Appointment of a service provider for the development, design, editing, printing, and publication of the 10-YEAR SA iorag commemoration publication.

Printing, and publication of the 10-YEAR SA iorag commemoration publication.

{"closingTime":"11:00AM","briefingSession":"{"date":null,"time":"11:00AM","venue":"e and Time (as per NRF systems) 10/07/2026 at 11:00AM","is_compulsory":true}"}

{"name":null,"email":"[email protected]","phone":null,"department":null,"address":"PONSE DOCUMENTS ARE DELIVERED VIA EMAILS"}

Returnable Documents: Procurement Invitation (SBD 1), signed and ❑ Yes, completed including the SBD 4, 6.1 and A Pages 1-21 ❑ No, ❑ Yes Proof of Registration on the Government’s A Central Supplier Database (CSD). ❑ No, (SBD 1) including the SBD 4, 6.1 and NO, 2 Fully completed pricing schedule (SBD ❑ YES ❑ Documents’ Due, PREFERENCE POINTS CLAIMED (SBD 6.1), BID SUBMISSION CERTIFICATE FORM - (SBD 1)

1.1 Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration.

1.2 All bids must be submitted on the official forms provided–(not to be re-typed) or in the manner prescribed in the bid document. Bid pages are bound to minimise risk of lost pages.

1.3 This bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the General Conditions Of Contract (GCC) with its special conditions of contract, and, if applicable, any other legislative requirements.

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (PIN) issued by SARS to enable the organ of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (TCS) pin may be made via e-Filing through the SARS website www.sars.gov.za.

2.4 Bidders may also submit a printed TCS certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a separate TCS certificate / PIN / CSD number.

2.6 Where no TCS is available but the bidder is registered on the Central Supplier Database (CSD), a

2.7 No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members persons in the service of the state.

4. VALIDITY PERIOD FROM DATE OF CLOSURE 60 Days

Pt−P

Ps= 80 (1 − )

P

Where

RFQ/SAEON/EGAGASINI/PUBLICATION/76/2026 of 21 Ver. Standard 2018-6b

Preference points claimed (sbd 6.1)

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

4. Points awarded for specific goals

4.1 In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points

must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be

allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation

stated in the conditions of this tender:

Table 1: Specific goals for the tender and points claimed are indicated per the table below:

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

Tenderer to submit a valid BBBEE certificate in order to earn points on specific goals. Failure to submit a

valid BBBEE certificate, the bidder will not be allocated points for specific goals.

Number of points Number of points claimed (80/20

system) allocated

Specific Goals (To be completed by the (80/20 system)

tenderer)

(between R2 000 and R50 000 000)

B-BBEE Status Level of 8

Contribution 1 to 3

B-BBEE Status Level of 6

Contribution 4 to 6

B-BBEE Status Level of 2

Contribution 7 to 8

Supplier that is at least 51% 3

Black-owned

Supplier that is at least 51% 3

Black female-owned

Supplier that is at least 51% 1

Black youth-owned

Supplier that is at least 51% 1

owned by People with

Disabilities

RFQ/SAEON/EGAGASINI/PUBLICATION/76/2026 of 21 Ver. Standard 2018-6b

Preference points claimed (sbd 6.1)

EME or QSE 4

Declaration with regard to company/firm

4.2 Name of company/firm...............................................................................

4.3 Company registration number: .....................................................................

4.4 Type of company/ firm

• Partnership/Joint Venture / Consortium
• One-person business/sole propriety
• Close corporation
• Public Company
• Personal Liability Company
• (Pty) Limited
• Non-Profit Company
• State Owned Company

[Tick applicable box]

4.5 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s)

shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of

this form;

iii) the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the

contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the

claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract

have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to

make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e ) forward the matter for criminal prosecution, if deemed necessary.

RFQ/SAEON/EGAGASINI/PUBLICATION/76/2026 of 21 Ver. Standard 2018-6b

Preference points claimed (sbd 6.1)

..............................................

Signature(s) of tenderer(s)

Surname and name: ...............................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

Bid submission certificate form - (sbd 1)

I hereby undertake to supply all or any of the goods, works, and services described in this procurement invitation

to the NRF in accordance with the requirements and specifications stipulated in this Bid Invitation document at

the price/s quoted.

