This Tender Has Expired

• Scope: Calibration and repairs for speed monitoring machines used in train operations.
• Technical specifications include speed range, accuracy, operating temperature, ingress protection, and eye safety.
• Calibration requires alignment tests, distance verification, and valid certification.
• Repairs must be performed by accredited laboratories using OEM parts.
• Compliance with railway safety standards is required.

• Closing date: 24 June 2026.
• Closing time: 10:00 AM.
• No briefing session or site visit is mentioned in the document.

• No compulsory briefing session or site visit is indicated in the document.

• Contact person: Cry Monene.
• Telephone: 011 013 0110.
• Email: [email protected] and [email protected].
• For complaints during the bid process, use: [email protected]. Include bid description, reference number, closing date, supplier name, contact details, and complaint details.

• Submit your bid by hand delivery only. No email or fax submissions are accepted.
• Delivery address: Ground Floor Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein.
• Closing date: 24 June 2026. Closing time: 10:00 AM.
• Bids must be enclosed in a sealed envelope.
• Late submissions will not be accepted.
• Ensure all mandatory returnable documents are included; failure to submit these will result in disqualification.
• Do not canvass any PRASA or SCM officials between the closing date and award date; this may lead to disqualification.
• Your bid must remain valid for 90 working days from the closing date. PRASA may request an extension.
• PRASA reserves the right to split the award among multiple service providers if the services allow.
• For complaints during the bid process, use: [email protected]. Include bid description, reference number, closing date, supplier name, contact details, and complaint details.

BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS): on or before closing date and time. No late RFQ will be accepted. No email or Fax will be accepted.

• Evaluation is conducted in three stages.
• Stage 1: Compliance Check.
• Stage 1A (Mandatory): Submit the completed Pricing and Delivery Schedule Form (Section 4) and BOQ/Pricing Schedule (Section 10). Missing these leads to automatic disqualification.
• Stage 1B (Other Mandatory): Submit signed RFQ and SBD forms, a valid Letter of Good Standing (COIDA), a valid SARS PIN, all declarations, joint venture/consortium agreements if applicable, and your CSD registration number. If missing, you may be given 3 working days to provide.
• Stage 2: Technical/Functionality Assessment.
• Minimum threshold: 60%. Scoring below this excludes you from further evaluation.
• Scoring is based on organizational experience: provide proof (appointment letters, project descriptions, client contacts, completion certificates) for similar projects. Points: 0 projects=0, 1 project=20, 2 projects=40, 3 projects=60, 4 projects=80, 5+ projects=100.
• Stage 3: Price and Specific Goals.
• Price carries 80 points, calculated using the 80/20 preference point formula: Ps = 80 × (1 – (Pt – Pmin) / Pmin), where Pt is your price and Pmin is the lowest acceptable price.
• Specific Goals carry 20 points. Points are allocated for being a Black Woman-owned enterprise (10 points) or an EME/QSE with 51% Black ownership (10 points). Provide supporting documents: certified ID copies, CIPC registration, CSD report, or B-BBEE certificate/affidavit.
• PRASA may apply objective criteria to award to a bidder other than the highest scorer, considering factors like track record, previous appointments, and price differences.
• PRASA reserves the right to split the award or appoint the next highest bidder if the successful bidder fails to sign the contract or meet conditions.

• Scope: Calibration and repairs for speed monitoring machines used in train operations.
• Technical performance requirements:
• Speed range: 8 km/h to 320 km/h.
• Speed accuracy: ±2 km/h.
• Range accuracy: ±15 cm (or ±0.1 m).
• Operating temperature: -30°C to 60°C.
• Ingress protection: IP67 rating for harsh environments.
• Eye safety: Class 1 FDA Eye-Safe.
• Calibration protocol:
• Scope alignment test: reticle must align with infrared Lidar laser beam at all distances.
• Distance accuracy verification using established baselines and standard timing/distance generators.
• Certification: equipment must be verified at approved intervals and issued a traceable ISO/IEC 17050-1 or similar SANAS/NIST calibration certificate valid for 12 months.
• Repair requirements:
• All hardware repairs must be handled by OEM-certified or legally accredited metrology laboratories.
• Damaged components (batteries, lenses, laser diodes) must be replaced with OEM parts.
• Firmware/software must be updated to the latest manufacturer version.
• Anti-tamper seals must be applied after repairs before field deployment.
• Rail environment constraints:
• Equipment must comply with specialized safety standards for railway environments, including electrical safety tests against electromagnetic interference and adherence to Transnet Freight Rail (TFR) specifications for environmental and human safety.

• Bidders must demonstrate organizational experience through successfully completed similar projects.
• Provide proof such as appointment letters, project descriptions, client contacts, and completion certificates.
• Scoring: 0 projects=0 points, 1 project=20 points, 2 projects=40 points, 3 projects=60 points, 4 projects=80 points, 5+ projects=100 points.

