RFQ: removal and reinstallation of security systems (CCTV, access control, alarm) for idt mpumalanga office relocation

Request for Quotation to remove and re-install a security system (access control, CCTV, and alarm) at the IDT Mpumalanga Office, 20 Paul Kruger Street, Mbombela, ABSA Square Building, to a new location. Bid number: IDTMPU-SEC 01/2026. Category: Security Services. Region: Mpumalanga.

Closing date and time: 22 June 2026 at 11:00 AM. Site viewing: Permitted at IDT Office Nelspruit during working hours. Clarification deadline: No queries allowed 12 hours prior to closing date and time.

Bidders may view the site at IDT Office Nelspruit during working hours.

SCM and technical queries: Submit in writing to [email protected]. Contact person: Surprise Mthombeni. Telephone: 013 752 2200. Submission address: IDT Office, 20 Paul Kruger Street, ABSA Square Building, Mbombela. Bid collection: Available on IDT website (www.idt.org.za/business-opportunities/current-tenders/) and National Treasury e-Tender Portal (www.treasury.gov.za). Head office: Glenwood Office Park, Cnr. Oberon & Sprite Streets, Faerie Glen 0043; Tel: (012) 845-2000; Fax: (012) 348-1089; Website: www.idt.org.za.

Submit your quotation in person to: IDT Office, 20 Paul Kruger Street, ABSA Square Building, Mbombela. Deadline: 22 June 2026 at 11:00 AM. Late submissions will not be considered. Compulsory returnable documents: 1. National Treasury Central Supplier Database number (MAAA format). 2. Company name. 3. Valid SARS Tax Compliance Pin Number (with valid letter). 4. Duly completed and signed SBD 4 (Bidder’s Declaration). 5. Duly completed and signed SBD 6.1 (Preference Points Claim Form). Mandatory compliance documents (non-submission disqualifies bid): 1. COIDA registration. 2. Director(s) recently certified ID documents. 3. Certified copy of Company Registration Certificate with PSIRA. 4. PSIRA letter of good standing. 5. Certified copy of PSIRA registration certificate for individual directors. Additional source documents for preference points: CIPC company registration document, originally certified ID documents for Woman/Youth/Black Ownership claims, doctor’s letter confirming disability. Proof of authority (e.g., company resolution) must be submitted. The IDT reserves the right to withdraw or cancel the RFQ without prior notice.

Compulsory returnable documents: 1. National Treasury Central Supplier Database number (MAAA). 2. Company name. 3. Valid SARS Tax Compliance Pin Number (with valid letter). 4. Duly completed and signed SBD 4 (Bidder’s Declaration). 5. Duly completed and signed SBD 6.1 (Preference Points Claim Form). Submission address: IDT Office, 20 Paul Kruger Street, ABSA Square Building, Mbombela.

Mandatory requirements: 1. Registration on National Treasury Central Supplier Database. 2. Valid SARS Tax Compliance status. 3. Valid PSIRA registration and letter of good standing. 4. COIDA registration. 5. Submission of all mandatory documents (non-submission = disqualification). 6. No directors/trustees/shareholders employed by the state without disclosure. 7. Not listed on the Register for Tender Defaulters or List of Restricted Suppliers. Preference points (80/20 system): Women 100% ownership (6 pts), Youth 100% ownership (6 pts), People with Disabilities 100% ownership (4 pts), Black Male 100% ownership (4 pts). Points for price: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt = tender price, Pmin = lowest acceptable tender price. Specific goals require documentary proof; failure to submit proof = zero points for those goals.

Scope: Remove and re-install a security system from IDT Mpumalanga Office (20 Paul Kruger Street, Mbombela, ABSA Square Building) to a new location. System components: 1. CCTV System: IP Dome Cameras (5MP, 2.8mm lens, 30m illumination, IVS, WDR, IP67, audio, alarm, SD card, 12VDC & PoE, SMD3.0, perimeter vigilance), PTZ cameras, 32” CCTV monitors, cabling, labour. 2. Access Control System: Security access control system with maglocks, reader modules (supports 8 readers), MA Lite multi-card reader (40 users, extendable), CCTV recording system, labour. 3. Alarm System: Neo 4 Zone Hybrid Control Panel (8 partitions, 8 onboard zones, 4 PGMs, 32 wired/wireless zones), Neo Hardwire LCD Keypad, Neo IP Alarm Communicator, Neo Hardwire 8 Zone Expander Module, pet-friendly beams, intercom, labour. Bidders must provide a detailed pricing schedule for all items, including quantities, specifications, and labour.