My offer remains binding upon me and open for acceptance by the NRF during the validity period indicated and

calculated from the closing time of Bid Invitation.

The following documents are deemed to form and be read and construed as part of this offer / bid even where

integrated in this document:

Invitation to Bid (SBD 1) Specification(s) set out in this Quotation Invitation inclusive

of any annexures thereto

Bidder’s responses to this invitation as attached Pricing Schedule(s) (SBD3) including detailed schedules

to this document attached

Local Content and Local Manufacturing Certification (SBD 6.2) in accordance with the SABS standard

Declaration of Interest (SBD4) General Conditions of Contract and special/additional

conditions of contract as set out in this document

Preference (SBD 6.1) claims for Broad Based Black Economic Empowerment Status Level of Contribution,

supported by a valid certified BBBEE certificate.

RFQ/SAEON/EGAGASINI/PUBLICATION/76/2026 of 21 Ver. Standard 2018-6b

I confirm that I have satisfied myself as to the correctness and validity of my offer / bid in response to this Bid

Invitation; that the price(s) and rate(s) quoted cover all the goods, works and services specified in the Bid

Invitation and cover all my obligations and I accept that any mistakes regarding price(s) and rate(s) and

calculations will be at my own risk.

I accept full responsibility for the proper execution and fulfilment of all obligations and conditions devolving on me

in terms of this Bid Invitation as the principal liable for the due fulfilment of the subsequent contract if awarded to

me.

I declare that I have had no participation in any collusive practices with any Bidder or any other person regarding

this or any other Bid.

I certify that the information furnished in these declarations (SBD 3, SBD 4, SBD 6.1 and SBD 6.2 (if applicable))

is correct and I accept that the NRF may reject the Bid or act against me should these declarations prove to be

false.

I confirm that I am duly authorised to sign this offer/ bid response.

Name (print)

Capacity

Introduction to the nrf

The National Research Foundation Act, Act , establishes the National Research Foundation

(“NRF”) as the juristic person that makes this bid invitation and will contract with the awarded bidder. The

Public Finance Management Act classifies the organisation as a Schedule 3A Public Entity.

RFQ/SAEON/EGAGASINI/PUBLICATION/76/2026 of 21 Ver. Standard 2018-6b

Context of this procurement

The SAEON seeks to appoint a service provider to supply and deliver the 10-year SA IORAG

Anniversary Commemoration publication.

Contract period

Once off supply

Description of goods/detailed specification

The SAEON seeks to appoint a service provider to produce the 10-year SA IORAG Anniversary

Commemoration publication. This will include 1) assist with managing the call for opinion pieces

(commissioning process), 2) managing review process of submissions received including assisting with

identifying reviewers (editorial process), 3) managing publication process including book design

(production process). It is expected that the final product will have hard copy and soft copy versions.

Publication specification:

• A3
• 100-150 pages
• Soft cover/paperback binding
• Editing and design services required
• 10 printed copies to be delivered on finalisation

Deadline for delivery of the final product is the 15th of November 2026.

The supplier must work closely with the project manager to secure supporting content for the publication

and publication design.

It is expected the supplier (staff members) will have the engaged within the SA IORAG previously, by

having attended at least two national and/or international academic group meetings.

Examples of previous publications must be provided.

Sets of quotation documents required

Number of ORIGINAL bid documents for contract signing 1

Bidders must submit the above number of original documents in electronic format (email) to the NRF. These

serve as the original sets for the legal bid document and upon award, signature and serve as the legal

contract document between the bidder and the NRF.

Returnable documents checklist

The bidder is to complete this table and to supply the necessary page references to the supporting

documentation. A bidder failing to adequately provide any of the mandatory documents will be

disqualified.

Legislative/Technical Documents Compliance

(M – Mandatory); (O – Optional); Submitted Bid Section Reference to

(A- Administrative) Reference Bidder’s

document

Bidder Eligibility

Procurement Invitation (SBD 1), signed and ❑ Yes

completed including the SBD 4, 6.1 and A Pages 1-21 ❑ No

signed Bid Submission Certificate form.

