Professional engineering services for asbestos pipe removal and replacement in domestic water lines at king phalo airport

Issue Date: 07 July 2026

Query Closing Date: 24 July 2026

Briefing Session and Site Inspection: 17 July 2026 at 12:00 PM (Non-compulsory)

Bid Closing Date and Time: 30 July 2026 at 15:00 PM

Technical Enquiries:

Contact Person: Joseph Rulash

Telephone: 011 409 3943

Email: [email protected]

• Bids must be submitted by email to [email protected].
• Submissions should be broken into at least four attachments, each not exceeding 4MB.
• Ensure all attachments are submitted before the closing date and time.
• Reference the RFQ Reference Number in the email subject line.
• Bid documents must be signed by an authorised representative.
• Each page of the bid document must be signed or stamped as proof of reading.
• Late bids will not be accepted.

BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS) N/A (NB: Tender Deposit Register must be completed and signed by person depositing the bid documents)

The bidder must be a registered professional service provider with CESA. The Project Manager must be a Pr.Eng registered with ECSA. The Health and Safety Agent must be a Pr.CHSA/Pr.CHSM registered with SAPCMP. The company must demonstrate proven experience (minimum three projects, with at least two involving asbestos) in domestic water line and asbestos pipe replacement projects, with project values exceeding R500,000. Foreign suppliers must comply with South African tax regulations. Bidders must not be listed on the Tender Defaulters or Restricted Suppliers register.

• The scope of work involves providing full engineering consultancy services for the removal and replacement of asbestos pipes in the domestic water line system.
• Services include proposal, design, documentation, bill of quantities, detailed drawings, site supervision, quality control, cost control, commissioning tests, project handover, and completion.
• The contract period is two (2) financial years.
• Year 1: Initiation, planning, and engineering design.
• Year 2: Implementation and closing phases, including supervising the appointed contractor.
• The consultant is also responsible for overseeing the removal and disposal of existing radiators from Scania generators, procurement and installation of new radiators, and procurement, delivery, and installation of a new diesel tank for the generators.
• Project stages include: Project Initiation, Concept Design, and Detailed Design.

• Bids will be evaluated using a staged approach: Stage 1 (Mandatory Requirements), Stage 2 (Functionality), Stage 3 (Price and Preference), and Stage 4 (Post-tender negotiations).
• The project stages for the consultancy services include Project Initiation, Concept Design, and Detailed Design.

• Company Experience: Requires evidence of successful completion of domestic water line construction, rehabilitation, or replacement projects. A minimum of three (3) references or completion letters for projects with a minimum professional fee of R500,000.00 are needed. At least two (2) of these projects must have involved asbestos-containing material.
• Key Personnel:
• Project Manager/Engineer: Must have a Bachelor’s degree or higher in Civil or Water Engineering, six (6) years of experience, and experience managing pipeline/water reticulation projects involving asbestos. Professional registration with ECSA (Pr.Eng) with specific post-registration experience is also required, with points awarded based on the number of similar projects managed, including those with asbestos.
• Supervisor: Requires a BTech or equivalent degree in Civil or Water Engineering with 5 years of post-qualification experience in pipeline/water reticulation projects, including experience with asbestos-containing material. Alternatively, a National Diploma with 7 years of experience may qualify.
• Health and Safety Agent: Must be professionally registered (Pr.CHSA or Pr.CHSM) with SAPCMP, have a minimum of five (5) years of post-registration experience in construction health and safety management, and experience on at least three (3) projects involving asbestos-containing material.

• The consultant will be responsible for quality control as part of the engineering consultancy services.
• The scope of work includes supervising the appointed contractor or bidder during the implementation and closing phases, implying a quality oversight role.

Refer to NEC3 PART C2: PRICING DATA for the pricing schedule.

Pricing Schedule: Refer to NEC3 PART C2: PRICING DATA.

