Appointment of service provider for the conceptulisation, design, layout, editing and printing of the mict seta 2025/2026 annual report

RFQ number RFQ/MICT/20/2026

2025/2026 annual report

RFQ issue date 29 june 2026

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{"name":"_________________________________________________________","email":"[email protected]","phone":"+27 11 207 2600","department":"of Higher Education, and Training (DHET), the","address":"______________________________________________"}

Returnable Documents: SUPPLIER REGISTRATION ON CSD, Prospective suppliers must register on the National Treasury Central Supplier database in terms, CSD Central Supplier Database (CSD) Registration Report, Pricing Schedule, Valid Tax Clearance Certificate (S) and/or proof of application, SBD 4 – Bidder’s Disclosure, SBD 6.1 - Preferential Procurement Claim Form

LOCATION FOR Level 3 West wing, Gallagher House

SUBMISSIONS 19 Richards Drive, Halfway House

NO: of documents 1 hard copy

Mandatory Central Supplier Database (CSD) registration. Minimum 3 years' experience producing Annual Reports for PFMA schedule 3A/3C public entities. Must submit valid Tax Clearance Certificate, CIPC documents, shareholding certificate, and certified ID copies of directors. Bidders must complete SBD 4 (Disclosure) and SBD 6.1 (Preference Claim). Specific goals points for HDP-owned (51%+), women-owned, and youth-owned enterprises.

The Media, Information and Communication Technologies Sector Education and Training

Authority (“MICT SETA”) is established in terms of section 9(1) of the Skills Development Act, 1998

(Act No. ), and is responsible for achieving South Africa’s skills development and

economic growth within the following five sub-sectors: advertising, film and electronic media,

electronics, information technology and telecommunications.

MICT SETA is mandated to advance the national skills agenda by developing occupationally

directed qualifications, facilitating learning programmes, and fostering partnerships that address

the demands of the Fourth Industrial Revolution (4IR). In line with its mandate and good

corporate governance, MICT SETA publishes an Annual Report to account for its strategic

performance and financial position.

The Annual Report is submitted to the Department of Higher Education, and Training (DHET), the

National Treasury, the Auditor General of South Africa (AGSA), Department of Planning,

Monitoring and Evaluation (DPME) and Parliament. As such, its presentation must reflect

precision, compliance, professionalism, and innovation aligned to the identity of the MICT SETA

and its sectors.

2. Objective

The objective of these Terms of Reference (ToR) is to appoint a competent service provider to

manage the full production cycle of the 2025/26 MICT SETA Annual Report. This includes

conceptualisation, content integration, editing, layout, design, printing, and the delivery of both

physical and digital formats, ensuring version control and adherence to timelines for various

stakeholder submissions.

The appointed service provider will also be required to develop a condensed A5 summary

booklet and a PowerPoint presentation that reflects the highlights of the Annual Report, along

with an online interactive flipbook version.

3. Scope of work / deliverables

3.1 Conceptualisation

3.1.1. Propose three (3) thematic concepts aligned with MICT SETA's sub-sectors and

4IR developments.

3.1.2. Include rationales that contextualise the proposed theme in relation to MICT

SETA's mandate.

3.1.3. Theme must reflect innovation, impact, digital transformation, and relevance to

MICT SETA stakeholders.

3.1.4. Design the overall visual identity of the Annual Report including layout grid,

typography, iconography, colour palette, and styling of graphs, tables and

images.

RFQ/MICT/20/2026 of 23

3.2 Photography and Visual Content

3.2.1 Two half-day photoshoots of Board Members, Management,

3.2.2 Two to three Day identified stakeholder(s) project shoots (1 per sub-sector,

Johannesburg based).

3.2.3 Two strategic board initiative photoshoots.

3.2.4 Subtle on-camera grooming and complexion enhancement for professional

presentation.

3.2.5 Secure and source photo stock imagery reflecting all five MICT sub-sectors.

3.2.6 All images must be high-resolution, professionally retouched, and rights

cleared.

3.3 Design and Layout

3.3.1 Design and layout of an estimated 200 – 250 pages + 4-page cover.

3.3.2 Infographics, custom graphs and 3D charts reflecting MICT SETA performance

indicators.

