Appointment of a service provider to conduct a mini-work-study for specific roles to inform grading and job titling decisions

• Purpose: Appoint a service provider to conduct a mini-work-study for specific roles within SANParks to inform grading and job titling decisions.
• Background: SANParks is a public entity undertaking a targeted exercise to ensure role clarity, internal equity, and compliance with job architecture.
• The work-study will provide objective evidence for Paterson Job Evaluation, focusing on an initial tranche of 3 job categories affecting ~99 employees.

• Advertisement date: 18 June 2026.
• Closing date: 23 June 2026.
• Closing time: 12:00.
• Bid validity period: 90 days from closing date.
• Project duration: Anticipated 8 weeks from contract signing.

For bid submission and SCM queries:

• Contact: Thivhulawi Ratshibvumo
• Email: [email protected]
• Phone: 012 426 5227

For technical queries about the scope of work:

• Contact: Asisipo Salman
• Email: [email protected]
• Phone: 012 426 5004

Submission email (only use this address):

• [email protected]

• Submit your bid via email only to: [email protected]. Submissions to any other address will not be accepted.
• Closing date: 23 June 2026. Closing time: 12:00. Late bids will not be considered.
• Bid validity period: 90 days from the RFQ closing date.
• You must submit the following mandatory documents:
• Fully completed SBD1 (Invitation to Bid).
• Quotation on your company letterhead.
• Fully completed SBD4 (Bidder’s Disclosure).
• Fully completed SBD6.1 with original/certified B-BBEE Status Level Verification Certificate or Sworn Affidavit.
• Fully completed SBD7.2 Contract Form.
• You must be registered on the Central Supplier Database (CSD) and provide proof of registration. Failure to do so leads to disqualification.
• Do not contact any SANParks staff other than the designated officials: Thivhulawi Ratshibvumo (SCM) or Asisipo Salman (Technical).

You must submit the following documents with your bid:

• Fully completed SBD1 (Invitation to Bid).
• Quotation on company letterhead.
• Fully completed SBD4 (Bidder’s Disclosure).
• Fully completed SBD6.1 with B-BBEE certificate/affidavit.
• Fully completed SBD7.2 Contract Form.
• Proof of Central Supplier Database (CSD) registration.
• Tax Compliance Status PIN or TCS certificate (or CSD number if no PIN).
• Company profile and proof of Team Lead qualification.
• Three reference letters.

Scope: Conduct a mini-work-study for specific roles to inform job grading and titling decisions using the Paterson framework.

Objectives:

• Analyse actual work performed through structured evidence gathering.
• Confirm role purpose, outputs, autonomy, and spans of control.
• Recommend standardised job titles aligned with SANParks architecture.
• Produce Paterson-aligned role profiles for Job Evaluation panels.
• Identify duplication, inefficiencies, and streamlining opportunities.

Key Activities:

• Document review of existing job descriptions, process maps, KPIs, org charts.
• Stakeholder consultation via structured interviews with incumbents, line managers, HCM, and focus groups.
• Work sampling and task analysis (time-spent analysis).
• RACI/decision-rights analysis to clarify boundaries and governance.
• Benchmarking against comparable organisations.
• Synthesis into concise role profiles and evidence matrices.

Deliverables:

• Inception report and detailed project plan with milestones.
• Per-role evidence pack with validated purpose, task inventory, decision-rights snapshot, spans of control, recommended title, and Paterson calibration summary.
• Consolidated management report with themes and quick-win recommendations.
• Panel-ready role profiles in Word and a summary PowerPoint slide pack.
• Source data and anonymized working papers handed over to HCM/OD.

Project Details:

• Initial tranche: 3 job categories, affecting approximately 99 employees.
• Duration: 8 weeks from contract signing.
• Methodology includes inception, data collection (virtual/onsite interviews, document analysis), analysis, validation sessions, and finalisation.

