RFQ for cylinder gas refill services – mkuze & sodwana – national tender

{"closingDate":"24 June 2026","closingTime":"12h00"}

{"name":null,"email":"[email protected]","phone":"035-590-1633","department":"of Labour (Letter of good standing);","address":"note that certification of copies must not be older than 6 months"}

iSimangaliso reserves the right:

• to enter negotiations with a prospective Service Provider regarding any terms and

conditions, including price(s), of a proposed contract.

• not to accept the lowest of any quotation, offer or proposal.
• To correct any mistakes identified at any stage of the process.
• To cancel and/or terminate the request for quotation at any stage, including after closing

date and or after evaluation has been conducted.

• to accept part of the terms of reference rather the whole services required.
• Professional fees All proposed consultancy rates may not exceed the applicable rates

based on the National Treasury, DPSA fees guidelines and/or any remuneration

guidelines issued by the professional service organisation or regulatory bodies as may

be relevant.

• Bidders to ensure that travelling costs are based on SARs rate and or any iSimangaliso

policy

Delivery of Quotations

• Electronic Quotations and relevant documents must be submitted to

[email protected] or hand delivered to iSimangaliso Wetland Park Offices- The

Dredger Harbour, St Lucia, 3936. GPS Coordinates: Latitude: -28.362936 Longitude:

32.412032

Number of points Number of points

• Price and Special goals RFQ’S above R 30 000.00 to a maximum of R1 000 000.00 will be evaluated based on the

80:20-point system as stipulated on SCM Policy

• Bidders will be evaluated on Price & Specific Goals using the 80/20 preference points system.

A quote may be disqualified, amongst other things, if the Supplier, any of its members, directors,Disqualification Criteria

partners, or shareholders:

• Does not submit any of the mandatory/standard bidding documents and other documents

required.

• Does not submit authority to sign letter.
• Does not Provide Treasury Central Supplier Database Registration Full Report;
• Is listed on the National Treasury restricted suppliers’ database;
• Is an employee of state;
• has, in the opinion of the iSimangaliso Authority, attempted to exercise influence during

the procurement process; or

• has colluded or attempted to collude with other Suppliers during the procurement

process.

• if the Service Fee bid is ambiguous or the quote is conditional.
• If below documents are not submitted;
• For Health and Safety requirements a certificate of Compliance must be issued by a

registered practitioner accredited with SAQCC Gas (South African Qualification and

Certification Committee) and the LPGSA (Bidder Must Submit valid copy of

certificate of accreditation with SAQCC and must be able to produce certificate of

compliance after delivery)

• Provide Valid COIDA Certificate from Department of Labour (Letter of good standing);

• Provide valid certified driver’s licenses and Professional Driving Permit (PrDP) with a

category "D" (Dangerous Goods) endorsement.

• Provide valid vehicle certificate to transport dangerous goods / Vehicles must have a

valid Dangerous Goods Transport Permit /Fire Permit issued by local authority

Please note that certification of copies must not be older than 6 months

• Proof for specific Goals i.e CSD, CIPRO Registration, Proof of Address and IDDocuments to be Submitted

Copy/Copies of Directors/Members or Partners.

• Central Supplier database Registration Full Report
• Valid SARS Tax Pin
• Pro forma Service Agreement with all blank sections duly completed, each

insertion and each page initialled, and the signature page properly signed and

witnessed.

• Failure to provide the abovementioned information may render your bid offer invalid

Completion of the standard bidding documents stated herein below is mandatory, failure to doStandard Bidding

Documents so may render your bid offer invalid:

• All attached SBDs (Note: all SBD Forms must not be typed, they must be completed

in a black ink)

• Authority to Sign RFQ

• All questions and queries must be referred in writing to: [email protected] Rules
• No verbal agreements re non-binding. The onus is on the Supplier to ensure that its

correspondence is received by the iSimangaliso Authority.

• The submission of a quote by a Supplier implies full knowledge and acceptance of all

the terms and conditions set out in this request for quotations.

• Suppliers are responsible for all costs, expenses and losses incurred by them in the

preparation and submission of quotes.

• Suppliers are advised that submission of a project proposal gives rise to no contractual

obligations on the part of iSimangaliso.

• The Supplier is responsible for its own due diligence investigation in connection with

the Service and all matters relating to this request for quotation. Neither the

iSimangaliso Authority nor any of its officers, employees, agents or advisers make any

representation or warranty, express or implied, concerning any matter affecting the

Service, other than the representations and undertakings of the iSimangaliso Authority

set out in the Service Agreement.

• The Supplier will be required to provide an efficient and effective service. Therefore,

the Supplier is required to submit proof that he/she has the required capacity to execute

the contract tendered for successfully. The Supplier must supply references or state

his/her experience as a company to undertake the contract. References of experience

of owners/employees of new entities must accompany the quotation document. Quotes

and all related correspondence and documents must be in English.

