What are the submission requirements for this tender (Ref: RFQ1224219)?

• Submit bid documents by email to supplychain@mmsez.co.za and copy A.kutama@mmsez.co.za. • Deadline: 26 June 2026 at 11:00. Late bids will not be accepted. • Use official forms provided; do not retype. • Bids must align with detailed specifications; non-compliance may lead to disqualification. • Bidders not registered on the Central Supplier Database (CSD) must register before submission. • Complete all SBD documents fully, sign with authorized signature, and attach proof of authority. • Do not complete bid documents in pencil or erasable ink; this will disqualify. • Clarifications must be in writing (email/letter); telephonic queries will not be considered. Cut-off for queries is 24 June 2026 at 23:00. • Quote bid reference number in all correspondence. • The successful bidder will be required to sign a Service Level Agreement (SLA).

How will bids be evaluated?

{ "general": [ "Must be a registered entity (company, CC, partnership, etc.) with a valid South African registration.", "Must not be a state employee, or have directors/members who are state employees.", "Must not be listed on the Register for Tender Defaulters or Restricted Suppliers.", "Foreign bidders must comply with RSA tax obligations if applicable (e.g., permanent establishment or income source in RSA)." ], "compliance": [ "Tax compliance: Valid SARS TCS PIN or CSD registration.", "BEE Compliance: Preference points awarded for Black ownership (5), women equity (3), youth equity (2), disability (2), small business promotion (3), and Limpopo-based enterprises (3).", "No collusive bidding or conflicts of interest with MMSEZ or other bidders." ], "experience": [ "Minimum 5 years' experience in labour law for the project leader.", "Minimum 2 years' experience for key team members.", "Relevant qualifications (LLB, Labour Relations, HR Management) or admission as Attorney/Advocate." ] }

What are the technical specifications?

• Scope: Appointment of a seasoned legal representative with labour law experience to represent MMSEZ SOC at the CCMA in a constructive dismissal dispute. • Key services required: - Provide legal advice: assess case merits, advise on risks, interpret contracts and labour legislation. - Prepare legal documents: draft responses, applications, witness statements, and documentary evidence. - Represent MMSEZ at CCMA arbitration proceedings. - Case management: liaise with CCMA, witnesses, opposing parties; monitor deadlines and compliance. • Deliverables: Legal advice, prepared documents, representation, and ongoing case management. • Project duration: 4 months. • Key competencies: Firm must have extensive labour law experience, specifically in constructive dismissal cases.

What financial requirements apply to bidders?

• Pricing must be submitted on the official SBD 3.3 Pricing Schedule (Professional Services). • Indicate a total ceiling price inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). • Provide detailed breakdown: - Hourly/daily rates for persons involved. - Cost per phase and man-days per phase. - Travel expenses (actual costs recoverable with proof). - Other expenses (accommodation, telephone, reproduction) with proof. • Specify if rates are firm for the full contract period; if not, detail adjustment basis (e.g., CPI). • Indicate period required to commence after acceptance and estimated man-days for project completion. • Bidders must submit a detailed cost breakdown schedule as part of proposal.

What compliance and legal requirements must bidders meet?

• Tax Compliance: Submit valid Tax Compliance Status PIN or CSD number if no PIN. Foreign suppliers may need to register for SARS PIN if they have RSA presence/income. • Central Supplier Database (CSD): Registration is mandatory. Provide CSD number. • B-BBEE/Specific Goals: Points allocated under 80/20 system for: - Black ownership (5 points). - Women equity (3 points). - Youth equity (2 points). - Disability (2 points). - Promotion of small businesses (3 points). - Enterprises located within Limpopo (3 points). - Military Veterans (2 points). • Provide proof (CSD, company registration, medical certificate, financial statements, proof of address, MVA Force Number) to claim points. • Declaration: Complete SBD 4 (Bidder’s Disclosure) and SBD 6.1 (Preference Points Claim Form). Disclose any state employment, relationships with procuring institution, or other interests. • No bids accepted from persons in service of the state or companies with directors/members in state service.

What are the important dates and deadlines for this tender?

