Appointment of a service provider for the provision of maintenance services for diesel generators and UPS system at atns fagg radar, george airport and blesberg radar for a period of five (5) years on an ad hoc basis.

{"closingDate":"22 July 2026","closingTime":"11h00"}

{"name":null,"email":"[email protected]","phone":null,"department":null,"address":"d Name of Bidder"}

Returnable Documents: VAT Registration Number

About ATNS

The Air Traffic and Navigation Services (ATNS) Company of South Africa provides air traffic

management, communication, surveillance, navigation, and related services, including

training. ATNS manages 10% of the world’s airspace and employs over 1,100 staff to ensure

safe, efficient, and orderly air traffic services across 21 aerodromes in South Africa,

including OR Tambo, Cape Town, and King Shaka International Airports. In the broader African

region, ATNS supports aeronautical satellite communication (VSAT networks) across 33

states, connecting the continent from Cape to Cairo and extending to the Middle East.

ATNS Vision:

To be the leading provider of air traffic management solutions and associated services across

Africa and select international markets.

ATNS Mission:

To provide safe, expeditious, and efficient air traffic management solutions, while ensuring

economic, social, and environmental sustainability.

ATNS values include:

Safety and Customer Centricity: Prioritising customer needs and ensuring that

safety is non-negotiable

Accountability: Holding ourselves and others accountable for our actions

Agility: Ensuring that we are flexible and adaptable to change

Diversity: Embracing inclusion, equality and social differences

Integrity: Following a moral and incorruptible corporate code

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ATNS Business Environment

ATNS is a State-Owned Company (SOC), established in 1993 under the ATNS Company Act

(Act ) to provide air traffic services aligned with ICAO standards and South African

Civil Aviation Regulations. As a commercialised air navigation service provider (ANSP), ATNS

operates on a “user-pays” principle, relying on revenues and debt funding to cover operational

and capital expenses.

Regulated Business Activities

ATNS regulated activities contribute 90% of its revenue. Key offerings include:

Air navigation services: Planning, operating, and maintaining airspace infrastructure

such as communication, navigation, and surveillance (CNS) systems.

Air traffic service charges: Governed by the Economic Regulating Committee (RC),

ATNS sets service tariffs and maintains service standards under a five-year permission

structure.

Training: The ATNS Aviation Training Academy (ATA) provides internationally

accredited air traffic services and technical training, earning recognition as IATA’s Top

Regional Training Partner in 2012 and 2013.

Non-Regulated Business Activities:

ATNS non-regulated operations contribute 10% of revenue and focus on regional

expansion through a subsidiary, ATNS International. This platform enables ATNS to

explore joint ventures and partnerships, enhancing market opportunities and

regional influence.

For more details, visit: www.atns.com

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2. Objective

2.1. The primary objective is to appoint a service provider for the provision of maintenance

services for diesel generators and UPS systems at ATNS FAGG Radar, George

Airport and Blesberg Radar for a period of five (5) years on an ad hoc basis.

2.2. The appointed service provider will ensure that all the diesel generators and UPS

systems remain in optimal operating condition, are compliant with safety regulations,

and support ATNS’s operational reliability.

2.3. The service provider shall be responsible for the comprehensive maintenance,

inspection, and repair of diesel generators and UPS systems under ATNS’s control.

The scope includes:

3.1. The purpose of this scope is to appoint a qualified and experienced service provider

to carry out comprehensive maintenance, servicing, inspection, testing, and repair of

diesel generators and Uninterruptible Power Supply (UPS) systems at Blesberg Radar

and George Radar. The services must ensure optimal performance, reliability, and

compliance with all applicable safety and regulatory standards.

3.2. Equipment Covered Under This Scope

3.2.1. The Blesberg Radar Site

Diesel Generator: Scania

Type: DC992

Serial Number: 6504704

Capacity: 150 kVA

UPS System: Gamatronic Centric L

Rating: 75 kVA

Voltage: 400V

3.2.2. Servicing George Radar Site

Diesel Generator: John Deere

Type: 6068TF158

Capacity: 100 kVA

UPS System: Galaxy 5000

3.3. Scope of Services – Diesel Generators (The service provider shall perform the

following)

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3.3.1. Preventive Maintenance (Scheduled Servicing)

Conduct routine service in accordance with OEM specifications and service intervals.

Replace engine oil, oil filters, fuel filters, and air filters.

Inspect and top up coolant levels, check for leaks and corrosion.

Inspect belts, hoses, clamps, and radiator condition.

Check and service the starting system, including batteries, terminals, and the

charging system.

Inspect alternator, AVR, and control panel for proper operation.

Verify the condition of the exhaust system and mounting.

3.3.2. Testing and Performance Checks

Perform generator start-up and shutdown tests.

Conduct load bank testing to verify generator performance under load conditions.

Test automatic transfer switch (ATS) functionality (where applicable).

Measure and record voltage, frequency, load levels, and output stability.

3.3.3. Corrective Maintenance and Repairs

Attend breakdowns within agreed response times.

Diagnose faults and carry out necessary repairs.

Replace defective components with OEM-approved parts.

Ensure minimal downtime and restoration of equipment to operational condition.

3.3.4. Fuel System Maintenance

Inspect fuel lines, pumps, and injectors.

Check for contamination and recommend fuel polishing if required.

Diesel tank maintenance 4500l and diesel bowers maintenance 500l.

3.4. Scope of Services – UPS Systems

3.4.1. Preventive Maintenance

Inspect and clean internal and external components.

Check all electrical connections for tightness and signs of overheating.

Inspect capacitors, fans, and internal modules.

Verify inverter, rectifier, and static bypass operation.

3.4.2. Battery Maintenance

Inspect battery banks for physical condition, corrosion, and leaks.

