Organisational structure review and redesign for SACAA – service provider appointment

Develop a revised structure for the SACAA.

Bid response documents may be deposited in the bid box marked 1 situated at (street address)

South african civil aviation authority

BYLS Bridge Office Park

Olievenhoutbosch Road & Jean Ave

Centurion

0062

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

Contact person ntombizodwa duma contact person ntombizodwa duma

Telephone number 011 545 1262 telephone number 011 545 1262

Facsimile number facsimile number

E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

Supplier compliance tax

Status compliance or central supplier

SYSTEM PIN: DATABASE No: MAAA

B-bbee status level tick applicable box] b-bbee status level [tick applicable

VERIFICATION CERTIFICATE Yes No SWORN AFFIDAVIT BOX] Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN

Order to qualify for preference points for b-bbee]

ARE YOU THE ACCREDITED Yes No ARE YOU A FOREIGN BASED Yes No

Representative in south [if yes enclose proof] supplied for the goods/ [if yes, answer the

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Africa for the goods services/ works offered? Questionnaire

/Services /works offered? Below ]

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not register

As per 2.3 Below.

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

Consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in the manner

Prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential

Procurement regulations, 2022, the general conditions of contract (gcc) and, if applicable, any other

Special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).

2. Tax compliance requirements

2.1. Bidders must ensure compliance with their tax obligations.

2.2. Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable

The organ of state to verify the taxpayer’s profile and tax status.

2.3. Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Www.SARS.GOV.ZA.

2.4. Bidders may also submit a printed tcs certificate together with the bid.

2.5. In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a separate

Tcs certificate / pin / csd number.

2.6. Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Number must be provided.

2.7. NO bids will be considered from persons in the service of the state, companies with directors who are

Persons in the service of the state, or close corporations with members persons in the service of the

State.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

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Appointment of a service provider to conduct an organisational

Structure review and develop a revised structure for the SACAA

The South African Civil Aviation Authority (SACAA) is a Schedule 3A public entity as defined

under the Public Finance Management Act (PFMA). SACAA was established on 1 October 1998

following the enactment of the now-repealed South African Civil Aviation Authority Act, 1998

(Act No. ). This legislation was later repealed in its entirety by the Civil Aviation Act,

2009 (Act No. ) (The Act). SACAA operates as an agency of the Department of

Transport.

The Act provides for the establishment of a standalone authority mandated to control, promote,

regulate, support, develop, enforce, and continuously improve safety and security standards

across South Africa’s civil aviation industry. This mandate is to be fulfilled in compliance with the

Standards and Recommended Practices (SARPs) of the International Civil Aviation

Organization (ICAO), while considering the South African context.

The South African Civil Aviation Authority (SACAA) is an entity of the Department of Transport,

governed by the Board of Directors, appointed by the Minister of Transport and supported by

the Executive Committee, led by the Director of Civil Aviation (DCA/ CEO) The organisation

has an approved staff structure of 596.

The SACAA plays a vital role in ensuring the safety and security oversight of South Africa’s

aviation sector. Through its commitment to excellence and alignment with international aviation

standards, the SACAA promotes operational efficiency, regulatory compliance, and long-term

sector sustainability.

It regulates and promotes civil aviation through four core technical areas of oversight:

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• Aviation Security – safeguarding airports, airlines, cargo, hazardous materials, and

training organisations.

• Aviation Safety Infrastructure – ensuring airports, heliports, airspace, flight procedures,

and aeronautical information comply with ICAO standards. It also ensures the promotion of

sustainable and environmentally responsible aviation industry, aligned to International Civil

Aviation Organization (ICAO) Standards and Recommended Practices (SARPs) as

outlined in Annex 16.

• Aviation Safety Operations – monitoring operators, engineers, and aircraft airworthiness

to uphold safety and security.

• Training Standards and Personnel Licensing Division - monitoring operators, training

organisations, examiners, and uphold safety and medical standards.

The organisation comprises of 12 Divisions, including the Office of the DCA of which six (6) are

technical and another six (6) are support, as illustrated in the structure below.