• Quotes and all related documents must be emailed to [email protected]
• Payments are made within 30 days of Finance receiving the invoice. No upfront

payments will be made.

iSIMANGALISO WETLAND PARK AUTHORITY

Request for quotation

Closing Date and Time

• 24 June 2026 at 12h00

Validity Period

• 90 days after submission of quotations.

iSimangaliso Wishes to procure service provider for 48KG X 50 Gas refill as per specification

below

We request the authorization for Refill of LPG on four resorts, which are;

• Mantuma Resort (30)
• Sodwana Bay Resort, and (20)
• Total number of 48 kg of gas cylinders required is 50

Part a sbd1

Invitation to bid

You are hereby invited to bid for requirements of the (name of department/ public entity)

word “competitor” shall include any individual or organization, other than the bidder,

whether or not affiliated with the bidder, who:

(a) been requested to submit a quotation in response to this quotation

invitation;

(b) could potentially submit a quotation in response to this quotation invitation,

based on their qualifications, abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same

line of business as the bidder.

Sbd 9

agreement:

(i) Bidding documents, viz

• Invitation to bid;
• Proof of tax compliance status;
• Pricing schedule(s);
• Filled in task directive/proposal;
• Preference claim form for Preferential Procurement in terms of the Preferential

Procurement Regulations;

• Bidder’s Disclosure form;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s)

and rate(s) quoted cover all the services specified in the bidding documents; that the price(s) and

rate(s) cover all my obligations and I accept that any mistakes regarding price(s) and rate(s) and

calculations will be at my own risk.

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS

Tcs pin is available but the bidder is registered on the central supplier database

Csd number

Csd number must be provided

Central Supplier Database Registration Full Report

Central supplier database

registered practitioner accredited with SAQCC Gas (South African Qualification and

• Provide Valid COIDA Certificate from Department of Labour (Letter of good standing);

Please note that certification of copies must not be older than 6 months

• Proof for specific Goals i.e CSD, CIPRO Registration, Proof of Address and IDDocuments to be Submitted
• Central Supplier database Registration Full Report

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS

Submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database

(Csd), a csd number must be provided.

VAT registration number

B-BBEE Details: (90/10 system) (80/20 system)

Minimum 51% Woman ownership 2 4

Minimum 51% Youth Ownership 2 4

100% Local Service provider 2 4

Minimum 51% Black ownership 2 4

Minimum 51% ownership by people 2 4

living with disabilities.

2.1 Provide and/or deliver the Services at the specified times to the stipulated specification;

2.2 Not make any representations on behalf of iSimangaliso;

2.3 Abide by Park rules and directives as amended from time to time;

2.4 Hold itself liable for any damage, as defined in the National Environmental Management Act,

caused by the service provider, any invitees, collaborators, assistants or employees, and shall be liable for

the cost of rehabilitation or restoration of such damage or for the mitigation measures required, as directed

by iSimangaliso.

2.5 Obtain all necessary environmental and other permits and/or approvals in accordance with the

10.1 Any dispute between the Parties in regard to the interpretation of this Agreement; the effect of this

Agreement; the Parties’ respective rights and obligations under this Agreement; or a breach of any matter

arising out of this Agreement, shall in the first instance, be referred to the Parties’ respective

representatives, who shall attempt to resolve the dispute amicably between themselves within 5 days of the

dispute arising, and if the dispute is still unresolved, then, in the second instance, be referred to the CEO

who shall attempt to resolve the dispute with the chief executive officer of the Service Provider who shall

make himself available in St Lucia, within 10 days of the dispute arising, and if it still remains unresolved,

then as a last resort, be submitted to arbitration in the manner set out in this Clause 7

10.2 The arbitration shall be held, subject to the provisions of this clause at Durban; informally; in

accordance with the provisions of the Arbitration Act, 1965 (Act No. ), as amended; held and

concluded within 21 days after it has been demanded if possible.

10.3 The arbitrator shall be, if the question in issue is primarily an accounting matter, an independent

accountant agreed upon between the Parties; primarily a legal matter, a practising senior counsel of no

less than 10 years’ standing to be agreed between the Parties; any other matter, a suitably qualified and

experienced independent person, to be agreed between the Parties.

10.4 If the Parties cannot agree upon a particular arbitrator pursuant to Clause 7.3 above, within 7 days

after the arbitration has been demanded, the nomination shall be made by the president of the Attorneys

Association of KwaZulu-Natal, within 7 days of the Parties having so failed to agree.

10.5 The Parties irrevocably agree that the decision in these arbitration proceedings shall be binding on

them; shall be carried into effect; and may be made an order of any court of competent jurisdiction.

10.6 Pending any attempt at amicable settlement, or any award of an arbitral panel, both Parties shall

continue to perform their obligations hereunder, unless agreed otherwise in writing.

