What are the submission requirements for this tender (Ref: RFQ AB 18/2026)?

• Submit bids by the closing date and time (17 June 2026, 11:00) to the bid box at South Cape TVET College Central Office, 125 Mitchell Street, George, or via email to scm@sccollege.co.za. Late bids will not be accepted. • Use only the official forms provided in the bid document. Do not re-type forms. • Ensure all required documents are included: completed Bid Conditions, Due Diligence (SBD forms), Price Schedule with detailed breakdown, and all supporting documents listed in the checklist. • Failure to submit all required documents may result in disqualification. • For consortia, all member companies must submit the same documents. • Bids must be signed by an authorized representative, with proof of authority (e.g., company resolution). • Bidders must hold their offer open for acceptance for 60 days from submission. • The successful bidder must sign a written contract form (SBD7). • All correspondence and notices will be in English and governed by South African law.

How will bids be evaluated?

{ "mandatory": [ "Valid SARS tax compliance (TCS PIN) or CSD registration.", "BBBEE certification (or sworn affidavit for exempt micro-enterprises (EMEs) and qualifying small enterprises (QSEs)).", "Registered business (CIPRO/CSD) with valid documentation.", "No outstanding municipal rates/taxes or SARS debts.", "No prior convictions for corrupt practices (as per Prevention and Combating of Corrupt Activities Act).", "Not listed on the Register for Tender Defaulters or restricted from public sector business." ], "preferential": [ "Preference points awarded for BBBEE status level (higher levels score more).", "Local content and compliance with South African standards may be advantageous." ], "disqualification": [ "Failure to submit all required documents.", "Late submission of bids.", "Non-compliance with tax or BBBEE requirements.", "Conflict of interest (e.g., bidder employed by the state or related to evaluators).", "Prior engagement in collusive bidding or restrictive practices." ] }

What are the technical specifications?

• Supply, print, and deliver New Venture Skills Programme NQF Level 2 learning materials: - Student Guides: 128 copies (for learner use) - Facilitator Guides: 6 copies (for facilitator/lecturer use) • All materials must be content-complete, accurate, and aligned to the current QCTO curriculum and learning outcomes for the New Venture Skills Programme (SP-210401). • Materials must be delivered to the designated South Cape TVET College campuses or delivery points as specified in the purchase order. • Goods must conform to the standards mentioned in the bidding documents and specifications. • Supplier must ensure packing is sufficient to prevent damage or deterioration during transit, including exposure to extreme temperatures, salt, and precipitation. • Goods must be new, unused, and of the most recent or current models, incorporating all recent improvements in design and materials.

What financial requirements apply to bidders?

• Submit a completed Price Schedule with a detailed breakdown for: - Student Guide – New Venture Skills Programme NQF Level 2 (128 copies) - Facilitator Guide – New Venture Skills Programme NQF Level 2 (6 copies) - Delivery Fee (to George Central Office) • Prices must include VAT and all delivery costs. The total amount must cover all services as per the specifications; no additional costs will be incurred by the college. • Prices quoted in the bid must not vary unless authorized by the purchaser. • Payment terms: - Submit original, detailed, correct, and complete tax invoices, monthly statements (where applicable), VAT registration numbers, and verification of bank details to South Cape TVET College (SCC) after written acknowledgment of receipt. - Invoices and supporting documents must be submitted by the 1st business day of a calendar month for payment by the end of the same month. Otherwise, payment will be made by the end of the following month. - Payments will be made via electronic bank transfer or another method at SCC’s discretion. - Payment will be made in Rand within 30 days of invoice submission. • No penalty interest will be permitted for late or incomplete documentation. • Local suppliers are responsible for all taxes, duties, and license fees until delivery. Foreign suppliers are responsible for all taxes and levies imposed outside South Africa. • No contract will be awarded to bidders with outstanding tax matters or municipal rates and services charges.

What compliance and legal requirements must bidders meet?

