Appointment of a service provider for maintenance & repairs of untirruped power supply (UPS) for SABC provincial offices in kwazulu natal province for a period of two years

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{"name":"_________________________________________________________","email":"[email protected]","phone":null,"department":"description: UPS","address":"e submissions will invalidate the quote"}

Returnable Documents: 2.1 Submit proof Central Supplier Database (CSD) registration 2.2 Proof of Valid TV License Statement for the Company; all active Directors and Shareholder must have valid TV Licenses. 2.3 (Verification will also be done by the SABC internally). 2.4 Valid Tax Clearance Certificate or SARS “Pin” to validate supplier’s tax matters 2.5 Original or Certified copy of Valid BBBEE Certificate (from SANAS accredited Verification Agency) 2.6 Certified copy of Company Registration Document that reflect Company Name, Registration number, date of registration and active Directors or Members. 2.7 Certified copy of Shareholders’ certificates. 2.8 Certified copy of ID documents of the Directors or Members. NB: NO CONTRACT WILL BE AWARDED TO ANY BIDDERS WHO’S TAX MATTERS ARE NOT IN ORDER. NO CONTRACT WILL BE AWARDED TO ANY BIDDERS WHO’S TV LICENCE STATEMENT ACCOUNT IS NOT VALID. NO CONTRACT WILL BE AWARDED TO ANY BIDDER WHO IS NOT REGISTRED ON THE CSD RFQ/LOG/2026/10252176/29 3 Strictly Confidential

The SABC KZN office is the home for Ukhozi and Lotus FM Stations. With a listenership of 8 million, Ukhozi

FM is the biggest Radio Station across the country and Lotus has achieved great strides with their numbers

growing steadily, according to the statistics.it is for this reason that the regional office plays an important role

in delivering uninterrupted broadcasting to the listeners as part of the SABC mandate. Routine maintenance

of all broadcasting support equipment is crucial to prolonging lifespan of the equipment in case of power

outages. SABC is looking for a competent service provider for maintenance and servicing UPS systems.

2 requirements and scope of services

The scope of services will include a major service that will entail inspection, repairs and replacement of

obsolete parts and ad hoc services to prevent unpredictable system failures

2.1 Provision of a maintenance contract on the following services:

• The UPS system will need to be serviced at least once annually, which will be a major service.
• Provision of all labour, material, tools, machinery, equipment, supplies, transportation, storage, utilities,

appliances, hauling, hoisting, excavation, backfill, supervision and services necessary to maintain UPS

Systems and the associated equipment.

• Implement and conduct preventative maintenance service in line with manufacture’s manual
• Ensure that work is performed by competent and qualified technicians
• Respond to emergency equipment failures during working hours & after hours
• Conduct periodic tests on the UPS Systems
• Supply & install equipment parts on approval of a quotation on as when required basis
• Attend to scheduled service level agreement meetings
• Carrying out maintenance and repairs to the existing and newly installed UPS systems.
• Provide technical advice on the maintenance and operation of UPS Systems.
• Perform equipment failure investigations and Root Cause Analysis when required
• Submit detailed report on breakdowns and repairs
• Provide training to SABC technical staff on the maintenance and operation of UPS Systems.
• Compile procedures and drawings on an ad-hoc basis when required.

2.2 Detailed scope of work for UPS systems

RFQ/LOG/2026/10252176/29 4

Strictly Confidential

Annual maintenance and service report of UPS equipment

Building number: ............................... Floor: .............................................................

Area: ............................................... Unit description: UPS

Floor: .............................................. Serial Number: .......................................

No. MAINTENNACE No. MAINTENNACE INSTRUCTION

Instruction

1. Verify and record all alarms 9. Check electrolytic capacitors for

before inspection. leaks and deforming

2 Measure and record the 10. Check magnetic components for

battery float charge voltage. overheating and delaminating and

firmly secured.

3. Measure and record the 11. Check cables for overheating and

battery charge voltage. damage.

4. Measure and record the 12. Clean printed circuit boards and

battery charge current. replace them if needed.

5. Measure and record the UPS 13. Check all UPS air intakes, exhausts,

output voltage on all three cooling

phases. fans including all filters

6. Measure and record the UPS 14 Clean inside of enclosure

output line currents on all three

phases.

7. Check all panel instruments 15. Check the electrolyte batteries and

and top up if needed

metering equipment is in

working order and replace if

needed (approval required)

8. Isolate the UPS from the mains 16. Check and clean battery terminals.

and batteries. Switch on

bypass switch and do the

following:

17. Reconnect the UPS and transfer the

load to the inverter following the

appropriate operating procedure

18. Perform operational test on loss of

input.

2.3 Register of equipment on site.

The scope of services will be limited to the following list of equipment located on site and other new replacement

equipment.