Proof of authority must be submitted e.g. A ❑ Yes

RFQ/SAEON/EGAGASINI/PUBLICATION/76/2026 of 21 Ver. Standard 2018-6b

(M – Mandatory); (O – Optional); Submitted Bid Section Reference to

(A- Administrative) Reference Bidder’s

document

company resolution ❑ No

❑ Yes Proof of Registration on the Government’s A Central Supplier Database (CSD). ❑ No

❑ Yes

A valid B-BBEE certificate or Sworn Affidavit O Pages 16-19 ❑ No

❑ Yes One reference/invoice /purchase order for M similar work completed ❑ No

❑ Yes

Portfolio of similar publications M ❑ No

Specification Eligibility

❑ Yes

Specification on M ❑ No

Pricing Documents Compliance

Pricing (SBD 3.2)/ or a quotation on the ❑ Yes

company letterhead in this document to be M Pages 09-11

❑ No completed.

Eligibility criteria (go/no-go)

Selection Element Meet Bid Section Reference to

Specificatio Reference Bidder’s document

n Minimum

1 Fully completed Procurement Invitation ❑ YES ❑ Pages 1-21

(SBD 1) including the SBD 4, 6.1 and NO

signed Bid Submission Certificate form.

2 Fully completed pricing schedule (SBD ❑ YES ❑ Documents’ Due

3.2) / or a quotation on the company NO diligence

letterhead. Returnable of

Eligibility on

Detailed specifications provided on the ❑ YES ❑ Detailed

quotation have met the scope of work NO Specifications.

required.

Sbd 3.2: Pricing detail

Pricing Special Conditions

1 Pricing Schedule: In terms of General Conditions of contract clause 17.1, the price schedule remains

unchanged for the duration of the contract with the NRF accepting no changes, extensions, or

RFQ/SAEON/EGAGASINI/PUBLICATION/76/2026 of 21 Ver. Standard 2018-6b

Sbd 3.2: Pricing detail

additional ad hoc costs to the pricing conditions of the contract with the exception of any price

adjustments authorised in the Special Conditions of Contract for pricing set out below:

2 Firm Quantities over the Contract Period: The NRF requires firm set quantities during the current

period with the time of delivery being determined during the contract period.

3 Estimated quantities over the Contract Period: The NRF may require further quantities during the

current period with the actual quantity and time of delivery being determined when such quantities are

needed. For bidding purposes and to establish the contract ceiling price, the NRF provides estimated

quantities of what its requirements and estimated timing during the contract period for bidders to

establish their pricing. The NRF does not provide guarantees or commitments that it will order this

entire amount during the contract’s life. The NRF, through the signed contract, guarantees its

procurement of the specified goods and/or services is from the contracted party only.

4 Placement of written purchase orders for actual quantities ordered: The NRF manages the

execution of this contract through the issue of written purchase orders – stipulating quantity,

description, delivery date, and the unit price as et out in this contract - for the contracted supplies. The

NRF, when issuing the written purchase order, guarantees that the funding is available.

5 Contract Ceiling Price: With these estimates in the bid contract, the contract ceiling price includes

both the firm quantities and the potential future quantities within the contract ceiling price. The NRF

manages the contract within the contract ceiling price by paying only for the verified

deliveries/performances in terms of the clauses of this contract. The cumulative value of each of these

invoices at the expiry of the contract is the actual total contract price.

6 Price Adjustments: In terms of General Conditions of Contract clause 17.1, the price adjustments

with the rules for application are set out below as special conditions of Contract Clause 17.1.

Price adjustments and their corresponding rules are for the management of price risks on the

basis of the NRF and the contracted bidder sharing the risk equally.

7 Price quoted is South African Rands in terms of General Conditions of contract clause 16.4

8 Price Quotation Basis Price quoted is fully inclusive of all costs including delivery to the specified NRF

price delivery point and includes value- added tax, income tax, unemployment insurance fund

contributions, and skills development levies in terms of General Conditions of contract clauses 12,

32.1 and 32.2.

Price Delivery Point: In cases where different delivery points influence the pricing, the bidder submits

a separate pricing schedule for each delivery point.

