Operate clothing & textile facility – amajuba district tender in kwazulu-natal

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Returnable Documents: information will be verified with the Central Supplier, Database (CSD). In case of a consortium/ joint venture,, information will be verified on the Central Supplier, Database (CSD)., BID AND DECLARATION OF INTEREST, marking the NO box. If the contents of the paragraph only need to be noted, please mark the NOTED

The purpose of this request for proposal (RFP) is to solicit proposals for the appointment of an

accredited service provider for the operations of the shared clothing and textile production and training

facility in the Amajuba District within KwaZulu-Natal, Madadeni, for a period of 24 months.

The Department of Economic Development, Tourism and Environmental Affairs (EDTEA) has

embarked on the establishment of Industrial Economic Hubs across KwaZulu-Natal. Based on the

comparative advantage, Amajuba District Municipality is designated as the Clothing and Textile Hub.

EDTEA believes that the Clothing and Textile Production Facility will create a viable manufacturing

and investment destination that will enable regional industrialisation and competitiveness. The

Clothing and Textile industry is one of the government’s flagship programs that will stimulate

economic growth in the province.

The Department of Economic Development, Tourism and Environmental Affairs (EDTEA) through its

implementing agent Ithala, has already established a Shared Clothing and textile facility situated at

Madadeni Industrial Estate. The facility has been established to provide shared manufacturing

infrastructure and incubation support for Micro, Small and Medium Sized Enterprises (MSMEs) in the

clothing and textile sectors. It aims to lower the barriers to entry for emerging clothing manufacturers,

promote enterprise development, support local economic development, and stimulate job creation in

the province of KwaZulu-Natal.

Prior to full operations, a comprehensive business plan must be developed to guide implementation,

sustainability, and monitoring of the initiative. The shared facility has been equipped with industrial-

grade textile machinery and tools for design, cutting, sewing, finishing, and packaging. The facility

serves as a production hub, training center, and collaborative shared space for emerging and

established clothing and textile producers.

KwaZulu-Natal Department of Economic Development, Tourism and Environmental Affairs (EDTEA),

through its implementing agent Ithala Development Finance Corporation (IDFC), is leading the

establishment of Industrial Economic Hubs across the province. One such initiative is the Shared

Clothing and Textile Production Facility, located within the Madadeni Industrial Estate in the Newcastle

Local Municipality, Amajuba District.

The scope of work forms part of a strategic program to drive regional industrialisation, enterprise

development, and job creation by leveraging the district’s competitive advantage in clothing and textile

manufacturing. The facility has been equipped with industrial-grade machinery and is designed to serve

as a shared production hub, training center, and business incubator for MSMEs in the sector. The

successful service provider shall deliver the project in the following stages:

3.1 Stage 1 - inception report:

The inception stage of this program will involve, with the input of the Project Steering Committee,

developing a comprehensive and implementable business plan for the Shared Clothing and Textile

Production Facility. The implementation business plan will serve as a strategic and operational

roadmap, covering all key aspects needed to ensure the facility’s sustainability, efficiency, and impact

in the local and provincial economy.

The comprehensive Implementation Business Plan must include the following:

• Define the facility’s vision, mission, and value proposition.

• Detail the operational model for running the shared facility effectively.

• Provide a market analysis for the clothing and textile sectors in the region.

• Propose a financially viable model (including revenue streams, cost recovery, and pricing).

• Outline governance, management, and staffing structures.

• Develop a sustainability and risk mitigation strategy.

• Include monitoring and evaluation (M&E) mechanisms to track performance and impact.

• Align with national and provincial policies (e.g., industrialization, MSMEs development,

localization)

3.2 Operational Management and Compliance (Governance and Institutional Framework)

The service provider should recommend a governance and oversight structure (including roles of

EDTEA, IDFC, facility manager, and other stakeholders) and develop a proposed legal/institutional

model for operations. Development of the mechanisms for transparency, accountability, and

stakeholder engagement must also be adhered to.