• Mandatory documents to submit: - Copy of valid Tax PIN certificate or CSD registration number. - Latest municipal account or lease agreement. - Company registration documents (CIPC/CIPRO) listing all members with percentages (for CCs) or copies of all share certificates (for companies). - Shareholding breakdown by race, gender, and percentage (for non-individual shareholders). - Declaration of Interest (SBD 6.1). - B-BBEE rating certificate issued by a SANAS-accredited verification agency or sworn affidavit (for EMEs and QSEs). - 2 reference letters for the supply and delivery of textbooks/learning materials to other TVET Colleges or Universities. - Completed Bid Conditions, Due Diligence (SBD forms), and Price Schedule. • Tax compliance: - Bidders must submit a unique Tax PIN issued by SARS for verification. Apply via e-filing at www.sars.gov.za if not already registered. - For consortia/joint ventures, each party must submit a separate TCS certificate/PIN/CSD number. - No bids will be considered from persons in the service of the state or companies with directors/members in the service of the state. • B-BBEE: Minimum Level 2 certification required to qualify for preference points. • Failure to provide any of the above may render the bid invalid or lead to disqualification.

What are the important dates and deadlines for this tender?

• Closing date: 17 June 2026 • Closing time: 11:00 • Bid validity period: 60 days from submission date • Contract period: Must be completed within 3 working days (weekdays between 07:30 and 16:00).

Who should be contacted for queries about this tender?

• SCM Department (Central Office): Amanda Blayi, Phone: 044 805 4500 or 044 884 0359, Email: Amanda.Blayi@sccollege.co.za, Fax: 044 884 0361 • Bitou Campus: Chumani Webber (Campus Manager), Phone: 044 533 2388, Email: Chumani.Webber@sccollege.co.za, Fax: 044 533 2388 • Submission address: Bid box at South Cape TVET College Central Office Building, Ground Floor, 125 Mitchell Street, George • Submission email: scm@sccollege.co.za

Supply New Venture Skills NQF L2 Materials at South Cape TVET College Western Cape

Warranty: Goods must be new, unused, and defect-free for 12 months after delivery (or 18 months after shipment). Supplier must repair or replace defective goods at no cost to the purchaser.
Payment: Invoices must be submitted with a delivery note; payments made within 30 days in Rand.
Prices: Fixed as quoted in the bid unless adjusted per purchaser’s request.
Variation orders: Changes up to 15% of the contract value may be instructed without price escalation.
Assignment and subcontracts: Require prior written consent from the purchaser. Supplier remains liable for all obligations.
Delays: Supplier must notify purchaser in writing of delays. Penalties apply for late delivery (calculated using the prime interest rate per day).
Termination for default: Purchaser may terminate the contract for failure to deliver, non-performance, or corrupt/fraudulent practices. Supplier may be restricted from public sector business for up to 10 years.
Force majeure: Supplier not liable for delays caused by events beyond their control (e.g., natural disasters, wars). Must notify purchaser promptly.
Termination for insolvency: Purchaser may terminate if supplier becomes bankrupt or insolvent.
Dispute resolution: Amicable resolution via mutual consultation first, then mediation, and finally South African courts.
Limitation of liability: Supplier’s liability capped at the contract price, except for criminal negligence, wilful misconduct, or infringement of intellectual property rights.
Governing law: Contract interpreted under South African law. All documents must be in English.
Taxes and duties: Local suppliers responsible for all taxes until delivery; foreign suppliers responsible for taxes outside South Africa. No contracts awarded to bidders with outstanding tax or municipal debts.
Performance security: Successful bidder must provide a bank guarantee or irrevocable letter of credit within 30 days of contract award.
Intellectual property: All documentation/projects developed for the college vest in the college.

Prevention and Combating of Corrupt Activities Act (PRECCA)

Act 12 of 2004

high

Supports anti-corruption controls and supplier integrity in procurement processes.

Relevant because this is a South African public-sector procurement opportunity.

Supply and delivery of new venture skills programme nqf level 2 learning materials for south cape tvet college

Education & Training Industry Profile

Critical Requirements

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

South Cape TVET College

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Supply and delivery of new venture skills programme nqf level 2 learning materials for south cape tvet college

Education & Training Industry Profile

Critical Requirements

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

South Cape TVET College

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Guide to Education & Training Tenders in South Africa

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