Panel of catering service providers – gauteng government tender (RFQ)

BRIEFING SESSION N/A 09 JUNE 2026 @ 11:00 am South African Time

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• Ability to cater for events ranging from 10 or more people

• Capacity to deliver on short notice (24–72 hours if required)

RFQ/MICT/19/2026 | P a g e

NO: of documents 1 soft copy

The Media, Information and Communication Technologies Sector Education and Training

Authority (“MICT SETA”) is established in terms of section 9(1) of the Skills Development Act, 1998

(Act No. ), and is responsible for achieving South Africa’s skills development and

economic growth within the following five sub-sectors: advertising, film and electronic media,

electronics, information technology and telecommunications.

2. Obectives

2.1. The objective of this request is to appoint a panel of competent service providers for MICT

SETA’s catering needs.

2.2. The appointment of the panel of catering service providers will be based on rotation.

Successful suppliers (one at a time) will be contacted as and when there is a catering need, on

a rotational basis to ensure that all suppliers who form part of the panel are actively engaged

by the SETA.

The appointed panel will be required to provide catering services, including but not limited to:

• Light refreshments (sandwiches, pastries, snacks)
• Full meals
• Fresh fruit platter
• Special dietary meals (halal, vegetarian, vegan, gluten-free, etc.)
• Event-specific catering (conferences, seminars, training sessions)
• Supply of disposable or reusable catering equipment (if required)
• Setup, serving, and cleanup of catering areas

3.1. Catering Services Contract duration

3.1.1. MICT SETA seeks to appoint a panel of catering service providers to provide catering

services for a period of 12 months.

3.2. Catering Services Conditions

3.2.1. The appointed service provider on the panel of catering service providers is expected to

deliver catering service as and when required.

3.2.2. The appointed service provider is to ensure that meals ordered must be delivered to the

meeting venue as stipulated by the client. No delivery will be accepted if the required

delivery times are not adhered to, and penalties will be instituted

3.2.3. The appointed service provider is expected to provide soft drinks and fruit juices on request.

3.2.4. Provide the crockery and cutlery, excluding the furniture (tables, chairs)

3.2.5. The appointed service provider is expected to deliver meals within the preferred time

frames, e.g. fruit platter and/or breakfast platter at 08:00 and lunch with dessert at 12:00.

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The delivery times might be changed on request if meetings start early in the morning

3.2.6. The service provider must be able to provide for breakfast, lunch, dessert, halal and /or

vegetarian diet, see guideline menus for pricing for food to be served.

3.2.7. Be responsible for maintaining and cleaning the utilised serving areas upon completion of

each event.

3.2.8. Service providers must be able to cater for special diets such as Halal, vegetarian etc.

Meals for special dietary requirements (clearly marked/labelled) must be supplied as and

when requested.

3.2.9. Service providers must be able to maintain the highest quality of food and maintain safety

standards in the preparation, storage, packaging and transporting of food.

3.2.10. Only MICT SETA SCM personnel will place orders for food or make any catering

arrangements on behalf of MICT SETA.

3.2.11. T h e service provider must have the ability to provide fresh, healthy, and hot meals based

on specifications indicated on the menu’s guideline 1 hour before the meeting

commences.

a) Food preparation facilities

The bidder must have a fully functional kitchen, within a 25km radius of MICT SETA Head Office

(19 Richards, Halfway House, Midrand) see attached Annexure A for areas covered by the radius.

https://2kmfromhome.com/25km/print

Proof of compliance to paragraph (a)

The bidder must submit company’s valid proof of address within a 25km radius of MICT SETA Head

Office in the bidder/director’s name or proof of lease in the bidder/director’s name.

The proof of address must be in the Company’s name in the form of the following: lease

agreement, municipality bill, bank statement, utility bills, or other documents.

b) Bidder’s Experience

The bidder must have experience in rendering catering services in the past five (05) years.

