Supply and delivery of electronic equipment for xhariep district municipality

Definitions provided for key terms in the tender:

• "Tender": A written offer in response to an invitation to provide goods or services.
• "Price": The amount tendered, including all applicable taxes less unconditional discounts.
• "Rand value": The total estimated contract value in Rand at bid invitation, including all applicable taxes.
• "Tender for income-generating contracts": A written offer for contracts that generate revenue for the organ of state, such as leasing or disposal of assets (excluding direct sales or public auctions).
• "The Act": The Preferential Procurement Policy Framework Act, 2000.

Points are awarded for Black ownership as part of specific goals:

• 81-100% Black Owned: 10 points.
• 51-80% Black Owned: 8 points.
• 01-50% Black Owned: 6 points.
• 0% Black Owned: 0 points.
• To claim these points, you must submit:

(i) A municipal rates and taxes statement not older than 3 months (90 days); or

(ii) A valid lease agreement in the company's name, signed and not expired at closing date; or

(iii) An official bank letter confirming the registered business address.

(iv) For rural areas: a municipal letter stating the area is not liable for rates/taxes OR a signed letter from the chief.

(v) A copy of company registration and/or shareholder certificate.

(vi) A copy of an Identity Document (ID) to claim points for being black.

You must complete and submit the MBD 6.1 Preference Points Claim Form as part of your tender.

• Study the general conditions, definitions, and directives of the tender and Preferential Procurement Regulations 2022 before completing the form.
• Points are awarded for specific goals based on locality and Black ownership, supported by required documentation.
• Failure to submit proof for specific goals means you will not claim those preference points and may only score on price.
• You must declare company details, registration number, and company type (e.g., Partnership, Close Corporation, (Pty) Ltd).
• You must certify that information is true and correct, and acknowledge that fraudulent claims may lead to disqualification, contract cancellation, cost recovery, restriction from state business for up to 10 years, or criminal prosecution.

Preference points are awarded for specific goals, including locality and Black ownership.

• Points are allocated based on Table 1 in the tender, supported by required documentation.
• If it is unclear whether the 80/20 or 90/10 system applies, the organ of state must stipulate:

(a) For income-generating contracts: either system applies, using the highest acceptable tender to determine the system.

(b) For other tenders: either system applies, using the lowest acceptable tender to determine the system.

• The points for specific goals must be indicated for both systems in such cases.
• Failure to submit proof for specific goals means you may only score on price and score 0 for the relevant specific goals.

You must declare company details and certify the accuracy of preference claims.

• Provide the company/firm name and registration number.
• Indicate the type of company/firm (e.g., Partnership, Close Corporation, (Pty) Ltd).
• A duly authorised person must certify that:

i) The information furnished is true and correct.

ii) Preference points claimed comply with the general conditions.

iii) If awarded, you may be required to furnish documentary proof to support claims.

iv) Fraudulent claims or failure to fulfil contract conditions may result in:

(a) Disqualification from the tendering process.

(b) Recovery of costs, losses, or damages by the organ of state.

(c) Contract cancellation and claim for damages.

(d) Recommendation to restrict you, shareholders, or directors from state business for up to 10 years.

(e) Criminal prosecution.

Price points are calculated using a formula.

• For procurement of goods and services: Points (Ps) = 80 or 90 × (1 - (Pt - Pmin) / Pmin), where Pt is your price and Pmin is the lowest acceptable tender.
• For disposal or leasing of state assets and income-generating procurement: Points (Ps) = 80 or 90 × (1 + (Pt - Pmax) / Pmax), where Pt is your price and Pmax is the highest acceptable tender.