Measure and record battery voltage, internal resistance, and temperature.

Clean battery terminals and apply anti-corrosion treatment.

Perform battery discharge testing where required.

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3.4.3. Functional Testing

Conduct full system functional tests, including mains failure simulation.

Verify automatic transfer to battery and back to mains supply.

Test alarm systems and monitoring interfaces.

3.4.4. Corrective Maintenance

Diagnose and repair UPS faults.

Replace faulty components, including batteries, modules, or control boards.

3.4.5. Service Levels and Response Times

Provide scheduled maintenance as per the agreed annual maintenance plan.

Respond to breakdowns within 1–2 hours for critical failures.

Ensure resolution or temporary restoration within 24 hours where possible.

3.4.6. Spares and Consumables

Supply all necessary consumables, including oils, filters, coolants, and cleaning

materials.

Provide OEM or equivalent approved spare parts for all repairs.

Maintain availability of critical spares to reduce downtime.

3.4.7. Compliance and Safety

Ensure all work complies with the Occupational Health and Safety (OHS) Act and

relevant regulations.

Adhere to SANS standards and OEM guidelines.

Ensure technicians are qualified and certified to work on the specified equipment.

3.4.8. Reporting and Documentation

Provide detailed service reports after each visit, including:

Work performed

Test results and readings

Faults identified and corrective actions taken

Recommendations for future maintenance or replacement

Maintain asset history and maintenance records.

3.4.9. Additional Requirements

Provide 24/7 technical support for emergency breakdowns.

Submit a detailed maintenance schedule at contract commencement.

Provide recommendations for lifecycle management and equipment upgrades where

applicable.

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3.4.10. Objective

The overall objective of this scope is to ensure continuous, reliable, and efficient

operation of diesel generators and UPS systems at Blesberg and George Radar sites,

thereby supporting uninterrupted ATNS operations and safeguarding critical

infrastructure.

If a PO is issued, the service provider must deliver the service within 7 to 14

working days.

Site Kilo meters (KM)

George Airport ATNS Radar 6

Blesburg Radar 290

4. Correspondence

4.1. Clarifications

All queries should be directed to:

Officer: Acquisition Management

Sinenhlanhla Mbongwa: [email protected] (cc: [email protected])

Insert the reference number and description of the tender in the subject line

5. Bid Submission Structure

5.1. The bid must be submitted in two parcels through the e-Submission (e-Tender)

system:

5.1.1. Parcel A – Administrative (Phase 1 & 2 Evaluation)

• Volume 1A: General instructions and administrative requirements

(Excluding SBD 3.3 & 6.1)

• Phase 1: Administrative Requirements

• Phase 2: Mandatory Requirements

5.1.2. Parcel B – Price & Specific Goals (Phase 2 Evaluation)

• Phase 3: SBD 3.3 - Pricing schedule

• Phase 3: SBD 6.1 - Preference Points Claim Form

• Central Supplier Database (CSD) Report

• Companies and Intellectual Property Commission (CIPC) Documents

• Shareholder Certificates

• ID copies of shareholders

• Valid B‐BBEE Certificate or Sworn Affidavit (for EMEs/QSEs)

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Section b: bid evaluation process

The bid evaluation process for this RFQ will be conducted in three (3) distinct

stages as follows:

Stage 1: Administrative Requirements

Stage 2: Mandatory Requirements

Stage 3: Price and Specific Goals

6. Stage 1: Administrative Requirements

No. Requirement Description

6.1. South African Revenue Services The bidder must submit proof of tax

(SARS) Valid Tax Compliance compliance demonstrating compliance

Status PIN Document with SARS requirements. SARS PIN must

remain valid for 60 days from submission

7. Non-Compliance with Administrative Requirements If the Bidder fails to comply with

any of the administrative requirements, or if ATNS is unable to verify whether these

requirements are met, ATNS reserves the right to:

7.1.1. Reject the bid and exclude it from further evaluation, or

7.1.2. Accept the bid for evaluation, subject to the following condition:

7.1.2.1. The Bidder must submit any supplementary information within seven (7) days to

achieve full compliance.

7.1.2.2. The supplementary information must strictly address administrative requirements

and not be substantive in nature.

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8. Stage 2: Mandatory Requirements

No. Mandatory Criteria Proof Required Notes / Conditions

8.1 Relevant Company Experience The bidder must provide at least two (2) Reference letters must be on official

contactable reference letters. Maintenance, client letterhead

crane service, and electrical hoist Must indicate services rendered

replacement were performed previously. Must be signed and dated by an

authorised representative

Must include contact details (email

and/or phone)

Work must be completed within the

past 7 years

Letters of appointment, project

award notifications, or contracts will

not be accepted as substitutes

Only compliant reference letters will

be counted

8.2 Bidder to submit proof of registration with CIDB Grading – 2EP or Higher Construction Industry Development Board ATNS shall verify the active status

(CIDB) Grading 2EP or Higher, clearly

indicating CRS Number on CIDB Register of Contractors

during evaluation

Only those tenderers who are

registered with CIDB or are capable

of being so prior to the evaluation of

submission, in a contractor grading

designation equal to or higher than a

contractor grading designation

determined in accordance with the

sum tendered for a 2EP or higher

class of construction work, who are

eligible to have their tenders

evaluated.

Tenderers who are capable of being

registered for 2EP shall submit with

their bid proof of application to CIDB.