• Calibration certificates must be traceable to ISO/IEC 17050-1 or similar SANAS/NIST standards and valid for 12 months.
• Repairs must be performed by OEM-certified or accredited metrology laboratories.
• Component replacements must use OEM parts.
• Firmware/software must be updated to the latest manufacturer version.
• Anti-tamper seals must be applied after repairs before field deployment.

• Complete the Pricing and Delivery Schedule Form (Section 4) and BOQ/Pricing Schedule (Section 10). These are mandatory.
• Prices must be quoted in South African Rand, inclusive of all taxes.
• Provide a detailed cost breakdown and indicate price escalation basis/formula if applicable.
• Use the prescribed format; deviations may render your bid non-responsive.
• Discounted prices will only be considered unconditionally in the final evaluation.
• PRASA may negotiate market-related prices with the highest scoring bidders if initial prices are not market-related.

• Prices must be quoted in South African Rand, inclusive of all taxes, on a fixed price basis.
• Complete the Pricing and Delivery Schedule Form (Section 4) and BOQ/Pricing Schedule (Section 10). These are mandatory; failure to submit leads to disqualification.
• Provide a detailed cost breakdown and indicate price escalation basis/formula if applicable.
• Use the prescribed pricing schedule format; deviations may render your bid non-responsive.
• Discounted prices will only be considered unconditionally in the final evaluation.
• If the highest scoring bidder's price is not market-related, PRASA may negotiate with the next highest bidders sequentially. If no agreement is reached, the RFQ may be cancelled.
• Payment terms: PRASA will pay within 30 days of receiving a correct tax invoice.
• The contract may include price adjustment formulas as stated in the order.

• Tax compliance: Submit your SARS Personal Identification Number (PIN) or a printed Tax Compliance Status (TCS) certificate. If not registered for a TCS PIN but registered on the Central Supplier Database (CSD), provide your CSD number. For consortia/joint ventures, each party must submit separate TCS/CSD documentation.
• Central Supplier Database (CSD) registration is mandatory for local suppliers. Foreign suppliers without a local entity are exempt. Register at https://secure.csd.gov.za/. Failure to register disqualifies you.
• B-BBEE: Specific goals points are allocated for Black Woman-owned enterprises (10 points) and EME/QSE with 51% Black ownership (10 points). Provide supporting documents: certified ID copies, CIPC registration, CSD report, or B-BBEE certificate/affidavit.
• Additional declarations required:
• Disclosure of any employment by the state or relationships with state employees.
• Disclosure of any interests in other enterprises bidding for this contract.
• Disclosure of Politically Exposed Persons (PEPs) or Prominent Influential Persons (PIPs) in your organization.
• A declaration confirming independent bidding, no collusion, and no prior consultation with PRASA officials.
• General compliance: The bid is subject to the Preferential Procurement Policy Framework Act, 2000, and the Preferential Procurement Regulations, 2022, along with PRASA's General Conditions of Purchase.

• Equipment must pass electrical safety tests to protect against electromagnetic interference from railway catenaries and signaling systems.
• Work procedures must adhere to strict environmental and human-safety standards as per Transnet Freight Rail (TFR) specifications.
• Eye safety: Equipment must be Class 1 FDA Eye-Safe.

• The contract is governed by South African law and subject to the jurisdiction of South African courts.
• The supplier warrants that items supplied are fit for purpose and free from defects for one year from acceptance (unless another period is stated).
• The supplier indemnifies PRASA against claims arising from negligence, infringement of rights, or defective design/materials/workmanship.
• Subcontracting requires prior written approval from PRASA; the main contractor remains liable.
• PRASA may reject non-conforming items and require replacement at the supplier's cost.
• Additional declarations required regarding state employment, conflicts of interest, and PEP/PIP status.

• Do not canvass PRASA or SCM officials between closing date and award.
• Complaints must be lodged via [email protected] with specific details.
• Award details will be published on the National Treasury e-Tender Portal and CIDB website where applicable.

• Tax compliance: Submit SARS PIN or TCS certificate; CSD registration mandatory for local suppliers.
• Foreign suppliers must complete a questionnaire regarding residency, branch, income, and tax liability in RSA.
• Disclosure of state employment, conflicts of interest, and PEP/PIP status required.
• Bidders must declare independent bidding and no collusion.

• Stage 1: Compliance check with mandatory and other mandatory documents.
• Stage 2: Technical/functionality assessment with 60% minimum threshold, scored based on organizational experience.
• Stage 3: Price (80 points) and Specific Goals (20 points) evaluated using the 80/20 preference point formula.
• PRASA may apply objective criteria and split awards or appoint alternative bidders under specified conditions.