Supply and delivery of medicals for gough island – government tender in western cape

NOTE 1: RFQ INSTRUCTION a) Tenderers are required to use this Request for Quotation (RFQ) Form when quoting and include VAT per item (where applicable), and the quotation must be on your company’s letterhead including correct banking details should also be included on the quotation.

• Tenderers are required to duly complete and sign the SBD 4, SBD 6.1 forms, respectively.

Must be a registered pharmacy with valid SAPC certificates for both pharmacist and pharmacy. Must be tax compliant with SARS. Must not be listed on Register for Tender Defaulters or List of Restricted Suppliers. Must disclose any state employment or relationships with DFFE employees. Joint ventures must submit consolidated BBB-EE certificate. For quotations up to R1,000,000, 80/20 preference system applies with points for Black, Women, or Disability ownership >50%.

Of item(s)/ service(s) required: (box/ item) item(s)

Supply and delivery of pharmaceuticals & medical consumables for the gough island

Expedition of 2026

(1) Anti-diarrheal / Gastro-intestinal

1. Aluminum Hydroxide, Magnesium Hydroxide, Simethicone, Silicon Dioxide – (Gelusil, Gaviscon) 10 x 30 tablets Chewable tablets (30's)

2. Misoprostol 200 mcg (60’s) 4 x 60 tablets

3. Omeprazole - 20 mg (30’s) 18 x 30 tablets

4. Hyoscine Butylbromide - 10 mg (10’s) 13 x 10 tablets

5. Mebeverine hydrochloride 135mg(20’s) 4 x 20 tablets

6. Metoclopramide hydrochloride 10 mg tablets 50 tablets

7. Soflax tablets (sennokot) 5 x 60 tablets

8. Bisacodyl 10mg Suppositories(10’s) 5 x 10 Suppositories

9. Lenolax 135 ml 7 bottles

10. Mist Alba Oral Suspension 100ml 8 bottles

11. Loperamide Hydrochloride 2mg(6’s) 15 x 6 tablets

12. Ulsanic Suspension 100ml 15 bottles

13. Anusol Ointment 25g 7 tubes

14. Scheriproct Suppositories (12’s) 7 boxes

• Any reference to the words “Bid” or “Bidder” herein and/or in any other documentation shall be construed to have the same meaning as the words “Tender” or “Tenderer”

ATTENTION TO: Andiswa Charlie

TEL NO: 021 493 7149 EMAIL ADDRESS: [email protected]

CSD Registration Report or MAAA

Central Supplier Database (CSD) number or report must be provided

Central supplier database (csd) number

e) CSD Registration Report or MAAA. number.

c) SARS Tax Status Pin requirements / or Central Supplier Database (CSD) number or report must be provided.

• Tenderers are required to duly complete and sign the SBD 4, SBD 6.1 forms, respectively.

a) Submit a complete and signed SBD 6.1, which is used for claiming specific goals.

Points Allocation: 80 points

B-BBEE Details: ll received prices must be firm until the required goods or services are

delivered to the specified location. No price adjustment will be accepted, except those that are subject to the rate of

exchange.

Note 2: preferential point system

For bidders to claim preference points, the following must be adhered to;

a) Submit a complete and signed SBD 6.1, which is used for claiming specific goals.

b) Submit a Medical Certificate signed by a medical practitioner with a practice number when claiming for disability.

c) Submit a SANAS/ Companies and Intellectual Property Commission (CIPC) Accredited B-BBEE certificate or sworn affidavit

indicating the level of ownership in the enterprise by persons historically disadvantaged by unfair discrimination on the basis of

race, gender, or

d) Submit ownership Certificate issued by the Companies and Intellectual Property Commission (CIPC)

e) CSD Registration Report or MAAA. number.

f) Failure on the part of a tenderer to submit proof or document required in terms of this tender to claim points for specific goals with

the tender will be interpreted to mean that preference points for specific goals are not claimed.

Note 3: tax legislation

a) Bidder must at all-time be compliant when submitting a proposal to DFFE and remain compliant for the entire contract term with all

applicable tax legislation, including but not limited to the Income Tax Act, 1962 (Act No. ) and Value Added Tax Act,

1991 (Act No. ).

b) Bidders who make taxable supplies more than R1 million in any 12-month conservative period are liable for compulsory VAT

registration, but a person may also choose to register voluntarily provided that the minimum threshold of R50 000 has been

exceeded in the past 12-month period.

c) SARS Tax Status Pin requirements / or C

209. Marshalls Earache Drops 20ml 2 bottles

(17) Emergency

210. Heparin Sodium - 5000IU / 1mL (10’s) 1 x 10 ampoules

211. Warfarin 5 mg tablets (100's) 1 x 100 tablets

212. N-Acetylcysteine - 200 mg / mL in 10 mL (10’s) 1 x 10 ampoules

213. Phenytoin - 250 mg / 5 mL (10’s) 1 x 10 ampoules

214. Magnesium Sulphate - 1g / 2mL (10’s) 1 x 10 ampoules

215. Rocuronium 50mg / 5 ml x 10 ampoules fridge drug/cold chain 1 x 10 ampoules

216. Suxamethonium Chloride - 100 mg / 2mL (10’s) fridge drug/cold chain 1 x 10 ampoules

217. Glycopyrrolate 0,4mg (Robinul) 2ml injection 1 x 10 ampoules

218. Activated Charcoal 125g 3 x bottle of 125g

219. Glucagon 1mg/1ml vial 2 vial

220. Tranexamic Acid - 500 mg (30’s) 3 x 30 tablets

221. Tranexamic Acid - 500 mg/ 5 ml (5 ampoules) 1 x 5 ampoules

222. Simvastatin - 20 mg (30’s) 5 x 30 tablets

223. Glucose powder 100g 2 x 100g

224. Potassium Chloride 15% 10ml Flexivail (20’s) 1 x 10 vials

225. Dobutamine 250mg/20ml Infusion concentrate 5 x ampoules/vials

(18) Genito-urinary

226. Medroxyprogesterone Acetate 5mg(Provera 5) 3 x 30 tablets

227. Levonorgestrel 0,75mg (Norvelo emergency contraception) 4 packs

specific goals.