The service provider should also ensure that the facility meets the required standard of operations

and compliance in the clothing industry. The facility to be ISO9001 accredited within the first 12

months of operation. This shall include:

• Quality Management Systems

• Environmental Health and Safety standards

• Hazardous Material Handling and Storage

• Production and Formulation Conversions

• Booking and Production Management Systems

• Develop and implement operational policies and standard operating procedures in line with

industry’s best practices.

• Manage day-to-day operations to ensure efficient production and shared facility utilisation.

• Adherence to Production Procedure Manual - The operator will be required to adhere to

production procedure manuals in respect of Quality Management, Handling and Storage,

Manufacturing, and Booking management.

• Capacitating the facility with resources - The service provider will be required to capacitate

the facility with the resources; this will be done to assist MSMEs/Cooperatives who want

to buy small portions, as most suppliers only sell in big volumes. This will also include the

management of fabrics, patterns and other consumables in the facilities.

• Recruitment and onboarding of SMMEs to incubation process - the facilities will be used

by MSMEs. The service provider will need to recruit on board MSMEs/cooperatives into the

twelve-month incubation programme in coordination with the client and continue with the

incubation programme for MSMEs in the current database within EDTEA. Priority to be given

to MSMEs/cooperatives that are on EDTEA's existing database. A minimum of 50 learners

per year are to be onboarded.

• Training of SMMEs - Recruited MSMEs will have to be trained in the following:

1. Clothing and Textile Manufacturing - this includes the proper use of fabrics and the

variety they come in

2. Financial Management – to ensure that they can manage their finances,

3. Pricing – important to know how to price products correctly so that the MSME does not

make losses.

4. Packaging and labelling – to ensure that they use the correct packaging for their

product as well as using correct labels.

5. Marketing and Sales – It is important for MSMEs/Cooperatives to know which

platforms to use to market their products effectively. They are also trained on how to

sell their products.

6. Quality Assurance – to teach the MSMEs on the importance of following

processes and procedures to ensure that the quality of their products is

consistent.

4. Accreditation

The service provider must provide a valid accreditation certificate from Fibre Processing and

Manufacturing (FP&M) SETA or the Quality Council for Trades and Occupations (QCTO) of Clothing

and Textile.

5. Project objectives

• Effectively manage and maintain the shared facility;

• Ensure adherence to quality, safety, and operational standards;

• Capacitate the facility with necessary resources ;

• Recruit, onboard, and incubate MSMEs

• Provide targeted training and business development support to participating MSMEs; and

• Contribute to the growth of the local clothing and textile value chain.

5.1 Operation Objectives

• Ensuring adherence to Manufacturing Procedure Manual

• Capacitating the facility with resources and consumables

• Recruitment and onboarding of MSMEs to the incubation process

• Training and capacitating the MSMEs on technical know-how.

6. Resources required for the project

Facility Centre Manager 1 Resource

Finance Officer 1 Resource

Marketing Officer 1 Resource

Clothing and Textile Expert/trainer X 1

Admin Support X 1

General Assistant X 1

Kindly provide a detailed CV and qualification of all resources.

C8. Evaluation process & criteria

The evaluation shall be conducted in three (3) stages as follows

1. Administrative Compliance

2. Functionality Evaluation

3. Price and Specific Goals

STAGE ONE: ADMINISTRATION COMPLIANCE Yes No Noted If no,

indicate

deviation

All bids duly lodged will be examined to determine compliance

with bidding requirements and conditions. Bids with obvious

deviations from the requirements/conditions, will be eliminated

from further adjudication.

Mandatory Requirements

Bids will be considered compliant if the following documents have been

submitted or the condition met (whichever is applicable}

• The bidder must be registered as a vendor on the National

Treasury Central Supply Database (CSD), which can be found

at https://secure.csd.gov.za/ in compliance with National

Treasury compliance paragraph 4.2 with instruction note 4a of

2016/2017

• The bidder must be in good standing with SARS prior to the

award of the bid. and such information will be verified through

Central Supply Database or using SARS efiling pin, in

compliance with National Treasury instruction note /2018

• SBD 1 – A completed and duly signed Invitation to bid- A

resolution letter MUST be attached as per the requirement of

Sbd 1.

