Rental of generators and temporary power supply equipment for sanpc refinery (36-Month contract)

Appointment Identity No.

date

Executive Management of Company

Name Nationality Position Identity No.

Is the Company listed on stock exchange

Exchange Name Country Market Status

Capitalization

Is the Company being rated by any rating agency

Rating Agency Rate Date Status

Company’s banking details

Bank Name Swift Code IBAN/Routing Account Manager Na

Experience in the Years Licenses (name and Authority/Regulator

Industry registration No.)

Company owns any Intellectual Property (IP), patent or technology relevant (if any)

processes in place to identify and

report any personal data breaches to

your data user / data controller or

relevant authorities?

and penalized for any date breaches

by the regulator/

The appointment of a service provider to provide rental of generators and

Temporary power supply equipment at the sanpc refinery for 36 months

1. Scope of work.

The scope of work includes the provision of specified power capacity diesel generators

and temporary power supply equipment for hire; delivery to South African National

Petroleum Company Refinery, hereinafter shall be known as “SANPC Refinery”;

maintenance during the rental period (excluding daily checks) and removal of the

equipment from site after rental period.

The equipment incorporated into this contract are specified below, and include diesel

driven generators, trailing/flexible cables, diesel driven lighting plants, diesel bowsers,

electrical equipment, power tools, inspection transformers, distribution boards and

lights.

1.1. Diesel Generators

a) 5kVA, 230Vac, 50HZ Prime Power Output, Diesel Generator Sets

b) 15kVA, 230/400Vac, 50HZ Prime Power Output, Diesel Generator Sets

c) 30kVA, 230/400Vac, 50HZ Prime Power Output, Diesel Generator Sets

d) 40kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

e) 50kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

f) 60kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

g) 100kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

h) 150kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

i) 200kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

j) 250kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

k) 300kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

l) 350kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

m) 450kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

n) 500kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

o) 750kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

p) 1000kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

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q) 1100kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

r) 1200kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

1.2. Generator Connecting Cables and Accessories

a) LV Trailing cable, screened, 4C, 35mmsq - 30 metres

b) LV Trailing cable, screened, 4C, 50mmsq - 30 metres

c) LV Trailing cable, screened, 4C, 70mmsq - 30 metres

d) LV Trailing cable, screened, 4C, 35mmsq - 60 metres

e) LV Trailing cable, screened, 4C, 50mmsq - 60 metres

f) LV Trailing cable, screened, 4C, 70mmsq - 60 metres

g) 4 x 300mmsq LV flexible single core cable + earth cable - 30 metres

h) 4 x 120mmsq LV flexible single core cable + earth cable - 30 metres

i) 4 x 300mmsq LV flexible single core cable + earth cable - 60 metres

j) 4 x 120mmsq LV flexible single core cable + earth cable - 60 metres

k) 50mmsq flexible earth cable - 30 metres

l) 70mmsq flexible earth cable - 30 metres

m) 50mmsq flexible earth cable - 60 metres

n) 70mmsq flexible earth cable - 60 metres

o) Body Earth

p) Drip Tray

q) Stop Block

1.3. Diesel Driven Lighting Plants

a) Lighting Plant c/w 4 Lights 6M High on Roadworthy Trailer - Manual Operating Mast

b) Lighting Plant c/w 4 Lights Automatic Telescopic on Trailer - Electronic Operating

Mast

1.4. Diesel Bowsers

a) Diesel Bowser 1000 litres complete with Hand Rotary Pump

b) Diesel Bowser 1000 litres complete with 12V Electric Fuel Pump

1.5. Portable Electrical Equipment

a) Metal Extension Reels 220V x 25M Double Outlet Screen Cable.

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b) Inspection Transformer 220V to 32V with 4x6amps socket outlets and individual fuse

protection

c) Portable Earth Leakage Units-15 amps/30mA

1.6. Flood and Site Lights

a) Flood Lights 50W, 220V LED On Stands

b) Flood Lights 120W, 220V industrial type LED light On Stands

c) Lead Light 32V 10M C/W 6amps Plug top

1.7. Mobile Distribution Boards

a) Weatherproof DB Board 12 Way - 6 x 63A Switch Socket / 6 x 16A Switch Socket

mounted on Frame with Indication Lights

b) Weatherproof DB Board 9 Way - 9 x 16A 220V Switch Socket mounted on Frame

with Indication Lights

c) Weatherproof DB Board 12 Way - 6 x 63A Switch Socket / 6 x 32A Switch Socket

mounted on Frame with Indication Lights

d) Weatherproof DB Board 9 Way - 9 x 16A 220V Switch Socket mounted on Frame

with Indication Lights

e) Weatherproof DB Board 12 Way - 12 x 32A Switch Socket mounted on Frame with

Indication Lights

2. Terms and conditions.

2.1. This is a unit rates contract. Individual Call Off Orders (or Job Instructions) will be

issued to the Service Provider according to agreed rates. The Job instruction shall

specify the equipment size, quantity, technical specifications and expected hire

duration.

2.2. All equipment supplied shall be safe to use and meet requirements of the OHS Act

and all relevant SANS standards. Electrical equipment should confirm to SANS

10142 requirements and certificates of compliance/inspection reports to be

provided. Generators should also comply with SANS 8528 and SANS 60034

requirements as well.

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2.3. Service level agreement.

SANPC Refinery is a 24/7 operation, therefore a standby and call out system is required for

this contract. The called-out technician/resource shall comply with the mandatory HSSE

requirements including breathalyser tests. The response times for call outs shall be 1 hour.

The Contract shall deliver to site the equipment hired as soon as a request is made. The

expected delivery times are as follows:

• Up to 100kVA – 3 hours
• 150kVA – 250kVA – 24 hours
• 300kVA – 500kVA – 3 days
• Greater than 500kVA – 1 week

3. Scope of the works - general

3.1 The description given below defines the general requirements particular to

the scope of the works and is to be read in conjunction with the other

documents forming the Tender and/or the agreement as the case may

be. Procedures for job card shall follow the sequence of events as per

Central the Planning Workflow and as outlined in 3.1.1 to 3.1.10 below:

i.

a) SANPC Refinery normally uses individual job card numbers to apportion

the works. The contractor will be required to use the job card system for

call-offs (pricing) and the SANPC Refinery job card system for progress

reporting of the works in conjunction with the duly authorised SANPC

Refinery Zone Supervisor. SANPC Refinery will provide the level 1 schedule

(overall schedule – early start and late finish) for the contractors planning

and execution.

b) The contractor is required to provide man-hours expended to execute

the work from the schedule of prices and compare against those listed

in the man-hour norms for the job. The overall schedule will be

compared against the initially agreed schedule.

c) This information will be used in the KPI measures.

ii. The Area Engineer or the duly authorised person, together with the Zone

Supervisor identifies the required maintenance work, where after a

priority is placed against each maintenance activity.