3.3.3 Cover: 350 gsm Gloss UV varnish and Skodix elements.

3.3.4 Inner pages: 148 gsm Matt Art.

3.3.5 Divider pages: 170 – 200 gsm (gloss for images)

3.3.6 Ensure consistency in layout, page headers/footers, and branding.

3.3.7 Proofing and colour-matching to be done before printing.

3.4 Content Management

3.4.1. Import, typeset, and manage all copy provided by MICT SETA.

3.4.2. Conduct three rounds of professional proofreading:

a) Pre-approval by Accounting Authority

b) Submission to National Treasury, AGSA, and DHET

c) Final submission to Parliament

3.4.3. Ensure meticulous version control and feedback tracking through a

collaborative platform.

3.4.4. Ensure readability, logical flow, and grammar accuracy.

3.5 Pre-Press and Printing

3.5.1. Generate Bureau - ready files for final printing.

3.5.2. Provide printers’ proof and colour correction samples.

3.5.3. Lithographic printing of 400 copies:

a) 150 copies to MICT SETA Head Office

b) 145 copies to 4x MICT SETA regional offices

c) 60 copies to Parliament

d) 31 copies to DHET

e) 10 copies to AGSA

f) 2 copies each to National Treasury offices and Department of Planning

Monitoring and Evaluation

3.6 Electronic Versions and Supplementary Outputs

3.6.1 Produce an online flipbook version for website integration.

Online Flipbook Specifications:

RFQ/MICT/20/2026 of 23

1. Format and Layout

a) Standard page size: A4 (portrait)

b) Source file: High-resolution PDF (150–300 DPI)

c) Optimised file size for web (compressed without visible quality loss)

d) Consistent margins, typography, and grid alignment

2. User Experience and Navigation

a) Page-flip animation with smooth transitions

b) Click, swipe, and scroll navigation enabled

c) Thumbnail overview and table of contents

d) Zoom in/out functionality for readability

e) Searchable text across pages

f) Direct page input/jump-to-page feature

g) Fully responsive across desktop, tablet, and mobile

3. Interactivity and Engagement

a) Embedded hyperlinks (internal and external)

b) Clickable call-to-action buttons

c) Multimedia support (video and audio embeds) where applicable

d) Interactive elements such as forms or contact prompts

e) Section linking for seamless navigation within the document

4. Branding and Visual Identity

a) Customisable interface aligned to corporate identity

b) Logo placement and brand colour integration

c) Branded background or skin options

d) Removal of third-party/platform branding (where applicable)

5. Hosting and Technical Requirements

a) Secure HTTPS hosting environment

b) CDN-enabled for fast load times

c) Cross-browser compatibility (Chrome, Safari, Edge, Firefox)

d) Embed capability via iframe or direct URL

e) Integration into websites, intranets, and email campaigns

f) Mobile compatibility and responsive layout

3.6.2 Deliver Final Annual Report on USB / online platform in Hi -res PDFs and Word

formats, and low-res versions.

3.6.3 Develop an A5 summary booklet (40 pages) excluding cover page aligned with

the Annual Report design.

3.7 Technical specifications for the A5 Booklet:

a) Quantity: 200 copies

b) Size: A4 folded to A5

c) Orientation: Portrait

d) Cover Pages: 4 pages, 250gsm with gloss UV Varnish

e) Inner Pages: Approximately 40 pages, 148gsm Matt Art

f) Binding: Saddle stitched, folded, collated and trimmed to size

g) Colour: Full colour throughout

RFQ/MICT/20/2026 of 23

3.8 PowerPoint Presentation

a) Design a summarised PowerPoint presentation of the 2025/26 Annual Report

highlights

b) Style must align with the approved report design and include infographics where

appropriate

c) Text will be provided by MICT SETA

4. Skills and competencies required

The bidder must demonstrate the following:

a) Minimum of 3 years’ experience producing Annual Reports for 3A or 3C public

entities.

b) A qualified Graphic Designer with 2 - 3 years’ experience.

c) A professional Editor with 3 - 5 years’ experience.

d) A Key Accounts/Project Manager with a post-matric qualification and 3 - 5 years'

experience.

e) Proven ability to deliver projects of a similar scope and magnitude within stringent

and tight deadlines.

f) Capacity to manage collaborative reviews, revisions, and approvals with multiple

stakeholders.