Each Division has the following number of employees:

Approved staff

Division

Compliment

Office of the DCA 3

Internal Audit 9

Corporate Services 58

Finance 60

Company Secretary 5

Human Capital 18

Aviation Safety Infrastructure 62

Aviation Security 51

Legal and Aviation Compliance 28

Accident and Incidents Investigation 27

Aviation Safety Operations 159

Training Standards and Personnel Licensing 116

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In an increasingly dynamic global landscape, the SACAA remains steadfast in its mission to

enhance the efficiency, safety, and sustainability of civil aviation in South Africa. The

organisation is built on a foundation of ethical leadership, resource optimisation, and a

collaborative approach to resilience-building.

As part of its continuous drive for innovation and technological advancement, the SACAA is

focused on unlocking greater efficiencies while nurturing a pipeline of skilled aviation

professionals to address national skills shortages. This strategic focus underpins sustainable

industry growth and reinforces the SACAAs contribution to national development.

Recognising the evolving nature of the civil aviation environment, the SACAA’s mandate has

recently expanded to include environmental oversight. In response, a new five-year strategy has

been developed, with refreshed strategic objectives centred on:

• Regulatory Modernisation – Updating the regulatory framework in alignment with global

standards.

• Operational Excellence – Strengthening capabilities to deliver effective and efficient

aviation oversight.

• Transparency and Governance – Upholding accountability, ethical leadership, and sound

governance.

3. Invitation to bid

To support its strategic direction, the SACAA is undertaking a comprehensive review of its

organisational structure and the implementation thereof. The objective is to ensure the

organisation is optimally positioned to deliver on its renewed mandate and to respond

proactively to emerging challenges in the aviation sector.

SACAA seeks to appoint a qualified and experienced service provider, for a period of 24

months, to assess the current organisational design and propose a fit-for-purpose structure that

will:

• Enable SACAA to effectively fulfil its mandate.
• Streamline regulatory oversight in alignment with applicable legislation and

international standards.

• Promote collaboration, innovation, and knowledge sharing.

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• Enhance service delivery in a manner that exceeds client expectations.

This review forms part of SACAA’s broader commitment to automation, modernisation, and

productivity enhancement. Key initiatives supporting this commitment include the Process

Automation Project and the Risk-Based Performance Oversight Project, the latter focused on

modernising audit and oversight methodologies within the sector.

The appointed service provider will be required to undertake a detailed organisational

review, taking into consideration:

• SACAAs strategy in particular the strategic objectives.
• Current and anticipated future challenges.
• Identified performance gaps.
• Core business processes.
• Workforce and resource capacity.

Based on this analysis, the service provider will be expected to provide:

• A review of the current organisational structure
• An optimised organisational structure.
• A phased, practical implementation roadmap.

In addition, the service provider must be prepared to engage and collaborate with stakeholders

involved in other SACAA initiatives that may inform or impact the final organisational design.

4. Contract period

The contract period for the project is anticipated to be completed within two (2) years from

date of signature of contract.

The SACAA seeks to appoint a service provider to conduct a comprehensive review of the

Organisational structure and develop both a reviewed organisational structure and an

implementation plan/ roadmap.

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5.1. Scope Elements

The comprehensive review of the organisational structure should align with SACAAs

mandate and strategic objectives and enhance efficiency, service delivery, and regulatory

oversight.

The service provider will need to develop the following with due regard for the

existing SACAA governance documents:

• Project charter
• Project Execution Plan
• As-is assessment
• Key functions and Purpose
• In-depth Business Processes analysis and mapping
• Work-study to inform staffing levels.
• Review operating model
• Detailed Macro and Micro - structure design
• Implementation Plan Development

5.2. Detailed Scope Elements

The organisational structure review will include, but is not limited to, the following key

areas and deliverables:

5.2.1. Project Charter

Upon the appointment of the service provider the following must be included:

• Proposed project methodology and approach.
• A detailed project plan, including milestones and timelines.
• A high-level implementation plan outlining key phases and dependencies.
• Reporting and presentation requirements for each phase, including updates to the

Executive Committee (Exco) and the Steering Committee.