• SBD 4 - A completed and duly signed declaration of Interest.

Should a conflict of interest not be declared or identified, the

bid would be declared non-responsive. NB Bidder must ensure

all pages are complete and all questions answered; you are to

indicate not applicable (N/A) where appropriate.

• Proof of compulsory site briefing attendance – Signed

attendance register

• Valid accreditation with Fibre Processing and Manufacturing

(FP&M) SETA or the Quality Council for Trades and

Occupations (QCTO) of Clothing and Textile. Bidder to provide

a valid certificate of accreditation

Failure to provide any mandatory information as requested above

will result in the submission being deemed non-responsive.

Stage two: functionality evaluation

Responsive bids will be evaluated according to the criteria indicated on

pages 25-26

Stage three: price and specific goals

Price evaluation will be performed on bidders who passed stage 1

and 2 above

Adjudication of bid

The bid shall be awarded at the sole and absolute discretion of

Ithala. IDFC hereby represents that it is not obliged to award this bid

to any bidder. IDFC is entitled to retract this bid at any time as from

the date of issue. IDFC is not obliged to award this bid to the bidder

that bids the lowest.

A bidder shall be disqualified from bidding if any attempt is made

either directly to solicit and/or canvass any information from any

employee or agent of IDFC regarding this bid from the date the

offer is submitted until the date of award of the bid.

Stage two: functionality evaluation

The quality criteria and maximum score in respect of each of the criteria are as

Follows:

All bids will be scored on functionality as below, bids that do not meet the minimum threshold value of 70

points will be considered non- responsive and will not be considered.

CRITERION SUB CRITERION Weight Score Evidence

The bidder is required to demonstrate their Detailed proposal on the

ability to deliver work as outlined in the scope maintenance and operation

of work. of the facilities

Proposal

• Detail the operational model for running the

shared facility effectively.

• Adherence to Production Procedure Manual 30 30
• Capacitating the facility with resources and

raw material

• Recruitment and on boarding of
• MSME to incubation process
• Accredited Training and capacitating the

MSME’s on Clothing and Textile

• Provide a plan to get the facility accredited

with ISO 9001

A partial submission not covering all of the below: 15

• Detail the operational model for running the

shared facility effectively.

• Adherence to Production Procedure Manual
• Capacitating the facility with resources and

raw material

• Recruitment and on boarding of
• SMME to incubation process
• Accredited Training and capacitating the

MSME’ on Clothing and Textile

• Provide a plan to get the facility accredited

with ISO 9001

No detailed proposal 0

\Company The bidder is required to demonstrate their Reference letters should

Experienc relevant experience in the management and be on the company

e and operation of MSME’s and or Cooperatives letterhead and include the

current/ development programs following

previous - Name of the client

projects Relevant references must be for work done in - Description of

terms of scope and size of the program in excess 30 the project

of R5 million) - Contract

duration/per

More than three references for projects in

30 iod excess of R5 million) - Project value

Three (3) references in excess of R5 million) 20 - Contact details of

the referee

Only relevant

references for work

done in terms of scope

and size for design and

build projects in

excess of R5 million

Less than three (3) reference or project less than 0 IDFC may verify the

R5 million references provided.