Failure to provide this document will

result in automatic disqualification

8.3 Proof of COIDA compliance Bidder to submit a valid Letter of Good ATNS reserves the right to verify the

(Compensation Fund) OR Standing with Compensation active status of the letter of good

Registered Mutual Association

Commissioner (COIDA) from the standing

Department of Employment and Labour, Failure to provide this document will

OR Registered Mutual Association Policy result in automatic disqualification

Insurance

8.4 Valid Trade Test Certificate Bidder to submit a Valid Trade Test ATNS reserves the right to verify the

Certificate (Diesel Mechanic), issued by the active status of the letter of good

standing

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No. Mandatory Criteria Proof Required Notes / Conditions

Quality Council for Trades and Failure to provide this document will

Occupations (QCTO) result in automatic disqualification

Certificate must be Quality Council

for Trades and Occupations (QCTO)

accredited. Foreign qualifications are

to be subjected to the same process

of QCTO

8.5 Proof of address - Locality

• Municipality Bill, Failure to provide these documents

Footprint (Eastern Cape)

• Lease will result in automatic
• Title Deed disqualification.
• Official letter with a stamp from

the local Councillor or

• Agreement, Memorandum of

Understanding with locally based

partner.

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9. Stage 3: Evaluation for Price and ATNS Specific Goals

9.1 The bid will be evaluated using the 80/20-point system.

Criteria Means of Verification Points

Price Proposed Bid Price 80,00

Preference Points Specific Goals 20,00

Total Points 100,00

9.2 The 80/20 price/preference points system will be applied to the evaluation of responsive

tenders up to and including a Rand value of R50’000’000 (all applicable taxes included),

whereby the order(s) will be placed with the tenderer(s) scoring the highest total number

of adjudication points.

9.3 The formulae to be utilised in calculating points scored for price are as follows:

Pt−Pmin

Ps= 80(1− )Pmin

Pmin

Where

Ps = Points scored for the price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of the lowest acceptable tender

9.3.1 The tendered amounts shall be evaluated based on the pricing information

provided by the bidder in the applicable Standard Bidding Document (SBD) for

this bid:

Definition Required Evidence for Required

evaluation Document

SBD 3.3 Pricing Schedule (Professional Services) Fully completed and signed Standard

Bidding Document (SBD 3.3) and any

other Price-related document as

requested in this bid.

9.4 Preference points will be based on the Specific Goal as per below:

Definition Required Evidence Number of The specific goals

points allocated in terms of

allocated this bid

(80/20

system)

51% Black Owned suppliers An entity with at least 51% black

• Central Supplier Database 10,00

(Section 2(1)(d)(i) of the ownership, which confers both (CSD) Report

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PPPFA) voting rights and economic

• Companies and Intellectual

interest to black people Property Commission (CIPC)

Documents

• Shareholder Certificates
• ID copies of shareholders
• Valid B‐BBEE Certificate or

Sworn Affidavit (for

EMEs/QSEs)

30% Black Woman Owned An entity with at least 30% black

• Central Supplier Database 10,00

Suppliers. (Section 2(1)(d)(i) woman ownership, which confers (CSD) Report

of the PPPFA) both voting rights and economic

• Companies and Intellectual

interest to black people Property Commission (CIPC)

Documents

• Shareholder Certificates
• ID copies of shareholders
• Valid B‐BBEE Certificate or

Sworn Affidavit (for

EMEs/QSEs)

9.4.1 The Bidder must indicate how they claim points for specific for each preference

point system in the provided SBD 6.1.

10 Verification of Specific Goals

10.1 Tenderers must also provide valid proof to substantiate any claims made in support

of these goals to qualify for the allocated points. The following information is required

for bidders to qualify for specific claimed:

10.2 Bidders must submit:

10.2.1 CSD Report

10.2.2 CIPC documents

10.2.3 Shareholder certificates

10.2.4 ID copies of shareholders

11 ATNS Specific Goals

11.1 ATNS evaluates bids based on Preferential Procurement Regulations, 2022.

11.2 Suppliers are required to claim points for specific goals in SBD 6.1.

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Section c: RFQ conditions and instructions to bid

12 Disclaimer

12.1 The Bidder shall bear all costs incurred in connection with the preparation and

submission of their Bid Response and for finalisation of the contract and the

attachments thereof. ATNS will in no case be responsible for payment to the Bidder for

these costs.

12.2 The Company reserves the right to reject any or all Bids, to undertake discussions with

one or more Bidders, and to accept that Bid or modified Bid which in its sole judgment,

will be most advantageous to the Company, price and other evaluation factors having

been considered.

Bid response documents may be sent to: e-submission (e-tender) system

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Sinenhlanhla Mbongwa CONTACT PERSON

Telephone

Telephone number +27 11 607 1495 number

Facsimile number n/a facsimile number

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cell phone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax compliance system central

Compliance status pin: supplier

Or

Database

No: MAAA

B-bbee status tick applicable box] b-bbee status level [tick

Level verification sworn affidavit applicable

Certificate box]

Yes No

Yes

No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE

Submitted in order to qualify for preference points for b-bbee]

ARE YOU THE Yes No

Accredited are you a foreign

Representative in based supplier for the [if yes, answer

SOUTH AFRICA FOR Yes No GOODS /SERVICES /WORKS THE

The goods offered? Questionnaire

/Services /works [if yes enclose proof] below ]

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

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Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not

Register as per 2.3 Below.

36 SBD 1 – Terms and Conditions for Bidding (PART B)

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be

Accepted for consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in the

Manner prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the

Preferential procurement regulations, 2022, the general conditions of contract (gcc)

And, if applicable, any other special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by

SARS to enable the organ of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS

Website www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved, each party must

Submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database

(Csd), a csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with

Directors who are persons in the service of the state, or close corporations with

Members persons in the service of the state.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: .................................

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37 SBD 3.3 – Pricing Schedule (Professional Services)

Name of bidder: ........................................................................

BID NO.: ATNS/RFQ/03/2026/68/Facilities Generator Maintenance__

CLOSING TIME 11:00 CLOSING DATE: 22 July 2026

Offer to be valid for 60 days from the closing date of bid.