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5.2.2. Project Execution Plan

This is a document used to define the bidder will execute a project and it addresses the

project scheduling, monitoring and controlling needed to bring the project deliverables.

The document outlines all parts of the project execution and shows how to manage them,

in line with the requirements of the project. It also notes the project objectives, along with

the timeline and resources required to execute the project.

5.2.3. In-depth Business Processes mapping

The bidder must be able to review the as-is business process, identify inefficiencies in

the business process, consider the newly automated processes and modernisation

programme underway, changes in the business model as a result of the Risk Based

Oversight approach, and recommend the To-Be business process following the analysis

of the above mentioned

5.2.4. As-Is Assessment

The As-Is Assessment is a comprehensive evaluation of SACAAs current organisational

state. It will focus on gaining a holistic understanding of the organisation’s structure,

people, processes, technology, and governance. The primary objective is; to identify pain

points, operational inefficiencies, and areas for improvement. This assessment will serve

as a baseline to inform the design of the future-state (To-Be) structure.

Key components include:

• Review and documentation of the existing organisational structure and business

processes.

• Identification of inefficiencies, constraints, and bottlenecks, along with opportunities

for optimisation.

• Review of current key functions, positions, including redundancy analysis and

optimisation recommendations.

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5.2.5. Operating Model Review

• Review the blueprint for how SACAA delivers value to its stakeholders, including

functional interdependencies and core service delivery models.

• Review and recommend the proposed ‘To-Be’ Macro structure

5.2.6. Work-study to inform Staffing Levels

• Develop a capacity model to determine optimal role numbers and staffing levels.
• Assess workload distribution across all divisions for efficient resource allocation.

Consideration on the effect of the automation projects on staffing levels should be

given.

5.2.7. Revised Detailed structure

The bidder must demonstrate the capability to develop a detailed Macro and Micro

organisational structure that clearly demonstrates alignment to SACAAs mandate. It must

define divisions, departments, roles, reporting lines, and possible headcount. The

structure must be informed by the business process analysis, work-study findings,

automation initiatives and aligned to the Risk-Based Oversight (RBO) requirements and

any other critical projects. The RBO is a regulatory oversight methodology that prioritises

planning, inspection/audit frequency, depth, and resource allocation based on risk. In

practice, the regulator focuses more oversight effort on entities/activities with higher

safety/security risk, using risk indicators and performance data to target interventions,

rather than applying the same intensity of oversight to all aviation entities.

The bidder must further provide a clear rationale for all structural changes and an

implementation-ready design.

5.2.8. Detailed Macro and Micro-Structure Design

Map the essential activities required to achieve these strategic objectives and design a

detailed Macro and Micro-organisational structure outlining:

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• Allocation of functions and tasks.
• Grouping of roles into divisions or departments.
• Mechanisms for coordination, communication, supervision, and performance

management

5.2.9. Change Management Plan

• Recommend a phased implementation Plan
• Develop a communication plan to manage internal stakeholder engagement

6.1. Phase 1 – SCM mandatory compliance requirements

Bids received will be verified for completeness and correctness. The SACAA reserves the right

to accept or reject a bid based on the completeness and correctness of the documentation and

information provided. The set of bid documents must be completed and submitted. (SACAA

reserves the right to request information/ additional documents if there are any missing

from the bidder(s) submission).

Bidders are to ensure that they submit the following documentation/ information with their bid.

5.1. All disputes arising out of this (Request for Tender) RFT, or relating to the legal validity of

this RFT, or any part thereof, shall be resolved under this paragraph. The parties must

refer any dispute to be resolved by:

▪ Negotiation, in terms of paragraph 5.3, failing which;

▪ Mediation, in terms of paragraph 5.4, failing which;

▪ Arbitration, in terms of paragraph 5.6.

5.2. Paragraph 5.1 shall not preclude any party from access to an appropriate court of law for

interim relief in respect of urgent matters by way of an interdict, or mandamus pending

finalisation of the dispute resolution process contemplated in paragraph 5.1, for which

purpose the parties irrevocably submit to the jurisdiction of a division of the High Court of

the RSA.