40 Minimum Company resources, qualifications, and

requirements professional registration

(based in years of

experience)

Operations:

Detailed CV and certified 1. Facility Centre Manager

10 copies of qualifications

Post graduate degree in Business Administration to be provided for each

or equivalent and minimum 5 years management resource

experience of MSME development

No Post graduate degree in Business 0

Administration or equivalent or less than 5 years

management experience of MSME development

2. Clothing and Textile Expert

10 Diploma in fashion production or equivalent with 3

years’ experience in clothing and textile

environment

No Diploma in fashion production or equivalent or

less than 3 years’ experience in clothing and 0

textile environment

3. Marketing officer

Diploma in marketing or equivalent with

minimum 3 years’ experience in marketing

environment

No Diploma in marketing or equivalent or less

than 3 years’ experience in marketing 0

environment

4. Finance officer

BCom degree or equivalent with a minimum

years’ experience in finance

environment

No BCom degree or equivalent or less than 3 0

years’ experience in finance environmentResources

N.B. No points will be awarded should the bidder

not meet any of the above requirements at aCompany minimum

Total 100

Bidders are required to obtain a minimum of 70 points to be considered for stage 3 of the

evaluation process, Ithala Development Finance Corporation reserves the right to validate all

documentation submitted as evidence.

STAGE THREE: PRICE (80 points) AND SPECIFIC GOALS (20 points)

Pricing schedule and final summary

Proposed fees for maintenance and operation

Description year 01: amount year 02: amount total for year 1

And year 02

Operations of the shared

clothing and textile production

and training facility in the

Amajuba district for a period

of 24 months

Sub total

VAT (15%)

Total

Nb

• Pricing should exclude municipal bills and rental

Tenderer's signature..............................

C9 sbd6.1

Preference points claim form in terms of the preferential procurement

Regulations 2022

This preference form must form part of all tenders invited. It contains general information and serves as a

claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general conditions,

Definitions and directives applicable in respect of the tender and

Preferential procurement regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes

included).

1.2 To be completed by the organ of state

a) The applicable preference point system for this tender is the 80/20 or 90/10 preference point

system.

b) The 80/20 preference point system will be applicable in this tender if the lowest/ highest acceptable

is below R50 million.

c) The 90/10 preference point system will be applicable in this tender if the lowest acceptable tender

is above R50 million.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded

for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to

claim points for specific goals with the tender, will be interpreted to mean that preference points for

specific goals are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or

at any time subsequently, to substantiate any claim regarding preferences, in any manner required by

the organ of state.

2. Definitions

(a) “tender” means a written offer in the form determined by an organ of state in response to an invitation

to provide goods or services through price quotations, competitive tendering process or any other

method envisaged in legislation.

(b) “price” means an amount of money tendered for goods or services and includes all applicable

taxes less all unconditional discounts.

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid

invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by an organ

of state in response to an invitation for the origination of income-generating contracts through any

method envisaged in legislation that will result in a legal agreement between the organ of state and a

third party that produces revenue for the organ of state, and includes, but is not limited to, leasing and

disposal of assets and concession contracts, excluding direct sales and disposal of assets through

public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3. Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−P min

Ps = 80 (1 − ) or Ps = 90 (1 − Pt−P min )

P min P min

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income generating

Procurement

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−P Pt−P max

Ps = 80 (1 + ) or Ps = 90 (1 + )

max Pmax

P max

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes of this

tender the tenderer will be allocated points based on the goals stated in table 1 below as may be

supported by proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if

it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in

the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10

preference point system will apply and that the highest acceptable tender will be used to

determine the applicable preference point system: or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will

apply and that the lowest acceptable tender will be used to determine the applicable

preference point system, then the organ of state must indicate the points allocated for

specific goals for both the 90/10 and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.

Specific goals allocated points in terms of this tender

PRICE – 80 points

SPECIFIC GOALS – 20 points

Points for Proof / Evidence to be submitted by Points claimed by

Specific

Specific goals the tenderer bidder (Max total of 20) Goal target

≥51%Black Ownership 5 CSD, CIPC registration

≥33%Women Ownership 5 CSD, CIPC registration

≥33%Youth Ownership 5 CSD, CIPC registration - Youth is

defined as person under the age of 35

≥25% Persons with 5 CSD report support by Certificate of

disability Ownership disability issued by a medical

practitioner.

Total points 20

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

or indirectly, in any business or venture which

competes or conflicts with the obligations of the

contractor to provide the Services.