Item description bid price in RSA currency

NO **(all applicable taxes included)

Table A: Pricing Schedule Preventative-Maintenance

The site to be covered for preventative maintenance is the George Radar & Blasberg Site Service to be performed biannually, every 250 Hours, or

whichever comes first.

Item Description Year 1 Year 2 Year 3 Year 4 Year 5 TOTAL

Service to be done 2 - Service to be done 2 - Service to be done 2 - Service to be done 2 - Service to be done 2 -

annually or every 250 annually or every 250 annually or every 250 annually or every 250 annually or every 250

hours, whichever hours, whichever comes hours, whichever comes hours, whichever comes hours, whichever

comes first first first first comes first

Scania Model: DC992 R R R R R R

S/n:6504704 150

Kva

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John Deere Model:60687TF158 R R R R R R

100 kva

Ganatronic Centric L 75K 400V R R R R R R

(UPS)

Galaxy 5000 (UPS) R R R R R R

R

Sub-Total

R

VAT @15%

GRAND TOTAL (Year 1 + Year 2 + Year 3 + Year 4 + Year 5) R

Table B: Pricing Schedule (Ad Hoc Maintenance)

Items Year 1 (Rates) Year 2 (Rates) Year 3 (Rates) Year 4 (Rates) Year 5 (Rates)

Labour Rate/Hour weekdays R R R R R

(Normal Hours)

Labour Rate/Hour Weekdays R R R R R

(After hours)

Labour Rate/Hour (Saturday) R R R R R

Labour Rate/Hour R R R R R

(Sundays/Holidays)

Travel/Per Km (AA Rate) R R R R R

Mark up Rate (materials

and parts) (%)

Diesel Fuel Markup %

Safety File (Once Off) R

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Note:

1. All rates are provided in South African rand (ZAR)

2. This is an “as and when required” contract, and no guarantee is given on quantities or frequency of work.

3. Services will be requested on an ad hoc/as-required basis during the contract period.

4. ATNS does not guarantee any minimum volume of work.

5. All labour rates must include wages, statutory contributions, PPE, supervision, overheads, and profit unless stated

otherwise

6. Any disbursement not specifically priced for the above will not be considered/accepted by ATNS

7. To facilitate a like-for-like comparison, bidders must submit pricing strictly in accordance with this pricing

8. Please note that should you have offered a discounted price(s), ATNS will only consider such price discount(s) in

the final evaluation stage if offered on an unconditional basis

9. Respondents, if awarded the contract, are required to indicate that their prices quoted would be kept firm and fixed

for the contract duration.

10. Schedule and not utilise a different format. Deviation from this pricing schedule will result in a bid being declared

non-responsive

11. Work shall only be undertaken upon formal instruction or an approved work order.

12. Payment will be based on actual work executed using the rates provided in this schedule.

13. Tender amount/Value will be used for price evaluation purposes

14. ATNS shall, at its sole discretion, determine and establish a contract ceiling value or amount, against which the

agreed rates shall be applied.

15. The entire pricing schedule must be fully completed (100%), i.e. ALL line items MUST be completed/priced. Failure

to comply with this instruction will render the bid non-responsive.

Any enquiries regarding bidding procedures may be directed to the –

(Insert name and address of department/entity)

................................................................................

...............................................................................

Tel: ...........................................................................

Or for technical information –

(Insert name of contact person)

............................................................................

Tel: ......................................................................

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38 SBD 4 – Bidder’s Disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In

line with the principles of transparency, accountability, impartiality, and ethics as enshrined in

the Constitution of the Republic of South Africa and further expressed in various pieces of

legislation, it is required for the bidder to make this declaration in respect of the details required

hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or

any person having a controlling interest3 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable,

state employee numbers of sole proprietor/ directors / trustees / shareholders /

members/ partners or any person having a controlling interest in the enterprise, in table

below.

Full Name Identity Number Name of State

institution

3 the power, by one person or a group of persons holding the majority of the equity of an enterprise,

alternatively, the person/s having the deciding vote or power to influence or to direct the course and

decisions of the enterprise.

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2.2 Do you, or any person connected with the bidder, have a relationship with any person

who is employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners

or any person having a controlling interest in the enterprise have any interest in any

other related enterprise whether or not they are bidding for this contract?

Yes/no

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

31.1 Any budget amount that may be indicated in this document shall be deemed to be a

guide only and Bidders are expected to submit a costing that is fair and reasonable.

31.2 All costs related to this assignment are to be allowed for in the pricing schedule and in

the formats prescribed and must be returned as part of the submission. Bids submitted

without a price or with an incomplete price, will be deemed to be non-responsive.

31.3 A pricing schedule with one of the specified elements (fees and reimbursable costs)

omitted from the costing, may be considered non-responsive.

32 Registration On the CSD

32.1 In this part, bidders must submit proof of their registration, or proof that they have

applied for registration on the Central Supplier Database. Bids submitted without the

required proof, will be deemed to be non-responsive.

33 Registration Certificates and Accreditation with OEMS Or Professional Bodies

33.1 Registration with professional bodies. Bids submitted without proof will be deemed to

be non-responsive.

34 Fraud Prevention and Whistleblowing

34.1 ATNS is committed to the highest standards of ethical conduct and integrity. All bidders,

suppliers, and stakeholders are encouraged to report any suspected fraud, corruption,

or unethical conduct related to this procurement process.

34.2 Reports may be made confidentially and anonymously through the ATNS Fraud

Hotline:

34.2.1 Fraud Hotline: 0800 222 335 (Freecall number available 24hrs)

34.2.2 Email: [email protected]

34.2.3 Deloitte Tip-offs website www.tip-offs.com

34.3 All allegations will be treated with strict confidentiality and investigated in line with

ATNS policies and applicable legislation.