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Maintenance prioritisation table

Priority priority/risk start date initialcompletion

Level period

C Routine Request Date + 30 days 3 Months

B Routine Request Date + 14 days 1 Month

A Schedule Breaker Request Date + 1 days 1 Week

E Emergency Immediate ASAP + Overtime

Priorities A, B, C & E are scoped by the respective Zone Scooper or the discipline Artisan.

A job card number is assigned to the scope and job card is issued to the contractor

Emergency Status Classification will be the ‘A’ and ‘E’ priority jobs. In such a case the Area

Engineer agrees upon the staffing and general planning requirements with his execution Team

(Scoper, Planner, Zone Supervisor and the Contractor). The Area Engineer confirms

the release of the works and identifies which lower priority job(s) can be postponed to

accommodate the Emergency priority job.

a) An ‘E’ priority job is supposed to commence immediately, and shift work

is to be effected, and an ‘A’ priority job will require the contractor to

commence within 24hrs of receiving the scoping form and order number.

An ‘A’ priority job may require extended hours to be undertaken by the

dayshift crew.

b) In the event that the contractor resources in the Zone are insufficient for

the Emergency Job, then the Area Engineer is to be consulted as he/she

has overview of all resources and is in the position of suggesting what jobs

across site could be postponed to accommodate the ‘E’ priority job.

c) For an ‘E’ priority job after hours, the Planner is to immediately issue a

Manual job card for the work to start. In the event the ‘E’ priority job

occurs outside of normal working hours, the system generated job card

with a valid job card number will be issued at the beginning of the next

normal working day.

d) The contractor is expected to obtain the necessary permits and proceed

with the works. The workflow from here shall proceed in the same manner

as for normal priority works.

iii. For (A, B, C & E) priority work a scope of work package, in the form of a

Contractor Work Request (CWR), is generated in SAGE by the Area

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Scoper. A job cardis generated by the Zone Scoper and followed up with

a manual scoping form to the contractor. The contractor estimates the

cost and man hours for a CWR, in accordance with the Schedule of

prices, and returns the estimated CWR in electronic format to the Area

Engineer. The Area Engineer evaluates and awards the contractors

estimated CWR.

a) When awarded, the contractor compiles a Work Pack which includes the

relevant drawings and Material Take-off’s (MTO’s) etc.

b) The Contractor’s supervisor is required to facilitate the generation of the

Safety Certificate.

iv. The contractor presents the compiled work pack to SANPC Refinery,

which must be reviewed and verified in writing by the respective SANPC

Refinery authorities. SANPC Refinery shall, at the same time, ensure that

the material required is in stock or ordered. Central Planning draws up a

30-day look-a-head schedule, for review by the Area Execution Team

including the contractor. From time to time, SANPC Refinery may impose

a limit to contractor numbers on site.

v. After confirmation with all relevant parties in the Weekly planning

meeting, the Planner issues a seven-day look-ahead level 1 schedule.

From that schedule, job cards will be issued to the relevant contractor.

The seven-day schedule will be extracted from the monthly schedule.

a) The contractor is to ensure that the relevant QCP, Work-pack is approved

and that the permits are obtained at the latest by close of business of the

day prior to the planned start date.

c) Thereafter the contractor is to get daily clearances for each activity from

the respective Maintenance Services Focal Point (MSFP) before

commencing with the works.

vi. In the event of any variations to the scope of the works, SANPC Refinery

Authorised person (Area Engineer, the Zone Planner, the Zone Scoper)

and the contractor shall identify such variation/s and this must be

recorded. The contractor shall include such variations into the work pack.

A variation order (VO) shall be raised and approval by the Area Engineer

before the extra work commences.

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Execution of works without a job cards will not be accepted.

vii. The contractor must submit the job cards to the Planner for progress

reporting. These job cards must be signed by the Discipline Supervisor as

verification that the work is completed to the required standard and to

process payments.

viii. The Planner updates all progress and also closes off the work upon issue

of the handover/takeover certificate from the contractor.

ix. Quality of workmanship must be verified by duly appointed persons for

all categories of work which will be on record as part of the contractor

workpacks.

x. All material specifications must be as per SANPC Refinery /ISO standards.

If at any instance the specifications are not clear, then the SANPC

Refinery Area Engineer is to be consulted for guidance and resolution.

b. SANPC Refinery may require the contractor to prepare a workpack prior to

commencement of the works, which may include:

a) Health, Safety and Environment Action Plan.

b) Method Statement.

c) Quality Plan.

d) Completion of the SANPC Refinery integrated Risk Assessment Method

Statement (“RAMS”).

4 safety

4.1 The contractor and contractor personnel must, as far as reasonably

practical comply with requirements prescribed by the OHS Act and OHS

Regulations- Act .

4.2 The contractor will also comply with the SANPC/ CEF rules and regulations

4.3 The contractor safety officer will ensure that regular audits are done on site

to identify and intervene on unsafe situations and near miss acts during work

execution. Any findings to be reported and recorded in the SANPC/ CEF

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incident management system

4.4 All incidents to be reported to the relevant clearance issuers and

maintenance supervisors

5. Administration procedures

5.1 Meetings

5.1.1 The following meetings are compulsory for contractor’s representative to

attend when any work is in progress:

a) Daily planning and progress meetings as directed by Area Engineer and/or

the Zone Planner.

b) Weekly look-ahead meetings as directed by Area Engineer and/or the

Zone Planner.

5.1.2 The following meetings are compulsory for the contractor Site Manager to

attend:

a) Monthly KPI review meeting

b) Quarterly performance and safety review meetings or as directed by the

Ccm.

5.2 Planning and Progress

5.2.1 SANPC Refinery shall provide the contractor with a 30-day look-a-head

schedule outlining planned windows for activities. The contractor is to manage

and administer the manpower resources as such to enable him to comply with

the defined service levels and meet the required works order completion dates,

irrespective of absenteeism or leave. The contractor must ensure these

objectives are fully understood and that management structures and

procedures are in place to ensure timeous and successful execution under the

above-mentioned constraints.