• Closing date and time: 26 June 2026 at 11:00. • Bid validity period: 180 days from closing date. • Project duration: 4 months. • Clarification cut-off date: 24 June 2026 at 23:00.

Who should be contacted for queries about this tender?

• Bid submission and administrative enquiries: Email supplychain@mmsez.co.za and copy A.kutama@mmsez.co.za. • Technical enquiries: Email N.Sebapu@mmsez.co.za. • Contact persons: - Aluwani Kutama (administrative): Tel 072 247 9851. - Mr. N Sebapu (technical): Tel 072 246 9309. • Organization address: 93 Biccard Street, Suite No: 21 Suite 36, Polokwane, Limpopo Province, 0699. Private Bag X9716, Polokwane, 0700. • General email: info@mmsez.co.za. Website: www.mmsez.co.za.

MMSEZ SOC Legal Representative Tender Limpopo

DocumentAnnexure A- Appointment of SP Legal Representative.pdfReview complete

Description

Source: Annexure A- Appointment of SP Legal Representative.pdf

Purpose: Procure a seasoned legal representative with labour law experience to represent MMSEZ SOC at the CCMA in a constructive dismissal dispute.
Background: MMSEZ is a state-owned company under Limpopo Economic Development Agency, focused on industrial development in Limpopo.
Problem: Requires expert legal handling of a labour dispute involving senior personnel.
Scope includes legal advice, document preparation, CCMA representation, and case management.
Project duration: 4 months.
Bid validity: 180 days.

Important Dates

Source: Annexure A- Appointment of SP Legal Representative.pdf (TENDER)

Closing date and time: 26 June 2026 at 11:00.
Bid validity period: 180 days from closing date.
Project duration: 4 months.
Clarification cut-off date: 24 June 2026 at 23:00.

Contact Information

Source: Annexure A- Appointment of SP Legal Representative.pdf (TENDER)

Bid submission and administrative enquiries: Email [email protected] and copy [email protected].
Technical enquiries: Email [email protected].
Contact persons:
Aluwani Kutama (administrative): Tel 072 247 9851.
Mr. N Sebapu (technical): Tel 072 246 9309.
Organization address: 93 Biccard Street, Suite No: 21 Suite 36, Polokwane, Limpopo Province, 0699. Private Bag X9716, Polokwane, 0700.
General email: [email protected]. Website: www.mmsez.co.za.

Submission Guidelines

Source: Annexure A- Appointment of SP Legal Representative.pdf (TENDER)

Submit bid documents by email to [email protected] and copy [email protected].
Deadline: 26 June 2026 at 11:00. Late bids will not be accepted.
Use official forms provided; do not retype.
Bids must align with detailed specifications; non-compliance may lead to disqualification.
Bidders not registered on the Central Supplier Database (CSD) must register before submission.
Complete all SBD documents fully, sign with authorized signature, and attach proof of authority.
Do not complete bid documents in pencil or erasable ink; this will disqualify.
Clarifications must be in writing (email/letter); telephonic queries will not be considered. Cut-off for queries is 24 June 2026 at 23:00.
Quote bid reference number in all correspondence.
The successful bidder will be required to sign a Service Level Agreement (SLA).

Evaluation Criteria

Source: Annexure A- Appointment of SP Legal Representative.pdf (TENDER)

General

Must be a registered entity (company, CC, partnership, etc.) with a valid South African registration.
Must not be a state employee, or have directors/members who are state employees.
Must not be listed on the Register for Tender Defaulters or Restricted Suppliers.
Foreign bidders must comply with RSA tax obligations if applicable (e.g., permanent establishment or income source in RSA).

Compliance

Tax compliance: Valid SARS TCS PIN or CSD registration.
BEE Compliance: Preference points awarded for Black ownership (5), women equity (3), youth equity (2), disability (2), small business promotion (3), and Limpopo-based enterprises (3).
No collusive bidding or conflicts of interest with MMSEZ or other bidders.

Experience

Minimum 5 years' experience in labour law for the project leader.