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5.3. Within ten (10) days of notification, the parties must seek an amicable resolution to the

dispute by referring the dispute to designated and authorised representatives of each of

the parties to negotiate and resolve the dispute. If an amicable resolution to the dispute is

found, the authorised representatives of the parties must sign, within the ten (10) day

period, an agreement confirming that the dispute has been resolved.

5.4. If negotiation in terms of paragraph 5.3 fails, the parties must, within fifteen (15) days of

the negotiations failing, refer the dispute for resolution by mediation under the rules of the

Arbitration Foundation of Southern Africa (or its successor or body nominated in writing

by it in its stead).

5.5. The periods for negotiation (specified in paragraph 5.3) or for referral of the dispute for

mediation (specified in paragraph 5.4), may be reduced or extended by written

agreement between the parties.

5.6. In the event of the mediation contemplated in paragraph 5.4 failing, the parties shall refer

the dispute, within fifteen (15) days of the mediation failing, for resolution by expedited

arbitration under the current rules of the Arbitration Foundation of Southern Africa (or its

successor or body nominated in writing by it in its stead).

5.7. A single arbitrator shall be appointed by agreement between the parties within ten (10)

days of the dispute being referred for arbitration, failing which the arbitrator shall be

appointed by the Secretariat of the Arbitration Foundation of Southern Africa (or its

successor or body nominated in writing by it in its stead).

5.8. At all times, every reasonable effort shall be made to ensure that such arbitrator has the

necessary technical skills to enable him to adjudicate the dispute in a satisfactory

manner.

5.9. The arbitration shall be held at Centurion, South Africa, in English.

5.10. The South African law shall apply.

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5.11. The parties shall be entitled to legal representation.

5.12. The award of the arbitrator shall be final and binding on the parties, who hereby agree to

give effect to the award. Either party shall be entitled to have the arbitrator’s award made

an order of court at the cost of the party requesting same.

5.13. This paragraph shall constitute the irrevocable consent of the parties to the dispute

resolution proceeding in terms hereof and neither of the parties shall be entitled to

withdraw therefrom or to claim at any arbitration proceedings that they are not bound by

the arbitration provisions of this RFT.

5.14. Both parties shall comply with all the provisions of the RFT and with all due diligence

during the determination of such dispute, should the latter arise during the course of the

RFB.

6. Interpretation

6.1 The bidder/s shall accept the SACAA’s interpretation of any specific requirement

in the bid documents or specifications, should there be a difference of

interpretation between the bidder/s and the SACAA.

6.2 Should there be any discrepancies between the bid conditions and any other

documentation that forms part of this RFT, the bid conditions shall take

preference.

The bidder hereby accept the conditions of bid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

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Sbd 1

Part a

Invitation to bid

You are hereby invited to bid for requirements of the (name of department/ public entity)

SACAA/OSR/00005/2026 - 2027 closing date: 24 june 2026 closing time: 11h00bid number:

Appointment of a service provider to conduct an organisational structure review and

2. Enquiries

2.1. All communication and attempts to solicit information of any kind relative to this tender

should be in writing and channeled to: Email address: [email protected]

2.2. Bidders may not contact any other SACAA employee besides the email address

mentioned on Paragraph 2.1 above on any matter pertaining to the bid from the time

when the bid is advertised to the time the bid is awarded. Any effort by a bidder to

influence bid evaluation, bid comparisons or bid award decisions in any manner,

may result in rejection of the bid concerned.

2.3. All the documentation submitted in response to this tender must be in English.

2.4. The Bidder should check the numbers of the pages to satisfy themselves that none are

missing or duplicated. No liability will be accepted by SACAA in regard to anything arising

from the fact that pages are missing or duplicated.

4.5. The bidder is responsible for all the cost that they shall incur related to the preparation and

submission of the bid document.

4.6. Kindly note that SACAA is entitled to amend any bid conditions, validity period,

specifications, or extend the closing date of bids before the closing date. All bidders, to

whom the bid documents have been issued, will be advised in writing of such amendments

in good time.