5.2.2 The contractor is responsible to plan, supply, coordinate and manage his

manpower, logistics, equipment and materials resources for the works in

accordance with the schedule from Central Planning as a guide. The

coordination, progress monitoring and reporting is the responsibility of the

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contractor and shall take place at the daily progress meetings. These meetings

shall be recorded (as per respective meeting’s criteria) by the Zone Planner

and agreed to or signed by the contractor. The contractor shall update his

plan, provide progress at the daily and weekly progress meetings.

5.2.3 The contractor is to arrange and coordinate with the required SANPC Refinery

personnel, all RAMS sessions in order to ensure that work starts timeously.

5.2.4 The operations of SANPC Refinery and interconnecting facilities in outlying

areas will be carried out continuously during the period of this agreement, and

the contractor shall allow for working in close proximity to and in liaison with

other contractors in order to minimise inconvenience and shall plan for flexibility

in labour resources input and any other factors in complying with these

restrictions.

5.2.5 Restrictions may be imposed upon the contractor in his execution of the works

as a result of SANPC Refinery ’s operations. The contractor is to immediately

notify SANPC Refinery (Area Engineer and the CCM in writing, of such an

interruption. The contractor along with the Area Engineer shall re-coordinate

the manpower to other available sections, areas, items of equipment in order

to minimise standing time.

5.2.6 All priority “E” and “A” work to be clearly defined by the Area Engineer and

closely coordinated with the CCM. The Planner/Planning Manager will ensure

that the necessary job cards are raised within 24 Hrs (or the next normal working

shift). The contractor Supervisor and the Supervisor will both sign the Job Card

for progressing purposes.

5.2.7 The contractor shall, at all times, demonstrate positive and proactive

participation in the efficient execution of the works in order to achieve

satisfactory levels of productivity.

5.2.8 The contractor is to note that whilst the overall scope of works must be

completed in the required time, the contractor must ensure that by proper

preparation and quality execution the planned man-hours are not exceeded.

5.2.9 The contractor’s attention is drawn to the fact that the works to be executed

may be in the vicinity of insulated pipework, equipment and electrical and

instrument installations. The contractor shall be held responsible for any

damage caused to these or any other installations by his operations. If

damages are identified prior to commencing work, the Area Engineer or the

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Supervisor must be notified of such damages immediately.

5.2.10 Access to and from the worksite is by means of existing hard roads or temporary

access roads and will be through such gates and by such routes as will be

defined by SANPC Refinery. The contractor is to operate his own vehicles with

minimum of inconvenience to other traffic at the refinery sites.

5.2.11 All electrical equipment brought on site for work execution must be inspected

and approved by the SANPC Refinery electrical department.

5.3 Contractor Organisation and Training

5.3.1 SANPC Refinery will not pay for trainees. It is however acknowledged that

consistency in staff qualifications is of mutual benefit. All workers are to undergo

training through a SETA approved Training facility. For the manning of strategic

positions, the contractor may present proposals for traineeships, for approval

by the CCM.

5.3.2 In the event that the candidate is found to be not coping with the work, SANPC

Refinery reserves the right to insist on change for a more suitable candidate.

5.4 Staff Issues

5.4.1 As a control system the contractor is to supply a full organogram with functions

and names of resources to SANPC Refinery. labour pool. SANPC Refinery

reserves the right to assess all contractor supervisors before they report for work

at the SANPC Refinery sites.

5.4.2 SANPC Refinery shall have the right to assess the contractor’s core resources

and performance on a continuous basis for the duration of this agreement.

5.4.3 Only approved resources may be used by the contractor. Changes in core

resource staff shall be justified to and approved by the SANPC Refinery CCM,

whose approval will not be unreasonably withheld. (This includes non-

recoverable resources).

6. Division of responsibilities

Definitions:

E Execute

P Participate

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A Approve

S Supply

M Maintain

6.1 Division of Responsibilities - Work Descriptions

The following work descriptions define the division of responsibilities with respect to the

work required and exclusions from the agreement scope of work: -

Work Description By CONTRACTOR By Others By SANPC Refinery

Timeous Application for Work Permit E P

Issue of daily work permits A/E

Gas Testing E

Quality Checking E P/A

6.2 Division of Responsibilities - Provision of Construction and associated Equipment

The following defines the division of responsibility with respect to the provision of

construction and associated equipment for the implementation of the agreement work:

Equipment Description By CONTRACTOR By Others By SANPC Refinery

Transportation S

Site huts, ablution facilities, storage a M S

where required services

Lighting – General S/M

Required protective clothing S/M

and equipment include. B

Compressor

Cranage S/M

Lifting gear, ropes, slings a S/M

shackles

Safety Equipment S/M

Firefighting facilities S/M

Resuscitator S/M

Standby B.A. set S/M

6.3 Division of Responsibilities - Supply of Installed Equipment and Materials

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The following defines the division of responsibility with respect to the supply of installed

equipment and materials required for the agreement work:

Task Description By CONTRACTOR By Others By SANPC Refinery

Identify work and raise Job card E/A

Prepare and issue detailed scope S/P A

work

Price E A

Rates for non-bill items E A

Plan sequence of work E A

Carry out the work E

Progress reporting E A

Prepare V.O P E/A

Handover (ready to use) E A

The above noted items are intended to be indicative of the categories of work to be

undertaken. They are not intended as a comprehensive list of the same.

7. Preliminary and general

7.1 The supplier is a non-core supplier for SANPC Refinery and therefore the services

will be called out as when required.

9.1 Phase 1

Mandatory Requirements

At this phase, bidder’s responses are reviewed against the below Mandatory

Requirements. Failure to comply with any of the Mandatory Requirements will lead

to the bidder being disqualified and not be considered for further evaluation on

Technical Requirements.

Description of the Mandatory requirements Comply Not Comply

The service provider must submit a Letter of Good

Standing with the Compensation for Occupational

Injuries and Diseases (Act. No and Act.

No) (COIDA).

Submit a valid copy of COIDA letter of good standing

that is related to the services.

The Bidder must provide a list of generators and

temporary power supply equipment which they own

OR which they can confirm in writing that they can be

able to obtain a full lease for, for the duration of this

contract.

Submit inventory list of generators and equipment as

per scope of work including serial/fleet numbers, and

year of manufacture where applicable. Supporting

documentation i.e. proof of ownership or lease

agreements to be submitted.

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9.2 Phase 2

Technical Evaluation

Bidders will be evaluated according to the below technical evaluation criteria. Minimum

Technical Threshold is 70%. It must be noted that if the Bidder does not meet the 70%

minimum threshold, the bidder will be disqualified and not be evaluated further.

