Installation and commissioning of split air-conditioning units for nrcs labs and offices (c/block)

• The South African Bureau of Standards (SABS) invites bids for the installation and commissioning of air-conditioning units at C/BLOCK NRCS labs and offices.
• The SABS is the national standardization institution mandated to develop standards, promote quality, and provide conformity assessment services.
• Bidders must comply with SABS Standard Terms and Conditions, available at www.sabs.co.za/Procurement/proc_toc.asp.

• Compulsory Briefing Session: 08 July 2026 at 11:00am at SABS-Groenkloof, 1 Dr Lategan Road, Groenkloof, Pretoria.
• Closing Date and Time: 15 July 2026 at 11:00am.
• No clarification deadlines or site visits are specified beyond the compulsory briefing.

• A compulsory briefing session is scheduled for 08 July 2026 at 11:00am at SABS-Groenkloof, 1 Dr Lategan Road, Groenkloof, Pretoria.

• For all enquiries and clarifications: Email [email protected] or call 011 238 2303.
• Do not contact any other SABS personnel; doing so may lead to disqualification.
• Submission address: Quotations must be emailed to [email protected].

• Submit your quotation via email to [email protected]. Do not submit via a link or 'We transfer'.
• Ensure your quotation is received by 15 July 2026 at 11:00am. No late submissions accepted.
• You must include the following mandatory documents with your quotation:
• National Treasury Central Supplier Database (CSD) registration report.
• A valid B-BBEE certificate or Sworn Affidavit (to claim specific goals).
• SBD 4 Bidders Disclosure Form.
• SBD 6.1 Preference points claim form (Preferential Procurement Regulations 2022).
• Non-Disclosure Agreement.
• General Conditions of Contract (GCC).
• Do not contact any other SABS personnel regarding this RFQ, as it may lead to disqualification.
• Any canvassing by bidders will result in disqualification.

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the is required for the bidder to make this declaration in respect of the details required hereunder.

Stage 1 (Mandatory): CIDB Grading of 1ME or higher; registration with SA Refrigeration and Air-conditioning Contractors’ Association (SARACCA). Stage 2: HVAC technician certification (Trade Test or National Diploma); electrical competency certificate; three reference letters for similar work within 5 years; refrigeration gas handling certification. Failure to meet Stage 1 or Stage 2 results in disqualification.

• Scope: Installation and commissioning of air-conditioning split units at C/BLOCK NRCS labs and offices.
• Key tasks include:
• Sourcing air-conditioning units and components (mounting frames, insulation, piping).
• Preparing detailed installation design and layout.
• Installing indoor and outdoor units with proper clearance, leveling, and structural support.
• Installing refrigerant lines with correct sizing, insulation, and connections.
• Setting up drainage lines for condensation.
• Pressure testing and evacuating refrigerant lines.
• Charging system with correct refrigerant.
• Powering up, performance testing (cooling/heating).
• Providing operational demonstration and maintenance training.
• Final inspection for safety and manufacturer standards.
• Providing manufacturer manuals, warranty, and a PPM schedule.
• Unit schedule provided (locations, sizes, quantities) specifying various split units (9,000 to 30,000 BTU).
• Mandatory technical requirements:
• CIDB Grading: 1ME or higher.
• Registration with SA Refrigeration and Air-conditioning Contractors’ Association (SARACCA).
• Additional requirements:
• HVAC technician certification (Trade Test or National Diploma).
• Electrical competency certificate.
• Three reference letters for similar work within the last 5 years.
• Refrigeration gas handling certification.

• The SABS invites suitably qualified, registered, and experienced service providers.
• Detailed experience and qualification requirements are listed under Mandatory and Stage 2 requirements (CIDB, SARACCA, HVAC certification, electrical competency, references, gas handling).

• The scope of work includes detailed installation design, proper installation, pressure testing, evacuation, charging, performance testing, and final inspection to meet safety and manufacturer guidelines.
• Provide manufacturer manuals, warranty information, and a Preventive Maintenance Plan (PPM) schedule.
• Provide technical assistance as required.

• A schedule of air-conditioning units is provided (locations, unit types, BTU capacities, quantities).
• Pricing must be all-inclusive of VAT, transportation, disbursements, and fixed. Include forward cover for foreign currencies if applicable.

• Quotation must be all-inclusive of VAT, transportation costs, and disbursements.
• Provide a fixed price. If foreign currencies are involved, make provision for forward cover.
• No advance payment: Payment will only be made upon delivery of services/goods as agreed.
• The SABS is not responsible for any bid preparation or submission costs incurred by the bidder.
• Quotation validity: 120 days from the closing date, extendable by SABS by 60 days via written notice.

• Mandatory registrations:
• National Treasury Central Supplier Database (CSD) registration.
• CIDB Grading 1ME or higher.
• Registration with SA Refrigeration and Air-conditioning Contractors’ Association (SARACCA).
• B-BBEE: Submit a valid B-BBEE certificate or Sworn Affidavit to claim specific goals.
• Required forms:
• SBD 4 Bidders Disclosure Form.
• SBD 6.1 Preference points claim form.
• Non-Disclosure Agreement.
• General Conditions of Contract (GCC).
• Preference points are awarded for specific goals (e.g., black ownership, black women ownership, ownership by persons living with disabilities) as per the 80/20 system.

• B-BBEE points are claimed via the SBD 6.1 form.
• Specific goals include points for black ownership, black women ownership, and ownership by persons living with disabilities.
• Points are allocated based on percentage ownership as per the Preferential Procurement Regulations 2022.

• The installation must meet safety standards and manufacturer guidelines.
• No specific additional health and safety plans or certifications are detailed beyond compliance with safety standards.

• Confidentiality: A Non-Disclosure Agreement must be signed. Bidders must keep all RFQ information confidential.
• No contract: This RFQ does not commit the SABS to any action; the SABS may reject any submission or not select any bidder.
• Validity: Quotations remain valid for 120 days, extendable by SABS by 60 days via written notice.
• No obligation: The SABS reserves the right to discontinue the RFQ process at any time without liability for bidder costs.
• Payment terms: No advance payment; payment only upon delivery as agreed.
• Bidder costs: The SABS is not responsible for any bid preparation or submission costs.
• SABS terms: The SABS will not be bound by any contractual terms included in the bidder's quotation.

• The 80/20 preference point system applies (80 points for price, 20 for specific goals).
• Points for specific goals are claimed via the SBD 6.1 form and require supporting documentation.
• The organ of state reserves the right to verify preference claims.