4.7. SACAA reserves that right not to accept the lowest bid of any tender in part or in whole. It

normally awards the contract to the bidder who proves to be fully capable of handling the

contract and also financially advantageous to SACAA.

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4.8. SACAA also reserves the right to award this bid to a purely empowerment company or

may award this bid on conditions that a joint venture with an empowerment company is

formed. This may be added to the criteria when evaluating the bids.

4.9. SACAA also reserves the right to award this bid as a whole or in part without furnishing

reasons.

4.10. SACAA also reserves the right to withdraw the bid without furnishing reasons.

4.11. SACAA reserves the right to, amongst other things, conduct unscheduled or scheduled

site visit/s to satisfy itself, as to the validity of the information provided on this bid

documents.

4.12. An incomplete price list shall render the bid non-responsive.

5. Dispute resolution

5.1. All disputes arising out of this (Request for Tender) RFT, or relating to the legal validity of

this RFT, or any part thereof, shall be resolved under this paragraph. The parties must

refer any dispute to be resolved by:

▪ Negotiation, in terms of paragraph 5.3, failing which;

▪ Mediation, in terms of paragraph 5.4, failing which;

▪ Arbitration, in terms of paragraph 5.6.

5.2. Paragraph 5.1 shall not preclude any party from access to an appropriate court of law for

interim relief in respect of urgent matters by way of an interdict, or mandamus pending

finalisation of the dispute resolution process contemplated in paragraph 5.1, for which

purpose the parties irrevocably submit to the jurisdiction of a division of the High Court of

the RSA.

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5.3. Within ten (10) days of notification, the parties must seek an amicable resolution to the

dispute by referring the dispute to designated and authorised representatives of each of

the parties to negotiate and resolve the dispute. If an amicable resolution to the dispute is

found, the authorised representatives of the parties must sign, within the ten (10) day

period, an agreement confirming that the dispute has been resolved.

5.4. If negotiation in terms of paragraph 5.3 fails, the parties must, within fifteen (15) days of

the negotiations failing, refer the dispute for resolution by mediation under the rules of the

Arbitration Foundation of Southern Africa (or its successor or body nominated in writing

by it in its stead).

5.5. The periods for negotiation (specified in paragraph 5.3) or for referral of the dispute for

mediation (specified in paragraph 5.4), may be reduced or extended by written

agreement between the parties.

5.6. In the event of the mediation contemplated in paragraph 5.4 failing, the parties shall refer

the dispute, within fifteen (15) days of the mediation failing, for resolution by expedited

arbitration under the current rules of the Arbitration Foundation of Southern Africa (or its

successor or body nominated in writing by it in its stead).

5.7. A single arbitrator shall be appointed by agreement between the parties within ten (10)

days of the dispute being referred for arbitration, failing which the arbitrator shall be

appointed by the Secretariat of the Arbitration Foundation of Southern Africa (or its

successor or body nominated in writing by it in its stead).

5.8. At all times, every reasonable effort shall be made to ensure that such arbitrator has the

necessary technical skills to enable him to adjudicate the dispute in a satisfactory

manner.

5.9. The arbitration shall be held at Centurion, South Africa, in English.

5.10. The South African law shall apply.

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5.11. The parties shall be entitled to legal representation.

5.12. The award of the arbitrator shall be final and binding on the parties, who hereby agree to

give effect to the award. Either party shall be entitled to have the arbitrator’s award made

an order of court at the cost of the party requesting same.

5.13. This paragraph shall constitute the irrevocable consent of the parties to the dispute

resolution proceeding in terms hereof and neither of the parties shall be entitled to

withdraw therefrom or to claim at any arbitration proceedings that they are not bound by

the arbitration provisions of this RFT.

5.14. Both parties shall comply with all the provisions of the RFT and with all due diligence

during the determination of such dispute, should the latter arise during the course of the

organisational structure that clearly demonstrates alignment to SACAAs mandate. It must

define divisions, departments, roles, reporting lines, and possible headcount. The

structure must be informed by the business process analysis, work-study findings,

automation initiatives and aligned to the Risk-Based Oversight (RBO) requirements and

any other critical projects. The RBO is a regulatory oversight methodology that prioritises

planning, inspection/audit frequency, depth, and resource allocation based on risk. In

practice, the regulator focuses more oversight effort on entities/activities with higher

safety/security risk, using risk indicators and performance data to target interventions,

rather than applying the same intensity of oversight to all aviation entities.