Proof of compliance to paragraph (b)

Bidder must provide at least three (3) reference letters from different clients indicating and

confirming catering services rendered successfully within the past five (05) years. Reference must

be on client letterheads, indicate date(s) of when the catering service was rendered, and duly

signed with contactable details. (Purchase orders and SLA’s will not be considered)

c) Health Certificate

The bidder must have a health certificate or Certificate of Acceptance (COA).

Proof of compliance to paragraph (c)

Bidder must provide a copy of the Health Certificate or Certificate of Acceptance (COA) from

relevant authorities for the kitchen where food is prepared. If the kitchen is owned by another

company the bidder must submit a relevant valid Health Certificate or Certificate of

Acceptance (COA) of that company.

Note: Bidders that do not meet the set evaluation criteria will be eliminated from further

evaluation process.

6.1.2. Food tasting

Food tasting will be conducted with at least 3 or more bidders who have met all mandatory

criteria and with the lowest price quote indication. Bidders will be requested to deliver the food

to MICT SETA head office (Breakfast & Lunch). (80% of the food tasting excluding transport will

be reimbursed).

Valid Tax Clearance Certificate (S) and or proof of application

endorsed by SARS and/or SARS-issued verification pin

SBD 4 – Bidder’s Disclosure

SBD 6.1 - Preferential Procurement Claim Form

Certified Copy of director(s) ID(s) not older than (six) 6 months

CIPC Document

Shareholding Certificate

Bidder’s eligibility: Form A

Note: This RFQ must be completed by the authorised company representative

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Mict seta –quotation conditions

1. Quotation conditions

NOTE: Quotation for the supply of goods or services described in this document are invited in

accordance with the provision of Government Procurement: General Conditions of Contract

available for download from http://www.treasury.gov.za/divisions/ocpo/sc/GeneralConditions/

a. MICT SETA does not bind itself to accept the lowest or any RFQ, nor shall it be responsible for

or pay any expenses or losses which may be incurred by the bidder in the preparation and

delivery of the RFQ.

b. No RFQ shall be deemed to have been accepted unless and until a formal contract/letter

of intent is prepared and executed.

1.1 MICT SETA reserves the right to:

a. Not evaluate and award RFQ that do not comply strictly with the requirements of this RFQ.

b. Make a selection solely on the information received in the RFQs and Enter into negotiations

with any one or more of the preferred bidder(s) based on the criteria specified in the

evaluation of this RFQ.

c. Contact any bidder during the evaluation process, in order to clarify any information, without

informing any other bidders, and no change in the content of the RFQ shall be sought,

offered, or permitted.

d. Award a contract to one or more bidder(s).

e. Withdraw the RFQ at any stage

f. Accept a separate RFQ or any RFQ in part or full at its own discretion.

g. Cancel this RFQ or any part thereof at any stage as prescribed in the PPPFA regulation.

h. Select the bidder(s) for further negotiations based on the greatest benefit to MICT SETA and

not necessarily on the basis of the lowest costs

2. Cost of bidding

The bidder shall bear all costs and expenses associated with the preparation and submission of

its RFQ or RFQ, and the MICT SETA shall under no circumstances be responsible or liable for any

such costs, regardless of, without limitation, the conduct or outcome of the bidding, evaluation,

and selection processes.

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Form a: bidder’s eligibility form

Name of Bidder:

RFQ Number:

We, the undersigned, offer to provide the required services in accordance with the above

Request for quotation and hereby declare that our firm, persons, or its directors, including any

JV/Consortium /Association members or subcontractors or suppliers for any part of the contract:

a) is not under procurement prohibition by National Treasury, from doing business with the

public sector,"

b) have not declared bankruptcy, are not involved in bankruptcy or engaged in corrupt /

fraudulent practices, and there is no judgment or pending legal action against them that

could impair their operations in the foreseeable future;

c) undertake not to engage in prescribed practices, including but not limited to corruption,

fraud, coercion, collusion, obstruction, or any other unethical practice, with the MICT SETA

or any other party, and to conduct business in a manner that averts any financial,

operational, reputational or other undue risk to the MICT SETA.

d) We declare that all the information and statements made in this Proposal are true and we

accept that any misinterpretation or misrepresentation contained in this RFQ submission

may lead to elimination of our RFQ submission.