9 Detail Pricing Support: Detailed information e.g. costed bill of quantities is optional where not stated

in the price schedule below and is provided as an annexure to the details included in this SBD 3

10 Application of Preference Points: Pricing is subject to the addition of Preference Points as stipulated

below - Standard Bidding Document 6.1 Preference claim form.

RFQ/SAEON/EGAGASINI/PUBLICATION/76/2026 of 21 Ver. Standard 2018-6b

Pricing schedule 3.2

Description qty unit of total price

(Refer to specification) MEASURE

1. This will include 1) assist with managing 1

the call for opinion pieces (commissioning

process), 2) managing review process of

submissions received including assisting

with identifying reviewers (editorial

process), 3) managing publication

process including book design

(production process).

2. Hard copies of the publication 10

3. Delivery Address: 1

South African Environmental

Observation Network (SAEON)

5th Floor, Foretrust Building

10 Martin Hammerschlag Way

Foreshore

Cape Town

8002

Total price excluding VAT r

VAT r

Total contract including VAT (ceiling price) r

General conditions of contract

The National Research Foundation cannot amend the National Treasury’s General Conditions of

Contract (GCC). The National Research Foundation therefore appends Special Conditions of Contract

(SCC) providing specific information relevant to a GCC clause to its the National Treasury’s General

Conditions of Contract. Special Conditions specific to this bid contract are set out in this document.

The NRF deems the bidders to have accessed and read the General Conditions of Contract. Whenever

there is an unintended conflict, the provisions of the Special Conditions of Contract shall prevail over the

General Conditions of Contract.

Special conditions of contract

(Amendments to specific clauses of the general conditions of contract listed

Below each clause in that section).

RFQ/SAEON/EGAGASINI/PUBLICATION/76/2026 of 21 Ver. Standard 2018-6b

Special conditions of contract

1 Service Provider Obligations:

The service provider must exercise reasonable skill, care and diligence in rendering all services

included in this procurement contract.

The service provider must deliver the services during normal working hours (i.e. Monday to Friday,

excluding public holidays from 08h30 to 17h00) and/or such additional hours as may be reasonably

required by the NRF due to the existence of special circumstances. Services rendered outside of

these hours will only be rendered by mutual agreement with the nominated person of the NRF,

based on severity level.

The service provider may not do anything that may prejudice or be adverse to the operations and

functions of the NRF

The service provider must submit such information and reports, as specified in the agreed service

request, to the person nominated by the NRF, and comply with all legislation applicable in providing

these services.

The service provider corresponds and delivers services only to the NRF and end users of the NRF.

2 Communication: The contracted parties communicate in writing through mail, delivery, or email.

The contracted party states the contract number and purchase order number, if the latter is

applicable, on communication documentation. The contract party does not act upon any

communication without the contract number or must verify such communication with the assigned

NRF contract manager prior to acting upon it.

3 Occupational Health and Safety when working on NRF sites: All personnel performing work on

NRF site/s as part of this contract are responsible to obtain safety induction.

Over and above the obligations provided by the Occupational Health and Safety Act (OHS Act No

and its Regulations, known as ‘the Act’), the contracted party meets with all relevant

health and safety instructions as given to them by site safety personnel, where relevant. Personal

protection equipment including closed safety shoes, hard hats, height safety equipment, and high

visibility vests are worn at all times while on the work site. All personnel are to obey the relevant

instructions, including signage, related to restricted access and speed limits on all sites.

The contracted party, once signing the contract (SBD 7), is responsible for itself, its employees, and

those people affected by its operations in terms of the Act the regulations promulgated in terms

thereof. The contracted party performs all work and uses equipment on site complying with the

provisions of the Act.

To this end, the contracted party shall make available to the NRF the valid Letter of Good Standing

in terms of the COID Act and ensure its validity does not expire while executing this bid, where

applicable. The contracted party furnishes its registration number with the office of the

Compensation Commissioner. The contracted party enters into a Section 37.2 agreement in terms

of Occupational Health and Safety Act (OHS Act No and its Regulations) that the NRF

drafts.

The contracted party maintains a health and safety plan complying with the requirements of The Act

at the work site during the period that contracted work takes place on the site.