5. Methodology & project plan

Bidders are required to submit a comprehensive methodology detailing their:

5.1. Understanding of the scope and objectives

5.2. Step-by-step approach for:

a) Conceptualisation

b) Theme development and visual planning

c) Layout, proofing and feedback cycles

d) Content management and version control

e) Printing and delivery schedule

5.3. Risk mitigation plan

5.4. Quality assurance processes

5.5. Proposed communication and sign-off procedures

The project plan must include:

a) Timelines for each phase: concept, design, content integration, layout, proofing, printing

b) Clear milestones and deliverables with allocated timeframes

c) Resources allocated per phase

d) Expected feedback turnaround time for each review stage

6. Project duration

Project must be completed by no later than 25 August 2026, with drafts ready by 21 August

2026 for AGSA/DHET submission.

RFQ/MICT/20/2026 of 23

a) Minimum of 3 years’ experience producing Annual Reports for 3A or 3C public

entities.

b) A qualified Graphic Designer with 2 - 3 years’ experience.

c) A professional Editor with 3 - 5 years’ experience.

d) A Key Accounts/Project Manager with a post-matric qualification and 3 - 5 years'

experience.

e) Proven ability to deliver projects of a similar scope and magnitude within stringent

and tight deadlines.

f) Capacity to manage collaborative reviews, revisions, and approvals with multiple

stakeholders.

1. COMPANY Provider must provide a Company Profile highlighting the 10

follows:

• Submission of company profile with five (05) or more years’

experience in corporate publications and annual report

production = 10 points

• Submission of company profile with four (04) years’

experience in corporate publications and annual report

production = 08 points

• Submission of company profile with three (03) years’

experience in corporate publications and annual report

production = 05 points

• Non-compliance to minimum requirements = 0 points

RFQ/MICT/20/2026 of 23

2. DIGITAL Bidder is required to provide three (03) digital samples (online 20

AND HARD version) and three (03) hard copy of previous work

COPY completed of Annual Reports in a PFMA schedule 3A/3C

completed of Annual Reports will be allocated as follows:

• Submission of three (03) digital and three (03) hardcopy

samples of an annual report, from different clients or same

clients with different campaigns =20 points

• Submission of two (02) digital and two (02) hardcopy

samples of an annual report, from different clients or same

clients with different campaigns =15 points

• Submission of one (01) digital and one (01) hardcopy

sample of an annual report = 10 points

• Non-compliance to minimum requirements = 0 points

Note: For each digital sample submitted, there must be a

supporting hardcopy sample.

3. EXPERIENCE The bidder must demonstrate experience production of 10

AND TRACK Annual Reports for PFMA schedule 3A/3C entities or similar.

experience in managing the end-to-end production of

follows:

• CV submitted highlights five (05) years’ experience in

managing the end-to-end annual report production

and/or similar projects = 10 points

• CV submitted highlights four (04) years’ experience in

managing the end-to-end annual report production

and/or similar projects = 08 points

• CV submitted highlights three (03) years’ experience in

managing the end-to-end annual report production

and/or similar projects = 06 points

• CV submitted highlights two (02) years’ experience in

managing the end-to-end annual report production

and/or similar projects = 04 points

• CV submitted highlights one (01) year experience in

managing the end-to-end annual report production

and/or similar projects = 02 points

• Non-compliance with the minimum requirements = 0

points

The bidder must submit the (CV) of the Designer

demonstrating experience in the design and layout of Annual

as follows:

• CV submitted highlights five (05) years or more experience

in design and layout of annual reports and corporate

publications = 10 points

RFQ/MICT/20/2026 of 23

• CV submitted highlights four (04) years’ experience in

design and layout of annual reports and corporate

publications = 08 points

• CV submitted highlights three (03) years’ experience in

design and layout of annual reports and corporate

publications = 06 points

• CV submitted highlights two (02) years’ experience in

design and layout of annual reports and corporate

publications = 04 points

• CV submitted highlights one (01) year experience in

design and layout of annual reports and corporate

publications = 02 points

• Non-compliance with the minimum requirements = 0

points.

be allocated as follows:

• CV submitted highlights five (05) years or more experience

in editing and proofreading annual reports and/or

corporate content = 10 points

• CV submitted highlights four (04) years’ experience in

editing and proofreading annual reports and/or

corporate content = 08 points

• CV submitted highlights three (03) years’ experience in

editing and proofreading annual reports and/or

corporate content = 06 points

• CV submitted highlights two (02) years’ experience in

editing and proofreading annual reports and/or

corporate content = 04 points

• CV submitted highlights one (01) year experience in

editing and proofreading annual reports and/or

corporate content = 02 points

• Non-compliance with the minimum requirements = 0

points

5. CONCEPT Bidder must provide three (03) proposed design samples of a 10

AND THEME 4IR concept theme that highlights innovation as an

Valid Tax Clearance Certificate (S) and/or proof of application

endorsed by SARS and/or SARS-issued verification pin

SBD 4 – Bidder’s Disclosure

SBD 6.1 - Preferential Procurement Claim Form

Certified Copy of director(s) ID(s) not older than (six) 6 months

CIPC Document

Shareholding Certificate

Bidder’s eligibility: Form A

Note: This RFQ must be completed by the authorised company representative

RFQ/MICT/20/2026 of 23

Mict seta –quotation conditions

1. Quotation conditions

NOTE: Quotation for the supply of goods or services described in this document are invited in

accordance with the provision of Government Procurement: General Conditions of Contract

available for download from http://www.treasury.gov.za/divisions/ocpo/sc/GeneralConditions/

a. MICT SETA does not bind itself to accept the lowest or any RFQ, nor shall it be responsible for

or pay any expenses or losses which may be incurred by the bidder in the preparation and

delivery of the RFQ.

b. No RFQ shall be deemed to have been accepted unless and until a formal contract/letter

of intent is prepared and executed.

1.1 MICT SETA reserves the right to:

a. Not evaluate and award RFQ that do not comply strictly with the requirements of this RFQ.

b. Make a selection solely on the information received in the RFQs and Enter into negotiations

with any one or more of the preferred bidder(s) based on the criteria specified in the

evaluation of this RFQ.

c. Contact any bidder during the evaluation process, in order to clarify any information, without

informing any other bidders, and no change in the content of the RFQ shall be sought,

offered, or permitted.

d. Award a contract to one or more bidder(s).

e. Withdraw the RFQ at any stage

f. Accept a separate RFQ or any RFQ in part or full at its own discretion.

g. Cancel this RFQ or any part thereof at any stage as prescribed in the PPPFA regulation.

h. Select the bidder(s) for further negotiations based on the greatest benefit to MICT SETA and

not necessarily on the basis of the lowest costs

2. Cost of bidding

The bidder shall bear all costs and expenses associated with the preparation and submission of

its RFQ or RFQ, and the MICT SETA shall under no circumstances be responsible or liable for any

such costs, regardless of, without limitation, the conduct or outcome of the bidding, evaluation,

and selection processes.

RFQ/MICT/20/2026 of 23

Form a: bidder’s eligibility form

Name of Bidder:

RFQ Number:

We, the undersigned, offer to provide the required services in accordance with the above

Request for quotation and hereby declare that our firm, persons, or its directors, including any

JV/Consortium /Association members or subcontractors or suppliers for any part of the contract:

a) is not under procurement prohibition by National Treasury, from doing business with the

public sector,"

b) have not declared bankruptcy, are not involved in bankruptcy or engaged in corrupt /

fraudulent practices, and there is no judgment or pending legal action against them that

could impair their operations in the foreseeable future;

c) undertake not to engage in prescribed practices, including but not limited to corruption,

fraud, coercion, collusion, obstruction, or any other unethical practice, with the MICT SETA

or any other party, and to conduct business in a manner that averts any financial,

operational, reputational or other undue risk to the MICT SETA.

d) We declare that all the information and statements made in this Proposal are true and we

accept that any misinterpretation or misrepresentation contained in this RFQ submission

may lead to elimination of our RFQ submission.

Name: ________________________________________________________________

Title: _________________________________________________________________

Date: __________________________________________________________________

Signature: _____________________________________________________________

RFQ/MICT/20/2026 of 23

Annexure a: terms of reference /specification

Requirement description: appointment of service provider for the conceptulisation,

Design, layout, editing and printing of the mict seta 2025/2026 annual report.

Name of bidder_____________________________ RFQ number: __________________

Closing date _______________________________

RFQ shall remain valid for acceptance for a period of 90 days counted from the closing date.