Technical Specifications

Source: Annexure A- Appointment of SP Legal Representative.pdf (TENDER)

Scope: Appointment of a seasoned legal representative with labour law experience to represent MMSEZ SOC at the CCMA in a constructive dismissal dispute.
Key services required:
Provide legal advice: assess case merits, advise on risks, interpret contracts and labour legislation.
Prepare legal documents: draft responses, applications, witness statements, and documentary evidence.
Represent MMSEZ at CCMA arbitration proceedings.
Case management: liaise with CCMA, witnesses, opposing parties; monitor deadlines and compliance.
Deliverables: Legal advice, prepared documents, representation, and ongoing case management.
Project duration: 4 months.
Key competencies: Firm must have extensive labour law experience, specifically in constructive dismissal cases.

Methodology

Source: Annexure A- Appointment of SP Legal Representative.pdf

Methodology and approach are evaluated as part of functionality (10 points).
Proposal must include comprehensive implementation plan covering understanding of assignment, approach, methodology, and delivery plan.
Bidders must submit detailed methodology and implementation plan as part of proposal.

Experience & Qualifications

Source: Annexure A- Appointment of SP Legal Representative.pdf

Organization must have 10 years' experience in Labour Law/Labour Relations, proven by reference letters.
Project leader: Minimum 6 years' experience in Labour Law/Labour Relations, with CV and references.
Key personnel: Two personnel with minimum 2 years' experience in labour law, with CVs and qualifications (NQF level 6).
Admission as Attorney or Advocate is an added advantage.
Submit company profile, CVs, certificates of completed projects, and list of contactable references.

Quality Management

Source: Annexure A- Appointment of SP Legal Representative.pdf

Goods/services must conform to standards in bidding documents.
Supplier must not disclose contract details without prior written consent.
Inspections/tests may be conducted; costs borne by purchaser if compliant, by supplier if non-compliant.
Non-compliant supplies/services may be rejected.

Pricing Schedule

Source: Annexure A- Appointment of SP Legal Representative.pdf

Use SBD 3.3 Pricing Schedule (Professional Services).
Provide total ceiling price inclusive of all taxes.
Detail hourly/daily rates for personnel, cost per phase, man-days per phase.
Itemize travel and other expenses (actual costs with proof).
Specify if rates are firm for contract period; if not, detail adjustment basis.
Indicate commencement period and estimated man-days for completion.

Financial Requirements

Source: Annexure A- Appointment of SP Legal Representative.pdf (TENDER)

Pricing must be submitted on the official SBD 3.3 Pricing Schedule (Professional Services).
Indicate a total ceiling price inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
Provide detailed breakdown:
Hourly/daily rates for persons involved.
Cost per phase and man-days per phase.
Travel expenses (actual costs recoverable with proof).
Other expenses (accommodation, telephone, reproduction) with proof.
Specify if rates are firm for the full contract period; if not, detail adjustment basis (e.g., CPI).
Indicate period required to commence after acceptance and estimated man-days for project completion.
Bidders must submit a detailed cost breakdown schedule as part of proposal.

Compliance Requirements

Source: Annexure A- Appointment of SP Legal Representative.pdf (TENDER)

Tax Compliance: Submit valid Tax Compliance Status PIN or CSD number if no PIN. Foreign suppliers may need to register for SARS PIN if they have RSA presence/income.
Central Supplier Database (CSD): Registration is mandatory. Provide CSD number.
B-BBEE/Specific Goals: Points allocated under 80/20 system for:
Black ownership (5 points).
Women equity (3 points).
Youth equity (2 points).
Disability (2 points).
Promotion of small businesses (3 points).
Enterprises located within Limpopo (3 points).
Military Veterans (2 points).
Provide proof (CSD, company registration, medical certificate, financial statements, proof of address, MVA Force Number) to claim points.
Declaration: Complete SBD 4 (Bidder’s Disclosure) and SBD 6.1 (Preference Points Claim Form). Disclose any state employment, relationships with procuring institution, or other interests.
No bids accepted from persons in service of the state or companies with directors/members in state service.