• Proposed methodology includes:
• Inception: Confirm roles list, data needs, sampling, reporting templates.
• Data collection: Interviews (virtual/onsite), limited observation, document analysis with POPIA compliance.
• Analysis: Task grouping, complexity assessment, Paterson calibration (KPA), interface mapping.
• Validation: Playback sessions with line managers and HCM/OD to test findings.
• Finalisation: Deliver evidence packs per role and consolidated insights.

• Mandatory experience requirements:
• Company: Minimum 3 years' verifiable experience in similar Work-Study assignments.
• Project Team Lead: NQF Level 8 or higher in Industrial Psychology/Organisational Design/HR.
• Team Lead: At least 5 years' experience in work-studies, Paterson grading experience/certification, facilitation skills.
• Analysts: Experience in task analysis, process mapping, stakeholder interviews.
• Submit company profile and three reference letters from the last 5 years.

• The purchaser reserves the right to inspect supplies/services at any stage during production/execution.
• All pre-bid testing costs are borne by the bidder.
• If inspections/tests show non-compliance, the supplier bears the cost and may have supplies rejected.
• The supplier must provide packing/marking as specified to prevent damage during transit.

• Provide a detailed pricing schedule as part of your quotation.
• Breakdown must include:
• Project Plan / Charter
• Work Study per job category
• Final Report
• Transport Cost (Flights & Car Hire)
• Show subtotal, VAT at 15%, and grand total.
• All prices must be in South African Rand (excl. VAT).

• Submit a detailed written quotation as per the scope of work.
• Pricing must be broken down as follows (excl. VAT):

1. Project Plan / Charter: Unit price.

2. Work Study per job category: Unit price.

3. Final Report: Unit price.

4. Transport Cost (Flights & Car Hire): Unit price.

• Provide a subtotal, VAT at 15%, and grand total.
• Note: SANParks will arrange accommodation in the park.
• Payment terms: Payment will be made in accordance with the PFMA, within 30 days of receipt of a valid invoice after service delivery.

Mandatory for bid consideration:

• Central Supplier Database (CSD) registration: Provide proof. Non-registration leads to disqualification.
• Tax Compliance: Submit your SARS Tax Compliance Status PIN or a printed TCS certificate. If no PIN but registered on CSD, provide your CSD number.
• For consortia/JV/subcontractors: Each party must submit separate TCS/PIN/CSD proof.
• B-BBEE: Submit a valid B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) to qualify for preference points.
• Foreign Suppliers: If not a resident/branch/permanent establishment in RSA with no RSA income/tax liability, you do not need a SARS PIN. Otherwise, comply.
• No bids accepted from persons in the service of the state or companies with directors/members in the service of the state.
• Adherence to POPIA and OHS Act is required.

• The service provider must acknowledge they are fully aware of the OHS Act and are an employer with duties and responsibilities under the Act.

• SANParks operates under the National Environmental Management: Protected Areas Act with a mandate to conserve biodiversity. The service provider should be aware of the environmental context.

• Contract will be based on the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC). SCC prevails in case of conflict.
• The successful bidder must sign the written Contract Form (SBD7).
• Performance security may be required within 30 days of award, as specified in SCC (bank guarantee, irrevocable letter of credit, or certified cheque).
• Warranty: Goods/services supplied are warranted to be new, defect-free, and conform to specifications. Warranty period is 12 months from final delivery/acceptance or 18 months from shipment, unless SCC specifies otherwise.
• The purchaser may inspect premises and records during contract performance.
• Force majeure, corruption, and fraudulent practice clauses apply as per GCC.

• POPIA: SANParks adheres to the Protection of Personal Information Act. Personal data must be handled lawfully and transparently.
• Upon appointment, the service provider must confirm they can provide catering as per RFQ terms; failure may result in purchase order cancellation.
• Final award is subject to issuing a purchase order after verifying all administrative compliance.