9.2.1. Company Experience

The service provider is required to have the necessary experience in hiring out, repairs, servicing and

maintenance of Diesel Generators and Electrical Equipment, used in commercial and industrial

applications in accordance with applicable standards. Please submit a minimum of five (5) relevant

and contactable references of your current and/or previous commercial and heavy industry clients.

The assignments/contracts/projects completed must be in the commercial and heavy industry clients

in the past 10 years.

Please provide reference letters as proof of similar services or work done satisfactory in the past 10

years.

The reference letter must be signed, dated by the client, and must be on the client’s letterhead and

include the date when the work was completed, the company name and contact details.

Evaluation Criteria Document as Score Weighting

Evidence %

5 Reference letters and more submitted Reference letters 5

25% 4 Reference letters submitted 4

3 Reference letters submitted 3

2 Reference letters submitted 2

1 Reference letter submitted 1

No Reference letter Submitted 0

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9.2.2 Company Response times

Bidder must provide response times for generator breakdowns or callouts.

Evaluation Criteria Document as Evidence Weighting %

Service provider to provide their response times Bidder to submit a document that

specifies turnaround times for 15%

critical breakdowns.

9.2.3. Service Provider Team Lead

The project team leader that will be assigned to SANPC Refinery must have a minimum of eight (8) years’

experience in Diesel Generator and Electrical Equipment hiring for commercial and industrial clients.

Provide a C.V. of the individual that will lead the team, clearly indicating experience, roles and

responsibilities.

Evaluation Criteria Document as Score Weighting

Evidence %

10 or more years of experience CVs of the Proposed 5

team lead clearly 20% 9 but less than 10 years of experience 4

listing the name of

8 but less than 9years of experience 3

clients and work

7 but less than 8 years of experience 2

done

Less than 7 years of experience 0

9.2.4. Service Provider Team Experience

On average, the project team that will be assigned to SANPC Refinery must have a minimum of eight (8)

years’ experience on average in Diesel Generator and Electrical Equipment hiring for commercial and

industrial clients.

Provide an organogram for the project Team and C.V.s for each of the personnel that will be part of the

team, clearly indicating their roles and responsibilities.

Evaluation Criteria Document as Score Weighting

Evidence %

8 or more years of experience 5

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7 but less than 8 years of experience CVs of the Proposed 4 20%

team clearly listing 6 but less than 7 years of experience 3

the name of clients

5 but less than 6 years of experience 2

and work done

Less than 5 years of experience 0

9.2.5. Quality Management System (QMS)

The Services Provider must have a Quality Management System (QMS) in place which includes, specimen

check sheets, reports and Quality Control Plans showing hold points, for Diesel Generator and Electrical

Equipment hire services.

Bidder to submit at least one completed documentation pack of a previous generator repair/service job

done by the Service Provider.

Evaluation Criteria Document as Score Weighting

Evidence %

Quality Bidder submitted three of the Completed 5 20%

Management requested items documentation pack

System (QMS) (check sheets,

Bidder submitted two of the 3 repair/service/test

requested items reports, Quality Control

Plans) of at least 1 Bidder submitted one of the 1

example of generator requested items

repair/service job done.

Bidder did not submit the 0

requested items

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driven generators, trailing/flexible cables, diesel driven lighting plants, diesel bowsers,

electrical equipment, power tools, inspection transformers, distribution boards and

lights.

1.1. Diesel Generators

a) 5kVA, 230Vac, 50HZ Prime Power Output, Diesel Generator Sets

b) 15kVA, 230/400Vac, 50HZ Prime Power Output, Diesel Generator Sets

c) 30kVA, 230/400Vac, 50HZ Prime Power Output, Diesel Generator Sets

d) 40kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

e) 50kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

f) 60kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

g) 100kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

h) 150kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

i) 200kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

j) 250kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

k) 300kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

l) 350kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

m) 450kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

n) 500kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

o) 750kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

p) 1000kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

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q) 1100kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

r) 1200kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Sets

1.2. Generator Connecting Cables and Accessories

a) LV Trailing cable, screened, 4C, 35mmsq - 30 metres

b) LV Trailing cable, screened, 4C, 50mmsq - 30 metres

c) LV Trailing cable, screened, 4C, 70mmsq - 30 metres

d) LV Trailing cable, screened, 4C, 35mmsq - 60 metres

e) LV Trailing cable, screened, 4C, 50mmsq - 60 metres

f) LV Trailing cable, screened, 4C, 70mmsq - 60 metres

g) 4 x 300mmsq LV flexible single core cable + earth cable - 30 metres

h) 4 x 120mmsq LV flexible single core cable + earth cable - 30 metres

i) 4 x 300mmsq LV flexible single core cable + earth cable - 60 metres

j) 4 x 120mmsq LV flexible single core cable + earth cable - 60 metres

k) 50mmsq flexible earth cable - 30 metres

l) 70mmsq flexible earth cable - 30 metres

m) 50mmsq flexible earth cable - 60 metres

n) 70mmsq flexible earth cable - 60 metres

o) Body Earth

p) Drip Tray

q) Stop Block

1.3. Diesel Driven Lighting Plants

a) Lighting Plant c/w 4 Lights 6M High on Roadworthy Trailer - Manual Operating Mast

b) Lighting Plant c/w 4 Lights Automatic Telescopic on Trailer - Electronic Operating

1.4. Diesel Bowsers

a) Diesel Bowser 1000 litres complete with Hand Rotary Pump

b) Diesel Bowser 1000 litres complete with 12V Electric Fuel Pump

1.5. Portable Electrical Equipment

a) Metal Extension Reels 220V x 25M Double Outlet Screen Cable.