The NRF manages the contracted party in his capacity for the execution of this contract to meet the

provisions of the said Act and the regulations promulgated in terms thereof. The contracted party

accepts liability for any contraventions to the Act. Each member of the contracted party’s team

(including sub-contracted personnel), submit a signed indemnity form prior to entering the work site

RFQ/SAEON/EGAGASINI/PUBLICATION/76/2026 of 21 Ver. Standard 2018-6b

Special conditions of contract

and kept in the contracted party’s health and safety file.

Management of performance levels

The Performance Levels are in the table below.

1. The NRF measures the contracted bidder’s performance against these performance levels in the

execution of the contract.

2. The contracted bidder recognises that its failure to meet the performance levels has a material and

adverse impact on the operations of NRF and that the damages from the contracted bidder’s failure

to meet any performance level is not susceptible to precise determination.

3. The NRF excuses the contracted bidder from failing to comply with the performance levels to the

extent that non-performance or delayed performance is solely and directly attributable to an act or

omission of the NRF or its staff or circumstances of force majeure as referred to in this Agreement.

4. If the contracted bidder fails to meet any performance level:
5. the contracted bidder shall investigate and report on the root causes of the performance level

failure;

promptly correct the failure and begin meeting the set performance levels;

2. advise the NRF as and to the extent requested by the NRF of the status of remedial efforts

being undertaken with respect to such performance level failure; and

3. take appropriate preventative measures to prevent the recurrence of the performance level

failure.

5. Both parties are responsible for monitoring and measuring the performance of the contracted bidder

against the performance levels set in this document. The NRF deems failure by the contracted

bidder to measure performance with respect to the contract specifications for any measurement

period, as a failure to meet the stipulated performance levels.

Performance levels statement

Service/Goods being Measurement Penalty/Bonus and level applicable from

Measured Methodology

Supply and delivery of the Check the completeness of No completion certificate or invoice will be

10-year SA IORAG the delivery against the approved and paid if the delivery is not

Anniversary Purchase order. satisfactory.

Commemoration

publication

Sbd 4 bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles

RFQ/SAEON/EGAGASINI/PUBLICATION/76/2026 of 21 Ver. Standard 2018-6b

of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South

Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in

respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that

person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a

controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee

numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling

interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by

the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having

the deciding vote or power to influence or to direct the course and decisions of the enterprise.

RFQ/SAEON/EGAGASINI/PUBLICATION/76/2026 of 21 Ver. Standard 2018-6b

a controlling interest in the enterprise have any interest in any other related enterprise whether or not they are

bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

The NRF compares each bidder’s pricing proposal on an equal and fair comparison basis equitable to

all bidders, taking into account all aspects of the bid’s pricing requirements including the application of

fair pricing tests as set out below in the section “Insufficiency of Funds”.

Pricing (SBD 3.2)/ or a quotation on the ❑ Yes

company letterhead in this document to be M Pages 09-11

❑ No completed.

Eligibility criteria (go/no-go)

Specificatio Reference Bidder’s document

n Minimum

1 Fully completed Procurement Invitation ❑ YES ❑ Pages 1-21

(SBD 1) including the SBD 4, 6.1 and NO

signed Bid Submission Certificate form.

2 Fully completed pricing schedule (SBD ❑ YES ❑ Documents’ Due

3.2) / or a quotation on the company NO diligence

letterhead. Returnable of

Detailed specifications provided on the ❑ YES ❑ Detailed

quotation have met the scope of work NO Specifications.

required.

Sbd 3.2: Pricing detail

1 Pricing Schedule: In terms of General Conditions of contract clause 17.1, the price schedule remains

unchanged for the duration of the contract with the NRF accepting no changes, extensions, or

RFQ/SAEON/EGAGASINI/PUBLICATION/76/2026 of 21 Ver. Standard 2018-6b

Sbd 3.2: Pricing detail

additional ad hoc costs to the pricing conditions of the contract with the exception of any price

adjustments authorised in the Special Conditions of Contract for pricing set out below:

2 Firm Quantities over the Contract Period: The NRF requires firm set quantities during the current

period with the time of delivery being determined during the contract period.

