid B-BBEE certificate from a SANAS-accredited rating agency or a sworn affidavit (for EMEs/QSEs) to qualify for preference points.
• Your B-BBEE status level will influence your score in the preference points evaluation.

• General Conditions of Purchase apply.
• The supplier warrants that deliverables are fit for purpose and defect-free for one year from acceptance.
• The supplier indemnifies NHFC against claims arising from negligence, infringement, or defective work.
• Subcontracting requires NHFC's prior written consent.
• NHFC may terminate the contract for supplier default, bankruptcy, or other prejudicial financial circumstances.
• The contract is governed by South African law.
• Local content commitments will be contractually binding and monitored; non-compliance may lead to penalties or termination.

or indirectly to canvass any SCM Officer(s) or NHFC employee in respect of this RFQ between the closing date and the date of the award of the business.

/SERVICES /WORKS Yes No /SERVICES [IF YES, ANSWER THE OFFERED? /WORKS OFFERED? QUESTIONNAIRE BELOW] [IF YES ENCLOSE PROOF] IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION?

See main 'evaluationCriteria' section. This includes the three-phase evaluation process with administrative, functionality, and price/preference stages.