1. Introduction

The South African Civil Aviation Authority (SACAA) is a Schedule 3A public entity as defined

under the Public Finance Management Act (PFMA). SACAA was established on 1 October 1998

following the enactment of the now-repealed South African Civil Aviation Authority Act, 1998

(Act No. ). This legislation was later repealed in its entirety by the Civil Aviation Act,

2009 (Act No. ) (The Act). SACAA operates as an agency of the Department of

regulate, support, develop, enforce, and continuously improve safety and security standards

across South Africa’s civil aviation industry. This mandate is to be fulfilled in compliance with the

Standards and Recommended Practices (SARPs) of the International Civil Aviation

Organization (ICAO), while considering the South African context.

2. Background

The South African Civil Aviation Authority (SACAA) is an entity of the Department of Transport,

governed by the Board of Directors, appointed by the Minister of Transport and supported by

the Executive Committee, led by the Director of Civil Aviation (DCA/ CEO) The organisation

has an approved staff structure of 596.

The SACAA plays a vital role in ensuring the safety and security oversight of South Africa’s

aviation sector. Through its commitment to excellence and alignment with international aviation

standards, the SACAA promotes operational efficiency, regulatory compliance, and long-term

sector sustainability.

of 50

• Aviation Security – safeguarding airports, airlines, cargo, hazardous materials, and

training organisations.

• Aviation Safety Infrastructure – ensuring airports, heliports, airspace, flight procedures,

and aeronautical information comply with ICAO standards. It also ensures the promotion of

sustainable and environmentally responsible aviation industry, aligned to International Civil

Aviation Organization (ICAO) Standards and Recommended Practices (SARPs) as

outlined in Annex 16.

• Aviation Safety Operations – monitoring operators, engineers, and aircraft airworthiness

to uphold safety and security.

• Training Standards and Personnel Licensing Division - monitoring operators, training

organisations, examiners, and uphold safety and medical standards.

The organisation comprises of 12 Divisions, including the Office of the DCA of which six (6) are

technical and another six (6) are support, as illustrated in the structure below.

Office of the DCA 3

Internal Audit 9

Corporate Services 58

Finance 60

Company Secretary 5

Human Capital 18

Aviation Safety Infrastructure 62

Aviation Security 51

Legal and Aviation Compliance 28

Accident and Incidents Investigation 27

Aviation Safety Operations 159

Training Standards and Personnel Licensing 116

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enhance the efficiency, safety, and sustainability of civil aviation in South Africa. The

organisation is built on a foundation of ethical leadership, resource optimisation, and a

collaborative approach to resilience-building.

focused on unlocking greater efficiencies while nurturing a pipeline of skilled aviation

professionals to address national skills shortages. This strategic focus underpins sustainable

industry growth and reinforces the SACAAs contribution to national development.

Recognising the evolving nature of the civil aviation environment, the SACAA’s mandate has

recently expanded to include environmental oversight. In response, a new five-year strategy has

been developed, with refreshed strategic objectives centred on:

• Regulatory Modernisation – Updating the regulatory framework in alignment with global

standards.

• Operational Excellence – Strengthening capabilities to deliver effective and efficient

aviation oversight.

• Transparency and Governance – Upholding accountability, ethical leadership, and sound

governance.

implementation plan/ roadmap.

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5.1. Scope Elements

existing SACAA governance documents:

• Project charter
• Project Execution Plan
• As-is assessment
• Key functions and Purpose
• In-depth Business Processes analysis and mapping
• Work-study to inform staffing levels.
• Review operating model
• Detailed Macro and Micro - structure design
• Implementation Plan Development

5.2. Detailed Scope Elements

• Proposed project methodology and approach.
• A detailed project plan, including milestones and timelines.
• A high-level implementation plan outlining key phases and dependencies.
• Reporting and presentation requirements for each phase, including updates to the

Executive Committee (Exco) and the Steering Committee.