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Section d: standard bidding documents

35 SBD 1 - Invitation to Bid (PART A)

You are hereby invited to bid for the requirements of the Air Traffic and Navigation Services SOC Limited (ATNS)

BID NUMBER: ATNS/RFQ/03/2026/68/Facilities Generator CLOSING 22 July 2026 CLOSING 11h00

Maintenance__ DATE: TIME:

Appointment of a service provider for the provision of maintenance services

For diesel generators and UPS systems at atns fagg radar, george airport and

Blesberg radar for a period of five (5) years on an ad hoc basis.

Section d: standard bidding documents ........................................................... 23

35 SBD 1 - Invitation to Bid (PART A) ............................................................... 23

36 SBD 1 – Terms and Conditions for Bidding (PART B) ..................................... 24

37 SBD 3.3 – Pricing Schedule (Professional Services) ..................................... 23

38 SBD 4 – Bidder’s Disclosure ...................................................................... 24

39 SBD 6.1 – Preferential Points Claim Form in Terms of the Preferential

Procurement Regulations 2022 ............................................................................... 27

40 Protection of Personal Information (POPIA) Consent ................................... 32

44. General Conditions of Contract ................................................................. 38

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Ps = Points scored for the price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of the lowest acceptable tender

9.3.1 The tendered amounts shall be evaluated based on the pricing information

provided by the bidder in the applicable Standard Bidding Document (SBD) for

this bid:

evaluation Document

SBD 3.3 Pricing Schedule (Professional Services) Fully completed and signed Standard

Bidding Document (SBD 3.3) and any

other Price-related document as

requested in this bid.

9.4 Preference points will be based on the Specific Goal as per below:

30.1 Bidders must complete, sign and return the full “Invitation to Bid” document.

30.2 Bids submitted without a completed and signed Invitation to Bid will be deemed to be

non-responsive.

31 Pricing Schedule

31.1 Any budget amount that may be indicated in this document shall be deemed to be a

guide only and Bidders are expected to submit a costing that is fair and reasonable.

31.2 All costs related to this assignment are to be allowed for in the pricing schedule and in

the formats prescribed and must be returned as part of the submission. Bids submitted

without a price or with an incomplete price, will be deemed to be non-responsive.

31.3 A pricing schedule with one of the specified elements (fees and reimbursable costs)

omitted from the costing, may be considered non-responsive.

Members persons in the service of the state.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: .................................

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37 SBD 3.3 – Pricing Schedule (Professional Services)

Name of bidder: ........................................................................

BID NO.: ATNS/RFQ/03/2026/68/Facilities Generator Maintenance__

CLOSING TIME 11:00 CLOSING DATE: 22 July 2026

Offer to be valid for 60 days from the closing date of bid.

NO **(all applicable taxes included)

Table A: Pricing Schedule Preventative-Maintenance

The site to be covered for preventative maintenance is the George Radar & Blasberg Site Service to be performed biannually, every 250 Hours, or

whichever comes first.

Item Description Year 1 Year 2 Year 3 Year 4 Year 5 TOTAL

Service to be done 2 - Service to be done 2 - Service to be done 2 - Service to be done 2 - Service to be done 2 -

annually or every 250 annually or every 250 annually or every 250 annually or every 250 annually or every 250

hours, whichever hours, whichever comes hours, whichever comes hours, whichever comes hours, whichever

comes first first first first comes first

Scania Model: DC992 R R R R R R

S/n:6504704 150

Kva

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John Deere Model:60687TF158 R R R R R R

100 kva

Ganatronic Centric L 75K 400V R R R R R R

(UPS)

Galaxy 5000 (UPS) R R R R R R

R

VAT @15%

GRAND TOTAL (Year 1 + Year 2 + Year 3 + Year 4 + Year 5) R

Table B: Pricing Schedule (Ad Hoc Maintenance)

Items Year 1 (Rates) Year 2 (Rates) Year 3 (Rates) Year 4 (Rates) Year 5 (Rates)

agreed rates shall be applied.

15. The entire pricing schedule must be fully completed (100%), i.e. ALL line items MUST be completed/priced. Failure

to comply with this instruction will render the bid non-responsive.

Any enquiries regarding bidding procedures may be directed to the –

(Insert name and address of department/entity)

................................................................................

...............................................................................

Tel: ...........................................................................

Or for technical information –

(Insert name of contact person)

............................................................................

Tel: ......................................................................

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38 SBD 4 – Bidder’s Disclosure

Tax Compliance compliance demonstrating compliance

tax compliance status (TCS) or PIN may also be made via e-filing

Tax compliance system central

Tax compliance status system pin code from the south african revenue service (SARS) and if not

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS

Tcs pin is available but the bidder is registered on the central supplier database

CSD Report

CSD number

CSD number must be provided

Central Supplier Database

Central Supplier Database (CSD) Report

Central Supplier Database 10,00

Central Supplier Database (CSD)

Central Supplier Database (CSD), a CSD number must be provided

(SARS) Valid Tax Compliance compliance demonstrating compliance

VAT Registration Number

• Phase 3: SBD 3.3 - Pricing schedule
• Phase 3: SBD 6.1 - Preference Points Claim Form
• Central Supplier Database (CSD) Report

B-BBEE Details: O: E-SUBMISSION (E-TENDER) SYSTEM

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Sinenhlanhla Mbongwa CONTACT PERSON

Telephone

Telephone number +27 11 607 1495 number

Facsimile number n/a facsimile number

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cell phone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax compliance system central

Compliance status pin: supplier

Or

Database

No: MAAA

B-bbee status tick applicable box] b-bbee status level [tick

Level verification sworn affidavit applicable

Certificate box]

Yes No

Yes

No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE

Submitted in order to qualify for preference points for b-bbee]

ARE YOU THE Yes No

Accredited are you a foreign

Representative in based supplier for the [if yes, answer

SOUTH AFRICA FOR Yes No GOODS /SERVICES /WORKS THE

The goods offered? Questionnaire

/Services /works [if yes enclose proof] below ]

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

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Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not

Register as per 2.3 Below.