8.3 The Service Provider under contract is obligated to

ensure that should a resource who is scheduled to carry

out work for IDFC or is carrying out work for IDFC

become unavailable, then that resource should be

replaced within 7 days with a resource in possession of

the same professional registration and/or

qualifications/experience. The replacement resource is

subject to the vetting of the IDFC project manager.

requirements professional registration

(based in years of

experience)

Detailed CV and certified 1. Facility Centre Manager

10 copies of qualifications

or equivalent and minimum 5 years management resource

experience of MSME development

No Post graduate degree in Business 0

Administration or equivalent or less than 5 years

management experience of MSME development

10 Diploma in fashion production or equivalent with 3

years’ experience in clothing and textile

environment

less than 3 years’ experience in clothing and 0

textile environment

minimum 3 years’ experience in marketing

environment

than 3 years’ experience in marketing 0

environment

years’ experience in finance

environment

No BCom degree or equivalent or less than 3 0

years’ experience in finance environmentResources

19.1 IDFC reserves the right to carry out site inspections of

bidders to establish suitability of properties, etc. to

perform services effectively and efficiently

variety they come in

2. Financial Management – to ensure that they can manage their finances,

3. Pricing – important to know how to price products correctly so that the MSME does not

make losses.

4. Packaging and labelling – to ensure that they use the correct packaging for their

product as well as using correct labels.

5. Marketing and Sales – It is important for MSMEs/Cooperatives to know which

platforms to use to market their products effectively. They are also trained on how to

sell their products.

6. Quality Assurance – to teach the MSMEs on the importance of following

processes and procedures to ensure that the quality of their products is

consistent.

Manufacturing (FP&M) SETA or the Quality Council for Trades and Occupations (QCTO) of Clothing

and Textile.

bid would be declared non-responsive. NB Bidder must ensure

all pages are complete and all questions answered; you are to

indicate not applicable (N/A) where appropriate.

• Proof of compulsory site briefing attendance – Signed

attendance register

• Valid accreditation with Fibre Processing and Manufacturing

(FP&M) SETA or the Quality Council for Trades and

Occupations (QCTO) of Clothing and Textile. Bidder to provide

a valid certificate of accreditation

ability to deliver work as outlined in the scope maintenance and operation

of work. of the facilities

Proposal

• Detail the operational model for running the

shared facility effectively.

• Adherence to Production Procedure Manual 30 30
• Capacitating the facility with resources and

raw material

• Recruitment and on boarding of
• MSME to incubation process
• Accredited Training and capacitating the

MSME’s on Clothing and Textile

• Provide a plan to get the facility accredited

with ISO 9001

A partial submission not covering all of the below: 15

• Detail the operational model for running the

shared facility effectively.

• Adherence to Production Procedure Manual
• Capacitating the facility with resources and

raw material

• Recruitment and on boarding of
• SMME to incubation process
• Accredited Training and capacitating the

MSME’ on Clothing and Textile

• Provide a plan to get the facility accredited

with ISO 9001

No detailed proposal 0

\Company The bidder is required to demonstrate their Reference letters should

14.8 PART 8: DEVIATIONS FROM REQUEST FOR BID deviation

14.8.1 Please indicate deviations or modifications to this

Request for Bid on form C13

14.8.2 If no deviations are required, please mark the form “Nil”

and sign

14.9 Part 9: pricing schedule

14.9.1 Any budget amount that may be indicated in this

document shall be deemed to be a guide only, and

bidders are expected to submit a costing that is fair and

reasonable.

14.9.2 A proposed pricing schedule with one of the specified

elements (fees and reimbursable costs) omitted from

the costing, may be considered non-responsive.

14.10 Part 10: procurement timelines

14.10.1 This part of the bid document informs bidders when the

bid process is expected to be finalised. It may not

necessarily be followed.

14.10.2 Terms of reference (TOR) are the requirements by

works and/or matters incidental to doing the work specified in the tender documents in order for me / us to

take account of everything necessary when compiling our rates and prices included in the tender.

