5-Year contract for standby generator service, maintenance, repairs & supply – SABC mpumalanga

Appointment of service provider for service, maintenance,

Repairs and supply stand by generators -SABC mpumalanga for

A period of five (5) years.

Non-compulsory site 10 june 2026 @ 11am

Inspection corner andrew and madiba drive

City center buildings

SABC office/ ligwalagwala, nelspruit, 1200

Closing date & time 23 june 2026 at 12h00pm

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fully comply with the mandatory requirements will be disqualified and will not be considered for further evaluation.

8. Second phase: functionality / technical evaluation criteria

➢ A minimum threshold of 45 out of a maximum of 70 has been set.

forward for evaluation of Price.

Evaluation Area Evaluation Criteria Min Points Max Points

• More than 3 Reference letters (20 Points)
• 3 Reference Letters = (15 points)
• 2 Reference Letters = (10 points)
• Less than 2 Reference Letters = (0 Points)

experience (10 Points)

• Greater than 12 months of warranty– (20 points)
• 12 months of warranty – (10 points)
• Less than 12 months of warranty- (0 Points)
• Less than 2hrs = 10 points
• 2hrs hours =8 points
• More than 2hrs = 5 points

Total Points 45 70

Price and specific goals

a. The 80/20 preference point system will apply to evaluate responses

b. The award of the tender / RFQ to will be based on functionality evaluation.

c. The Price and BEE (Specific goals) will be applicable to award the highest scoring bidder

9. Price and (specific goals) application during contract implementation

The 80/20 preference point system

A maximum of 80 points is allocated for price on the follo

Warranty on Workmanship and Warranty on Workmanship and Parts supplied 10 20

• Greater than 12 months of warranty– (20 points)
• 12 months of warranty – (10 points)
• Less than 12 months of warranty- (0 Points)

Response Time Bidders to submit proposal on response time: 5 10

accomplishment of the bidder in previous projects within the SABC.

➢ The SABC will not award contract/s to the bidders who are blacklisted or have committed other acts of fraud

and misrepresentation of facts e.g., tax compliance, company financials, etc. will be eliminated from the bid

process.

➢ The SABC reserve the right not to award this tender to any bidder who fails the financial stability assessment.

➢ No SABC former employees shall be awarded contracts with the SABC within 12 months after termination of

employment with the SABC.

➢ Should employees resign or retire from the employment of the SABC and become directors of other

businesses tendering with the SABC, such tender shall not be considered until the cooling off period of 12

(Twelve) months has expired.

➢ Should the employee be dismissed from the SABC employment, such employee shall be prohibited from

conducting business with SABC for a period of 5 (Five) years from the date of dismissal.

➢ Should the employee be found guilty in a court of law due to criminal conduct/act, such employee will not be

considered to do/conduct business with SABC, until the criminal record has been legally expunged.

➢ The SABC shall not procure any goods, services, works or Content from any Board member or Board member

owned business, to ensure that suppliers competing for the SABC’s business have confidence in the integrity

of SABC’s selection process.

➢ Should the SABC’s Board members no longer serve on the SABC Board but become directors of other

companies, the SABC shall not conduct business with those companies until the cooling off period of 12

(Twelve) months has expired.

➢ Should the Board member be found guilty in a court of law due to criminal conduct/act, such Board member

will not be considered to do/conduct business with SABC, until the criminal record has been legally expunged.

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed,

based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I

acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this

form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the

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Resolution of non-conformances in the service to SABC will be addressed in a manner that will best support SABC ‘s standard

requirements.

determine the best method of securing conformity to meet SABC’s requirements such as:

(d) Return the entire lot of non-conforming material, component or systems to Contractor.

(e) Contractor to sort/rework/repair the non-conformance at SABC sites.

(f) SABC to identify an external resource (certified by SABC to perform, sort/rework/repair at the cost of

the Contractor).

. Cost Recovery

• Perform ad-hoc mechanical and electrical repairs on planned and emergency basis.

• Supply and install all mechanical and electrical components on approval of a quotation on an ad-hoc

planned and emergency basis.