3 Estimated quantities over the Contract Period: The NRF may require further quantities during the

current period with the actual quantity and time of delivery being determined when such quantities are

needed. For bidding purposes and to establish the contract ceiling price, the NRF provides estimated

quantities of what its requirements and estimated timing during the contract period for bidders to

establish their pricing. The NRF does not provide guarantees or commitments that it will order this

entire amount during the contract’s life. The NRF, through the signed contract, guarantees its

procurement of the specified goods and/or services is from the contracted party only.

4 Placement of written purchase orders for actual quantities ordered: The NRF manages the

execution of this contract through the issue of written purchase orders – stipulating quantity,

description, delivery date, and the unit price as et out in this contract - for the contracted supplies. The

price delivery point and includes value- added tax, income tax, unemployment insurance fund

contributions, and skills development levies in terms of General Conditions of contract clauses 12,

32.1 and 32.2.

Price Delivery Point: In cases where different delivery points influence the pricing, the bidder submits

a separate pricing schedule for each delivery point.

9 Detail Pricing Support: Detailed information e.g. costed bill of quantities is optional where not stated

in the price schedule below and is provided as an annexure to the details included in this SBD 3

10 Application of Preference Points: Pricing is subject to the addition of Preference Points as stipulated

below - Standard Bidding Document 6.1 Preference claim form.

RFQ/SAEON/EGAGASINI/PUBLICATION/76/2026 of 21 Ver. Standard 2018-6b

Pricing schedule 3.2

integrated in this document:

Invitation to Bid (SBD 1) Specification(s) set out in this Quotation Invitation inclusive

of any annexures thereto

Bidder’s responses to this invitation as attached Pricing Schedule(s) (SBD3) including detailed schedules

to this document attached

Local Content and Local Manufacturing Certification (SBD 6.2) in accordance with the SABS standard

Declaration of Interest (SBD4) General Conditions of Contract and special/additional

conditions of contract as set out in this document

Preference (SBD 6.1) claims for Broad Based Black Economic Empowerment Status Level of Contribution,

supported by a valid certified BBBEE certificate.

RFQ/SAEON/EGAGASINI/PUBLICATION/76/2026 of 21 Ver. Standard 2018-6b

Tax Compliance Central Supplier Compliance OR MAAA

tax compliance status

Tax compliance requirements

tax compliance status (TCS) pin may be made via e-Filing through the SARS website

Tax Compliance

tax compliance check reflects that they

tax compliance status or proof that they have made an arrangement with SARS to

CSD number

CSD number must be provided

Central Supplier Database (CSD), a

Central supplier database registration

Central Supplier Database and to include in their bid their Master

Central Supplier Database

Central Supplier Database (CSD)

completion certificate or invoice will be

Procurement Invitation (SBD 1), signed and ❑ Yes

completed including the SBD 4, 6.1 and A Pages 1-21 ❑ No

❑ Yes Proof of Registration on the Government’s A Central Supplier Database (CSD). ❑ No

(SBD 1) including the SBD 4, 6.1 and NO

2 Fully completed pricing schedule (SBD ❑ YES ❑ Documents’ Due

Preference points claimed (sbd 6.1)

2. Tax compliance requirements

2.3 Application for tax compliance status (TCS) pin may be made via e-Filing through the SARS website

separate TCS certificate / PIN / CSD number.

2.6 Where no TCS is available but the bidder is registered on the Central Supplier Database (CSD), a

CSD number must be provided.

Terms and conditions for bidding (sbd 1b)

VAT Registration Number

Tax Tax Compliance Central Supplier Compliance OR MAAA

If the answer is “No” to all of the above, then it is not a requirement to register for a tax compliance status

B-BBEE Minimum Level: 1

Points Allocation: 80 points

B-BBEE Details: echnical information may be directed in writing

writing to: to:

Section SCM Section Egagasini Node

Contact SCM Nicole du Plessis Contact personperson

E-mail address [email protected] E-mail address [email protected]

RFQ/SAEON/EGAGASINI/PUBLICATION/76/2026 of 21 Ver. Standard 2018-6b

Supplier information

Name Of Bidder

Postal Address

Street Address

Telephone Number

Code Number

Cell Phone Number

Code Number

Facsimile Number

Code Number

E-Mail Address

VAT Registration Number

Tax Tax Compliance Central Supplier Compliance OR MAAA

System PIN Database No. Status

B-BBEE Status B-BBEE Status Level Tick Applicable Box. Tick Applicable Box. Level Sworn Verification Certificate ❑ Yes ❑ No ❑ Yes ❑ No Affidavit