Contractual Terms

Source: Annexure A- Appointment of SP Legal Representative.pdf

Standard Government General Conditions of Contract (GCC) apply.
Key clauses include definitions, application, standards, use of contract documents, patent rights, performance security, inspections/tests, packaging, delivery, insurance, transportation, incidental services, spare parts, warranty, payment, prices, contract amendments, assignment, subcontracts, delays, penalties, termination for default, force majeure, termination for insolvency, dispute settlement, limitation of liability, governing language (English), applicable law (South African), notices, taxes/duties, National Industrial Participation Programme, and prohibition of restrictive practices.
Special Conditions of Contract (SCC) may supplement GCC; in conflict, SCC prevails.

Special Conditions

Source: Annexure A- Appointment of SP Legal Representative.pdf

MMSEZ reserves right to appoint bidder deemed fully capable, cancel bid if needs/funds change, or if no acceptable bids received.
In case of subcontracting/joint venture, contract is with principal bidder.
MMSEZ may call interviews with short-listed bidders and conduct supplier due diligence/site visits.
Bid documents must be emailed by closing date/time; late bids rejected.
All tender information is confidential; no reproduction or disclosure without written permission.
Clarifications must be in writing; cut-off 24 June 2026 at 23:00.

Section

Source: Annexure A- Appointment of SP Legal Representative.pdf

80/20 preference point system applies.
Functionality criteria (100 points, minimum 70):
Organization experience: 10 years in Labour Law, proven by reference letters (5 letters=50 points).
Project leader: Minimum 6 years' experience (30 points).
Key personnel: Two personnel with minimum 2 years' experience (10 points).
Methodology & approach: Proposal/project plan (10 points).
Specific goals points claimed via SBD 6.1 form.

Core procurement rules

These rules commonly apply to South African public-sector procurement.

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Act 53 of 2003

high

Provides the empowerment-compliance context often used in public-sector supplier evaluation.

Relevant because this is a South African public-sector procurement opportunity.

Constitution of the Republic of South Africa, 1996 – Section 217

Act 108 of 1996 (s217)

high

Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.

Relevant because this is a South African public-sector procurement opportunity.

Preferential Procurement Policy Framework Act (PPPFA)

Act 5 of 2000

high

Covers preferential procurement and preference-point systems used in public tenders.

Relevant because this is a South African public-sector procurement opportunity.

Prevention and Combating of Corrupt Activities Act (PRECCA)

Act 12 of 2004

high

Supports anti-corruption controls and supplier integrity in procurement processes.

Relevant because this is a South African public-sector procurement opportunity.

Public Procurement Act, 2024 (PPA)

Act 28 of 2024

high

Provides the national framework for public procurement across government.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Access to Information Act (PAIA)

Act 2 of 2000

medium

Supports access to tender records, award decisions and public-sector procurement information.

Relevant because this is a South African public-sector procurement opportunity. Relevant because this tender appears to involve legal services, records, administrative justice, access to information, or regulated advice.

Promotion of Administrative Justice Act (PAJA)

Act 3 of 2000

medium

Supports lawful, reasonable and procedurally fair administrative tender decisions.

Relevant because this is a South African public-sector procurement opportunity.

Issuer-specific rules

These rules are linked to the type of public body issuing this tender.

Companies Act

Act 71 of 2008

medium

Relevant to governance and reporting obligations for state-owned companies and public entities.

Relevant because this tender appears to involve financial services, accounting, auditing, actuarial, or advisory work.

Sector-specific rules

These rules are linked to the work category, industry, or regulated service area.

Financial Intelligence Centre Act (FICA)

Act 38 of 2001

medium

Relevant to financial services, audit, accounting, KYC and anti-money-laundering obligations.

Relevant because this tender appears to involve financial services, accounting, auditing, actuarial, or advisory work.

Appointment of a legal representative to represent mmsez soc at the ccma for a dispute relating to constructive dismissal

Appointment of a legal representative to represent mmsez soc at the ccma for a dispute relating to constructive dismissal

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Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Issuer-specific rules

Companies Act

Sector-specific rules

Financial Intelligence Centre Act (FICA)

Limpopo - Economic Development Agency

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