UPS No. Location: Number of Battery

batteries: specification

UPS 1 PABX room, 96 7AH

RFQ/LOG/2026/10252176/29 5

Strictly Confidential

1st floor

UPS 2 PABX room, 66 18AH

1st floor

UPS 3 News 66 18AH

1st floor

UPS 4 Radio Workshop, ........... ..........

To be replaced

With a new portable UPS

UPS 5 Main control, 44 7AH

Ground Floor

UPS 6 TV Feed Room, 48 7AH

1st floor

2.4 Preventative Maintenance:

Service rates shall apply for all preventative maintenance as per values agreed on the maintenance contract.

SABC reserves the right to remove any electrical equipment from the schedule due to changes in operational

requirements and the contract amount will be adjusted accordingly.

3 RFQ Validity period

This bid will remain valid 90 (ninety) days from the date of bid closing.

4 Costing

The indicative cost should reflect a detailed cost breakdown, and any direct or indirect costs associated with

the rendering of services, refer to Annexure F – Pricing Schedule

5 Duration of the Contract

Two years

6 Location

SABC Durban

7 second phase: functionality / technical evaluation criteria

➢ The tender submission will be technically evaluated out of 60

➢ A minimum threshold of 35 out of a maximum of 60 has been set.

➢ Bidders achieving less than the set threshold will be declared non-responsive and therefore will

not continue forward for evaluation of Price.

RFQ/LOG/2026/10252176/29 6

Strictly Confidential

Evaluation area Evaluation Criteria Min. Max.

Points Points

Company’s minimum experience of 3 years in air-conditioning

Supplier Track record and maintenance. Reference letters which must meet the following:

1. Verify and record all alarms 9. Check electrolytic capacitors for

before inspection. leaks and deforming

2 Measure and record the 10. Check magnetic components for

battery float charge voltage. overheating and delaminating and

firmly secured.

3. Measure and record the 11. Check cables for overheating and

battery charge voltage. damage.

4. Measure and record the 12. Clean printed circuit boards and

battery charge current. replace them if needed.

5. Measure and record the UPS 13. Check all UPS air intakes, exhausts,

output voltage on all three cooling

phases. fans including all filters

6. Measure and record the UPS 14 Clean inside of enclosure

output line currents on all three

phases.

7. Check all panel instruments 15. Check the electrolyte batteries and

and top up if needed

metering equipment is in

working order and replace if

needed (approval required)

8. Isolate the UPS from the mains 16. Check and clean battery terminals.

and batteries. Switch on

bypass switch and do the

following:

• OHS approved =15 points 10 15
• Not OHS approved but with quality assurance = 10

points

Total 35 60

RFQ/LOG/2026/10252176/29 7

the rendering of services, refer to Annexure F – Pricing Schedule

Annexure f: pricing schedule

2.1 Unscheduled Rates

2.1.1 Electrician (Monday to Friday) Rands/hour

2.1.2 Electrician (Weekend and Public Holidays) Rands/hour

2.1.3 Technical Assistant (Monday to Friday) Rands/hour

2.1.4 Technical Assistant (Weekend and Public Holidays) Rands/hour

2.1.5 Call-Out Rate (Monday to Friday) Each

2.1.5 Call-Out Rate (Weekend and Public Holidays) Each

3.1 Preventative Maintenance R

3.2 Unscheduled Rates R

3.3 Provisional Sum R

Sub-Total (Year 1)

3.4 Sub Total year 2 (year 1 plus CPI escalation*) __________________x 1,065 =

__________________x 1,065 =

Subtotal Sum of year 1 to 2 = ___________________________

3.6 VAT (15%)

3.7 Total

2 years amount plus VAT = _______________

Payment Terms: PAYMENT TERMS

SABC will effect payment sixty (60) days after the service provider has rendered the service and submitted an invoice

/ statement.

End of RFQ document

RFQ/LOG/2026/10252176/29 10

Strictly Confidential

Annexed to this document for completion and return with the document:

Annexure A - Declaration of Interest

Annexure B - SBD 6.1 Form

Ann

Minimum functionality/qualifying score: 35

contractor grading designation of 3EB

Valid Tax Clearance Certificate or SARS “Pin” to validate supplier’s tax matters

tax compliance, company financials, etc

Central Supplier Database (CSD) registration

Key Personnel CV and Bidder to submit a comprehensive CV for a technician with

office. (Only certified copies of utility bills, local council letters, lease

Bidders must provide a valid and active certificate at the time of the closing of the bid. Nonsubmission of the mandatory documents will result in automatic disqualification.