Bidders to provide further cost breakdown where necessary under each line item, and sub-total and the overall RFQ

price (Total) should be included. The below table is for illustration only:

Item Requirement Description Quantity Unit Price Total Cost

(Excl. VAT) (Excl. VAT)

Appointment of service provider for the

conceptulisation, design, layout, editing and

printing of the MICT SETA 2025/2026 annual report

1. Conceptualisation 1 R R

2. Photography and Visual content 1 R R

3. Design and Layout 1 R R

4. Content Management 1 R R

5. Printing and delivery of 400 copies 400 R R

Sub-Total R

Vat@15% r

Total price (including VAT) r

Complete below:

1. Delivery Address: MICT SETA Head office

Level 3 West wing, Gallagher House

19 Richards Drive, Halfway House

Midrand

2. Indicate Delivery period after order receipt...................

3. Is delivery period fixed? Yes/No

4. Is the price(s) fixed? Yes/No

5. Is the quote strictly to specification? Yes/No

I/We, the undersigned, agree that this bidding price shall remain binding on me/us and open for

acceptance for the period stipulated above.

Authorised Company Representative: _______________________________________________________

Capacity under which this quote is signed: __________________________________________________

Signature: ________________________________________________________________________________

Date: _________________________________________________________________________________

RFQ/MICT/20/2026 of 23

CSD Central Supplier Database (CSD) Registration Report

Pricing Schedule

Valid Tax Clearance Certificate (S) and/or proof of application

endorsed by SARS and/or SARS-issued verification pin

SBD 4 – Bidder’s Disclosure

SBD 6.1 - Preferential Procurement Claim Form

Certified Copy of director(s) ID(s) not older than (six) 6 months

Project must be completed by no later than 25 August 2026, with drafts ready by 21 August

2026 for AGSA/DHET submission.

RFQ/MICT/20/2026 of 23

7. Pricing schedule

Name of bidder_____________________________ RFQ number: __________________

Closing date _______________________________

RFQ shall remain valid for acceptance for a period of 90 days counted from the closing date.

Valid Tax Clearance Certificate (S) and/or proof of application

Central Supplier database in terms

Central Supplier Database (CSD) Registration Report

ier Database (CSD) Registration Report

Pricing Schedule

SBD 4 – Bidder’s Disclosure

SBD 6.1 - Preferential Procurement Claim Form

Supplier registration on csd

Prospective suppliers must register on the National Treasury Central Supplier database in terms

CSD Central Supplier Database (CSD) Registration Report

d) A Key Accounts/Project Manager with a post-matric qualification and 3 - 5 years'

B-BBEE Minimum Level: 3

Points Allocation: 70 points

B-BBEE Details: ture: ________________________________________________________________________________

Date: _________________________________________________________________________________

RFQ/MICT/20/2026 of 23

8. Evaluation criteria

MICT SETA complies with the provisions of the Public Finance Management Act, Act No.

as amended; Treasury Regulations of 2005; the Preferential Procurement Policy Framework Act,

Act No. ; Preferential Procurement Regulations of 2022; and the MICT SETA Supply Chain

Management (SCM) Policy.

RFQs received will be evaluated on functionality/technical criteria and, price and specific goals

comparison.

8.1. Stage 1: technical/ functionality criteria

Bids submitted will be evaluated on technically functionality out of a maximum of 100 points. A

threshold of 70 out of the 100 points has been set.

Only bidders that have met or exceeded the qualification threshold on technical functionality

of 70 points will qualify for further evaluation on Price and Specific Goals.

Note: All bidders achieving less than the set threshold of 70 points will be declared nonresponsive.

Assessment of evaluation of the functional/ technical criteria will be based on the table below:

Note: Bidders that do not meet the requirements of set functional criteria will be eliminated from

further evaluation process.

Functional criteria

NO category functional evaluation criteria maximum

Points

1. COMPANY Provider must provide a Company Profile highlighting the 10

PROFILE Experience and Track record in Corporate

Communications/PR/Marketing services and/or consulting

with reference in producing Annual Reports, integrated

reports and/or corporate publications for public 3A/3C

entities and/or private sector clients.

Points on submission of company profile will be allocated as

HDI Requirement: 51%

RFQ/MICT/20/2026 of 23

Specific Goal to be evaluated out of 20 Points:

Enterprise which is at least 51% owned by historically disadvantaged persons. 10

Enterprise which is at least 51% owned by historically disadvantaged women. 05

Enterprise which is at least 51% owned by historically disadvantaged youth. 05

Total 20

• * Enterprises that are not owned by historically disadvantaged persons will be allocated 0 points.
• CIPC Document and a valid share certificate(s) (Indicating % shareholding by each director).
• Certified ID Copies of the company’s directors as per CIPC documents. (certified copies must

not be older than six (06) months).

claim points for specific goals, will be interpreted to mean that preference points for specific goals are not

claimed.

