Electronic and hazardous waste removal service for south african airways premises

Supporting documents required: Proof of Bank details, Tax Clearance Certificate, B-BBEE Certificate, Sworn Affidavit (with issue and expiry dates). Changes will not be processed without these documents.

Submit the following returnable documents: SBD4 Bidder’s Disclosure form (fully completed and signed). Bids will be disqualified if: the bidder or any connected person is listed in the Register for Tender Defaulters or the List of Restricted Suppliers; the disclosure form is incomplete or false; there is evidence of collusion, bid-rigging, or prior undisclosed communication with competitors or officials.

Bidders must declare: employment by the state (for bidder or connected persons); relationships with procuring institution employees; interests in related enterprises. Failure to disclose or false declarations may result in disqualification, reporting to the Competition Commission, or restrictions from public sector business for up to 10 years.

Department: Supply Chain Management. No specific name, email, phone, or address provided in the document.

Submit quotations via email to [email protected] by 09 June 2026 at 16:00. Maximum email size: 2MB. If files exceed this, send in parts or provide a downloadable link (SAA is not responsible for corrupt links). Late or incomplete submissions will be disqualified. Required documents: SAA Vendor Document (Annexure 1), SBD 4 Document (Annexure 2), General Conditions of Contract (Annexure 3). All returnable documents must be completed, signed, and submitted by the deadline. Failure to comply with mandatory returnable documents results in automatic disqualification.

Scope: Removal of electronic waste (e-waste) and hazardous substances (e.g., lithium batteries, lithium-ion devices) from SAA premises at no cost to SAA. Requirements: (1) Service provider must have offices or affiliations at all domestic airports: O.R. Tambo (Johannesburg), King Shaka (Durban), Cape Town International, Chief Dawid Stuurman (Gqeberha). (2) Capability to collect all e-waste and ensure proper disposal. (3) Provide detailed process for e-waste purchase/offer. (4) Supply certificates of destruction post-collection. (5) Compliance with ISO 9001, 14001, and 27001 (mandatory for decommissioning process). (6) Ability to handle: computers, laptops, mobile phones, tablets, printers, scanners, cameras, networking equipment, telephones, lithium batteries, speakers, electronic cables/chargers, routers, televisions.

Pricing must be exclusive of VAT. All prices must be firm (fixed, subject only to VAT changes). Pricing should be itemized per component based on technical/functional requirements. Service, pricing, and availability will be considered. Payment subject to SAA Conditions of Contract and Order. No goods/services to be delivered without an official purchase order/contract.

Mandatory documents: (1) Valid membership certificate/confirmation from the Institute of Waste Management of Southern Africa. (2) Valid accreditation/audit confirmation from the e-Waste Association of South Africa. (3) Valid Waste Management License from the relevant environmental authority. B-BBEE: Level 1-2 (10 points), 30%+ Black Women Owned (10 points). Acceptable evidence: B-BBEE Certificate, Sworn Affidavit, or CIPC Certificate (consolidated scorecard for JVs). EME/QSE: 51% Black Owned requires B-BBEE Certificate, Sworn Affidavit, or CIPC Certificate. Tax Clearance: Valid Original Tax Clearance Certificate must be on file with SAA or submitted with the bid. Failure to comply with any mandatory requirement results in disqualification.

Closing date: 09 June 2026 at 16:00. RFQ validity: 90 days from issue date (01 June 2026).

Email: [email protected]. Department: Global Supply Management (SAA Business Unit).

Submit the following returnable documents as specified in the Special Conditions of Contract (SCC):

• Signed bid form and pricing schedule.
• Tax clearance certificate (original, issued by SARS).
• Performance security (if required by SCC) within 30 days of contract award notification.
• All copies of purchaser-furnished documents must be returned upon contract completion if requested.
• Bids must be posted to the address provided in the bid invitation or later notified in writing.
• Late submissions will not be accepted. The closing time is strictly as per the tender record.

Scope: Removal of electronic waste and hazardous substances from SAA premises in Gauteng.

Key requirements:

• Goods/services must conform to standards specified in the bidding documents and SCC.
• Supplier must allow inspections/tests of premises, goods, or services during production or execution.
• Packing must prevent damage/deterioration during transit and storage (extreme conditions considered).
• Delivery must comply with contract terms (shipping documents as per SCC).
• Incidental services (e.g., assembly, training, maintenance) may be required as per SCC.
• Warranty: 12–18 months for defects in design, materials, or workmanship (unless SCC specifies otherwise).

Pricing and payment:

• Prices must match quoted bid prices (no variations unless authorized in SCC).
• Payment in ZAR unless SCC stipulates otherwise, within 30 days of invoice submission.
• Performance security (if required) may be a bank guarantee, irrevocable letter of credit, or cashier’s/certified cheque (denominated in contract currency or freely convertible currency).
• Insurance: Goods must be fully insured against loss/damage during manufacture, transport, storage, and delivery (details in SCC).
• Penalties for delays: Deductions from contract price using current prime interest rate per day until delivery/performance.

Mandatory compliance:

• Valid tax clearance certificate (original, issued by SARS) required before contract award.
• No contract awarded if tax matters are not in order.
• Prohibition of corrupt/fraudulent practices (as defined in GCC Clause 1.4 and 1.13).
• Collusive bidding or bid rigging (Competition Act) may result in bid invalidation, contract termination, or public sector restriction for up to 10 years.
• Supplier must indemnify purchaser against third-party claims of patent/trademark infringement.
• Local content and imported content definitions apply (GCC Clauses 1.16–1.17).

Submit the completed Vendor Application Form (AP Form – 07) and all supporting documents via email to [email protected]. Required returnable documents include: certified company registration documents, certified copies of identity documents of shareholders, certified shareholders’ certificates, cancelled cheque or stamped bank confirmation letter (not older than one year), latest valid B-BBEE certificate or affidavit, latest valid tax clearance certificate or SARS pin on official SARS documentation, and CSD Registration Report. Failure to attach any required document may result in disqualification.

Payment terms: 15 days from invoice date. GSM Approval Schedule may be required for non-contracted suppliers. Attach a copy of the contract if already a contracted supplier.

Mandatory compliance documents: CSD Registration Report, latest valid B-BBEE certificate or affidavit (with applicable scorecard: EME, QSE, or General/Large), latest valid tax clearance certificate or SARS pin on official SARS documentation, VAT registration number, certified company registration documents, certified copies of identity documents of shareholders, and certified shareholders’ certificates. B-BBEE details required: certificate number, verification and expiry dates, status level, enterprise development participation, value-adding status, and percentages for black ownership, black women ownership, and black people with disabilities. Annual turnover and operational history (months/years) must also be disclosed.

Submit all documents to: Email: [email protected]. For queries, use the same email address. No phone or physical address provided in the document.