2.1 Submit proof Central Supplier Database (CSD) registration

2.4 Valid Tax Clearance Certificate or SARS “Pin” to validate supplier’s tax matters

2.6 Certified copy of Company Registration Document that reflect Company Name, Registration number,

NO contract will be awarded to any bidder who is not registred on the csd

Points Allocation: 80 points

B-BBEE Details: ompleted by

the tenderer) the organ of state)

SMMEs (inclusive or QSEs and EMEs) 51% owned by

Black people 10

51% owned by Black people; 5

51% owned by Black people who are women 3

Black Youth 2

NB: All tenders will be issued to the market with all specific goals, and these will be scored in accordance with the evidence

as submitted by the bidder. The bidder who does not meet the specific goals will not be disqualified but score zero

RFQ/LOG/2026/10252176/29 15

Strictly Confidential

Source Documents to be submitted with the tender or RFQ

Specific Goals Acceptable Evidence

B-BBEE Valid BEE Certificate / Affidavit (in case of JV, a consolidated scorecard will be accepted)

Black Women Owned Certified ID Documents of the Owners/shareholder

Black Youth owned Certified ID Documents of the Owners

EME or QSE 51% Black Owned Annual Financial/ Management Accounts/ B-BBEE Certificate / Affidavit/ Certified ID

Documents of the Owners/shareholder

51% Black Owned CIPC Documents / B-BBEE Certificate/Affidavit/ Certified ID Documents of the

Owners/shareholder

South African Enterprises CIPC Documents

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed,

based on the spe

• Implement and conduct preventative maintenance service in line with manufacture’s manual
• Ensure that work is performed by competent and qualified technicians
• Respond to emergency equipment failures during working hours & after hours
• Conduct periodic tests on the UPS Systems
• Supply & install equipment parts on approval of a quotation on as when required basis
• Attend to scheduled service level agreement meetings
• Carrying out maintenance and repairs to the existing and newly installed UPS systems.
• Provide technical advice on the maintenance and operation of UPS Systems.
• Perform equipment failure investigations and Root Cause Analysis when required
• Submit detailed report on breakdowns and repairs
• Provide training to SABC technical staff on the maintenance and operation of UPS Systems.
• Compile procedures and drawings on an ad-hoc basis when required.

2.2 Detailed scope of work for UPS systems

RFQ/LOG/2026/10252176/29 4

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of

this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2,

the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the

claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract

RFQ/LOG/2026/10252176/29 16

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6 of PFMA

SCM instruction /22 on preventing and combating abuse in the supply chain

10.4 Objective Criteria

➢ The Corporation does not bind itself to accept the lowest or any tender, nor shall it be responsible for or

pay The SABC reserves the right not to award this tender to any bidder based on the proven poor record

of accomplishment of the bidder in previous projects within the SABC.

➢ The SABC will not award contract/s to the bidders who are blacklisted or have committed other acts of

fraud and misrepresentation of facts e.g., tax compliance, company financials, etc. will be eliminated from

the bid process.

➢ The SABC reserve the right not to award this tender to any bidder who fails the financial stability

assessment.

➢ No SABC former employees shall be awarded contracts with the SABC within 12 months after termination

of employment with the SABC.

➢ Should employees resign or retire from the employment of the SABC and become directors of other

businesses tendering with the SABC, such tender shall not be considered until the cooling off period of 12

(Twelve) months has expired.

➢ Should the employee be dismissed from the SABC employment, such employee shall be prohibited from

conducting business with SABC for a period of 5 (Five) years from the date of dismissal.

➢ Should the employee be found guilty in a court of law due to criminal conduct/act, such employee will not

be considered to do/conduct business with SABC, until the criminal record has been legally expunged.

➢ The SABC shall not procure any goods, services, works or Content from any Board member or Board

member owned business, to ensure that suppliers competing for the SABC’s business have confidence

in the integrity of SABC’s selection process.

➢ Should the SABC’s Board members no longer serve on the SABC Board but become directors of other

companies, the SABC shall not conduct business with those companies until the cooling off period of 12

(Twelve) months has expired.

➢ Should the Board member be found guilty in a court of law due to criminal conduct/act, such Board member

will not be considered to do/conduct business with SABC, until the criminal record has been legally

expunged.

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed,

based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and

evaluation.

7 second phase: functionality / technical evaluation criteria

not continue forward for evaluation of Price.

Evaluation area Evaluation Criteria Min. Max.

Points Points

• Greater than 3 valid references letters = (15 points)
• 2 - 3 valid reference letters = (12 points)
• 1 valid reference letter = (10 points)

one CV will be scored as follows

• 3 to 5 years = (10 Points)
• 3 Years = (5 points)
• Less than 3 years (0 points)
• Less 12 months = 10 points

specification) = 5 points

• Less than 3hrs = 10 points 5 10
• 4hrs =8 points
• More than 5hrs = 5 points

Quality of workmanship Contractor should clearly state on their proposal the quality

Maintenance process, quality standards,

• OHS approved =15 points 10 15
• Not OHS approved but with quality assurance = 10

8 price and specific goals

9.1 The 80/20 preference point system will apply to evaluate responses

9.2 The award of the tender / RFQ to will be based on functionality evaluation.

9.3 The Price and BEE (Specific goals) will be applicable to award the highest scoring bidder