RFQ: full-service production, printing, and distribution of isimangaliso wetland park’s 2025/26 annual report

• Closing date and time: 03 July 2026 at 12:00 (noon).
• Validity period for quotes: 90 days from submission date.

• Bidding procedure enquiries: Contact the Bids Representative at 035-590-1633 or [email protected].
• Submission address: iSimangaliso Wetland Park Authority Offices, The Dredger Harbour, St Lucia, 3936 (GPS: Latitude -28.362936, Longitude 32.412032).
• Email for submissions and queries: [email protected].

• Submit bids electronically to [email protected] or hand-deliver to iSimangaliso Wetland Park Offices, The Dredger Harbour, St Lucia, 3936 (GPS: Latitude -28.362936, Longitude 32.412032).
• All standard bidding documents (SBDs) must be completed in black ink (not typed).
• Mandatory documents: Central Supplier Database (CSD) Full Registration Report, valid SARS Tax PIN, pro forma Service Agreement (fully completed, initialed on each page, and signed/witnessed).
• Proof of authority to sign (e.g., company resolution) must be submitted.
• Quotes must be firm and valid for 90 days from the closing date.
• All documents must be in English.
• Failure to submit any mandatory document or comply with bidding rules may disqualify the bid.
• No verbal agreements are binding; all queries must be submitted in writing to [email protected].
• Suppliers are responsible for all costs incurred in preparing and submitting bids.

Unable to extract eligibility criteria

• Scope: Conceptualisation, layout, design, editing, proofreading, content gathering, and printing of the 2025/26 Annual Report for iSimangaliso Wetland Park Authority.
• Design: Service provider must submit a minimum of 3 design concepts. All designs must comply with iSimangaliso’s corporate identity manual.
• Content: Service provider is responsible for content gathering (in collaboration with iSimangaliso’s Communications team) and ensuring the report aligns with the brand’s core products and objectives.
• Editing/Proofreading: The service provider must ensure the report is grammatically correct, reader-friendly, and error-free before submission for approval.
• Images: iSimangaliso will supply images; if additional images are used, the service provider must comply with the Copyright Act.
• Printing specifications:
• Quantity: 350 copies.
• Pages: 180-page text + 4-page cover.
• Size: 210 x 297mm (landscape).
• Cover: 300 gsm HiQ satin/matt, machine varnished throughout.
• Text pages: 128 gsm HiQ satin/matt, printed in 4-process colours throughout, folded, gathered, and perfect-bound.
• Spine: Must include the full name of the entity, logo, "Annual Report," and financial year.
• Delivery and distribution: Service provider must deliver printed copies to Cape Town (Parliament), Richards Bay Central (Board Secretary), Pretoria (DFFE Head Office), and St Lucia Dredger Harbour (iSimangaliso Head Office). Delivery costs must be included in the quotation.

• Pricing: Submit firm prices in South African Rand (R), inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
• Pricing schedule: Must be completed for all items, with separate schedules for different delivery points if applicable.
• Payment terms: Payment will be made within 30 days of Finance receiving the invoice. No upfront payments will be made.
• Validity: Quotes must remain valid for 90 days from the closing date.
• Performance security: If awarded, the successful bidder must furnish performance security within 30 days of contract award (form and amount specified in Special Conditions of Contract).

• Mandatory compliance documents:
• Central Supplier Database (CSD) Full Registration Report.
• Valid SARS Tax Compliance PIN.
• Proof of address and ID copies of directors/members/partners.
• CIPC registration (for companies/close corporations).
• Authority to sign (e.g., board resolution for companies, founding statement for close corporations).
• Disqualification risks:
• Listing on the National Treasury’s Register for Tender Defaulters or Restricted Suppliers database.
• Employment by an organ of state (as defined in Section 239 of the Constitution).
• Failure to disclose conflicts of interest or related enterprises registered on CSD.
• Collusion or fraudulent practices (e.g., bid rigging, misrepresentation).
• Non-compliance with tax obligations.
• Environmental compliance: Service provider must declare any environmental offences or breaches of Park Rules. Must comply with all environmental legislation and obtain necessary permits.
• B-BBEE: Preference points may be claimed for B-BBEE status (documentary proof required).