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b) Inspection Transformer 220V to 32V with 4x6amps socket outlets and individual fuse

protection

c) Portable Earth Leakage Units-15 amps/30mA

1.6. Flood and Site Lights

a) Flood Lights 50W, 220V LED On Stands

b) Flood Lights 120W, 220V industrial type LED light On Stands

c) Lead Light 32V 10M C/W 6amps Plug top

1.7. Mobile Distribution Boards

a) Weatherproof DB Board 12 Way - 6 x 63A Switch Socket / 6 x 16A Switch Socket

mounted on Frame with Indication Lights

b) Weatherproof DB Board 9 Way - 9 x 16A 220V Switch Socket mounted on Frame

with Indication Lights

c) Weatherproof DB Board 12 Way - 6 x 63A Switch Socket / 6 x 32A Switch Socket

mounted on Frame with Indication Lights

d) Weatherproof DB Board 9 Way - 9 x 16A 220V Switch Socket mounted on Frame

with Indication Lights

e) Weatherproof DB Board 12 Way - 12 x 32A Switch Socket mounted on Frame with

a) The contractor is to ensure that the relevant QCP, Work-pack is approved

and that the permits are obtained at the latest by close of business of the

day prior to the planned start date.

c) Thereafter the contractor is to get daily clearances for each activity from

the respective Maintenance Services Focal Point (MSFP) before

commencing with the works.

vi. In the event of any variations to the scope of the works, SANPC Refinery

Authorised person (Area Engineer, the Zone Planner, the Zone Scoper)

and the contractor shall identify such variation/s and this must be

recorded. The contractor shall include such variations into the work pack.

A variation order (VO) shall be raised and approval by the Area Engineer

before the extra work commences.

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27 Diesel Bowser 1000 litre c/w Hand Rotary Pump

28 Diesel Bowser 1000 litre c/w 12V Electric Fuel Pump

29 Metal Extension Reels 220V x 25M Double Outlet Screen Cable.

Inspection Transformer 220V to 32V with 4x6amps socket outlets and

individual fuse protection

31 Portable Earth Leakage Units-15 amps/30mA

32 Flood Lights 50W, 220V LED On Stands

33 Flood Lights 120W, 220V industrial type LED light On Stands

34 Lead Light 32V 10M C/W 6amps Plug top

Weatherproof DB Board 12 Way - 6 x 63A Switch Socket / 6 x 16A Switch

Inspection Transformer 220V to 32V with

30 4x6amps socket outlets and individual fuse 16 1 R

protection

Portable Earth Leakage Units-15

31 16 1 r

amps/30mA

32 Flood Lights 50W, 220V LED On Stands 16 1 R

Flood Lights 120W, 220V industrial type LED

33 16 1 r

light On Stands

34 Lead Light 32V 10M C/W 6amps Plug top 16 1 R

Weatherproof DB Board 12 Way - 6 x 63A

35 Switch Socket / 6 x 16A Switch Socket 1 3 R

mounted on Frame with Indication Lights

Weatherproof DB Board 9 Way - 9 x 16A

36 220V Switch Socket mounted on Frame with 1 3 R

Evidence %

8 or more years of experience 5

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7 but less than 8 years of experience CVs of the Proposed 4 20%

team clearly listing 6 but less than 7 years of experience 3

the name of clients

5 but less than 6 years of experience 2

and work done

Less than 5 years of experience 0

9.2.5. Quality Management System (QMS)

The Services Provider must have a Quality Management System (QMS) in place which includes, specimen

check sheets, reports and Quality Control Plans showing hold points, for Diesel Generator and Electrical

System (QMS) (check sheets,

Bidder submitted two of the 3 repair/service/test

requested items reports, Quality Control

Plans) of at least 1 Bidder submitted one of the 1

example of generator requested items

repair/service job done.

Bidder did not submit the 0

requested items

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C Routine Request Date + 30 days 3 Months

B Routine Request Date + 14 days 1 Month

A Schedule Breaker Request Date + 1 days 1 Week

E Emergency Immediate ASAP + Overtime

Emergency Status Classification will be the ‘A’ and ‘E’ priority jobs. In such a case the Area

(Scoper, Planner, Zone Supervisor and the Contractor). The Area Engineer confirms

the release of the works and identifies which lower priority job(s) can be postponed to

accommodate the Emergency priority job.

a) An ‘E’ priority job is supposed to commence immediately, and shift work

is to be effected, and an ‘A’ priority job will require the contractor to

commence within 24hrs of receiving the scoping form and order number.

An ‘A’ priority job may require extended hours to be undertaken by the

dayshift crew.

b) In the event that the contractor resources in the Zone are insufficient for

the Emergency Job, then the Area Engineer is to be consulted as he/she

has overview of all resources and is in the position of suggesting what jobs

across site could be postponed to accommodate the ‘E’ priority job.

c) For an ‘E’ priority job after hours, the Planner is to immediately issue a

Manual job card for the work to start. In the event the ‘E’ priority job

occurs outside of normal working hours, the system generated job card

with a valid job card number will be issued at the beginning of the next

normal working day.

d) The contractor is expected to obtain the necessary permits and proceed

with the works. The workflow from here shall proceed in the same manner

as for normal priority works.

iii. For (A, B, C & E) priority work a scope of work package, in the form of a

Contractor Work Request (CWR), is generated in SAGE by the Area

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b. SANPC Refinery may require the contractor to prepare a workpack prior to

commencement of the works, which may include:

a) Health, Safety and Environment Action Plan.

b) Method Statement.

c) Quality Plan.

d) Completion of the SANPC Refinery integrated Risk Assessment Method

Statement (“RAMS”).

4.2 The contractor will also comply with the SANPC/ CEF rules and regulations

4.3 The contractor safety officer will ensure that regular audits are done on site

to identify and intervene on unsafe situations and near miss acts during work

execution. Any findings to be reported and recorded in the SANPC/ CEF

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incident management system

4.4 All incidents to be reported to the relevant clearance issuers and

maintenance supervisors

5.1.2 The following meetings are compulsory for the contractor Site Manager to

attend:

a) Monthly KPI review meeting

b) Quarterly performance and safety review meetings or as directed by the

5.2.10 Access to and from the worksite is by means of existing hard roads or temporary

access roads and will be through such gates and by such routes as will be

defined by SANPC Refinery. The contractor is to operate his own vehicles with

minimum of inconvenience to other traffic at the refinery sites.

5.2.11 All electrical equipment brought on site for work execution must be inspected

and approved by the SANPC Refinery electrical department.

5.3 Contractor Organisation and Training

5.3.1 SANPC Refinery will not pay for trainees. It is however acknowledged that

consistency in staff qualifications is of mutual benefit. All workers are to undergo

training through a SETA approved Training facility. For the manning of strategic

positions, the contractor may present proposals for traineeships, for approval

by the CCM.

5.3.2 In the event that the candidate is found to be not coping with the work, SANPC

Technical Threshold is 70%. It must be noted that if the Bidder does not meet the 70%

minimum threshold, the bidder will be disqualified and not be evaluated further.

9.2.1. Company Experience

specifies turnaround times for 15%

critical breakdowns.