Authority (“MICT SETA”) is established in terms of section 9(1) of the Skills Development Act, 1998

(Act No. ), and is responsible for achieving South Africa’s skills development and

economic growth within the following five sub-sectors: advertising, film and electronic media,

electronics, information technology and telecommunications.

directed qualifications, facilitating learning programmes, and fostering partnerships that address

the demands of the Fourth Industrial Revolution (4IR). In line with its mandate and good

corporate governance, MICT SETA publishes an Annual Report to account for its strategic

performance and financial position.

The Annual Report is submitted to the Department of Higher Education, and Training (DHET), the

National Treasury, the Auditor General of South Africa (AGSA), Department of Planning,

Monitoring and Evaluation (DPME) and Parliament. As such, its presentation must reflect

precision, compliance, professionalism, and innovation aligned to the identity of the MICT SETA

and its sectors.

expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a

contract.

RFQ/MICT/20/2026 of 23

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

RFQ/MICT/20/2026 of 23

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies

the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of

the conditions of contract have not been fulfilled, the organ of state may, in addition

to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses, or damages it has incurred or suffered as a result

of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as

a result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders, and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ

of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

RFQ/MICT/20/2026 of 23

07 JULY 2026 @ 11:00 AM South African Time, RFQ submitted after

the stipulated closing date and time will not be considered.

MICT SETA complies with the provisions of the Public Finance Management Act, Act No.

as amended; Treasury Regulations of 2005; the Preferential Procurement Policy Framework Act,

Act No. ; Preferential Procurement Regulations of 2022; and the MICT SETA Supply Chain

Management (SCM) Policy.

RFQs received will be evaluated on functionality/technical criteria and, price and specific goals

comparison.

8.1. Stage 1: technical/ functionality criteria

Bids submitted will be evaluated on technically functionality out of a maximum of 100 points. A

threshold of 70 out of the 100 points has been set.

Only bidders that have met or exceeded the qualification threshold on technical functionality

of 70 points will qualify for further evaluation on Price and Specific Goals.

Note: All bidders achieving less than the set threshold of 70 points will be declared nonresponsive.

Assessment of evaluation of the functional/ technical criteria will be based on the table below:

Note: Bidders that do not meet the requirements of set functional criteria will be eliminated from

further evaluation process.

Functional criteria

NO category functional evaluation criteria maximum

Points

1. COMPANY Provider must provide a Company Profile highlighting the 10

PROFILE Experience and Track record in Corporate

Communications/PR/Marketing services and/or consulting

with reference in producing Annual Reports, integrated

reports and/or corporate publications for public 3A/3C

entities and/or private sector clients.

Points on submission of company profile will be allocated as

follows:

• Submission of company profile with five (05) or more years’

experience in corporate publications and annual report

production = 10 points

• Submission of company profile with four (04) years’

experience in corporate publications and annual report

production = 08 points

• Submission of company profile with three (03) years’

experience in corporate publications and annual report

production = 05 points

• Non-compliance to minimum requirements = 0 points

RFQ/MICT/20/2026 of 23

2. DIGITAL Bidder is required to provide three (03) digital samples (online 20

AND HARD version) and three (03) hard copy of previous work

COPY completed of Annual Reports in a PFMA schedule 3A/3C

SAMPLES entities or similar. Samples can be from different clients or

same client with three (03) differing projects. [20 points]

Points on submission of digital samples of previous work

completed of Annual Reports will be allocated as follows:

• Submission of three (03) digital and three (03) hardcopy

samples of an annual report, from different clients or same

clients with different campaigns =20 points

• Submission of two (02) digital and two (02) hardcopy

samples of an annual report, from different clients or same

clients with different campaigns =15 points

• Submission of one (01) digital and one (01) hardcopy

sample of an annual report = 10 points

• Non-compliance to minimum requirements = 0 points

Note: For each digital sample submitted, there must be a

supporting hardcopy sample.

3. EXPERIENCE The bidder must demonstrate experience production of 10

AND TRACK Annual Reports for PFMA schedule 3A/3C entities or similar.

RECORD Bidder must provide reference letters.

The reference letters must be from Bidder’s clients within the

Republic of South Africa (RSA), must be signed, contactable,

on client’s letterhead and indicate project description. [10

points]

The reference letters submitted must be aligned to the

Samples provided.

Points on submission of reference letters, with experience in

production of Annual Reports for PFMA schedule 3A/3C

entities or similar will be allocated as follows:

• Submission of three (03) signed reference letters aligned to

the samples provided = 10 points

• Submission of two (02) signed reference letters aligned to

the samples provided = 05 points

• Submission of one (01) signed reference letter aligned to

the samples provided = 03 points

• No reference letters submitted = 0 points

NOTE: The MICT SETA may verify the Reference Letters prior to

award.

RFQ/MICT/20/2026 of 23

4. PROJECT Bidder to demonstrate capacity and skills to deliver on 30

TEAM project scope. Bidder must provide CV’s of Project Team

indicated below. Bidders should clearly indicate on the CV’s

or project team organogram the Project Manager/Account

Manager/Client Service Manager, Designer and Editor. MICT

SETA will not award points for bids not clearly indicating the

Project Team.

Project Manager/Account Manager/Client Service Manager

The bidder must submit (CV) of the Project Manager /

Account Manager / Client Service Manager demonstrating

experience in managing the end-to-end production of

Annual Reports and/or similar projects

Points on submission of CV of the Project Manager/Account

Manager/Client Service Manager will be allocated as

follows:

• CV submitted highlights five (05) years’ experience in

managing the end-to-end annual report production

and/or similar projects = 10 points

• CV submitted highlights four (04) years’ experience in

managing the end-to-end annual report production

and/or similar projects = 08 points

• CV submitted highlights three (03) years’ experience in

managing the end-to-end annual report production

and/or similar projects = 06 points

• CV submitted highlights two (02) years’ experience in

managing the end-to-end annual report production

and/or similar projects = 04 points

• CV submitted highlights one (01) year experience in

managing the end-to-end annual report production

and/or similar projects = 02 points

• Non-compliance with the minimum requirements = 0

points

Designer

The bidder must submit the (CV) of the Designer

demonstrating experience in the design and layout of Annual

Reports and/or corporate publications,

Points on submission of CV of the Designer will be allocated

as follows:

• CV submitted highlights five (05) years or more experience

in design and layout of annual reports and corporate

publications = 10 points

RFQ/MICT/20/2026 of 23

• CV submitted highlights four (04) years’ experience in

design and layout of annual reports and corporate

publications = 08 points

• CV submitted highlights three (03) years’ experience in

design and layout of annual reports and corporate

publications = 06 points

• CV submitted highlights two (02) years’ experience in

design and layout of annual reports and corporate

publications = 04 points

• CV submitted highlights one (01) year experience in

design and layout of annual reports and corporate

publications = 02 points

• Non-compliance with the minimum requirements = 0

points.

Copy Editor/Copywriter

The bidder must submit the (CV) of the Copy Editor /

Proofreader demonstrating experience in editing and

proofreading Annual Reports and/or corporate content

Points on submission of CV of the Copy Editor/Copywriter will

be allocated as follows:

• CV submitted highlights five (05) years or more experience

in editing and proofreading annual reports and/or

corporate content = 10 points

• CV submitted highlights four (04) years’ experience in

editing and proofreading annual reports and/or

corporate content = 08 points

• CV submitted highlights three (03) years’ experience in

editing and proofreading annual reports and/or

corporate content = 06 points

• CV submitted highlights two (02) years’ experience in

editing and proofreading annual reports and/or

corporate content = 04 points

• CV submitted highlights one (01) year experience in

editing and proofreading annual reports and/or

corporate content = 02 points

• Non-compliance with the minimum requirements = 0

points

5. CONCEPT Bidder must provide three (03) proposed design samples of a 10

AND THEME 4IR concept theme that highlights innovation as an

RATIONALE overarching design theme reflecting emerging technologies

such as Artificial Intelligence, Cybersecurity, Data Science,

Internet of Things, Cloud Computing, and Digital Business

Transformation as per outlined scope of work. The MICT SETA

sub-sectors (Advertising, Film and Electronic Media,

RFQ/MICT/20/2026 of 23

Electronics, Information Technology, and

Telecommunications) should also be reflected. Bidders

should design communications and materials reflecting the

distinct characteristics of 4IR theme referencing sub-sectors

(visual imagery, terminology, industry context) Designs will be

evaluated based on adherence to the prescribed theme.

Points on submission of Design Samples will be allocated as

follows:

• Submission of three (03) or more design samples reflecting

4IR and media related theme depicting MICT SETA sub-

sectors with rationale = 10 points

• Submission of three (02) design samples reflecting 4IR and

media related theme depicting MICT SETA sub-sectors

with rationale = 05 points

• Submission of one (01) design samples reflecting 4IR and

media related theme depicting MICT SETA sub-sectors

with rationale = 02 points

• Submission of design sample(s) not reflecting 4IR and

media related theme depicting MICT SETA sub-sectors

with rationale = 0 points

• Non-compliance with the minimum requirement = 0 points

6. PROJECT Bidders are required to provide a detailed Project 20

METHODOL Implementation Methodology, approach, and Project

OGY AND Implementation Plan in executing the project and support

APPROACH services. [20 points]

The methodology and approach should include the

following elements:

1. Understanding of the scope and objectives

2. Step-by-step approach for:

a. Conceptualisation

b. Theme development and visual planning

c. Layout, proofing and feedback cycles

d. Content management and version control

e. Printing and delivery schedule

3. Risk mitigation plan

4. Quality assurance processes

5. Proposed communication and sign-off procedures

Points on submission of Methodology and Approach will be

allocated as follows: [10 points]

• Submission of methodology and approach that meets all

five (05) elements = 10 points

• Submission of methodology and approach that meets

four (04) elements = 08 points

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• Submission of methodology and approach that meets

three (03) elements = 06 points

• Submission of methodology and approach that meets two

(02) elements = 04 points

• Submission of methodology and approach that meets

one (01) element = 02 points

• Non-Compliance to minimum requirements = 0 points

The Project Plan should clearly indicate the following (but not

limited to key processes: [10 points]

1. Timelines for each phase: concept, design, content

integration, layout, proofing, printing

2. Clear milestones and deliverables with allocated

timeframes

3. Resources allocated per phase

4. Turnaround time for each review stage

Points on submission of the Project Plan will be allocated as

follows:

• Detailed project plan that meets four (04) areas of the

project plan = 10 Points

• Detailed project plan that meets three (03) areas of the

project plan = 07 Points

• Detailed project plan that meets two (02) areas of the

project plan = 05 Points

• Detailed project plan that meets one (01) area of the

project plan = 02 Points

NB: All elements must be covered in detail.

Total 100

Minimum threshold 70

Note to the bidder: Failure to comply with the requirements of the set evaluation criteria will lead to your offer being

eliminated from further evaluation process.

8.2. Price and specific goals

Only bidder/s or RFQ submissions that have met the requirements of technically/functionality

evaluation criteria will qualify for further evaluation on Price and Specific Goals according to the

80/20 preference point system in terms of the Preferential Procurement Regulations 2022, where

80 points will be for Price and 20 points will be for Specific Goals. RFQ will be awarded to the

bidder scoring the highest points.

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Specific Goal to be evaluated out of 20 Points:

Criteria Points

Enterprise which is at least 51% owned by historically disadvantaged persons. 10

Enterprise which is at least 51% owned by historically disadvantaged women. 05

Enterprise which is at least 51% owned by historically disadvantaged youth. 05

Total 20

• * Enterprises that are not owned by historically disadvantaged persons will be allocated 0 points.

Bidder must submit the following documents:

• CIPC Document and a valid share certificate(s) (Indicating % shareholding by each director).
• Certified ID Copies of the company’s directors as per CIPC documents. (certified copies must

not be older than six (06) months).

Failure on the part of a service provider to submit proof or documentation required in terms of this RFQ to

claim points for specific goals, will be interpreted to mean that preference points for specific goals are not

claimed.

RFQ/MICT/20/2026 of 23

Sbd 4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In

line with the principles of transparency, accountability, impartiality, and ethics as enshrined

in the Constitution of the Republic of South Africa and further expressed in various pieces of

legislation, it is required for the bidder to make this declaration in respect of the details

required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any

person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/

partners or any person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

2.1.2. Do you, or any person connected with the bidder, have a relationship with any person

who is employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or

any person having a controlling interest in the enterprise have any interest in any other

related enterprise whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise,

alternatively, the person/s having the deciding vote or power to influence or to direct the course and

decisions of the enterprise.

RFQ/MICT/20/2026 of 23

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