10.7 The costs of arbitration shall be paid by the unsuccessful Party, irrespective of whether the

iSimangaliso Authority or the Service Provider referred the matter to arbitration.

11. Breach

11.1 Breach of this Agreement by the Service Provider shall include the following events:

11.2 if the Service Provider being an individual (or where the Service Provider is a firm, any partner in that

firm) shall at any time become bankrupt, or subject to a receiving order, administration order or interim

order made against him or her, or enters any composition, or scheme of arrangement with, or for the

benefit of, his or her creditors, or make, any conveyance, or assignment, for the benefit of his or her

creditors, or purports to do so, or any application is made for sequestration of his or her estate, or a trust

deed is granted by him or her, for the benefits of his or her creditors;

11.3 if the Service Provider being a company or close corporation passes a resolution, or the courts shall

make an order that the company or close corporation be wound up (except for the purposes of

amalgamation or reconstruction), or if a business rescue practitioner on behalf of a creditor appointed, or if

the courts shall make an business rescue order, or if circumstances shall arise that entitle the courts or a

creditor to appoint a business rescue practitioner, or which entitle the courts to make a winding-up order;

11.4 if the Service Provider does not provide the Services in accordance with the standards specified in the

Schedule;

11.5 if the Service Provider breaches any other provision of this Agreement.

11.6 iSimangaliso shall grant the Service Provider a remedy period with reference to the nature of the

breach, during which the Service Provider must take the appropriate action to make good the damage or

rectify the notified default or problem. In the absence of a notified remedy period, and should the Service

• All attached SBDs (Note: all SBD Forms must not be typed, they must be completed

in a black ink)

• Authority to Sign RFQ

• All questions and queries must be referred in writing to: [email protected] Rules
• No verbal agreements re non-binding. The onus is on the Supplier to ensure that its

correspondence is received by the iSimangaliso Authority.

• The submission of a quote by a Supplier implies full knowledge and acceptance of all

the terms and conditions set out in this request for quotations.

• Suppliers are responsible for all costs, expenses and losses incurred by them in the

preparation and submission of quotes.

• Suppliers are advised that submission of a project proposal gives rise to no contractual

obligations on the part of iSimangaliso.

• The Supplier is responsible for its own due diligence investigation in connection with

the Service and all matters relating to this request for quotation. Neither the

iSimangaliso Authority nor any of its officers, employees, agents or advisers make any

representation or warranty, express or implied, concerning any matter affecting the

we have not committed any offence in the Park or been issued with any notices alleging a breach of any Park Rules or

environmental legislation;

alternatively

we have committed the following offences and have breached the following Park Rules:

1.

2.

3.

4.

THUS DONE AND SIGNED AT _____________________ on this ____________ day of 202__ in the presence of the attesting

witnesses.

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

iSIMANGALISO WETLAND PARK AUTHORITY

2.6 Hold itself liable to pay a penalty imposed by the Authority for failing to comply with the provisions

of this contract. Penalties shall be calculated at 2% (two percent) of the fees payable within the month that

the Service Provider failed to comply with the provision of this Agreement.

2.7 Not to poach any staff member of iSimangaliso during the term of this Agreement and for a period

of two years after expiry or termination;

2.8 Shall ensure that no director, employee, or sub-contractor shall do anything to damage the name

and reputation of iSimangaliso. If, in the reasonable opinion of iSimangaliso, the Service Provider, any

director, employee or subcontractor provider has caused iSimangaliso harm or damaged its good name or

reputation iSimangaliso shall be entitled to terminate this Agreement or require the Service Provider to

remove the director, employee or subcontractor provider from any further participation arising from this

Agreement;

2.9 Shall replace any person assigned to this Agreement if in its discretion iSimangaliso is dissatisfied with

the performance or conduct of this person;

2.10 Shall not remove or replace any person assigned to this Contract or make any changes to the scope

of work or methodology or specification of the Services without the prior written permission of iSimangaliso,

which may be withheld.

3.1 The agreement shall commence on the signature date and endure for a period of ____ months plus

any further period at the sole discretion of iSimangaliso, but not exceeding 15%, unless terminated in terms

of the Agreement or as follows:

3.2 The cancellation or termination of this Agreement shall be in accordance with paragraph 4 below.

4.1 Either party wishing to terminate this Agreement, either in whole or in part, must provide the other Party

with at least 90 (ninety) calendar days’ prior written notice signed by a duly authorised signatory

4.2 Subject to clause 4.1 of this agreement, iSimangaliso may terminate this agreement in the event that

the Service Provider fails to comply with, or fails to remedy on-compliance, notwithstanding iSimangaliso’s

notice to the Service Provider to remedy the failure, or the terms and conditions contained in clause 2.1.