• Supply and install auxiliary components such as oil pressure sensors, switched, sender units, glow

plugs, batteries, etc on approval of a quotation on and as and when required.

• Supply and install electrical components such as relays, contactors, changeover assemblies, cabling

etc on approval of a quotation as and when required.

• Provide an auto electrician for all engine wiring requirements on and as and when requires basis.

• Provide technical support for controllers and advise SABC on solutions

• Provide technical support on newly built equipment(generators) and future generators’ needs.

• Compile procedures and drawings on an ad-hoc basis when required.

• Perform investigations in the event of power supply interruptions and generator fails to take load.

• Root cause Analysis

• Submit detailed report on breakdowns and repairs

(c) Hired Generators

during and after working hours shall be responded to as follows:

(a) Emergency Response

damage, harm or injury to persons or property or to limit the disruption of services. The Contractor shall respond to an emergency

call-out within 2hours.

(b) Urgent Response

3.1.8 Health, Safety and Environment

The appointed service provider shall comply with SABC’s Health and Safety Systems.

regarding the permit.

Safety equipment shall be used where applicable (e.g. safety goggles, boots, harness, etc.) The Contractor, at his/her own

expense shall provide such equipment, for his/her employees. The Contractor shall apply the necessary discipline and control

to ensure compliance by his workers.

any drills or exercises, which might be held. Emergency / fire equipment and extinguishers shall not be obstructed at any time.

Submission of the safety file: No document is required at the tendering stage. However, the safety file component should be

factored in the pricing schedule to be submitted in response to the RFQ, as the preferred service provider will be required to

furnish a copy of the aforementioned file prior to commencing with commencing.

3.1.9 Environmental Management

The appointed service provider shall comply with SABC’s Environmental Systems.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6 of PFMA

SCM instruction /22 on preventing and combating abuse in the supply chain

accordance with all the latest and applicable legislation (environmental etc.) governing same.

3.1.5 Key Personnel

A schedule of key personnel to this Contract (as per the Schedules) will be provided to the Authorised SABC Representative at

commencement of this Contract. This will, as a minimum, include all persons to management level. For the full duration of this

Company Experience in Generator Provide written reference / proof on your client’s company’s letterhead from 10 20

Servicing details (valid email address and telephone number). The letters must

stipulate contract period, and scope of work undertaken. Only reference

letters will be accepted and not appointment letters, Purchase Orders, or

award letters.

• More than 3 Reference letters (20 Points)

• 3 Reference Letters = (15 points)

• 2 Reference Letters = (10 points)

• Less than 2 Reference Letters = (0 Points)

Human Resources Bidder to provide a valid certificate and CVs: 20 20

• Electrical trade test certificate with a minimum of 5 years’

experience (10 Points)

• Diesel mechanic trade test certificate with a minimum of 5 years’

experience (10 Points)

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Annexure “d”

Previous completed Host-to-Host projects (preferably provide a detailed company profile, detailed the below mentioned information)

no date

Current Host-to-Host projects (preferably provide a detailed company profile, detailed the below mentioned information)

No Items Year 1 Year 2 Year 3 Year 4 Year 5

Service

1 Major service

2 Adhoc Minor service (200 running

hours) on an as and when

required basis

Total Amount Excluding Vat

Vat

Total Amount Including Vat

Rates per hour

Including Travel

3 Labour for call-outs Artisan

Rate

Labour for call-outs Assistant

Rate

Monday to Friday (08h00 to

17h00)

4 Monday to Friday Afterhours

Saturdays, Sundays

and Public Holidays

5 Adhoc Parts replacement 20% 20% 20% 20% 20%

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level agreement. Where the Contractor is called out for faults or requested to provide a service, the Contractor shall only be paid

for the labour, materials and services that have been rendered during the call out or request of service and unscheduled rates

shall apply. Where the service contractor is required to provide spares or services, the Contractor shall first submit a quote for

approval, and can only provide the spares and services after approval has been granted in writing.

Pricing schedule

No Items Year 1 Year 2 Year 3 Year 4 Year 5