d) DFFE reserves the right to request additional information to validate any information submitted by bidders, including preference

points claimed.

e) Unless specifically stated by DFFE in the specification, all received prices must be firm until the required goods or services are

delivered to the specified location. No price adjustment will be accepted, except those that are subject to the rate of

exchange.

Note 2: preferential point system

For bidders to claim preference points, the following must be adhered to;

a) Submit a complete and signed SBD 6.1, which is used for claiming specific goals.

b) Submit a Medical Certificate signed by a medical practitioner with a practice number when claiming for disability.

c) Submit a SANAS/ Companies and Intellectual Property Commission (CIPC) Accredited B-BBEE certificate or sworn affidavit

indicating the level of ownership in the enterprise by persons historically disadvantaged by unfair discrimination on the basis of

race, gender, or

d) Submit ownership Certificate issued by the Companies and Intellectual Property Commission (CIPC)

e) CSD Registration Report or MAAA. number.

f) Failure on the part of a tenderer to submit proof or document required in terms of this tender to claim points for specific goals with

the tender will be interpreted to mean that preference points for specific goals are not claimed.

Note 3: tax legislation

a) Bidder must at all-time be compliant when submitting a proposal to DFFE and remain compliant for the entire contract term with all

applicable tax legislation, including but not limited to the Income Tax Act, 1962 (Act No. ) and Value Added Tax Act,

1991 (Act No. ).

b) Bidders who make taxable supplies more than R1 million in any 12-month conservative period are liable for compulsory VAT

registration, but a person may also choose to register voluntarily provided that the minimum threshold of R50 000 has been

exceeded in the past 12-month period.

c) SARS Tax Status Pin requirements / or Central Supplier Database (CSD) number or report must be provided.

Note 4: dffe’s reservation

Note: All delivery costs and all applicable taxes, includes value-added tax, pay-as-you-earn, income tax, unemployment insurance fund contributions, and skills

development levies, must be included in the bid price for delivery at the prescribed destination.

NB: The service provider must submit a valid quotation as per the above guideline on his/ her letterhead reflecting the item descriptions, validity, banking

details, contact details and CSD MAAA number.

NB: No goods/ services should be delivered before an official order is received from the Department of Forestry, Fisheries and the Environment.

• Failure to deliver goods within the agreed timelines might result in an order being cancelled and possible inclusion on the Database of

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

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addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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NOTE 1: RFQ INSTRUCTION d) DFFE reserves the right to request additional information to validate any information submitted by bidders, including preference points claimed. e) Unless specifically stated by DFFE in the specification, all received prices must be firm until the required goods or services are delivered to the specified location. No price adjustment will be accepted, except those that are subject to the rate of exchange. NOTE 4: DFFE’S RESERVATION DFFE reserves the right to: a. Perform due diligence during the evaluation of quotations on information submitted by tenderers. b. NOT to appoint any tenderer.

• DFFE reserves the right to negotiate prices with the preferred tenderers in line with the legislative requirements. In a case where there are pictures and or brand names on the specification, tenderers must note that those pictures are for illustration purposes, and similar or equivalent brand specifications will be accepted by the Department.

MANDATORY REQUIREMENTS (YES/NO) (to be completed by DFFE)

• Certificate of Registration of the responsible YES pharmacist (SAPC)
• Certificate of Registration of Pharmacy (SAPC) YES The above mandatory requirements will apply, and bidders must submit the requested requirements indicated above with the RFQ documents at the closing date and time of the RFQ. Bidders who fail to comply with any of the mandatory requirements will be disqualified and will not be evaluated further.

Pt−Pmin

Ps= 80(1− )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income

Generating procurement

3.2.1. Points awarded for price

A maximum of 80 points is allocated for price on the following basis:

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Pt−Pmax

Ps= 80(1+ )

Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement

Regulations, preference points must be awarded for specific goals stated in the tender.

For the purposes of this tender the tenderer will be allocated points based on the goals

stated in table 1 below as may be supported by proof/ documentation stated in the

conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which

states that, if it is unclear whether the 80/20 or 90/10 preference point system applies,

an organ of state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20

or 90/10 preference point system will apply and that the highest acceptable

tender will be used to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point

system will apply and that the lowest acceptable tender will be used to

determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the

90/10 and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table

below.

(Note to organs of state: Where the 80/20 preference point system is applicable,

corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each

preference point system.)

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Number of Number of

points points

claimed allocated

(80/20

The specific goals allocated points in terms of (80/20 system) system)

this tender

(To be (To be

completed by completed by

the organ of the tenderer)

state)

More than 50% (fifty percent) ownership by Black people 20

More than 50% (fifty percent) ownership by Women 20

More than 50% (fifty percent) ownership by people with 20

disabilities

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

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addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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