9.2.3. Service Provider Team Lead

The project team leader that will be assigned to SANPC Refinery must have a minimum of eight (8) years’

experience in Diesel Generator and Electrical Equipment hiring for commercial and industrial clients.

Evidence %

10 or more years of experience CVs of the Proposed 5

team lead clearly 20% 9 but less than 10 years of experience 4

listing the name of

8 but less than 9years of experience 3

clients and work

7 but less than 8 years of experience 2

done

Less than 7 years of experience 0

9.2.4. Service Provider Team Experience

On average, the project team that will be assigned to SANPC Refinery must have a minimum of eight (8)

years’ experience on average in Diesel Generator and Electrical Equipment hiring for commercial and

industrial clients.

The Service Provider shall complete a pricing schedule in tables below. The pricing

shall include delivery, collection, breakdown and maintenance support costs.

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Table A - Equipment hire rates

Daily unit Monthly unit

Item Description / Specification

rate rate

1 5kVA, 230Vac, 50HZ Prime Power Output Diesel Generator Set

2 15kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Set

3 30kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Set

4 60kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Set

5 100kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Set

6 150kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Set

7 250kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Set

8 350kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Set

9 500kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Set

10 1000kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Set

11 1200kVA, 230/400Vac, 50HZ Prime Power Output Diesel Generator Set

12 LV Trailing cable, screened, 4C, 35mmsq - 30 metres

13 LV Trailing cable, screened, 4C, 50mmsq - 30 metres

14 LV Trailing cable, screened, 4C, 70mmsq - 30 metres

15 LV Trailing cable, screened, 4C, 35mmsq - 60 metres

16 LV Trailing cable, screened, 4C, 50mmsq - 60 metres

17 LV Trailing cable, screened, 4C, 70mmsq - 60 metres

18 4 x 300mmsq LV flexible single core cable + earth cable - 30 metres

19 4 x 120mmsq LV flexible single core cable + earth cable - 30 metres

20 4 x 300mmsq LV flexible single core cable + earth cable - 60 metres

21 4 x 120mmsq LV flexible single core cable + earth cable - 60 metres

22 Body Earth

23 Drip Tray

24 Stop Block

Lighting Plant c/w 4 Lights 6M High on Roadworthy Trailer - Manual

Operating Mast

Lighting Plant c/w 4 Lights Automatic Telescopic on Trailer - Electronic

Operating Mast

27 Diesel Bowser 1000 litre c/w Hand Rotary Pump

28 Diesel Bowser 1000 litre c/w 12V Electric Fuel Pump

29 Metal Extension Reels 220V x 25M Double Outlet Screen Cable.

Inspection Transformer 220V to 32V with 4x6amps socket outlets and

individual fuse protection

31 Portable Earth Leakage Units-15 amps/30mA

32 Flood Lights 50W, 220V LED On Stands

33 Flood Lights 120W, 220V industrial type LED light On Stands

34 Lead Light 32V 10M C/W 6amps Plug top

Weatherproof DB Board 12 Way - 6 x 63A Switch Socket / 6 x 16A Switch

Socket mounted on Frame with Indication Lights

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Weatherproof DB Board 9 Way - 9 x 16A 220V Switch Socket mounted

on Frame with Indication Lights

Weatherproof DB Board 12 Way - 6 x 63A Switch Socket / 6 x 32A Switch

Socket mounted on Frame with Indication Lights

Weatherproof DB Board 9 Way - 9 x 16A 220V Switch Socket mounted

on Frame with Indication Lights

Weatherproof DB Board 12 Way - 12 x 32A Switch Socket mounted on

Frame with Indication Lights

Table B below show estimated annual requirements and hire durations for the specific

equipment. The service provider shall complete the schedule to come up with the

annual price.

Table B - Estimated Hire Requirements per annum

Estimated

hire

duration Monthly Item Description / Specification

Estimated per year unit

quantities in months rate Total Price

[A] [B] [C] [A x B x C]

5kVA, 230Vac, 50HZ Prime Power Output

1 1 2 r

Diesel Generator Sets

15kVA, 230/400Vac, 50HZ Prime Power

2 1 2 r

Output Diesel Generator Sets

30kVA, 230/400Vac, 50HZ Prime Power

3 1 3 r

Output Diesel Generator Sets

60kVA, 230/400Vac, 50HZ Prime Power

4 2 3 r

Output Diesel Generator Sets

100kVA, 230/400Vac, 50HZ Prime Power

5 4 12 r

Output Diesel Generator Sets

150kVA, 230/400Vac, 50HZ Prime Power

6 2 6 r

Output Diesel Generator Sets

250kVA, 230/400Vac, 50HZ Prime Power

7 1 2 r

Output Diesel Generator Sets

350kVA, 230/400Vac, 50HZ Prime Power

8 1 1 r

Output Diesel Generator Sets

500kVA, 230/400Vac, 50HZ Prime Power

9 1 1 r

Output Diesel Generator Sets

1000kVA, 230/400Vac, 50HZ Prime Power

10 1 1 r

Output Diesel Generator Sets

1200kVA, 230/400Vac, 50HZ Prime Power

11 1 1 r

Output Diesel Generator Sets

LV Trailing cable, screened, 4C, 35mmsq -

12 1 3 r

30 metres

LV Trailing cable, screened, 4C, 50mmsq -

13 1 3 r

30 metres

LV Trailing cable, screened, 4C, 70mmsq -

14 1 3 r

30 metres

LV Trailing cable, screened, 4C, 35mmsq -

15 1 3 r

60 metres

LV Trailing cable, screened, 4C, 50mmsq -

16 1 3 r

60 metres

LV Trailing cable, screened, 4C, 70mmsq -

17 1 3 r

60 metres

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4 x 300mmsq LV flexible single core cable +

18 1 2 r

earth cable - 30 metres

4 x 120mmsq LV flexible single core cable +

19 1 2 r

earth cable - 30 metres

4 x 300mmsq LV flexible single core cable +

20 1 1 r

earth cable - 60 metres

4 x 120mmsq LV flexible single core cable +

21 1 1 r

earth cable - 60 metres

22 Body Earth 4 12 R

23 Drip Tray 4 12 R

24 Stop Block 4 12 R

Diesel Lighting Plant c/w 4 Lights 6M High on

25 1 2 r

Roadworthy Trailer - Manual Operating Mast

Diesel Lighting Plant c/w 4 Lights Automatic

26 Telescopic on Trailer - Electronic Operating 1 2 R

Mast

Diesel Bowser 1000 litre c/w Hand Rotary

27 1 2 r

Pump

Diesel Bowser 1000 litre c/w 12V Electric Fuel

28 1 2 r

Pump

Metal Extension Reels 220V x 25M Double

29 16 1 r

Outlet Screen Cable.