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5.2.2. Project Execution Plan

detailed Macro and Micro-organisational structure outlining:

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• Allocation of functions and tasks.
• Grouping of roles into divisions or departments.
• Mechanisms for coordination, communication, supervision, and performance

management

5.2.9. Change Management Plan

• Recommend a phased implementation Plan
• Develop a communication plan to manage internal stakeholder engagement

6. Evaluation criteria

6.1. Phase 1 – SCM mandatory compliance requirements

(Excl. VAT) (excl. VAT)

• Project Charter

• Project Execution Plan

Phase 1:

• Conduct As Is Assessment including:

• Develop the Implementation Plan

• Project Progress reports

• Close Out Report

• Present final report to specific

Phase 4:

governance stakeholders, e.g. HR Project 1

organisational structure and the implementation thereof. The objective is to ensure the

organisation is optimally positioned to deliver on its renewed mandate and to respond

proactively to emerging challenges in the aviation sector.

SACAA seeks to appoint a qualified and experienced service provider, for a period of 24

months, to assess the current organisational design and propose a fit-for-purpose structure that

will:

• Enable SACAA to effectively fulfil its mandate.
• Streamline regulatory oversight in alignment with applicable legislation and

international standards.

• Promote collaboration, innovation, and knowledge sharing.

of 50

• Enhance service delivery in a manner that exceeds client expectations.

This review forms part of SACAA’s broader commitment to automation, modernisation, and

productivity enhancement. Key initiatives supporting this commitment include the Process

of experience in Organisational structure Review and

implementation.

❖ Company background and history.

❖ Service focus areas and experience in Organisational

review, development and implementation with all the

above demonstrated in the Company Profile -10 Points

• Seven (7) – Nine (9) years in Organisational Structure

design, conducting Organisational structure review,

development and implementation with all the above

demonstrated in the Company Profile – 5 Points

• Less than seven years – 0 Points.

A bidder must have a minimum of seven (7) years of experience

EXPERIENCE - provide a minimum of three (3) reference letters on a clients

REFERENCE letter head from their previous clients’ entities, where similar

of the original qualifications that are relevant to the scope of

services for each team member as evidence for qualifications

and years of experience.

Qualifications 10

NQF Level 8 or higher HR qualification that covers

& Experience

• more than nine (9) years– 10 points

• 5 - 9 years’ experience – 5 points

members are currently employed by the bidder.

• 8 years and more – 5 points

• 5 - 7 years’ experience –2.5 points

• 5 years and more – 5 points
• 4 years’ experience – 2.5 points

Total 100

The bidder shall be required to score a minimum of 70 points or more out of 100 on technical

evaluation to be considered further for Price and SPECIFIC GOAL. Any bidder scoring less than

70 will not be considered for further evaluation.

6.3. Price and specific goal evaluations

(Professional Services)

Note: only firm prices in south african rands (‘r’) will be accepted

Name of bidder : ..............................................................................

Bid NO. : SACAA/OSR/00005/2026 – 2027

Closing time : 11:00 on : 24 june 2026

Offer to be valid for 180 days from the closing date of bid.

1. The accompanying information must be used for the formulation of proposals.

2. Bidders are required to indicate a ceiling price based on the total estimated time for completion of all phases

and including all expenses inclusive of VAT for the project. R.................................................................

3. Persons who will be involved in the project and rates applicable (certified

Invoices must be rendered in terms hereof)

4. Person and position hourly rate daily rate

• ---------------------- R------------------------------ r-----------------------

• ---------------------- R------------------------------ r-----------------------

• ---------------------- R----------------------------- r-----------------------

5. Phases according to which the project will be completed, cost per phase

And man-days to be spent

• ------------------------------------------------ R------------------------------ ----------------------- days

• ------------------------------------------------ R------------------------------ ----------------------- days

• ------------------------------------------------ R------------------------------ ----------------------- days

• ------------------------------------------------ R------------------------------ ----------------------- days

• ------------------------------------------------ R------------------------------ ----------------------- days

5.1. Travel expenses (specify, for example rate/km and total km, class of air travel, etc). Only actual

costs are recoverable. Proof of the expenses incurred must accompany certified invoices.