Particulars of Bidder’s representative attending the meeting:

Name: ................................................................ Signature: ....................................................

Capacity: ...............................................................

Attendance of the above person(s) at the meeting is confirmed by the IDFC’s

representative, namely:

Name: ............................................................. Signature: .................................................

Capacity: ......................................................... Date and Time: .........................................

C.6 Procurement timelines

efficiency by adopting best purchasing practices in supply chain management, ensuring that open and fair

competition has prevailed, with due regard being had to the importance of :

a) The promotion, development and support of businesses from disadvantaged communities (small,

medium, micro enterprises, as well as established businesses within those communities) in terms of its

1.1 The bidder must clearly state if a deviation from these

requirements are offered and the reason, therefore. If

an explanatory note is provided, the paragraph

reference must be attached as an appendix to the bid

submission. Bids not completed in the manner

prescribed may be considered incomplete and rejected.

7.1 As soon as it becomes known to the service provider

that he/she will not be able to deliver the goods/services

within the delivery period and/or against the quoted

price and/or as specified, IDFC must be given

immediate written notice to this effect. IDFC reserves

the right to implement remedies as provided for in the

may amend or amplify the tender documents to each

tenderer during the period from the date that tender

documents are available until seven days before the

tender closing time stated in the Tender Data. If, as a

result a tenderer applies for an extension to the closing

time stated in the Tender Data, the Employer may grant

such extension and, shall then notify those tendering

entities appearing on the attendance list.

21.2

the tendering entity. Addenda will be issued to and

tenders will be received only from those tendering

entities appearing on the attendance list

21.3

and investment destination that will enable regional industrialisation and competitiveness. The

Clothing and Textile industry is one of the government’s flagship programs that will stimulate

economic growth in the province.

The Department of Economic Development, Tourism and Environmental Affairs (EDTEA) through its

implementing agent Ithala, has already established a Shared Clothing and textile facility situated at

sustainability, and monitoring of the initiative. The shared facility has been equipped with industrial-

grade textile machinery and tools for design, cutting, sewing, finishing, and packaging. The facility

serves as a production hub, training center, and collaborative shared space for emerging and

established clothing and textile producers.

3. Scope of work

KwaZulu-Natal Department of Economic Development, Tourism and Environmental Affairs (EDTEA),

through its implementing agent Ithala Development Finance Corporation (IDFC), is leading the

establishment of Industrial Economic Hubs across the province. One such initiative is the Shared

development, and job creation by leveraging the district’s competitive advantage in clothing and textile

manufacturing. The facility has been equipped with industrial-grade machinery and is designed to serve

as a shared production hub, training center, and business incubator for MSMEs in the sector. The

successful service provider shall deliver the project in the following stages:

3.1 Stage 1 - inception report:

and compliance in the clothing industry. The facility to be ISO9001 accredited within the first 12

months of operation. This shall include:

• Quality Management Systems

• Environmental Health and Safety standards

• Hazardous Material Handling and Storage

• Production and Formulation Conversions

• Booking and Production Management Systems

• Develop and implement operational policies and standard operating procedures in line with

industry’s best practices.

• Manage day-to-day operations to ensure efficient production and shared facility utilisation.

• Adherence to Production Procedure Manual - The operator will be required to adhere to

production procedure manuals in respect of Quality Management, Handling and Storage,

• Effectively manage and maintain the shared facility;

• Ensure adherence to quality, safety, and operational standards;

• Capacitate the facility with necessary resources ;

• Recruit, onboard, and incubate MSMEs

• Provide targeted training and business development support to participating MSMEs; and

• Contribute to the growth of the local clothing and textile value chain.

5.1 Operation Objectives

• Ensuring adherence to Manufacturing Procedure Manual

• Capacitating the facility with resources and consumables

• Recruitment and onboarding of MSMEs to the incubation process

• Training and capacitating the MSMEs on technical know-how.

