Supply and delivery of special safety shoes (train operations boots) for PRASA

• This is a Request for Quotation (RFQ) for the supply and delivery of special shoes (train operations special boots).

• Closing date: 24 June 2026.
• Closing time: 10:00am.
• Bid validity period: 90 working days from closing date. PRASA may request an extension.
• No other dates (briefings, site visits, clarification deadlines) are specified in the document.

• Contact person: Cry Monene.
• Telephone: 011 013 0110.
• Email: [email protected] and [email protected].
• Submission address: Tender Room Window, Ground Floor, Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein.
• Complaints email: [email protected].

• Submission method: Hand delivery only. No email or fax submissions accepted.
• Submission address: Tender Room Window, Ground Floor, Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein.
• Deadline: 24 June 2026 at 10:00 CAT. Late submissions will not be accepted.
• Returnable documents: Mandatory Returnable Documents must be submitted. Failure to provide these by the closing date and time will result in disqualification.
• Bid response documents must be addressed as per SBD1 and deposited in the bid box.
• Bids must be submitted on the official forms provided (not re-typed) or as prescribed.
• Sealed envelope required.
• Disqualification risks: Incomplete bids, late submissions, submission to incorrect venue, or failure to provide mandatory documents will lead to disqualification.

Valid tax compliance status (SARS PIN or CSD number). Not in service of the state. Foreign suppliers must meet specific tax presence criteria. Must be registered on National Treasury Central Supplier Database (CSD). Must submit Letter of Good Standing (COIDA). No late submissions accepted.

• Scope: Supply and delivery of special shoes (train operations special boots).
• Product specifications: AKTIV TRAINER safety shoe.
• Features: Double density PU/PU sole, heat resistant up to 95°C, extra-wide fitting steel toe cap, padded bellows tongue, full grain leather upper, antistatic, colour black.
• Standards: SABS approved, compliance with SANS 3000 and SANS 10214, approved by South African Podiatry Association.
• Inspection process: Quotation sample required with bid. Pre-production samples must be inspected and approved before bulk production. Inspection during manufacture and before final delivery.
• Supporting documents: Letters from fabric/tape manufacturers with content, specification, manufacturing country, and technical data sheets required.
• Sample submission: Bidders must prepare samples for evaluation at PRASA office if requested.

• Organizational experience: Scored based on number of successfully completed similar projects (Supply of PPE).
• Scoring: 0 similar projects = 0 points, 1 project = 10 points, 2 projects = 20 points, 3 projects = 30 points, 4 projects = 40 points.
• Evidence required: Appointment letters, project description, client contact details, start/end dates, contract value inclusive of VAT, completion certificate or client confirmation letter.
• Objective criteria: PRASA may consider negative track record, spreading awards, or avoiding concentration of awards when evaluating bidders.

• Inspection authority: PRASA designated employee/committee inspects pre-production samples, during manufacture, and before final delivery.
• Quotation sample: Must be provided with bid.
• Pre-production sample: One size per item must be provided for inspection using a checklist. Photographic evidence kept.
• Correction process: Non-compliant samples must be replaced/corrected and re-inspected.
• Final verification: Garments/items checked against approved pre-production sample before delivery; non-compliant items rejected.
• Documentation: Letters from fabric/tape manufacturers with technical data sheets required.
• Fitting samples: Supplier must provide fitting samples in all sizes and visit facilities for employee fittings.

• Mandatory submission: Completed Pricing and Delivery Schedule Form (Section 4) and BOQ/Pricing Schedule (Section 10).
• Pricing requirements: Quotes in ZAR inclusive of taxes, firm price offer, cost breakdown, price escalation basis/formula indicated.
• Format: Use only the provided pricing schedule. Deviation may render bid non-responsive.
• Discounts: Considered only on an unconditional basis in final evaluation.
• Market-related price negotiation: PRASA may negotiate if highest scorer's price is not market related, proceeding to next scorers if needed.

• Pricing format: Prices must be quoted in South African Rand, inclusive of all taxes, on a fixed price basis.
• Mandatory submission: Completed Pricing and Delivery Schedule Form (Section 4) and BOQ/Pricing Schedule (Section 10).
• Cost breakdown, price escalation basis, and formula must be indicated.
• Use only the provided pricing schedule format. Deviation may render bid non-responsive.
• Discounted prices considered only on an unconditional basis in final evaluation.
• PRASA may negotiate market-related prices with the highest scoring bidders if prices are not market related.
• Payment terms: PRASA pays within 30 days of receipt of correct tax invoice.

• Tax compliance: Submit valid SARS PIN or TCS certificate. If no PIN but registered on CSD, provide CSD number.
• Central Supplier Database (CSD): Registration mandatory. Only foreign suppliers with no local entity exempt. Access at https://secure.csd.gov.za/.
• B-BBEE: Specific goals points for Black Youth owned (10 points) and EME/QSE 51% Black Owned (10 points).
• Other mandatory documents: Letter of Good Standing (COIDA), signed and completed RFQ and SBD forms, completion of all declarations, joint venture/consortium agreement if applicable.
• Legal compliance: Bidders must comply with all applicable national and local laws.
• Restrictions: No bids from persons in the service of the state or companies with such directors/members.
• PEP/PIP disclosure required.

• Product safety: Boots must be SABS approved, comply with SANS 3000 and SANS 10214, and be heat resistant up to 95°C.
• Compliance: Items must comply with PPE standards.
• Supporting certificates: SABS/SANS certificates, material certificates required.
• COIDA: Letter of Good Standing for COIDA is a mandatory requirement.

• Warranty: Items warranted to be fit for purpose and free from defects for one year from acceptance (unless another period stated in order).
• Indemnity: Supplier indemnifies PRASA against claims arising from negligence, infringement, breach of statutory duty, or defective design/materials/workmanship.
• Subcontracting: Only with PRASA's prior approval. Successful bidder remains liable for performance.
• Governing law: Republic of South Africa law, non-exclusive jurisdiction of South African courts.
• Bidder disclosure: Must declare state employment, relationships with procuring institution employees, interests in other enterprises, and PEP/PIP status.
• Contract signing: Successful bidder must sign contract within prescribed period (e.g., 14 days) or risk award to next bidder.