[A B-BBEE status level verification certificate/ sworn affidavit (for EMEs & QSEs) must be submitted

in order to qualify for preference points for B-BBEE]

Are you the accredited ❑ Yes ❑ No Are you a foreign-based ❑ Yes ❑ No representative in South Africa for [If yes supplier for the

[If yes, answer the the goods /services/works enclose goods/services/ works questionnaire below] offered? proof] offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the Republic of South Africa (RSA)? ❑ Yes ❑ No

RFQ/SAEON/EGAGASINI/PUBLICATION/76/2026 of 21 Ver. Standard 2018-6b

Supplier information

Does the entity have a branch in the RSA? ❑ Yes ❑ No

Does the entity have a permanent establishment in the RSA? ❑ Yes ❑ No

Does the entity have any source of income in the RSA? ❑ Yes ❑ No

Is the entity liable in the RSA for any form of taxation? ❑ Yes ❑ No

If the answer is “No” to all of the above, then it is not a requirement to register for a tax compliance status

system pin code from the South African Revenue Service

scoring stage:

Stage 2A – Evaluation of Bids against Specifications including Quality

The NRF evaluates each bidder’s written response to the specifications issued in accordance with

published evaluation criteria set as in Section D.

Stage 2B – Due Diligence Interviews or Proof of Delivery/Concept against Specifications

The National Research Foundation cannot amend the National Treasury’s General Conditions of

Contract (GCC). The National Research Foundation therefore appends Special Conditions of Contract

(SCC) providing specific information relevant to a GCC clause to its the National Treasury’s General

3 Occupational Health and Safety when working on NRF sites: All personnel performing work on

Over and above the obligations provided by the Occupational Health and Safety Act (OHS Act No

and its Regulations, known as ‘the Act’), the contracted party meets with all relevant

health and safety instructions as given to them by site safety personnel, where relevant. Personal

protection equipment including closed safety shoes, hard hats, height safety equipment, and high

visibility vests are worn at all times while on the work site. All personnel are to obey the relevant

instructions, including signage, related to restricted access and speed limits on all sites.

The contracted party, once signing the contract (SBD 7), is responsible for itself, its employees, and

those people affected by its operations in terms of the Act the regulations promulgated in terms

thereof. The contracted party performs all work and uses equipment on site complying with the

provisions of the Act.

in terms of the COID Act and ensure its validity does not expire while executing this bid, where

applicable. The contracted party furnishes its registration number with the office of the

Compensation Commissioner. The contracted party enters into a Section 37.2 agreement in terms

of Occupational Health and Safety Act (OHS Act No and its Regulations) that the NRF

drafts.

and kept in the contracted party’s health and safety file.

I, the undersigned, (name)............................................................................... in submitting the

accompanying bid, do hereby make the following statements that I certify to be true and complete in every respect:

3.1 I have read and I understand the contents of this disclosure;

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found not to be true and

complete in every respect;

3.3 The bidder has arrived at the accompanying bid independently from, and without consultation,

communication, agreement or arrangement with any competitor. However, communication between partners in a

joint venture or consortium2 will not be construed as collusive bidding.

3.4 In addition, there have been no consultations, communications, agreements or arrangements with any

competitor regarding the quality, quantity, specifications, prices, including methods, factors or formulas used to

calculate prices, market allocation, the intention or decision to submit or not to submit the bid, bidding with the

intention not to win the bid and conditions or delivery particulars of the products or services to which this bid invitation

relates.

3.4 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or

indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the contract.

3.5 There have been no consultations, communications, agreements or arrangements made by the bidder with

any official of the procuring institution in relation to this procurement process prior to and during the bidding process

except to provide clarification on the bid submitted where so required by the institution; and the bidder was not

involved in the drafting of the specifications or terms of reference for this bid.

3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive

practices related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for

investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act No and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation and or may

be restricted from conducting business with the public sector for a period not exceeding ten (10) years in terms of

the Prevention and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

this or any other Bid.