RFP Release Date 08 JUNE 2026

Compulsory briefing session 18 JUNE 2026 10:00

Written questions of clarification – closing

19 JUNE 2026 16h00 date

Written response to all clarifications 23 JUNE 2026 16h00

Service Provider Proposals Due 01 JULY 2026 11h00

• Indicative dates

C7. Terms of reference

1. Purpose

The purpose of this request for proposal (RFP) is to solicit proposals for the appointment of an

accredited service provider for the operations of the shared clothing and textile production and training

facility in the Amajuba District within KwaZulu-Natal, Madadeni, for a period of 24 months.

2. Background

The Department of Economic Development, Tourism and Environmental Affairs (EDTEA) has

embarked on the establishment of Industrial Economic Hubs across KwaZulu-Natal. Based on the

comparative advantage, Amajuba District Municipality is designated as the Clothing and Textile Hub.

• Define the facility’s vision, mission, and value proposition.

• Detail the operational model for running the shared facility effectively.

• Provide a market analysis for the clothing and textile sectors in the region.

• Propose a financially viable model (including revenue streams, cost recovery, and pricing).

• Outline governance, management, and staffing structures.

• Develop a sustainability and risk mitigation strategy.

• Include monitoring and evaluation (M&E) mechanisms to track performance and impact.

• Align with national and provincial policies (e.g., industrialization, MSMEs development,

localization)

3.2 Operational Management and Compliance (Governance and Institutional Framework)

The service provider should recommend a governance and oversight structure (including roles of

EDTEA, IDFC, facility manager, and other stakeholders) and develop a proposed legal/institutional

model for operations. Development of the mechanisms for transparency, accountability, and

stakeholder engagement must also be adhered to.

4.1 The bid and all information in connection therewith shall

be held in strict confidence by bidders, and usage of

such information shall be limited to the preparation of

the bid.

4.2 All bidders are bound by a confidentiality agreement

preventing the unauthorised disclosure of any

information regarding IDFC or of its activities to any

other organisation or individual. The bidders may not

disclose any information, documentation or products to

other clients without written approval of the accounting

authority or the delegate.

5.1 Copyright of all documentation relating to this

assignment belongs to IDFC. The successful bidders

may not disclose any information, documentation or

products to other clients without the written approval of

the accounting authority or the delegate.

5.2 All the intellectual property rights arising from the

execution of this Agreement shall vest in IDFC, and the

service provider undertakes to honour such intellectual

property rights and all future rights by keeping the

know-how and all published and unpublished material

confidential.

5.3 In the event that the service provider would like to use

any information or data generated in terms of the

9.1 The waiver (whether express or implied) by any Party

of any breach of the terms or conditions of this

remedy of the waiving party in respect of any continuing

or other breach of the terms and conditions hereof

9.2 No favour, delay, relaxation or indulgence on the part

of any Party in exercising any power or right conferred

on such Party in terms of this Agreement shall operate

as a waiver of such power or right nor shall any single

or partial exercise of any such power or right under this

3.1 During the evaluation of the bids, additional information

14.7 Part 7: technical proposal/functionality

15.2 Presentation may affect the points awarded for

functionality.

This preference form must form part of all tenders invited. It contains general information and serves as a

claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes

a) The applicable preference point system for this tender is the 80/20 or 90/10 preference point

b) The 80/20 preference point system will be applicable in this tender if the lowest/ highest acceptable

c) The 90/10 preference point system will be applicable in this tender if the lowest acceptable tender

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

claim points for specific goals with the tender, will be interpreted to mean that preference points for

specific goals are not claimed.

at any time subsequently, to substantiate any claim regarding preferences, in any manner required by

C.9 Preference points claim form in terms of the preferential procurement

The quality, price and service that we provide our customers can only be as good as what we receive from our

from further evaluation and reported to the relevant

23 EVALUATION OF PRICE AND SPECIFIC GOALS Yes No Noted If no, indicate

23.1 Price and specific goals evaluation will be performed on