• Bidders must ensure compliance with their tax obligations.
• Submit a valid Tax Compliance Status (TCS) PIN issued by SARS, or a TCS certificate.
• For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
• If no TCS PIN is available, a CSD number must be provided if registered on the Central Supplier Database.
• Failure to comply with tax compliance requirements may render the bid invalid.
• Bidders must submit a fully completed and signed form of offer and acceptance.
• Valid membership/registration with CESA is required.
• Submit a Declaration of Interest Form and Politically Exposed Persons declaration.
• Complete SBD 4: Bidder’s Disclosure Form.
• Complete SBD 6.1: Preference Points Claim Form.
• Submit a Confidentiality and Non-Disclosure Agreement.
• Provide a BEE Certificate and Scorecard or BBBEE QSE/EME Affidavit.
• Submit a Central Supplier Database (CSD) Report.
• Complete the VAT Questionnaire.
• Acknowledge and agree to ACSA Terms and Conditions.
• Bidders may be subject to security vetting.

• The bid will be evaluated using an 80/20 preference point system.
• Points will be awarded for Price (80 points) and Specific Goals (20 points).
• Specific Goals include B-BBEE Status Level (ranging from Level 1 to Level 8), Black youth majority-owned entities, Black women majority-owned entities, and Company majority owned by people with disabilities.
• Points for B-BBEE Status Levels are as follows:
• Level 1: 5 points
• Level 2: 4.5 points
• Level 3: 4 points
• Level 4: 3 points
• Level 5: 2 points
• Level 6: 0.5 points
• Level 7: 0.3 points
• Level 8: 0.1 points
• Points for Black youth, Black women, and companies majority-owned by people with disabilities are 5 points each.
• Failure to submit proof for specific goals will result in no preference points being claimed.
• Documented proof is required for all preference claims.

• The evaluation criteria include points for a Health and Safety Agent, requiring professional registration (Pr.CHSA or Pr.CHSM) with SAPCMP and specific years of post-registration experience, including experience on projects involving asbestos-containing material.
• The project involves the removal and replacement of asbestos pipes, which inherently requires strict adherence to health and safety protocols for handling hazardous materials.

• The agreement is binding even if confidential information was disclosed before signing.
• The receiving party must treat confidential information as private and confidential.
• Confidential information shall not be used, disclosed, copied, reproduced, published, circulated, reverse-engineered, decompiled, or transferred to any unauthorised person or entity.
• Disclosure to employees, consultants, professional advisors, contractors, sub-contractors, or agents is only permitted if strictly necessary for the agreed purpose and if they are bound by the terms of this agreement.
• The receiving party indemnifies the disclosing party against any breach by their representatives.
• ACSA reserves the right to award the whole or part of the bid, split the award, negotiate with shortlisted bidders, award to a non-highest scoring bidder under objective criteria, reject the lowest acceptable bid, or cancel the bid.
• The bid document must not be altered; any changes will lead to disqualification.
• The bid is valid for one hundred and twenty (120) business/working days.
• Bidders are urged to report any fraud or corruption to the provided hotline numbers or email.

• Bidders must be registered on the Central Supplier Database (CSD).
• Bidders must declare their tax compliance status by providing a SARS PIN or TCS certificate.
• Foreign bidders must provide details regarding their presence and tax liability in South Africa.
• Bidders must declare any relationship with employees of ACSA and any Politically Exposed Persons (PEP) or Domestic Prominent Influential Persons (DPIP) within their organisation.
• Bidders must declare that they have not acted in any manner inconsistent with the law, policy, or fairness.
• Bidders must confirm that they have arrived at their bid independently and without collusion.
• Bidders must not have an interest in any other bidder participating in this bid.

Pt−Pmin

Ps= 80(1− )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income

Generating procurement

3.2.1. Points awarded for price

A maximum of 80 points is allocated for price on the following basis:

Pt−Pmax

Ps= 80(1+ )

Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

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4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes

of this tender the tenderer will be allocated points based on the goals stated in table 1 below

as may be supported by proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states

that, if it is unclear whether the 80/20 preference point system applies, an organ of state

must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20

preference point system will apply and that the highest acceptable tender will be

used to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 preference point system will

apply and that the lowest acceptable tender will be used to determine the applicable

preference point system,

then the organ of state must indicate the points allocated for specific goals for 80/20 preference

point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference point

system.)