Name: ________________________________________________________________

Title: _________________________________________________________________

Date: __________________________________________________________________

Signature: _____________________________________________________________

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Annexure a: terms of reference /specification

Requirement description: appointment of a panel of service providers to provide

Catering services for a period of twelve (12) months

Name of bidder_____________________________ RFQ number: __________________

Closing date _______________________________

RFQ shall remain valid for acceptance for a period of 90 days counted from the closing date.

Prices provided on the below table shall remain in place for the duration of the contract period.

Bidders to provide further cost breakdown where necessary under each line item, and sub-total and the overall RFQ

price (Total) should be included. The below table is for illustration only:

Item Requirement Description Quantity Price per Price per person/

person/ Platter Platter (incl. VAT +

APPOINTMENT OF A PANEL OF SERVICE PROVIDERS (Excl. VAT + delivery)

TO PROVIDE CATERING SERVICES FOR A PERIOD OF delivery)

Twelve 12 months

Description: Light Meals and Snacks (A)

Sandwiches, drumsticks, meatballs, fish 1 R R

Option 1

bites platter

Option 2 Scones, muffins, butter, jam cheese, 1 R R

cream and Fresh fruit platter

Option 3 Cheese and Cold meat platter 1 R R

Option 4 Vegetarian platter (to include at least 6 1 R R

items but not limited to the following:

wraps, roti, samosa, spring rolls)

Option 5 Executive finger lunch platter (to include 1 R R

10 items but not limited to the following:

drumsticks, meat kebabs, meatballs, fish

bites)

Option 6 1 R R Sea Food Platter

Description: Hot Lunches (B)

Menu 1 Meat dishes: 1 R R

• Chicken (Grilled or Fried or Stew)
• Lamb
• Vegetarian

2 x yellow/green Vegetables

2 x Salad

Rice or pap or samp or corn or buns

(Whole wheat and white), with butter

Menu 2 Meat dishes: 1 R R

• Grilled Fish
• Stew Beef
• Haloumi/lentil curry

2 x yellow/green Vegetables

2 x Salad

Rice or pap or samp or corn or buns

(Whole wheat and white), with butter

Menu 3 Lasagne (Chicken/Beef 1 R R

Vegetarian lasagne

2 x yellow/green vegetables

2 x Salads

Menu 4 Assorted Braai Meats 1 R R

Pap or Steamed Bread

Two Salads

Tomato Relish

Falafel/vegetarian sausage/patties

RFQ/MICT/19/2026 | P a g e

Description: Breakfast (C)

Menu 1 Yoghurt 1 R R

Muesli, All bran, Fresh fruit platter

Scones, Cheese and Cold meats (Ham,

Turkey, Pastrami etc)

Butter, jam, cream, and cheese

Menu 2 Eggs 1 R R

Sausages, bacon, Tomato, Mushrooms

Croissants, Buns (whole wheat and

white)

Fresh fruit platter

Vegetarian sausage/patties

Menu 3 Yoghurt 1 R R

Fresh Muffins

Peanuts

Biltong

Whole Fruits (Variety)

Menu 4 Eggs, sausage, beans, tomato, 1 R R

mushrooms

Rolls (brown & white)

Waffles

Whipped cream, honey

Fruit salad

Yoghurt

Vegetarian sausage/patties

Description: Refreshments

1. Tea & Coffee Station 1 R R

2. Juices Station 1 R R

3. Water bottles – 500ml (2 per person) 1 R R

4. Soft Drinks - 300ml/350ml (1 per person) 1 R R

Total cost r

Complete below:

1. Delivery Address: MICT SETA Head office

Level 3 West wing, Gallagher House

19 Richards Drive, Halfway House

Midrand

2. Indicate Delivery period after order receipt...................

3. Is delivery period fixed? Yes/No

4. Is the price(s) fixed? Yes/No

5. Is the quote strictly to specification? Yes/No

I/We, the undersigned, agree that this bidding price shall remain binding on me/us and open for

acceptance for the period stipulated above.