• Mandatory Requirements (Phase 1 evaluation):
• 3 years' experience in similar Work-Study assignments.
• Project Team Lead with NQF Level 8+ qualification in Industrial Psychology/Organisational Design/HR.
• Team Lead with 5+ years' work-study experience and Paterson grading certification.
• Analyst(s) with task analysis, process mapping, interview experience.
• Three reference letters from last 5 years.
• Submission of all required SBD forms and CSD registration.
• Failure to meet these leads to disqualification.

Phase 1: Mandatory evaluation criteria

The bidder must indicate its compliance / non-compliance to the requirements

and should substantiate its response with supporting evidence. If more space is

required to justify compliance, please ensure that the substantiation is clearly

cross-referenced to the relevant requirement.

Failure to comply with Mandatory Requirements will lead to the bidder being

disqualified and not considered for further evaluation on the Price and Preference

requirements.

Description of requirement COMPLY NOT COMPLY

1.Minimum 3 years’ verifiable experience in

Work‐Study assignments of similar scale

• Bidders must submit a company profile in

relation to the scope of work.

2.Project team Lead must have relevant NQF Level 8

or higher qualification in Industrial Psychology /

Organisational Design & Development., or HR

• The bidder must submit the proof of

qualification of the above.

• NB: It is responsibility of the service provider to

indicate on the proposal who is the Project

Lead

3.Team lead experience

• At least minimum 5 years’ experience in

conducting work-studies or similar

interventions of the team lead

• Demonstrated Paterson grading experience

and certification and facilitation skills

• Analyst (s) experience in task analysis,

process mapping and stakeholder interviews

4. A minimum of at least three relevant written

references letters in the last 5 years, depicting similar

work conducted.

• The reference letters must be signed by the

client and with client letterhead.

• contact details on the reference letter.
• description of the service rendered

3. Compliance and governance verification documents

(Standard Bidding Documents)

The verification during this phase is to assess the bid responses for purposes of

verifying compliance with RFQ requirements, whereby a bidder may be

disqualified if they do not fully comply which requirements as stipulated below:

• Submission of fully completed SBD1 (Invitation to Bid),
• Submission of a quotation on the company letterhead,
• Submission of fully completed SBD 4 (Bidder’s disclosure),
• Submission of fully completed SBD 6.1(accompanied by the original or

certified B-BBEE Status Level Verification Certificate or B-BBEE Sworn

Affidavit). (DTIC/CIPC)

• Submission of fully completed SBD 7.2 Contract Form

4. Central supplier database – mandatory compliance

Bidders are required to be registered on the Central Supplier Database (CSD)

of National Treasury prior to submitting their bid (open tenders). Failure to

being registered on the CSD and failure to submit the requested proof of

registration on CSD information will lead to disqualification. (Please provide

proof of registration on the Central Supplier Database).

5. Protection of personal information act, (popia)

SANParks adheres to the Protection of Personal Information Act,

(POPIA) requirements regarding personal information which came into effect

1 July 2021.

As SANParks, we are committed to protecting your privacy and ensuring that

personal information collected is used properly, lawfully and transparently.

6. Occupational health and safety

The service provider acknowledges that he is fully aware of the provisions of the

OHS Act and that he is an employer in his own right with duties and

responsibilities as prescribed in the Act.

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential

Procurement Regulations, preference points must be awarded for specific

goals stated in the tender. For the purposes of this tender the tenderer will

be allocated points based on the goals stated in table 1 below as may be

supported by proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the

Regulations, which states that, if it is unclear whether the 80/20 preference

point system applies, an organ of state must, in the tender documents,

stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that

either the 80/20 preference point system will apply and that the

highest acceptable tender will be used to determine the

applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 preference

point system will apply and that the lowest acceptable tender will

be used to determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals

for 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per

the table below.

(Note to organs of state: Where either the 80/20 preference point system is

applicable, corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for

each preference point system.)

