Public participation services RFQ

• Closing Date: 25 June 2026.
• Closing Time: 12:00.
• RFQ Validity Period: 60 days from the closing date.
• Briefing Session: Not applicable (N/A).

• Supply Chain Management Contact: Dakalo Mavhunga.
• Email: [email protected] (for submission).
• Telephone: 011 688 1611.
• Communications Contact: Avuyile Mcimbi.
• Email: [email protected].
• Telephone: 011 688 1580.
• eTender Portal Support: eTenders Contact Centre.
• Telephone: +27(0)12 406 9222 / 012 406-9229 / 012 312-5000.
• Email: [email protected].
• Website: https://etenders.treasury.gov.
• CSD Support: Contact CSD at [email protected] for login credential issues.

• Submit your quotation via email to [email protected].
• Alternatively, submit electronically via the National eTender Portal (https://www.etenders.gov.za/).
• Use your Central Supplier Database (CSD) credentials to log in to the eTender Portal.
• Quotations must be submitted by the closing date and time: 25 June 2026 at 12:00.
• Late submissions will not be accepted.
• Quotations must be on your company letterhead.
• The total quotation value must include all applicable taxes (VAT, PAYE, income tax, UIF, SDL). Failure to include taxes will lead to disqualification.
• Submit all required returnable documents as listed in the Administrative Requirements.
• Ensure all attached MBD forms (MBD 4, MBD 6.1, MBD 8, MBD 9) are duly completed and signed.
• Submit a valid B-BBEE certificate or sworn affidavit (non-compliant affidavit will score zero).
• Submit proof of CSD registration (MAAA Supplier Number).
• Submit a copy of a valid lease agreement or municipal account statement not older than 3 months and not in arrears for more than 90 days.
• Quotations must be in PDF format only (MS Word, Excel, or pictures are not allowed).
• Where applicable, submit a properly signed Joint Venture Agreement.
• Acceptance of a quotation is subject to Johannesburg Water's Supply Chain Policy.

1. Persons in the service of the state are prohibited from bidding. 2. Bidders blacklisted by National Treasury or any national authority for non-performance are excluded. 3. Bidders must not be listed on the National Treasury's Database of Restricted Suppliers or the Register for Tender Defaulters. 4. Bidders must have no convictions for fraud or corruption in the past five years. 5. Bidders must not have municipal rates/taxes in arrears for more than three months. 6. No past contract termination due to failure to perform in the last five years.

• Scope: Public Participation services.
• Suppliers must include their markup on the daily rate for both Facilitators and Team Leaders.
• Mandatory Requirements:
• Full completion of the Bill of Quantities (BOQ) or specification where applicable.
• Attendance of compulsory site briefing where applicable.
• Attachment of datasheet, reference letter, proof of certification, proof of accreditation, and functionality requirements where applicable.
• No RFQ will be considered from persons in the service of the state.
• No bidder who is blacklisted by National Treasury or any national authority due to non-performance will be considered.
• All quotes must be in PDF format (MS Word, Excel, or pictures are not allowed) and on company letterhead.
• Submission of a Joint Venture Agreement, where applicable, properly signed by all parties.

• A 'competitor' is defined as any individual or organization, other than the bidder, whether affiliated or not, who:
• Has been requested to submit a bid in response to this invitation.
• Could potentially submit a bid based on qualifications, abilities, or experience.
• Provides the same goods/services or is in the same line of business as the bidder.

• Pricing must be submitted using the MBD 3.1 Pricing Schedule – Firm Prices.
• Only firm prices will be accepted. Non-firm prices (including prices subject to exchange rate variations) will not be considered.
• The total bid price must be in South African Rand and include all applicable taxes.
• All delivery costs must be included in the bid price for delivery at the prescribed destination.
• Applicable taxes include VAT, PAYE, income tax, UIF contributions, and skills development levies.
• Bidders must confirm that they do not owe municipal rates and taxes that are in arrears for more than three months.
• Bidders must declare if any past contracts were terminated due to failure to perform.

• Mandatory Registration: All suppliers must be registered on the Central Supplier Database (CSD).
• Tax Compliance: Submit an original valid Tax Clearance Certificate or valid SARS PIN.
• B-BBEE Compliance: Submit a valid B-BBEE certificate or a sworn affidavit compliant with the B-BBEE Practice Guide. Non-compliant affidavits will score zero.
• Municipal Account: Submit a copy of a valid lease agreement or municipal account statement not older than 3 months and not in arrears for more than 90 days.
• Declaration Forms: Submit duly completed and signed MBD forms: Declaration of Interest (MBD 4), Declaration of Past Supply Chain Management Practices (MBD 8), Certificate of Independent Bid Determination (MBD 9).
• Preference Points Claim: Submit the Preference Points Claim Form (MBD 6.1) in terms of the Preferential Procurement Regulations 2022.
• Company Registration: Submit company registration documents with ID copies of directors/shareholders.
• General Compliance: Quotations must be on company letterhead, include brand names where required, and comply with Johannesburg Water's Supply Chain Policy.

• The offer must comply with the attached specifications, notes to suppliers, and all conditions/clauses contained in the documents.
• The bidder must declare if the offer complies with the specifications and indicate any deviations.
• The bidder must specify the period required for delivery and whether delivery is firm or not firm.
• All delivery costs must be included in the bid price for delivery at the prescribed destination.
• All applicable taxes (VAT, PAYE, income tax, UIF, SDL) must be included in the bid price.
• The bidder must complete and submit the Certificate of Independent Bid Determination (MBD 9) to prevent bid-rigging.

• Quotations will be evaluated using the 80/20 preference point scoring system as per the Preferential Procurement Policy Framework Act (PPPFA) 2022.
• 80 points are allocated for price.
• 20 points are allocated for specific goals.
• The specific goals include B-BBEE contribution and other goals as defined in the tender.
• Points for specific goals must be claimed by submitting the required proof/documentation with the tender. Failure to submit proof means no points will be awarded for specific goals.
• The organ of state reserves the right to require substantiation of any preference claim at any time.