Authorised Company Representative: _____________________________________________

Capacity under which this quote is signed:_________________________________________

Signature: ________________________________

Date: ________________________________

RFQ/MICT/19/2026 | P a g e

CSD Central Supplier Database (CSD) Registration Report

Pricing Schedule

Valid Tax Clearance Certificate (S) and or proof of application

endorsed by SARS and/or SARS-issued verification pin

SBD 4 – Bidder’s Disclosure

SBD 6.1 - Preferential Procurement Claim Form

Certified Copy of director(s) ID(s) not older than (six) 6 months

Valid Tax Clearance Certificate (S) and or proof of application

Central Supplier database in terms

Central Supplier Database (CSD) Registration Report

ier Database (CSD) Registration Report

Pricing Schedule

SBD 4 – Bidder’s Disclosure

SBD 6.1 - Preferential Procurement Claim Form

Supplier registration on csd

Prospective suppliers must register on the National Treasury Central Supplier database in terms

CSD Central Supplier Database (CSD) Registration Report

Office in the bidder/director’s name or proof of lease in the bidder/director’s name.

The proof of address must be in the Company’s name in the form of the following: lease

B-BBEE Minimum Level: 3

Points Allocation: 20 points

B-BBEE Details: Capacity under which this quote is signed:_________________________________________

Signature: ________________________________

Date: ________________________________

RFQ/MICT/19/2026 | P a g e

6. Evaluation criteria

MICT SETA complies with the provisions of the Public Finance Management Act, Act No.

as amended; Treasury Regulations of 2005; the Preferential Procurement Policy Framework Act,

Act No. ; Preferential Procurement Regulations of 2022; and the MICT SETA Supply Chain

Management (SCM) Policy. RFQs received will be evaluated on Mandatory Criteria, Food

Tasting, and Price & specific goals comparison.

6.1. Stage 1: mandatory criteria

The following mandatory criteria has been set:

a) Food preparation facilities

The bidder must have a fully functional kitchen, within a 25km radius of MICT SETA Head Office

(19 Richards, Halfway House, Midrand) see attached Annexure A for areas covered by the radius.

https://2kmfromhome.com/25km/print

Proof of compliance to paragraph (a)

The bidder must submit company’s valid proof of address within a 25km radius of MICT SETA Head

Office in the bidder/director’s name or proof of lease in the bidder/director’s name.

The proof of address must be in the Company’s name in the form of the following: lease

agreement, municipality bill, bank statement, utility bills, or other documents.

b) Bidder’s Experience

The bidder must have experience in rendering catering services in the past five (05) years.

Proof of compliance to paragraph (b)

Bidder must provide at least three (3) reference letters from different clients indicating and

confirming catering services rendered successfully within the past five (05) years. Reference must

be on client letterheads, indicate date(s) of when the catering service was rendered

HDI Requirement: 51%

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies

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the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of

the conditions of contract have not been fulfilled, the organ of state may, in addition

to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses, or damages it has incurred or suffered as a result

of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as

a result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders, and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ

of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

RFQ/MICT/19/2026 | P a g e

RFQ submitted after CLOSING DATE & TIME the stipulated closing date and time will not be considered.

SUPPLIER REGISTRATION ON CSD Prospective suppliers must register on the National Treasury Central Supplier database in terms of National Treasury circular no 4A of 2016/17. The bidder shall register prior submitting a proposal/bid.

MICT SETA Head Office Supply Chain Management 19 Richards Drive, Gallagher Convention Centre, Gallagher House; Level 3 West Wing Tel +27 11 207 2600 E-mail: [email protected]