36 SBD 1 – Terms and Conditions for Bidding (PART B)

1. Bid sub

that the information provided shall only be used for the preparation of a response to this document. The information

furnished will not be used for any other purpose than stated and that the information will not directly or indirectly, by

agent, employee or representative, be disclosed either in whole or in part, to any other third party without the express

written consent by the Company or its representative.

ATNS Fraud Hotline: Fraud Hotline: 0800 222 335 (Freecall number available 24hrs); Email: [email protected] ; Deloitte Tip-offs

website www.tip-offs.com

REFERENCE NUMBER ATNS/RFQ/03/2026/68/Facilities_Generator Maintenance__

Safety and Customer Centricity: Prioritising customer needs and ensuring that

safety is non-negotiable

Accountability: Holding ourselves and others accountable for our actions

Agility: Ensuring that we are flexible and adaptable to change

Diversity: Embracing inclusion, equality and social differences

Integrity: Following a moral and incorruptible corporate code

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ATNS is a State-Owned Company (SOC), established in 1993 under the ATNS Company Act

(Act ) to provide air traffic services aligned with ICAO standards and South African

Civil Aviation Regulations. As a commercialised air navigation service provider (ANSP), ATNS

operates on a “user-pays” principle, relying on revenues and debt funding to cover operational

and capital expenses.

3.4.7. Compliance and Safety

Ensure all work complies with the Occupational Health and Safety (OHS) Act and

relevant regulations.

3.4.9. Additional Requirements

Provide 24/7 technical support for emergency breakdowns.

22.1 As soon as it becomes known to the contractor that he/she will not be able to deliver

the services within the delivery period and/or against the quoted price and/or as

specified, ATNS must be given immediate written notice to this effect. ATNS reserves

the right to implement remedies as provided for in the GCC.

(Sundays/Holidays)

Travel/Per Km (AA Rate) R R R R R

Mark up Rate (materials

and parts) (%)

Diesel Fuel Markup %

Safety File (Once Off) R

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Note:

1. All rates are provided in South African rand (ZAR)

2. This is an “as and when required” contract, and no guarantee is given on quantities or frequency of work.

economic, social, and environmental sustainability.

13.1 Whilst ATNS have taken every reasonable step to ensure the accuracy of this brief, the

Company accepts no liability in relation to the accuracy of any representations made.

Bidders should accept that their tender response is on the basis and reliance of its own

judgment and information. ATNS reserves the right to vary the scope and terms as

described in this document. If any variation does take place tenderer will be advised as

soon as possible in writing.

13.2 The successful tenderer will be engaged subject to acceptance of a contract containing

the standard Terms and Conditions as given. The contract contains standard clauses

including a retention clause for non-satisfactory completion, breach of contract and

confidentiality clauses and a requirement for the tenderer to have adequate

professional indemnity insurance. All Tenderers must bear in mind that if circumstances

dictate, ATNS reserves its right to withdraw from any commitments that will be entered

into within this statement of work.

13.3 All designs and documentation submitted by the tenderer will be treated as

confidential.

13.4 ATNS reserves the right to reject, withdraw or cancel any or all Proposals/Tenders, to

undertake discussions with one or more Tenderers and to accept that tender or modified

tender which in its sole judgment, will be most advantageous to the Company, price and

other evaluation factors having been considered.

14 Cancellation of Procurement Process

14.1 This procurement process can be postponed or cancelled at any stage at the sole

discretion of ATNS provided that such cancellation or postponement takes place prior

to entering a contract with a specific service provider to which the bid relates.

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15 Bid Submission Conditions, Instruction and Evaluation Process/Criteria

15.1 The Bid submission conditions and instructions as well as the evaluation

process/criteria have been noted. Non-compliance to any of these will result in a bid

being rejected.

16 Negotiation and Contracting

16.1 ATNS have the right to enter negotiation with one or more Bidders regarding any terms

and conditions, including price(s), of a proposed contract.

16.2 Under no circumstances will negotiation with any Bidders, including preferred Bidders,

constitute an award or promise/ undertaking to award the contract.

16.3 ATNS shall not be obliged to accept the lowest or any bid, offer or proposal.

16.4 A contract will only be deemed to be concluded when reduced to writing in a formal

contract and Service Level Agreement (if applicable) signed by the designated

responsible person of both parties.

16.5 ATNS also reserves the right to enter one contract with a Bidder for all required

functions or into more than one contract with different Bidders for different functions.

17 Reasons for Rejection

17.1 ATNS shall reject a proposal for the award of a contract if the recommended Bidder

has committed a proven corrupt or fraudulent act in competing for the particular

contract.

17.2 ATNS may disregard the bid of any bidder if that bidder, or any of its directors:

17.2.1 Have abused the SCM system of the ATNS.

17.2.2 Have committed proven fraud or any other improper conduct in relation to such

system.

17.2.3 Have failed to perform on any previous contract and the proof exists.

17.2.4 Such actions shall be communicated to the National Treasury.

18 General Conditions of Contract

18.1 The General Conditions of Contract must be accepted.

19 Additional Information Requirements

19.1 During evaluation of the bids, additional information may be requested in writing from

Bidders. Replies to such request must be submitted, within 7 working days or as

otherwise indicated. Failure to comply, may lead to your bid being disregarded.

