King v governance compliance assessment for railway safety regulator

• SCM Enquiries: Mr. Fumani Mabunda, email [email protected].
• Project Manager Enquiries: Ms. Hloni Lekhema, email [email protected].

• Submit your quotation by email to [email protected].
• Closing date and time: 25 June 2025 at 10h00.
• Ensure your quotation is comprehensive and includes VAT inclusive pricing.
• You must submit fully completed and signed Standard Bidding Documents (SBD) forms.
• Failure to submit required documents (e.g., B-BBEE certificate, CSD report, CIPC registration, ID copies, medical certificate, SASSA registration, NCPPDSA registration) will result in no points being awarded for specific goals.

Mandatory requirements: 1. Registration on National Treasury CSD 2. Valid Tax PIN and Tax Clearance Certificate 3. Completed and signed Standard Bidding Documents (SBD) forms 4. Valid BBBEE certificate or sworn affidavit 5. Valid CIPC company registration documents 6. Copy of company owner(s) ID documents 7. Valid Medical Certificate 8. Valid SASSA registration (where applicable) 9. Valid NCPPDSA registration 10. Failure to submit documents 4.5-4.10 results in zero points for specific goals

• Scope: Conduct a comprehensive King V corporate governance compliance assessment and provide implementation support.
• Key deliverables:
• Framework Assessment: Assess the organization's governance framework against King V principles.
• Gap Analysis: Identify corporate governance gaps.
• Documentation Review: Evaluate existing governance policies, board/committee charters, and frameworks.
• Strategic Alignment: Provide actionable recommendations to strengthen governance structures.
• Implementation Roadmap: Develop a phased plan for alignment with King V.
• Execution Support: Provide ongoing support to embed recommendations.

• Framework Assessment: Comprehensive assessment against King V principles.
• Gap Analysis: Identify governance gaps.
• Documentation Review: Evaluate existing policies, charters, and frameworks.
• Strategic Alignment: Provide actionable recommendations.
• Implementation Roadmap: Develop phased plan.
• Execution Support: Ongoing implementation support.

• Mandatory documents to submit:
• Registration on the National Treasury Central Supplier Database (CSD) report.
• Comprehensive quotation with VAT inclusive pricing.
• Tax Pin and Tax Clearance Certificate.
• Fully completed and signed Standard Bidding Documents (SBD) forms.
• Valid B-BBEE certificate or sworn affidavit (indicating financial year end date, e.g., 31 March 2022).
• Valid company registration documentation from CIPC.
• Copy of identity document(s) of the company owner(s).
• Valid Medical Certificate.
• Valid SASSA registration (where applicable).
• Valid NCPPDSA registration.
• Note: Failure to submit valid documents for specific goals (items 4.5 to 4.10) will result in no points being awarded for those goals.

• Submit: CSD registration, comprehensive VAT inclusive quotation, Tax Pin and Clearance Certificate, signed SBD forms, valid B-BBEE certificate or affidavit, CIPC registration, owner ID copies, medical certificate, SASSA registration (if applicable), NCPPDSA registration.
• Failure to submit valid documents for specific goals results in no points for those goals.

• 80/20 preference point system applies.
• Specific goals points: 10 for 51% black-owned EME/QSE, 5 for 51% black women-owned, 3 for 51% youth-owned, 2 for 51% owned by persons with disabilities.
• Proof documents required for each claim.

Submit the following returnable documents: A completed Bidder Disclosure Form (SBD4) declaring: - Whether the bidder or any directors/trustees/shareholders/members/partners (or persons with controlling interest) are employed by the state. If yes, provide full names, ID numbers, and state employee numbers. - Whether the bidder or connected persons have a relationship with any employee of the procuring institution. If yes, provide particulars. - Whether the bidder or its directors/trustees/shareholders/members/partners have interests in other related enterprises bidding for this contract. If yes, provide particulars. - A signed declaration certifying the bid was prepared independently, without collusion, and that no prohibited communications occurred with competitors or officials. Bids will be disqualified if: - The bidder is listed in the Register for Tender Defaulters or the List of Restricted Suppliers. - The disclosure form is incomplete, false, or misleading. - Evidence of collusion, bid-rigging, or corrupt practices is found.

Automatic disqualification if the bidder is listed on the Register for Tender Defaulters or the List of Restricted Suppliers. The bidder and its associates must not be in a conflict of interest (e.g., employed by the state in a conflicting role, having an undisclosed relationship with procuring officials). The bidder must be able to certify the bid's independence from competitors.

Bidders must comply with: - Transparency, accountability, impartiality, and ethical principles as per the Constitution of South Africa. - Disclosure of conflicts of interest or state employment as per the Bidder Disclosure Form (SBD4). - Prohibition on collusive bidding, as defined in the Competition Act No. 89 of 1998. - Prohibition on corrupt practices, as per the Prevention and Combating of Corrupt Activities Act No. 12 of 2004. Non-compliance may result in: - Bid disqualification. - Reporting to the Competition Commission or National Prosecuting Authority (NPA). - Restriction from conducting business with the public sector for up to 10 years.

All companies/firms are eligible to tender. However, significant preference points (up to 20) are allocated specifically to Exempt Micro Enterprises (EMEs) or Qualifying Small Enterprises (QSEs) that are at least 51% owned by black people (10 points), black women (5 points), youth (3 points), and persons with disabilities (2 points). These points are only applicable under the 80/20 system, as indicated by 'N/A' under the 90/10 column.

• This is a standard Preference Points Claim Form (SBD 6.1) for tenders under the Preferential Procurement Regulations 2022.
• It must be completed and submitted as part of the tender.

• Bidders must complete the Preference Points Claim Form (SBD 6.1) to claim points for Specific Goals related to B-BBEE status.
• Points are available for Exempt Micro Enterprises (EME) or Qualifying Small Enterprises (QSE) with specific ownership profiles (black, black women, youth, persons with disabilities).
• Documentary proof of ownership and B-BBEE status may be required to substantiate claims.