Number of points Number of points

claimed (80/20 system)The specific goals allocated

allocated points in terms (80/20 system) (To be completed by the

of this tender tenderer)

(To be completed by the organ of

state)

Promotion of enterprises Total Points 10

owned by black people with 90% to 100% = 10

at least 51% shareholding or

more 70% to 89% = 8

51% to 69% = 6

40% to 50% = 4

30% to 39% = 2

Less than 30% = 0

Preference to enterprises Total Points 10

owned by women with at 90% to 100% = 10

least 30% shareholding

70% to 89% = 8

51% to 69% = 6

40% to 50% = 4

30% to 39% = 2

Less than 30% = 0

Total 20

Declaration with regard to company/firm

4.3. Name of Company/firm................................................................

4.4. Company registration number: ......................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the

company/firm, certify that the points claimed, based on the specific goals

as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General

Conditions as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed

as shown in paragraphs 1.4 and 4.2, the contractor may be required

to furnish documentary proof to the satisfaction of the organ of state

that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent

basis or any of the conditions of contract have not been fulfilled, the

organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or

suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it

has suffered as a result of having to make less

favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its

shareholders and directors, or only the shareholders

and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of

state for a period not exceeding 10 years, after the

audi alteram partem (hear the other side) rule has

been applied; and

(e) forward the matter for criminal prosecution, if deemed

necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

Sbd 7.2

Contract form - rendering of services

This form must be filled in duplicate by both the service provider (part 1) and the

Purchaser (part 2). Both forms must be signed in the original so that the service

Provider and the purchaser would be in possession of originally signed contracts for

Their respective records.

Part 1 (to be filled in by the service provider)

1. I hereby undertake to render services described in the attached bidding documents to (name of the institution)

........................................... in accordance with the requirements and task directives / proposals specifications

stipulated in Bid Number......................... at the price/s quoted. My offer/s remain binding upon me and open for

acceptance by the Purchaser during the validity period indicated and calculated from the closing date of the bid.

2. The following documents shall be deemed to form and be read and construed as part of this agreement:

(i) Bidding documents, viz

• Invitation to bid;
• Proof of tax compliance status;
• Pricing schedule(s);
• Filled in task directive/proposal;
• Preference claim form for Preferential Procurement in terms of the Preferential Procurement

Regulations;

• Bidder’s Disclosure form;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and rate(s) quoted

cover all the services specified in the bidding documents; that the price(s) and rate(s) cover all my obligations and I

accept that any mistakes regarding price(s) and rate(s) and calculations will be at my own risk.

4. I accept full responsibility for the proper execution and fulfilment of all obligations and conditions devolving on me

under this agreement as the principal liable for the due fulfillment of this contract.

5. I declare that I have no participation in any collusive practices with any bidder or any other person regarding this or any

other bid.

6. I confirm that I am duly authorised to sign this contract.

Name (print) ..................................

Witnesses

Capacity ..................................

Signature ..................................

1 .........................................

Name of firm ..................................

Date ..................................

2 .........................................

Date: ....................................

Contract form - rendering of services

Part 2 (to be filled in by the purchaser)

1. I.................................................... in my capacity as................................................................

accept your bid under reference number ..................dated...........................for the rendering of services indicated

hereunder and/or further specified in the annexure(s).

2. An official order indicating service delivery instructions is forthcoming.

3. I undertake to make payment for the services rendered in accordance with the terms and conditions of the contract, within

30 (thirty) days after receipt of an invoice.

Price (all total points

Description of applicable completion preference claimed for

Service taxes date points each specific

Included) claimed goal

4. I confirm that I am duly authorized to sign this contract.

Signed at .............................................ON......................................

Name (print) .................................................

Signature ................................................

Official stamp

Witnesses

1 ......................................

2 .......................................

Date: ..................................

General conditions of contract

In this document words in the singular also mean in the plural and vice versa, words in the masculine mean

in the feminine and neuter, words “department” means organs of state inclusive of public entities and vice

versa, and the words “will/should” mean “must”.

South African National Parks (SANParks) cannot amend the National Treasury’s General Conditions

of Contract (GCC). SANParks appends Special Conditions of Contract (SCC) providing specific

information relevant to a GCC clause that requires the addition of Special Conditions and Special

Conditions specific to this bid contract is not part of the General Conditions of Contract. No clause

in this document shall be in conflict with another clause. Whenever there is a conflict, the

provisions of the Special Conditions of Contract shall prevail.