Provide a detailed pricing schedule for: 1. CCTV System: IP Dome Cameras (5MP, 2.8mm lens, 30m illumination, IVS, WDR, IP67, audio, alarm, SD card, 12VDC & PoE, SMD3.0, perimeter vigilance), PTZ cameras, 32” CCTV monitors, cabling, labour. 2. Access Control System: Security access control system with maglocks, reader modules, MA Lite multi-card reader (40 users), CCTV recording system, labour. 3. Alarm System: Neo 4 Zone Hybrid Control Panel, hardwire LCD keypad, IP alarm communicator, hardwire 8 zone expander module, pet-friendly beams, intercom, labour. Include quantities, unit prices (excl. VAT and incl. VAT), subtotals, and grand total.

Submit a total price inclusive of VAT. Quoted price must remain valid for at least 30 days after closing date (22 June 2026). Pricing breakdown required: 1. CCTV System: Itemised costs for cameras, monitors, cabling, labour (unit price excl. VAT, unit price incl. VAT, subtotal). 2. Access Control System: Itemised costs for hardware (maglocks, reader modules, MA Lite, recording system) and labour. 3. Alarm System: Itemised costs for control panel, keypad, communicator, expander, beams, intercom, labour. Include subtotals per system and a grand total. Pricing must align with the provided schedule format.

Mandatory documents (non-submission = disqualification): 1. Valid Central Supplier Database (CSD) number. 2. Valid SARS Tax Compliance Pin Number (with valid letter). 3. CIPC company registration document. 4. COIDA registration. 5. Certified copy of Company Registration Certificate with PSIRA. 6. PSIRA letter of good standing. 7. Certified copy of PSIRA registration certificate for individual directors. 8. Director(s) recently certified ID documents. B-BBEE preference points require: Originally certified ID documents for Woman, Youth, Black Ownership claims; doctor’s letter confirming disability for People with Disability claims. Submit duly completed: SBD 4 (Bidder’s Declaration), SBD 6.1 (Preference Points Claim Form). Proof of authority (e.g., company resolution) required. Bidder must declare: state employment, relationships with procuring institution employees, interests in related enterprises. Fraudulent claims may result in disqualification, cost recovery, contract cancellation, 10-year public sector restriction, or criminal prosecution.

To claim B-BBEE preference points, submit: CIPC company registration document, originally certified ID documents for Woman, Youth, Black Ownership claims, doctor’s letter confirming disability for People with Disability claims.

Bidder must declare: company name, registration number, and type (Partnership/Joint Venture/Consortium, One-person business, Close corporation, Public Company, Personal Liability Company, (Pty) Limited, Non-Profit Company, State Owned Company). Bidder certifies preference points claimed are true and correct. If awarded, contractor may be required to furnish documentary proof. Consequences of fraudulent claims or non-compliance: disqualification, cost recovery, contract cancellation, up to 10-year restriction from public sector business, criminal prosecution.

The Independent Development Trust reserves the right to withdraw or cancel this RFQ without prior notification to respondents.

Proof of authority (e.g., company resolution) must be submitted. No queries allowed 12 hours prior to closing. Bidders must complete SBD 4 (Bidder’s Disclosure) declaring: state employment, relationships with procuring institution employees, interests in other related enterprises.

Preference points system: 80/20 or 90/10. Points for price calculated as Ps = 80(1 - (Pt - Pmin)/Pmin) for 80/20 or Ps = 90(1 - (Pt - Pmin)/Pmin) for 90/10. Specific goals: Women 100% ownership (6 pts under 80/20, 3 pts under 90/10), Youth 100% ownership (6 pts under 80/20, 3 pts under 90/10), People with Disabilities 100% ownership (4 pts under 80/20, 2 pts under 90/10), Black Male 100% ownership (4 pts under 80/20, 2 pts under 90/10). Documentary proof required for all claims.