19.2 No additional information will be accepted from any individual Bidder without such

information having been requested.

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20 Confidentiality

20.1 The bid and all information in connection therewith shall be held in strict confidence

by Bidders and usage of such information shall be limited to the preparation of the bid.

Bidders shall undertake to limit the number of copies of this document.

21 Intellectual Property, Inventions and Copyright

21.1 Copyright of all documentation relating to this contract belongs to the client. The

successful Bidder may not disclose any information, documentation, or products to

other clients without the written approval of the accounting authority or the delegate.

21.2 This paragraph shall survive termination of this contract.

22 Non-Compliance with Delivery Terms

22.1 As soon as it becomes known to the contractor that he/she will not be able to deliver

the services within the delivery period and/or against the quoted price and/or as

specified, ATNS must be given immediate written notice to this effect. ATNS reserves

the right to implement remedies as provided for in the GCC.

23 Warrants

23.1 The bidder warrants that it can conclude this Agreement to the satisfaction of ATNS.

24 Parties not affected by waiver or breaches

24.1 The waiver (whether express or implied) by any Party of any breach of the terms or

conditions of this contract by the other Party shall not prejudice any remedy of the

waiving party in respect of any continuing or other breach of the terms and conditions

hereof.

24.2 No favour, delay, relaxation or indulgence on the part of any Party in exercising any

power or right conferred on such Party in terms of this contract shall operate as a waiver

of such power or right nor shall any single or partial exercise of any such power or right

under this agreement.

25 Retention

25.1 On termination of this agreement, the bidder shall, on demand hand over all

documentation provided as part of the project and all deliverables, etc., without the right

of retention, to ATNS.

25.2 No agreement to amend or vary a contract or order or the conditions, stipulations or

provisions thereof shall be valid and of any force and effect unless such agreement to

amend or vary is entered into in writing and signed by the contracting parties. Any

20 | P a g e

waiver of the requirement that the agreement to amend or vary shall be in writing, shall

also be in writing.

26 Central Supplier Database

26.1 It is a requirement that all suppliers/ services providers to ATNS shall be registered on

the National Treasury Central Supplier Database (CSD).

26.2 Bidders are therefore required to register as a supplier on the CSD before submitting

a bid. The CSD website can be accessed on the following link:

http://ocpo.treasury.gov.za/Pages/default.aspx

26.3 Bidders are therefore required to submit proof of their registration on the CSD, or if not

yet registered, provide proof of their application to be registered, with their bid.

26.4 No bid will be awarded, and a contract concluded with a bidder who is not registered

on the CSD.

27 Format of Bids

27.1 Bidders must complete all the necessary bid documents and undertakings required in

this bid document. Bidders are advised that their proposal should be concise, written

in plain English and simply presented.

27.2 If applicable, Bidders are to set out their proposal in the format prescribed hereunder.

This means that the proposal must be structured in the parts noted below. Information

not submitted in the relevant part, may not be considered for evaluation purposes.

28 SARS Tax Clearance Certificate(S)

28.1 Bidde must ensure compliance with their tax obligations.

28.2 Bidders are required to submit their unique personal identification number (PIN) issued

by SARS to enable the organ of state to view the taxpayer’s profile and tax status.

28.3 Application for tax compliance status (TCS) or PIN may also be made via e-filing. To

use this provision, taxpayers will need to register with SARS as e-filers through the

website www.sars.gov.za

28.4 Bidders may also submit a printed TCS together with the bid.

28.5 In bids where consortia/ joint ventures/ sub-contractors are involved; each party must

submit a separate proof of TCS/ PIN/ CSD number.

28.6 Where no TCS is available, but the bidder is registered on the Central Supplier

Database (CSD), a CSD number must be provided.

28.7 Bids submitted without any one of the above, will be deemed to be non-responsive.

29 Declaration of Interest

29.1 Each party to the bid must complete and return the “Declaration of Interest”.

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29.2 Bids submitted without a complete and signed Declaration of Interest will be deemed

to be non-responsive.

30 Invitation to Bid

30.1 Bidders must complete, sign and return the full “Invitation to Bid” document.

30.2 Bids submitted without a completed and signed Invitation to Bid will be deemed to be

non-responsive.

Section a: introduction and scope of work ..................................................... 7

1. Introduction ............................................................................................... 7

2. Objective ................................................................................................... 9

3. Scope of work ............................................................................................ 9

4. Correspondence ...................................................................................... 12

5. Bid Submission Structure ......................................................................... 12

Section b: bid evaluation process ...................................................................... 13

6. Stage 1: Administrative Requirements ....................................................... 13

8. Stage 2: Mandatory Requirements ............................................................. 14

9. Stage 3: Evaluation for Price and ATNS Specific Goals ................................. 16

10 Verification of Specific Goals .................................................................... 17

11 ATNS Specific Goals ................................................................................. 17

Section c: RFQ conditions and instructions to bid ....................................... 18

12 Disclaimer ............................................................................................... 18

13 Contract Terms ........................................................................................ 18

14 Cancellation of Procurement Process ........................................................ 18

15 Bid Submission Conditions, Instruction and Evaluation Process/Criteria ...... 19

16 Negotiation and Contracting ..................................................................... 19

17 Reasons for Rejection ............................................................................... 19

18 General Conditions of Contract ................................................................. 19

19 Additional Information Requirements ........................................................ 19

20 Confidentiality ......................................................................................... 20

21 Intellectual Property, Inventions and Copyright ........................................... 20

22 Non-Compliance with Delivery Terms ........................................................ 20

23 Warrants .................................................................................................. 20

24 Parties not affected by waiver or breaches ................................................. 20

25 Retention ................................................................................................. 20

26 Central Supplier Database ........................................................................ 21

27 Format of Bids ......................................................................................... 21

28 SARS Tax Clearance Certificate(S) ............................................................. 21

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29 Declaration of Interest .............................................................................. 21

30 Invitation to Bid ........................................................................................ 22

31 Pricing Schedule ...................................................................................... 22

32 Registration On the CSD ........................................................................... 22

Navigation Services Company Limited (ATNS) and no representation or warranty, express or

implied, is made as to the accuracy, completeness, or thoroughness of the content of this

Request for Quotation (RFQ).