Gcc1

1. Definitions - The following terms shall be interpreted as indicated:

1.1. “Closing time” means the date and hour specified in the bidding documents for

the receipt of bids.

1.2. “Contract” means the written agreement entered into between the purchaser and

the supplier, as recorded in the contract form signed by the parties, including all

attachments and appendices thereto and all documents incorporated by

reference therein.

1.3. “Contract price” means the price payable to the supplier under the contract for

the full and proper performance of his contractual obligations.

1.4. “Corrupt practice” means the offering, giving, receiving, or soliciting of anything

of value to influence the action of a public official in the procurement process or

in contract execution.

1.5. "Countervailing duties” imposed in cases where an enterprise abroad is

subsidized by its government and encouraged to market its products

internationally.

1.6. “Country of origin” means the place where the goods were mined, grown, or

produced, or from which the services are supplied. Goods produced when,

through manufacturing, processing or substantial and major assembly of

components, a commercially recognized new product results that is substantially

different in basic characteristics or in purpose or utility from its components.

1.7. “Day” means calendar day.

1.8. “Delivery” means delivery in compliance of the conditions of the contract or order.

1.9. “Delivery ex stock” means immediate delivery directly from stock actually on

hand.

1.10. “Delivery into consignees store or to his site” means delivered and unloaded in

the specified store or depot or on the specified site in compliance with the

conditions of the contract or order, the supplier bearing all risks and charges

involved until the supplies are so delivered and a valid receipt is obtained.

1.11. "Dumping" occurs when a private enterprise abroad market its goods on own

initiative in the RSA at lower prices than that of the country of origin and which

have the potential to harm the local industries in the RSA.

1.12. ”Force majeure” means an event beyond the control of the supplier and not

involving the supplier’s fault or negligence and not foreseeable. Such events may

include, but is not restricted to, acts of the purchaser in its sovereign capacity,

wars, or revolutions, fires, floods, epidemics, quarantine restrictions and freight

embargoes.

1.13. “Fraudulent practice” means a misrepresentation of facts in order to influence a

procurement process or the execution of a contract to the detriment of any

bidder, and includes collusive practice among bidders (prior to or after bid

submission) designed to establish bid prices at artificial non-competitive levels

and to deprive the bidder of the benefits of free and open competition.

1.14. “GCC” mean the General Conditions of Contract.

1.15. “Goods” means all of the equipment, machinery, and/or other materials that the

supplier is required to supply to the purchaser under the contract.

1.16. “Imported content” means that portion of the bidding price represented by the

cost of components, parts or materials which have been or are still to be

imported (whether by the supplier or his subcontractors) and which costs are

inclusive of the costs abroad, plus freight and other direct importation costs such

as landing costs, dock dues, import duty, sales duty or other similar tax or duty at

the South African place of entry as well as transportation and handling charges

to the factory in the Republic where the supplies covered by the bid will be

manufactured.

1.17. “Local content” means that portion of the bidding price, which is not included in

the imported content if local manufacture does take place.

1.18. “Manufacture” means the production of products in a factory using labour,

materials, components, and machinery and includes other related value-adding

activities.

1.19. “Order” means an official written order issued for the supply of goods or works or

the rendering of a service.

1.20. “Project site”, where applicable, means the place indicated in bidding documents.

1.21. “Purchaser” means the organization purchasing the goods.

1.22. “Republic” means the Republic of South Africa.

1.23. “SCC” means the Special Conditions of Contract.

1.24. “Services” means those functional services ancillary to the supply of the goods,

such as transportation and any other incidental services, such as installation,

commissioning, provision of technical assistance, training, catering, gardening,

security, maintenance and other such obligations of the supplier covered under

the contract.

1.25. “Written” or “in writing” means handwritten in ink or any form of electronic or

mechanical writing.