I certify that the information furnished in these declarations (SBD 3, SBD 4, SBD 6.1 and SBD 6.2 (if applicable))

is correct and I accept that the NRF may reject the Bid or act against me should these declarations prove to be

false.

processes where applicable, conduct or initiate the necessary enquiries/investigations to determine the

accuracy of the representation made in the bid documents. The onus is on the bidder to prove that fronting

does not exist, should the National Research Foundation establish and notify the bidder of potential

breaches of any of the fronting indicators as contained in the Department of Trade and Industry’s “Guidelines

on Complex Structures and Transactions and Fronting”. Failure to do so within a period of 7 days from date

RFQ/SAEON/EGAGASINI/PUBLICATION/76/2026 of 21 Ver. Standard 2018-6b

of notification will invalidate the bid/contract and may also result in the restriction of the bidder to conduct

business with the public sector for a period not exceeding 10 years, in addition to any other remedies the

do not warrant its accuracy or completeness. The NRF makes no representation, warranty, assurance,

guarantee or endorsements to any provider/bidder concerning the document, whether with regard to its

accuracy, completeness or otherwise and the NRF shall have no liability towards the responding service

providers or any other party in connection therewith.

provisions of the said Act and the regulations promulgated in terms thereof. The contracted party

accepts liability for any contraventions to the Act. Each member of the contracted party’s team

(including sub-contracted personnel), submit a signed indemnity form prior to entering the work site

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adverse impact on the operations of NRF and that the damages from the contracted bidder’s failure

to meet any performance level is not susceptible to precise determination.

extent that non-performance or delayed performance is solely and directly attributable to an act or

omission of the NRF or its staff or circumstances of force majeure as referred to in this Agreement.

4.2 Name of company/firm...............................................................................

4.3 Company registration number: .....................................................................

4.4 Type of company/ firm

• Partnership/Joint Venture / Consortium
• One-person business/sole propriety
• Close corporation
• Public Company
• Personal Liability Company
• (Pty) Limited
• Non-Profit Company
• State Owned Company

[Tick applicable box]

4.5 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s)

shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of

this form;

iii) the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the

contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the

claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract

have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to

make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e ) forward the matter for criminal prosecution, if deemed necessary.

RFQ/SAEON/EGAGASINI/PUBLICATION/76/2026 of 21 Ver. Standard 2018-6b

Preference points claimed (sbd 6.1)

..............................................

Signature(s) of tenderer(s)

Surname and name: ...............................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

Bid submission certificate form - (sbd 1)

there is an unintended conflict, the provisions of the Special Conditions of Contract shall prevail over the

(Amendments to specific clauses of the general conditions of contract listed below each clause in that section).

included in this procurement contract.

The service provider must deliver the services during normal working hours (i.e. Monday to Friday, excluding public holidays from 08h30 to 17h00) and/or such additional hours as may be reasonably required by the NRF due to the existence of special circumstances. Services rendered outside of these hours will only be rendered by mutual agreement with the nominated person of the NRF, based on severity level.

functions of the NRF

request, to the person nominated by the NRF, and comply with all legislation applicable in providing these services.

2 Communication: The contracted parties communicate in writing through mail, delivery, or email.

applicable, on communication documentation. The contract party does not act upon any communication without the contract number or must verify such communication with the assigned

at the work site during the period that contracted work takes place on the site.

1. The NRF measures the contracted bidder’s performance against these performance levels in the execution of the contract.
2. the contracted bidder shall investigate and report on the root causes of the performance level failure; promptly correct the failure and begin meeting the set performance levels;
3. advise the NRF as and to the extent requested by the NRF of the status of remedial efforts being undertaken with respect to such performance level failure; and
4. take appropriate preventative measures to prevent the recurrence of the performance level failure.

against the performance levels set in this document. The NRF deems failure by the contracted bidder to measure performance with respect to the contract specifications for any measurement period, as a failure to meet the stipulated performance levels.

10-year SA IORAG the delivery against the approved and paid if the delivery is not publication

It is expected the supplier (staff member/s) will have the engaged within the SA IORAG previously, by having attended at least two national and/or international academic group meetings.

EMAILS ADDRESS: Electronic submission

E-mail address [email protected] E-mail address [email protected]