This Tender Has Expired

Bidding procedure enquiries: Sihesenkosi Ngubane, Telephone: 0318130139, Email: [email protected]. Submission address: Bid Box No.04, PRASA Offices, 65 Masabalala Yengwa Avenue, Greyville, 4001, Durban Station. Complaints: Email [email protected]. Include in complaint: (1) Bid/Tender Description. (2) Bid/Tender Reference Number. (3) Closing date. (4) Supplier Name. (5) Supplier Contact details. (6) Detailed complaint.

Submit bids by 17 June 2026 at 12H00 to Bid Box No.04 at PRASA Offices, 65 Masabalala Yengwa Avenue, Greyville, 4001, Durban Station. Late bids will not be accepted. Bids must: (1) Use official forms provided (do not re-type). (2) Follow the prescribed bid document format. (3) Include all returnable documents (mandatory and otherwise). (4) Be enclosed in a sealed envelope. (5) Be signed in the closing/submission register upon submission. Disqualification risks: (1) Missing mandatory returnable documents. (2) Attempts to canvass SCM Officers or PRASA employees between closing date and award. (3) Incomplete or non-compliant submissions.

Evaluation is conducted in stages. Stage 1A (Mandatory Requirements): Automatic disqualification if not met. Requirements: (1) Proof of prior experience in repairing signalling/electronic equipment (e.g., appointment letter, contract, reference letter). (2) Comprehensive CVs for proposed personnel, showing start/end dates of signalling/electronics experience. Stage 1B (Other Mandatory Requirements): Bidders may be given 3 working days to submit missing documents; failure results in disqualification. Requirements: (1) Complete all RFQ documentation (including declarations). (2) Signed closing/submission register. (3) Joint Venture/Consortium/Subcontract Agreement (if applicable), indicating leading bidder. (4) Valid SARS PIN. (5) CSD supplier registration number. Stage 2 (Technical/Functional): Not explicitly scored (N/A). Stage 3 (Price and Specific Goals): 100 points total. Price: 80 points (80/20 preference system). Formula: Ps = 80(1 − (Pt−Pmin)/Pmin), where Ps = points for price, Pt = bidder’s price, Pmin = lowest acceptable price. Specific Goals: 20 points. Criteria: (1) B-BBEE contributor status Level 1 or 2 (BEE Certificate/Affidavit required; consolidated certificate for JVs). (2) More than 51% Black Ownership (CSD Report required). Disqualification: Late/incomplete submissions, false claims, collusion, or non-compliance with legal/administrative requirements.

Scope: 36-month contract for as-and-when-required repairs of S1 Remote Control Equipment (signalling) in the KZN region. Deliverables: (1) Repair S1 Remote Control Equipment, including sub-rack backboards, as per station plan. (2) Provide detailed work reports after each repair. (3) Attend compulsory site visit on 08 June 2026 at 10H00 AM (PRASA Offices, 65 Masabalala Yengwa Avenue, Durban Station) to assess work scope and quote accurately. Transport: Delivery to Signals Department, PRASA KZN Clairwood (cost must be included in final price). Contract terms: Fixed prices for 36 months or until contract value of R1,000,000.00 (VAT inclusive) is reached, whichever comes first. Contract commences within one week of award. PRASA may terminate if contractor underperforms. Bill of Quantities includes items: DOP5 card, DOP3/3A, HOB2, HIP1/2A, DIP2/2A, DRX2A/2, DTX2A/2, CLK3/3A, and sub-rack backboards.

Pricing must be in South African Rand, inclusive of all applicable taxes. Requirements: (1) Submit pricing strictly in the provided schedule format; deviations may disqualify the bid. (2) Firm price offer with clear basis. (3) Completed Pricing Bill of Quantities (if applicable). (4) Cost breakdown. (5) Price escalation basis/formula (if applicable). Discounted prices are considered only in the final evaluation stage on an unconditional basis. PRASA may negotiate market-related prices with top bidders if the highest scorer’s price is not market-related. Payment terms: PRASA pays within 30 days of receipt of correct tax invoice. Contract value capped at R1,000,000.00 (VAT inclusive).

Mandatory compliance: (1) Tax Compliance: Submit valid SARS PIN (apply via e-Filing at www.sars.gov.za) OR CSD registration number if no PIN is available. Each party in a consortium/joint venture must submit separate TCS certificates/PINs/CSD numbers. (2) Central Supplier Database (CSD): Bidders must be registered on the CSD (https://secure.csd.gov.za/). Foreign suppliers with no local entity are exempt. (3) B-BBEE: Preference points for B-BBEE contributor status level 1 or 2 (submit BEE Certificate or Affidavit). For joint ventures, only a consolidated BEE certificate is accepted. (4) More than 51% Black Ownership: Submit CSD Report for 10 preference points. (5) Disqualification: Bidders in the service of the state, or with directors/members in the service of the state, are disqualified. (6) Bidder Disclosure: Complete SBD4 form to declare conflicts of interest, PEP/PIP status, and other required disclosures. (7) No bids from persons listed in the Register for Tender Defaulters or List of Restricted Suppliers. Failure to comply with any of the above may render the bid invalid.