Gcc2

2. Application

2.1. These general conditions are applicable to all bids, contracts and orders including

bids for functional and professional services, sales, hiring, letting and the

granting or acquiring of rights, but excluding immovable property, unless

otherwise indicated in the bidding documents.

2.2. Where applicable, special conditions of contract laid down to, cover specific

supplies, services or works.

2.3. Where such special conditions of contract are in conflict with these general

conditions, the special conditions shall apply.

Gcc3

3. General

3.1. Unless otherwise indicated in the bidding documents, the purchaser shall not be

liable for any expense incurred in the preparation and submission of a bid.

Where applicable a non-refundable fee for documents may be charged.

3.2. With certain exceptions (National Treasury’s eTender website), invitations to bid

are only published in the Government Tender Bulletin. The Government Tender

Bulletin may be obtained directly from the Government Printer, Private Bag X85,

Pretoria 0001, or accessed electronically from www.treasury.gov.za

Gcc4

4. Standards

4.1. The goods supplied shall conform to the standards mentioned in the bidding

documents and specifications.

Gcc5

5. Use of contract documents and information

5.1. The supplier shall not disclose, without the purchaser’s prior written consent, the

contract, or any provision thereof, or any specification, plan, drawing, pattern,

sample, or information furnished by or on behalf of the purchaser in connection

therewith, to any person other than a person employed by the supplier in the

performance of the contract. Disclosure made to any such employed person is in

confidence and shall extend only as far as may be necessary for purposes of

such performance.

5.2. The supplier shall not make, without the purchaser’s prior written consent, use of

any document or information mentioned in GCC clause 5.1 except for purposes

of performing the contract.

5.3. Any document, other than the contract itself mentioned in GCC clause 5.1 shall

remain the property of the purchaser and shall be returned (all copies) to the

purchaser on completion of the supplier’s performance under the contract if so

required by the purchaser.

5.4. The supplier shall permit the purchaser to inspect the supplier’s records relating to

the performance of the supplier and to have them audited by auditors appointed

by the purchaser, if so required by the purchaser.

Gcc6

6. Patent rights

6.1. The supplier shall indemnify the purchaser against all third-party claims of

infringement of patent, trademark, or industrial design rights arising from use of

the goods or any part thereof by the purchaser.

Gcc7

7. Performance security

7.1. Within thirty days (30) of receipt of the notification of contract award, the

successful bidder shall furnish to the purchaser the performance security of the

amount specified in SCC.

7.2. The proceeds of the performance security shall be payable to the purchaser as

compensation for any loss resulting from the supplier’s failure to complete his

obligations under the contract.

7.3. The performance security shall be denominated in the currency of the contract, or

in a freely convertible currency acceptable to the purchaser and shall be in one

of the following forms:

7.3.1. bank guarantee or an irrevocable letter of credit issued by a reputable bank

located in the purchaser’s country or abroad, acceptable to the purchaser, in the

form provided in the bidding documents or another form acceptable to the

purchaser; or

7.3.2 a cashier’s or certified cheque

7.4. The performance security will be discharged by the purchaser and returned to the

supplier within thirty (30) days following the date of completion of the supplier’s

performance obligations under the contract, including any warranty obligations,

unless otherwise specified in SCC.

Gcc8

8. Inspections, tests and analyses

8.1. All pre-bidding testing will be for the account of the bidder.

8.2. If it is a bid condition that supplies to be produced or services to be rendered

should at any stage during production or execution or on completion be subject

to inspection, the premises of the bidder or contractor shall be open, at all

reasonable hours, for inspection by a representative of the purchaser or an

organization acting on behalf of the purchaser.

8.3. If there are no inspection requirements indicated in the bidding documents and

contract makes no mention, but during the contract period, it is decided that

inspections shall be carried out, the purchaser shall itself make the necessary

arrangements, including payment arrangements with the testing authority

concerned.

8.4. If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the

supplies to be in accordance with the contract requirements, the cost of the

inspections, tests and analyses shall be defrayed by the purchaser.

