Supply of printed jozi ihlomile reporting tools for city of johannesburg health department

Contact person: Itumeleng Mofokeng. Email: [email protected]. Phone: 067 993 8528. Submission address: Quotation box at Sappi Building Reception, 48 Ameshhoff Street, Braamfontein, Johannesburg (opposite Food Lovers & Dis-Chem). Postal address for forms: GROUP HEAD: STRATEGIC SUPPLY CHAIN MANAGEMENT, 15TH FLOOR METRO CENTRE, 158 CIVIC BOULEVARD STREET, BRAAMFONTEIN.

Submit a sealed quotation envelope by 11 June 2026 at 10:30 to the quotation box at Sappi Building Reception, 48 Ameshhoff Street, Braamfontein, Johannesburg (opposite Food Lovers & Dis-Chem). Address the envelope to: GROUP HEAD: STRATEGIC SUPPLY CHAIN MANAGEMENT, 15TH FLOOR METRO CENTRE, 158 CIVIC BOULEVARD STREET, BRAAMFONTEIN. Include the RFQ number (COJ0112-25/26), description, closing date, and time on the envelope. All forms must be signed; unsigned submissions will be disqualified. Required forms: Conditions of Quotation (Form A), Specification (Form B), RFQ Checklist, Form of Quotation and Acceptance (Form C), Statement of Authorization (Form D), MBD 4 (Declaration of Interest, Form E), MBD 8 (Declaration of Tenderer’s Past SCM Practices, Form F), MBD 9 (Certificate of Independent Bid Determination, Annexure G), Declaration on State of Municipal Account (Form H), Article of Agreement in terms of OHS Act (Form I), and MD1 6.1 (Preference Points Claim Form, Form J). Quotations must be completed in black ink. All pages must be initialed. Price alterations must be crossed out in ink and initialed; correction fluid is not permitted. Quotations must remain valid for 30 days. Prices must be in ZAR, VAT-exclusive, and firm (subject only to statutory changes like VAT or customs levies). Prices must include delivery charges. The successful bidder must provide labor for offloading. No price increases will be considered after submission. Ensure all details are legible. Suppliers must be registered on the City of Johannesburg Supplier Database and the Central Supplier Database (CSD).

Scope: Design, layout, print, package, supply, delivery, and offloading of Jozi Ihlomile reporting tools for the City of Johannesburg Health Department. Deliverables include: Patient Clinical Record Children (70,000 units, A4, 35 pages, double-sided, 80gsm paper, 128gsm cover, saddle-stitched with binding cloth), Weekly/Monthly Summary Books (200 units, A4, 30 self-carbonized sheets, perforated top sheet, landscape, 80gm bond, El Toro back cover, stapled x2), Daily Summary Books (1,400 units, A4, 160 sheets, double-sided, landscape, 80gm bond, El Toro back cover, stapled x2), Referral Forms (100,000 units, A4, single-sided, 80gm paper), Monthly Stipend Register (1,400 units, A4, 30 self-carbonized sheets, portrait, numbered covers), Women’s Health Cards (20,000 units, A4 folded to A5, double-sided, 200gsm board, white), ANC Card (40,000 units, A4, double-sided, 200gsm board, green), Sanitary Towels Collection Card (20,000 units, A4, single-sided, 200gsm board, white, folded and cut horizontally). All items must include City of Johannesburg and Gauteng Provincial Department logos, contact numbers (011 407 6845/6829), and project heading: 'Door to Door AIDS/TB Education Project.' Design must align with COJ Policies and Procedures. Samples will be requested from shortlisted suppliers. Packaging must be boxed, clearly marked with content and quantity. Excel or Word templates will be provided for applicable items.

Competitors are defined as any individual or organization (affiliated or not) that: (a) has been requested to submit a bid, (b) could potentially submit a bid based on qualifications, abilities, or experience, or (c) provides the same goods/services or is in the same line of business as the bidder. Bidders must ensure their submissions are independent and not collusive.

Pricing must be provided in ZAR, VAT-exclusive, and remain firm for 30 days. The quotation must include unit prices and total prices for each item. Suppliers must indicate if they are VAT-registered and provide their VAT number. A cost breakdown (material, labor, transport, profit, other) may be required for variable pricing. Prices must be all-inclusive of delivery charges. The total price must be clearly stated.

Prices must be quoted in South African Rand (ZAR), VAT-exclusive. All prices must be firm for 30 days and inclusive of delivery charges. Suppliers not registered for VAT will be treated as non-VAT vendors. Prices are subject only to statutory changes (VAT, customs, excise). Payment will be made via official purchase order; no goods or services may be delivered before receipt of a purchase order. If prices are based on exchange rates, forward exchange rate cover must be obtained within 14 days of order placement and proof submitted with the invoice. Failure to provide proof may result in contract cancellation. No price increases will be allowed after submission. Quotations must specify if prices are subject to a 2.5% settlement discount. Cost breakdowns (material, labor, transport, profit, other) may be required for variable pricing. All pricing details must be legible.

Mandatory documents: Certified copy of Company Registration, Rates & Taxes Invoice or Certified Lease Agreement (or Affidavit from Lessor certified by Commissioner of Oath/SAPS) for the company and all directors, Declaration on State of Municipal Account (Form H), MBD 4 (Declaration of Interest, Form E), MBD 8 (Declaration of Tenderer’s Past SCM Practices, Form F), MBD 9 (Certificate of Independent Bid Determination, Form G), Conditions of Quotation (Form A), Form of Quotation and Acceptance (Form C), Statement of Authorization (Form D), Article of Agreement in terms of OHS Act (Form I), MD1 6.1 (Preference Points Claim Form, Form J), Certified Copy of B-BBEE Certificate or Sworn Affidavit, Valid Tax Clearance Certificate or SARS One-Time Pin Code. Additional requirements: Suppliers must be registered on the Central Supplier Database (CSD) and City of Johannesburg Supplier Database. Training suppliers must submit SETA accreditation (if required). Catering suppliers must submit a Health Certificate (if required). Construction/Building Maintenance suppliers must submit CIDB Registration (if required). All pages of the quotation must be initialed. False declarations on MBD forms may lead to automatic disqualification. Recommended bidders will undergo a vetting process.

The successful tenderer must comply with the Occupational Health and Safety Act, 1993, and its regulations. An Article of Agreement (Form I) must be submitted as part of the quotation. The contractor must acquaint all officials and employees with relevant OHS provisions and ensure full compliance. The Municipality may inspect sites or records to verify compliance, at the contractor’s cost. The contractor is solely liable for OHS compliance and must report any investigations, complaints, or criminal charges related to OHS.

The contract is subject to the City of Johannesburg’s SCM Policy and Procedures. The successful tenderer must comply with the Occupational Health and Safety Act and regulations. The Municipality reserves the right to cancel and re-issue the quotation. Contracts may be terminated if the tenderer commits corrupt or fraudulent acts during bidding or execution. The Municipality may inspect sites, premises, or records to ensure compliance. The tenderer must report any OHS-related investigations or charges. Copyright and patent rights for any documents or designs produced will vest in the Municipality. The Municipality is absolved from liability for the contractor’s compliance with OHS duties. Forward exchange rate cover is required if prices are exchange-rate-based.

Evaluation uses the 80/20 preference point system under the Preferential Procurement Policy Framework Act and Regulations 2022. 80 points are allocated for price using the formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable tender price. 20 points are allocated for preferential goals: 10 points for enterprises located within the City of Johannesburg Metropolitan Municipality, and 10 points for businesses owned by 51% or more women. The RFQ is valid for 30 days. The lowest price or any quotation will not necessarily be accepted.