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Full time construction monitoring staff shall be reimbursed for travelling expenses, for either the return

office to site or return home to site journeys, whichever is the lesser. Part time construction monitoring

staff shall be reimbursed for either the return office to site or return alternate site to site journeys,

whichever is the lesser. Construction monitoring staff engaged in work outside of normal working hours

shall be reimbursed for the return home to site journey. Staff other than construction monitoring staff

shall only be reimbursed for travelling expenses in respect of trips exceeding 40km per journey (round

trip). Payment shall only be made for that portion of the distance that exceeds 40 km.

Description of expense to be incurred rate quantity amount

• ------------------------------------------------------------------------------- ................... ................. R....................

• ------------------------------------------------------------------------------- ................... ................. R....................

• ------------------------------------------------------------------------------- ................... ................. R....................

• ------------------------------------------------------------------------------- ................... ................. R....................

Total: r...................................................

Other expenses, for example accommodation (specify, eg. Three-star hotel, bed and breakfast,

telephone cost, reproduction cost, etc.). On basis of these particulars, certified invoices will be checked

for correctness. Proof of the expenses must accompany invoices.

Description of expense to be incurred rate quantity amount

• ------------------------------------------------------------------------------- ................... ................. R....................

• ------------------------------------------------------------------------------- ................... ................. R....................

• ------------------------------------------------------------------------------- ................... ................. R....................

• ------------------------------------------------------------------------------- ................... ................. R....................

Total: r...................................................

5.2. Period required for commencement with project after acceptance of bid.............................

5.3. Estimated man-days for completion of project ...............................................................

5.4. Are the rates quoted firm for the full period of contract? ..................................................

If not firm for the full period, provide details of the basis on which adjustments will be applied for, for

example consumer price index.............................................................................................

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Sbd 4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to

bid. In line with the principles of transparency, accountability, impartiality, and ethics as

enshrined in the Constitution of the Republic of South Africa and further expressed in

various pieces of legislation, it is required for the bidder to make this declaration in

respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of

Restricted Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any

person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/

partners or any person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person

who is employed by the procuring institution? YES/NO

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having the deciding vote or

power to influence or to direct the course and decisions of the enterprise.

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2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or

any person having a controlling interest in the enterprise have any interest in any other

related enterprise whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

on the Central Supplier Database

Central Supplier Database (CSD) Yes

(CSD) prior to submitting bids. Please

of the National Treasury

indicate/ supply the supplier number.

SBD 1 (Invitation to bid) Completed and signed Yes

SBD 3 (Pricing Schedule) Completed Yes

SBD 4 (Bidders Disclosure) Completed and signed Yes

SBD 6.1 (Preferential Completed and signed

Yes

Procurement Point)

of 50

6.2. Criteria for evaluating functionality

this pricing schedule and not utilise a different format. Deviation from this pricing schedule

could result in a bid being declared non-responsive.

of 50

Sbd 3

Pricing schedule

(Professional Services)

Note: only firm prices in south african rands (‘r’) will be accepted

Name of bidder : ..............................................................................

Bid NO. : SACAA/OSR/00005/2026 – 2027

Closing time : 11:00 on : 24 june 2026

Offer to be valid for 180 days from the closing date of bid.

and including all expenses inclusive of VAT for the project. R.................................................................

3. Persons who will be involved in the project and rates applicable (certified

Invoices must be rendered in terms hereof)

• ------------------------------------------------------------------------------- ................... ................. R....................

• ------------------------------------------------------------------------------- ................... ................. R....................

• ------------------------------------------------------------------------------- ................... ................. R....................

• ------------------------------------------------------------------------------- ................... ................. R....................

Total: r...................................................

5.2. Period required for commencement with project after acceptance of bid.............................

5.3. Estimated man-days for completion of project ...............................................................

5.4. Are the rates quoted firm for the full period of contract? ..................................................