Inspection Transformer 220V to 32V with

30 4x6amps socket outlets and individual fuse 16 1 R

protection

Portable Earth Leakage Units-15

31 16 1 r

amps/30mA

32 Flood Lights 50W, 220V LED On Stands 16 1 R

Flood Lights 120W, 220V industrial type LED

33 16 1 r

light On Stands

34 Lead Light 32V 10M C/W 6amps Plug top 16 1 R

Weatherproof DB Board 12 Way - 6 x 63A

35 Switch Socket / 6 x 16A Switch Socket 1 3 R

mounted on Frame with Indication Lights

Weatherproof DB Board 9 Way - 9 x 16A

36 220V Switch Socket mounted on Frame with 1 3 R

Indication Lights

Weatherproof DB Board 12 Way - 6 x 63A

37 Switch Socket / 6 x 32A Switch Socket 1 3 R

mounted on Frame with Indication Lights

Weatherproof DB Board 9 Way - 9 x 16A

38 220V Switch Socket mounted on Frame with 1 3 R

Indication Lights

Weatherproof DB Board 12 Way - 12 x 32A

39 Switch Socket mounted on Frame with 1 3 R

Indication Lights

Total Table B R

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8.1 Pricing Schedule Summary

Services intervals - year 1

ITEM DESCRIPTION Unit Rate PRICE YEAR 1

1 Equipment Hire Cost – as per Table B requirements R

2 Call out Fees (Estimated at 100hours/year) R R

3 Any other costs (please specify) R

Total Cost EXCL. VAT R

Vat@15% r

Grand total cost for the provision of generators r

AND EQUIPMENT HIRE FOR YEAR No.1 (VAT INCL)

Services intervals - year 2

ITEM DESCRIPTION Unit Rate PRICE YEAR 2

1 Equipment Hire Cost – as per Table B requirements R

2 Call out Fees (Estimated at 100hours/year) R R

3 Any other costs (please specify) R

Total Cost EXCL. VAT R

Vat@15% r

Grand total cost for the provision of generators r

AND EQUIPMENT HIRE FOR YEAR No.2 (VAT INCL)

Services intervals - year 3

ITEM DESCRIPTION Unit Rate PRICE YEAR 3

1 Equipment Hire Cost – as per Table B requirements R

2 Call out Fees (Estimated at 100hours/year) R R

3 Any other costs (please specify) R

Total Cost EXCL. VAT R

Vat@15% r

Grand total cost for the provision of generators r

AND EQUIPMENT HIRE FOR YEAR No.3 (VAT INCL)

Total amount for 3 years

Item item description price price price

Year 1 year 2 year 3

1 provision of generators r r r

And equipment hire services

For 36 months

Total offer price - VAT inclusive r

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2.1. This is a unit rates contract. Individual Call Off Orders (or Job Instructions) will be

issued to the Service Provider according to agreed rates. The Job instruction shall

specify the equipment size, quantity, technical specifications and expected hire

duration.

2.2. All equipment supplied shall be safe to use and meet requirements of the OHS Act

and all relevant SANS standards. Electrical equipment should confirm to SANS

10142 requirements and certificates of compliance/inspection reports to be

provided. Generators should also comply with SANS 8528 and SANS 60034

requirements as well.

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2.3. Service level agreement.

SANPC Refinery is a 24/7 operation, therefore a standby and call out system is required for

this contract. The called-out technician/resource shall comply with the mandatory HSSE

requirements including breathalyser tests. The response times for call outs shall be 1 hour.

3.1 The description given below defines the general requirements particular to

the scope of the works and is to be read in conjunction with the other

documents forming the Tender and/or the agreement as the case may

be. Procedures for job card shall follow the sequence of events as per

Central the Planning Workflow and as outlined in 3.1.1 to 3.1.10 below:

i.

a) SANPC Refinery normally uses individual job card numbers to apportion

the works. The contractor will be required to use the job card system for

call-offs (pricing) and the SANPC Refinery job card system for progress

reporting of the works in conjunction with the duly authorised SANPC

Refinery Zone Supervisor. SANPC Refinery will provide the level 1 schedule

(overall schedule – early start and late finish) for the contractors planning

and execution.

b) The contractor is required to provide man-hours expended to execute

the work from the schedule of prices and compare against those listed

in the man-hour norms for the job. The overall schedule will be

compared against the initially agreed schedule.

c) This information will be used in the KPI measures.

ii. The Area Engineer or the duly authorised person, together with the Zone

7.1 The supplier is a non-core supplier for SANPC Refinery and therefore the services

will be called out as when required.

8. Pricing schedule

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8.1 Pricing Schedule Summary

Services intervals - year 1

ITEM DESCRIPTION Unit Rate PRICE YEAR 1

1 Equipment Hire Cost – as per Table B requirements R

2 Call out Fees (Estimated at 100hours/year) R R

3 Any other costs (please specify) R

appointment, undertaking the project or delivering

goods

3. Evaluation methodology ............................................................................................................... 7

Annexure B: Evaluation criteria

SBD 6.1: Preference points claim form in terms of the preferential

or arrangements with any competitor regarding the quality, quantity, scope

3. Evaluation methodology

Phase 2: Technical evaluation requirements.

Phase 3: Evaluation on Price and specific goals.

Part 1: notice to bidders .......................................................................................................................... 4

1 invitation to tender .......................................................................................................................... 4

2 briefing session .................................................................................................................................. 4

3 delivery instructions for rft ........................................................................................................... 4

4 communication ................................................................................................................................ 4

5 instructions for completing the rft .............................................................................................. 5

6 repudiations ....................................................................................................................................... 5

7 reasons for disqualification ......................................................................................................... 6

8 legal review ....................................................................................................................................... 6

Part 2: background, overview and scope of requirements .............................................................. 7

1. Background of the project/scope of work ............................................................................... 7

2. General service provider obligations .......................................................................................... 7

3. Evaluation methodology ............................................................................................................... 7

Part 3: proposal form .............................................................................................................................. 8

Part 4: signing power – resolution of board of directors ............................................................. 12

Part 5: certificate of acquaintance with rft documents ................................................................ 13

Part 6: certificate of acquaintance with scope of work ............................................................... 15

Part 7: breach of law form ................................................................................................................... 16

Bidders are hereby advised that CEF (SOC) Ltd is not committed to any course of

action as a result of its issuance of this RFT and/or its receipt of proposals. In

particular, please note that CEF (SOC) Ltd reserves the right to:

• Modify the RFT’s services and request bidders to re-tender on any such

changes.