Number of

Specific Goals points

(80/20 system)

B-BBEE Status Level 1 5

B-BBEE Status Level 2 4.5

B-BBEE Status Level 3 4

B-BBEE Status Level 4 3

B-BBEE Status Level 5 2

B-BBEE Status Level 6 0.5

B-BBEE Status Level 7 0.3

B-BBEE Status Level 8 0.1

Black youth majority-owned entities 5

Black women majority-owned entities 5

Company majority owned by people with 5

disabilities

Non- compliant contributor 0

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to

the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result

of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ of

state for a period not exceeding 10 years, after the audi alteram partem

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

(hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

Form 5.5: CONFIDENTIALITY AND NON-DISCLOSURE AGREEMENT

between

Airports company south africa soc limited

(Registration No. 1993/004149/30)

(“Airports Company”)

of

Western Precinct, Aviation Park

O.R. Tambo International Airport

1 Jones Road

Kempton Park

1632

And

[Name of service provider]

(Registration No: _______________________)

(“__________________”)

of

[Service Providers Address]

1. Interpretation

In this agreement -

1.1 "confidential Information" – is information which is confidential to the disclosing party, and includes

whether in written, graphic, oral, proprietary, tangible, intangible, electronic or other form, and, -

1.1.1 any information in respect of know-how, formulae, statistics, processes, systems, business

methods, marketing, trading and merchandising methods and information, promotional and

advertising plans and strategies, pricing, financial plans and models, inventions, long-term plans,

research and development data, user or consumer/ customer data and profiles, ideas, computer

programmes, drawings and any other information of confidential nature of the disclosing party, in

whatever form it may be;

1.1.2 the contractual business and financial arrangements of the disclosing party and others with whom

it has business arrangements of whatever nature;

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

1.1.3 all information peculiar to the business of the disclosing party which is not readily available to a

competitor of the disclosing party in the ordinary course of business;

1.1.4 the fact of and content of any discussions between the disclosing party and the receiving party as

well as the existence and content of any agreement, which may be concluded between the

disclosing party and the receiving party;

1.1.5 all other matters of a confidential nature which relate to the disclosing party’s business;

1.1.6 generally, information which is disclosed in circumstances of confidence or would be understood by

the parties, exercising reasonable business judgement, to be confidential;

1.1.7 all information of whatsoever nature relating to the disclosing party as contemplated in 2.1 below;

but does not include information which -

1.1.8 is or hereafter becomes part of the public domain, otherwise than as a result of a breach or default

of the receiving party or of a representative or affiliate of the receiving party;

1.1.9 can be shown to have been lawfully in the possession of the receiving party or its affiliates or

consultants prior to its disclosure and is not subject to an existing agreement between the disclosing

party and the receiving party;

1.1.10 is acquired by the receiving party independently from a third party who lawfully acquired such

information without restriction and who had not previously obtained the confidential information

directly or indirectly under a confidentiality obligation from the disclosing party;

1.1.11 is acquired or developed by the receiving party independently of the disclosing party and in

circumstances which do not amount to a breach of the provisions of this agreement;

is disclosed or released by the receiving party to satisfy an order of a court of competent jurisdiction

or to otherwise comply with the provisions of any law or regulation in force at the time or the

requirements of any recognised stock exchange; provided that, in these circumstances, the

receiving party shall inform the disclosing party of the requirement to disclose prior to making the

disclosure and provided further that the receiving party will disclose only that portion of the

confidential information which it is legally required to so disclose; and the receiving party will use its

reasonable endeavours to protect the confidentiality of such information to the widest extent lawfully

possible in the circumstances (and shall co-operate with the disclosing party if it elects to contest

any such disclosure);

For the purposes of this agreement the party, which discloses confidential information, shall be

referred to as “the disclosing party” and the party, which receives the confidential information, shall

be referred to as “the receiving party”.

1.2 ““affiliate” –of a Party means any person, now or hereafter existing, who directly or indirectly controls,

(holding company) or is controlled or is under common control of such Party (subsidiary company);

a Person “controls” another person if it holds or is beneficially entitled to hold , directly or indirectly,

other than by way of security interest only, more than 50% of its voting , income or capital;

1.3 “disclosing party” – the party disclosing confidential information in terms of this agreement and being

Airports Company;

1.4 “receiving party” – the party receiving confidential information in terms of this agreement;

1.5 “the parties” – the Airports Company and ___________________________.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential