How will bids be evaluated?

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PRASA KZN Request for Quotation for Signalling Repairs

Request for quotation (RFQ) for the agreement / contract needed for a period of 36 months for the repairs of an s1 remote control equipment (signal) in the KZN region on an as and when required basis

Submit bids by 17 June 2026 at 12H00 to Bid Box No.04 at PRASA Offices, 65 Masabalala Yengwa Avenue, Greyville, 4001, Durban Station. Late bids will not be accepted. Bids must be submitted on official forms provided (not re-typed) and in the manner prescribed in the bid document. All returnable documents (mandatory and otherwise) must be included with the quotation. Failure to provide mandatory returnable documents will result in disqualification. Bidders must fill and sign the closing/submission register on submission of RFQ documents. Bids must be enclosed in a sealed envelope. Attempts to canvass SCM Officers or PRASA employees between closing date and award may result in disqualification.

- Submit bids by 17 june 2026 at 12h00 to bid box no.04 At PRASA offices, 65 masabalala yengwa avenue, greyville, durban. Late or non-compliant submissions will be disqualified. - Attend compulsory tender briefing and site visit on 08 june 2026 at 10h00 AM at the same address to assess scope and quote accurately. - Provide proof of similar signalling/electronic equipment repair projects and cvs of proposed personnel with signalling experience. - Register on the central supplier database (csd) and submit a valid SARS pin or csd number. Foreign suppliers without a local entity are exempt from csd registration. - Pricing must be in ZAR, inclusive of VAT, with fixed rates for 36 months, and strictly follow the provided bill of quantities format. - B-bbee level 1 or 2 certification (or consolidated certificate for joint ventures) and >51% black ownership (csd report) earn preference points. - Contract includes repair of s1 equipment and sub-rack backboards, with detailed work reports required after each repair.

Request for quotation (RFQ) for the agreement / contract needed for a period of 36 months for the repairs of an s1 remote control equipment (signal) in the KZN region on an as and when required basis

Scope: 36-month contract for as-and-when-required repairs of S1 Remote Control Equipment (signalling) in the KZN region. Deliverables: (1) Repair S1 Remote Control Equipment, including sub-rack backboards, as per station plan. (2) Provide detailed work reports after each repair. (3) Attend compulsory site visit on 08 June 2026 at 10H00 AM (PRASA Offices, 65 Masabalala Yengwa Avenue, Durban Station) to assess work scope and quote accurately. Transport: Delivery to Signals Department, PRASA KZN Clairwood (cost must be included in final price). Contract terms: Fixed prices for 36 months or until contract value of R1,000,000.00 (VAT inclusive) is reached, whichever comes first. Contract commences within one week of award. PRASA may terminate if contractor underperforms. Bill of Quantities includes items like DOP5 card, DOP3/3A, HOB2, HIP1/2A, DIP2/2A, DRX2A/2, DTX2A/2, CLK3/3A, and sub-rack backboards.

Pricing must be in South African Rand, inclusive of all applicable taxes. Submit pricing strictly in the provided schedule format; deviations may disqualify the bid. Include: (1) Firm price offer with clear basis. (2) Completed Pricing Bill of Quantities (if applicable). (3) Cost breakdown. (4) Price escalation basis/formula (if applicable). Discounted prices are considered only in the final evaluation stage on an unconditional basis. PRASA may negotiate market-related prices with top bidders if the highest scorer's price is not market-related. Payment terms: PRASA pays within 30 days of receipt of correct tax invoice. Contract value capped at R1,000,000.00 (VAT inclusive).

Mandatory compliance: (1) Tax Compliance: Submit valid SARS PIN (apply via e-Filing at www.sars.gov.za) OR CSD registration number if no PIN is available. Each party in a consortium/joint venture must submit separate TCS certificates/PINs/CSD numbers. (2) Central Supplier Database (CSD): Bidders must be registered on the CSD (https://secure.csd.gov.za/). Foreign suppliers with no local entity are exempt. (3) B-BBEE: Preference points for B-BBEE contributor status level 1 or 2 (submit BEE Certificate or Affidavit). For joint ventures, only a consolidated BEE certificate is accepted. (4) More than 51% Black Ownership: Submit CSD Report for 10 preference points. (5) Disqualification: Bidders in the service of the state, or with directors/members in the service of the state, are disqualified. (6) Bidder Disclosure: Complete SBD4 form to declare conflicts of interest, PEP/PIP status, and other required disclosures. Failure to comply with any of the above may render the bid invalid.

Closing date: 17 June 2026 at 12H00. Compulsory tender briefing/site visit: 08 June 2026 at 10H00 AM at PRASA Offices, Old IT Boardroom, 65 Masabalala Yengwa Avenue, Durban Station. Bid validity period: 60 working days from closing date (may be extended).

Bidding procedure enquiries: Sihesenkosi Ngubane, Telephone: 0318130139, Email: [email protected]. Submission address: Bid Box No.04, PRASA Offices, 65 Masabalala Yengwa Avenue, Greyville, 4001, Durban Station. Complaints: [email protected] (include bid reference, closing date, supplier name, contact details, and complaint description).

36-Month as-needed repair contract for s1 remote control signalling equipment in kwazulu-natal

Submission Guidelines

Evaluation Criteria

36-Month as-needed repair contract for s1 remote control signalling equipment in kwazulu-natal

Submission Guidelines

Evaluation Criteria

How to Write a Winning Tender Proposal Without an In-House Bid Team in Gauteng: Complete Guide for South African General Contractors (2026)

Complete Guide to CSD and BBBEE Compliance for General Sector Suppliers in South Africa (2026): Complete Guide for South African General Contractors (2026)

Complete Guide to CSD & BBBEE Compliance for General Sector Tenders in South Africa: Complete Guide for South African General Contractors (2026)

Complete Guide to CSD Compliance for General Sector Suppliers in South Africa (2026): Complete Guide for South African General Contractors (2026)

Technical Specifications

Financial Requirements

Compliance Requirements

Structured Evaluation Criteria

Important Dates

Contact Information

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Passenger Rail Agency of South Africa (PRASA)

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