• Reject any proposal which does not conform to instructions and scope of

work which are detailed herein.

• Disqualify proposals submitted after the stated submission deadline [closing

date];

• Not necessarily accept the lowest priced proposal or an alternative tender.

• Reject all proposals, if it so decides.

• Withdraw the RFT on good cause shown.

• Award a contract in connection with this proposal at any time after the RFT’s

closing date.

• Award a contract for only a portion of the proposed services which are

reflected in the scope of this RFT.

• Split the award of the contract between more than one bidder; or

• Make no award of a contract.

• Remove or add scope of work during the contract period.

In addition, CEF (SOC) Ltd reserves the right to exclude any bidder from the

tendering process who has been found guilty of a serious breach of law during the

preceding 5 [five] years, including but not limited to breaches of the Competition

the past 5 [five] years in Part 7 [Breach of Law].

of 16

Furthermore, CEF (SOC) Ltd reserves or its authorised representatives to conduct a

“due diligence” on tender(s) regarding the Bidder’s legal and empowerment

status, technical ability, creditworthiness, security clearance, etc. By submitting a

tender, bidder (s) undertakes to co-operate fully in this regard, within two days of

receiving notification from CEF (SOC) Ltd.

CEF (SOC) Ltd reserves the right to undertake post-tender negotiations [PTN] with

selected bidders or any number of short-listed bidders, such PTN to include, at CEF

(SOC) Ltd’s option, any evaluation criteria listed in this RFT document.

CEF (SOC) Ltd reserves the right to award the business to the highest scoring

bidder/s unless objective criteria justify the award to another bidder.

Kindly note that CEF (SOC) Ltd will not reimburse any bidder for any preparatory

costs or other work performed in connection with its proposal, whether or not the

bidder is awarded a contract.

terms of this RFT, including those mentioned above, will constitute a material

breach of contract and provide CEF (SOC) Ltd with cause for cancellation.

PART 7 : Breach of Law Form

SBD 1 Invitation to bid

SBD 4 Bidders disclosure

SBD 6.1: Preference points claim form in terms of the preferential

procurement regulations 2022

documents, including but not limited to its Tax compliance status for the duration

of any contract emanating from this RFT.

Should the Bidder be awarded the contract [the Agreement] and fail to present

CEF (SOC) Ltd with such renewals as and when they become due, CEF (SOC) Ltd

shall be entitled, in addition to any other rights and remedies that it may have in

terms of the eventual Agreement, to terminate such Agreement forthwith without

any liability and without prejudice to any claims which CEF (SOC) Ltd may have for

damages against the Bidder.

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Part 7: breach of law form

Name of entity: ___________________________________________________

I/We_______________________________________________________________

do hereby certify that I/we have/have not been [delete as applicable] found guilty

during the preceding 5 [five] years of a serious breach of law, including but not

limited to a breach of the Competition Act, , by a court of law, tribunal

or other administrative body. The type of breach that the Bidder is required to

disclose excludes relatively minor offences or misdemeanours, e.g. traffic offences.

____________________________________________________________________

Furthermore, I/we acknowledge that CEF (SOC) Ltd SOC Ltd reserves the right to

exclude any Bidder from the Tendering process, should that person or entity have

been found guilty of a serious breach of law, tribunal or regulatory obligation.

SIGNED at _____________________ on this _____ day of

_______________________20__

_____________________________ ___________________

• All returnable documents in the proposal form [Part 3] must be returned with

your Proposal.

• Unless otherwise expressly stated, all Proposals furnished pursuant to this RFT

shall be deemed to be offers. Any exceptions to this statement must be

clearly and specifically indicated.

• The successful bidder [hereinafter referred to as the Service Provider] shall

be in full and complete compliance with all applicable laws and

regulations.

CEF (SOC) Ltd will utilise the following methodology and criteria in selecting a

preferred Service Provider, if so required:

Phase 1: Mandatory requirements.

Phase 2: Technical evaluation requirements.

Phase 3: Evaluation on Price and specific goals.

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Part 3: proposal form

I/We____________________________________________________________________

[name of entity, company, close corporation or partnership]

of [full address]

_____________________________________________________________________

_____________________________________________________________________

carrying on business trading/operating as

________________________________________

represented by_____________________________________________________________

in my capacity as ___________________________________________________________

being duly authorised thereto by a Resolution of the Board of Directors or Members

or Certificate of Partners hereby offer to provide the abovementioned Services at

the prices quoted in the schedule of prices in accordance with the terms set forth

in the documents listed in the accompanying schedule of RFT documents.

I/We agree to be bound by those conditions in CEF (SOC) Ltd’s:

(i) Contract Conditions (to be available for the successful Bidder

I/We accept that unless CEF (SOC) Ltd should otherwise decide and so inform

me/us in the letter of appointment, this Proposal [and, if any, its Annexures and

Appendices], together with CEF (SOC) Ltd’s acceptance thereof shall constitute a

binding contract between CEF (SOC) Ltd and me/us.

Should CEF (SOC) Ltd decide that a formal contract should be signed and so

inform me/us in a letter of appointment, this Proposal, Purchase Order [and, if any,

its Annexures and Appendices] shall constitute a binding contract between CEF

(SOC) Ltd and me/us until the formal contract is signed.

understand that the word “competitor” shall include any individual or

organisation, other than the Bidder, whether or not affiliated with the Bidder,

who:

a) Has been requested to submit a Tender in response to this Tender

invitation.

b) Could potentially submit a Tender in response to this Tender invitation,

based on their qualifications, abilities or experience; and

c) Provides the same Services as the Bidder and/or is in the same line of

business as the Bidder.

income-generating contracts)

Ce points claim form in terms of the preferential

This preference form must form part of all tenders invited. It contains general information

and serves as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

the 90/10 system for requirements with a Rand value above R50 000 000 (all

a) The applicable preference point system for this tender is the 90/10 preference point

b) The applicable preference point system for this tender is the 80/20 preference point

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender.

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals

Total points for Price and SPECIFIC GOALS 100

this tender to claim points for specific goals with the tender, will be interpreted to mean

that preference points for specific goals are not claimed.

preferences, in any manner required by the organ of state.

Preference points claim form in terms of the preferential

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

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4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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