4.3 An aggrieved Party may only terminate this Agreement in terms of Clause 11 of this Agreement if the

breach is material and is not capable of being remedied by payment or if it is capable of being remedied by

payment, the other Party fails to make payment within 14 (fourteen) calendar days after the final

determination of the amount.

8.1 Both parties undertake to keep all confidential information of either party confidential while this contract

remains in force and for a period of 5 (five) years after it terminates for any reason;

8.2 Both parties shall not disclose any Confidential Information to any third party.

8.3 All documentation comprising Confidential Information shall be returned on expiry or termination of this

9.1 If either Party is prevented from, or delayed in performing any obligation under this Agreement, for any

reason beyond the reasonable control of that Party, then that Party shall be excused from performing, or

timeously performing that particular obligation for the duration of such prevention or delay.

9.2 Any Party so prevented or delayed, shall inform the other in writing of such prevention or delay, as soon

as reasonably possible, after the circumstances causing such prevention or delay have risen.

9.3 The Parties shall do everything reasonably possible to prevent, avoid, or limit the duration, or effects of

any such prevention or delay.

9.4 While any such prevention or delay continues, the Parties shall continue to comply with their obligations

under this Agreement that are not affected by it, to the extent that they are able lawfully to do so.

9.5 If any such suspension or delay continues for more than 60 consecutive days, then notwithstanding any

other provision of this Agreement to the contrary, either Party shall be entitled to terminate this Agreement

by written notice to the other.

10. Dispute resolution

10.1 Any dispute between the Parties in regard to the interpretation of this Agreement; the effect of this

Agreement; the Parties’ respective rights and obligations under this Agreement; or a breach of any matter

arising out of this Agreement, shall in the first instance, be referred to the Parties’ respective

representatives, who shall attempt to resolve the dispute amicably between themselves within 5 days of the

dispute arising, and if the dispute is still unresolved, then, in the second instance, be referred to the CEO

who shall attempt to resolve the dispute with the chief executive officer of the Service Provider who shall

make himself available in St Lucia, within 10 days of the dispute arising, and if it still remains unresolved,

then as a last resort, be submitted to arbitration in the manner set out in this Clause 7

10.2 The arbitration shall be held, subject to the provisions of this clause at Durban; informally; in

accordance with the provisions of the Arbitration Act, 1965 (Act No. ), as amended; held and

concluded within 21 days after it has been demanded if possible.

10.3 The arbitrator shall be, if the question in issue is primarily an accounting matter, an independent

accountant agreed upon between the Parties; primarily a legal matter, a practising senior counsel of no

less than 10 years’ standing to be agreed between the Parties; any other matter, a suitably qualified and

experienced independent person, to be agreed between the Parties.

10.4 If the Parties cannot agree upon a particular arbitrator pursuant to Clause 7.3 above, within 7 days

after the arbitration has been demanded, the nomination shall be made by the president of the Attorneys

Association of KwaZulu-Natal, within 7 days of the Parties having so failed to agree.

10.5 The Parties irrevocably agree that the decision in these arbitration proceedings shall be binding on

them; shall be carried into effect; and may be made an order of any court of competent jurisdiction.

10.6 Pending any attempt at amicable settlement, or any award of an arbitral panel, both Parties shall

continue to perform their obligations hereunder, unless agreed otherwise in writing.

10.7 The costs of arbitration shall be paid by the unsuccessful Party, irrespective of whether the

iSimangaliso Authority or the Service Provider referred the matter to arbitration.

11.1 Breach of this Agreement by the Service Provider shall include the following events:

11.2 if the Service Provider being an individual (or where the Service Provider is a firm, any partner in that

firm) shall at any time become bankrupt, or subject to a receiving order, administration order or interim

order made against him or her, or enters any composition, or scheme of arrangement with, or for the

benefit of, his or her creditors, or make, any conveyance, or assignment, for the benefit of his or her

creditors, or purports to do so, or any application is made for sequestration of his or her estate, or a trust

deed is granted by him or her, for the benefits of his or her creditors;

11.3 if the Service Provider being a company or close corporation passes a resolution, or the courts shall

make an order that the company or close corporation be wound up (except for the purposes of

amalgamation or reconstruction), or if a business rescue practitioner on behalf of a creditor appointed, or if

the courts shall make an business rescue order, or if circumstances shall arise that entitle the courts or a

creditor to appoint a business rescue practitioner, or which entitle the courts to make a winding-up order;

11.4 if the Service Provider does not provide the Services in accordance with the standards specified in the

Schedule;

11.5 if the Service Provider breaches any other provision of this Agreement.

11.6 iSimangaliso shall grant the Service Provider a remedy period with reference to the nature of the

breach, during which the Service Provider must take the appropriate action to make good the damage or

rectify the notified default or problem. In the absence of a notified remedy period, and should the Service