8.5. Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply

with the contract requirements, irrespective of whether such supplies or services

are accepted or not, the supplier shall defray the cost in connection with these

inspections, tests, or analyses.

8.6. Supplies and services referred to in clauses 8.2 and 8.3 and which do not comply

with the contract requirements may be rejected.

8.7. Any contract supplies may on or after delivery be inspected, tested or analysed

and may be rejected if found not to comply with the requirements of the contract.

Such rejected supplies are held at the cost and risk of the supplier who shall,

when called upon, remove them immediately at his own cost and forthwith

substitute them with supplies, which do comply with the requirements of the

contract. Failing such removal the rejected supplies shall be returned at the

suppliers cost and risk. Should the supplier fail to provide the substitute supplies

forthwith, the purchaser may, without giving the supplier further opportunity to

substitute the rejected supplies, purchase such supplies as may be necessary at

the expense of the supplier.

8.8. The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser

to cancel the contract because of a breach of the conditions thereof, or to act in

terms of Clause 23 of GCC.

Gcc9

9. Packing

9.1. The supplier shall provide such packing of the goods as is required to prevent their

damage or deterioration during transit to their final destination, as indicated in the

contract. The packing shall be sufficient to withstand, without limitation, rough

handling during transit and exposure to extreme temperatures, salt, and

precipitation during transit, and open storage. Packing, case size and weights

shall take into consideration, where appropriate, the remoteness of the goods’

final destination and the absence of heavy handling facilities at all points in

transit.

9.2. The packing, marking, and documentation within and outside the packages shall

comply strictly with such special requirements as shall be expressly provided for

in the contract, including additional requirements, if any, specified in SCC, and in

any subsequent instructions ordered by the purchaser.

Gcc10

10. Delivery and Documentation

10.1. The supplier in accordance with the terms specified in the contract shall make

delivery of the goods/services. The SCC specifies the details of shipping and/or

other documents furnished by the supplier.

10.2. Documents submitted by the supplier are specified in SCC.

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11. Insurance

11.1. The goods supplied under the contract are fully insured in a freely convertible

currency against loss or damage incidental to manufacture or acquisition,

transportation, storage and delivery in the manner specified in the SCC.

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12. Transportation

12.1. Should a price other than an all-inclusive delivered price be required, this shall be

specified in the SCC.

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13. Incidental services

13.1. The supplier may be required to provide any or all of the following services,

including additional services, if any, specified in SCC:

13.1.1. Performance or supervision of on-site assembly and/or commissioning of

the supplied goods;

13.1.2. Furnishing of tools required for assembly and/or maintenance of the

supplied goods;

13.1.3. Furnishing of a detailed operations and maintenance manual for each

appropriate unit of the supplied goods;

13.1.4. Performance or supervision or maintenance and/or repair of the supplied

goods, for a period of time agreed by the parties, provided that this service

shall not relieve the supplier of any warranty obligations under this

contract; and

13.1.5. Training of the purchaser’s personnel, at the supplier’s plant and/or on-site,

conducted in assembly, start-up, operation, maintenance, and/or repair of

the supplied goods.

13.2. Prices charged by the supplier for incidental services, if not included in the

contract price for the goods, shall be agreed upon in advance by the parties and

shall not exceed the prevailing rates charged to other parties by the supplier for

similar services.

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14. Spare parts

14.1. As specified in SCC, the supplier may be required to provide any or all of the

following materials, notifications, and information pertaining to spare parts

manufactured or distributed by the supplier:

14.1.1. Such spare parts as the purchaser may elect to purchase from the

supplier, provided that this election shall not relieve the supplier of any

warranty obligations under the contract; and

14.1.2. In the event of termination of production of the spare parts:

14.1.2.1. Advance notification to the purchaser of the pending termination, in

sufficient time to permit the purchaser to procure needed

requirements; and

14.1.2.2. Following such termination, furnishing at no cost to the purchaser,

the blueprints, drawings, and specifications of the spare parts, if

requested.

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