2.1. The primary objective is to appoint a service provider for the provision of maintenance

services for diesel generators and UPS systems at ATNS FAGG Radar, George

Airport and Blesberg Radar for a period of five (5) years on an ad hoc basis.

2.2. The appointed service provider will ensure that all the diesel generators and UPS

systems remain in optimal operating condition, are compliant with safety regulations,

and support ATNS’s operational reliability.

2.3. The service provider shall be responsible for the comprehensive maintenance,

inspection, and repair of diesel generators and UPS systems under ATNS’s control.

5.1. The bid must be submitted in two parcels through the e-Submission (e-Tender)

system:

5.1.1. Parcel A – Administrative (Phase 1 & 2 Evaluation)

• Volume 1A: General instructions and administrative requirements

(Excluding SBD 3.3 & 6.1)

• Phase 1: Administrative Requirements

• Phase 2: Mandatory Requirements

5.1.2. Parcel B – Price & Specific Goals (Phase 2 Evaluation)

• Phase 3: SBD 3.3 - Pricing schedule

• Phase 3: SBD 6.1 - Preference Points Claim Form

• Central Supplier Database (CSD) Report

• Companies and Intellectual Property Commission (CIPC) Documents

• Shareholder Certificates

• ID copies of shareholders

• Valid B‐BBEE Certificate or Sworn Affidavit (for EMEs/QSEs)

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Section b: bid evaluation process

The bid evaluation process for this RFQ will be conducted in three (3) distinct

stages as follows:

Stage 1: Administrative Requirements

Stage 2: Mandatory Requirements

Stage 3: Price and Specific Goals

6. Stage 1: Administrative Requirements

judgment and information. ATNS reserves the right to vary the scope and terms as

described in this document. If any variation does take place tenderer will be advised as

soon as possible in writing.

13.2 The successful tenderer will be engaged subject to acceptance of a contract containing

the standard Terms and Conditions as given. The contract contains standard clauses

including a retention clause for non-satisfactory completion, breach of contract and

confidentiality clauses and a requirement for the tenderer to have adequate

professional indemnity insurance. All Tenderers must bear in mind that if circumstances

dictate, ATNS reserves its right to withdraw from any commitments that will be entered

into within this statement of work.

13.3 All designs and documentation submitted by the tenderer will be treated as

confidential.

13.4 ATNS reserves the right to reject, withdraw or cancel any or all Proposals/Tenders, to

undertake discussions with one or more Tenderers and to accept that tender or modified

tender which in its sole judgment, will be most advantageous to the Company, price and

other evaluation factors having been considered.

21.1 Copyright of all documentation relating to this contract belongs to the client. The

successful Bidder may not disclose any information, documentation, or products to

other clients without the written approval of the accounting authority or the delegate.

21.2 This paragraph shall survive termination of this contract.

24.1 The waiver (whether express or implied) by any Party of any breach of the terms or

conditions of this contract by the other Party shall not prejudice any remedy of the

waiving party in respect of any continuing or other breach of the terms and conditions

hereof.

24.2 No favour, delay, relaxation or indulgence on the part of any Party in exercising any

power or right conferred on such Party in terms of this contract shall operate as a waiver

of such power or right nor shall any single or partial exercise of any such power or right

under this agreement.

25.1 On termination of this agreement, the bidder shall, on demand hand over all

documentation provided as part of the project and all deliverables, etc., without the right

of retention, to ATNS.

25.2 No agreement to amend or vary a contract or order or the conditions, stipulations or

provisions thereof shall be valid and of any force and effect unless such agreement to

amend or vary is entered into in writing and signed by the contracting parties. Any

20 | P a g e

waiver of the requirement that the agreement to amend or vary shall be in writing, shall

also be in writing.

34.2.1 Fraud Hotline: 0800 222 335 (Freecall number available 24hrs)

34.2.2 Email: [email protected]

34.2.3 Deloitte Tip-offs website www.tip-offs.com

34.3 All allegations will be treated with strict confidentiality and investigated in line with

Section b: bid evaluation process ...................................................................... 13

6. Stage 1: Administrative Requirements ....................................................... 13

8. Stage 2: Mandatory Requirements ............................................................. 14

9. Stage 3: Evaluation for Price and ATNS Specific Goals ................................. 16

10 Verification of Specific Goals .................................................................... 17

11 ATNS Specific Goals ................................................................................. 17

15 Bid Submission Conditions, Instruction and Evaluation Process/Criteria ...... 19

Test automatic transfer switch (ATS) functionality (where applicable).

9. Stage 3: Evaluation for Price and ATNS Specific Goals

9.1 The bid will be evaluated using the 80/20-point system.

Criteria Means of Verification Points

Preference Points Specific Goals 20,00

Total Points 100,00

9.2 The 80/20 price/preference points system will be applied to the evaluation of responsive

of adjudication points.

9.3 The formulae to be utilised in calculating points scored for price are as follows

Ps = Points scored for the price of tender under consideration

evaluation Document

9.4 Preference points will be based on the Specific Goal as per below

Definition Required Evidence Number of The specific goals

points allocated in terms of

PPPFA) voting rights and economic

• Companies and Intellectual

of the PPPFA) both voting rights and economic

• Companies and Intellectual

they claim points for specific for each preference

10 Verification of Specific Goals