This Tender Has Expired

Closing date: 02 June 2026 @ 11:00 (hand‑delivery/courier).\nBriefing/webinar: 19 May 2026 @ 11:00 (mandatory registration required).\nClarification responses to be submitted within 48 working hours of request.\nBid validity: 120 days from closing date (or extended if evaluation not completed).\nBid opening: immediately after 11:00 on 02 June 2026.

Name: Zanele Ngwenya\nPhone: (012) 740 8535\nEmail: [email protected]\nDepartment: Supply Chain Management (SANSA)\nAddress: SANSA, Libertas Office Park, corner Libertas & Highway Streets, Pretoria 0184.

• Submit one hard‑copy set (two sealed envelopes/folders: one for the technical proposal, one for the financial proposal) plus one USB stick containing the same documents.
• All documents must be hand‑delivered or couriered to SANSA offices (Libertas Office Park, corner Libertas & Highway Streets, Pretoria 0184) by 02 June 2026 @ 11:00. No fax, email or telegram bids will be accepted.
• The bid box is open Monday‑Friday 08:00‑16:30 (public holidays excluded). Late submissions are automatically disqualified.
• Cover page must clearly state the bid reference number, description and service‑provider name.
• Use the two‑envelope system: label one envelope “Technical Proposal” and the other “Financial Proposal”.
• Include a completed bid checklist, signed SBD forms (SBD 1, 4, 6.1, 7.2, 3.3), CSD registration proof (MAAA number or CSD report), tax compliance PIN, B‑BBEE certificate/affidavit, and any joint‑venture or subcontractor agreements.
• All signatures must be in ink; where a document is not signed, SANSA may allow signing before award at its discretion.
• Declare on the last page that the bidder has read and understood the entire document.
• Disqualification risks: incomplete/unsigned mandatory documents, failure to register on CSD, non‑compliance with tax status, missing the hand‑delivery deadline, or providing fraudulent information.

Stage 1 – Administrative compliance (mandatory SBD forms, CSD registration, tax compliance, B‑BBEE, ID copies, company registration, joint‑venture agreements). Failure to meet any pre‑qualifier results in immediate disqualification.

Stage 2 – Technical compliance (proof of valid FSCA/FAIS licence for financial services). All required licences must be attached.

Stage 3 – Functional evaluation (total 100 points, minimum 80 required):

• Claims procedure (max 30 pts) – detailed process & timelines required for full points.
• Experience (max 30 pts) – three reference letters for insurance services delivered in the last 5 years.
• Account manager (max 40 pts) – name, CV and valid FSCA registration of the dedicated account manager.

Stage 4 – Price and specific goals (only for bidders scoring ≥80 pts in Stage 3):

• Price points calculated using the PPPFA 80/20 (≤R50 m) or 90/10 (>R50 m) formula; lowest acceptable bid scores 80 pts (or 90 pts) and higher bids score proportionally lower.
• Specific‑goal points (max 20 pts for ≤R50 m, max 10 pts for >R50 m) awarded based on valid B‑BBEE certificate/affidavit (e.g., 100 % Black‑owned = 6 pts, Black‑women = 6 pts, youth = 2 pts, etc.).
• Total score = price points + specific‑goal points; highest total wins.

Provide business insurance covering SANSA’s entire asset portfolio for three (3) years, including:

• All assets at purchase price, with excess waiver.
• Directors’ liability (R10 million cover) and employee liability.
• Office contents, furniture & fittings.
• Accounts receivable loss.
• All business risks (see Annexure A).
• Theft (forced entry, building contents).
• Stated benefits – 24/7 cover for bodily injury or death of employees/board members on duty.
• Labour‑practice liability, trustee liability, company management liability, crisis‑containment, electronic equipment, motor vehicles, glass cover, public liability, professional indemnity (R15 million), SASRIA, fidelity guarantee, combined risk, and other listed per‑risk coverages.
• Claims handling: five‑day turnaround for claim outcome.
• Service Level Agreement to be signed; SLA must define response times, reporting and performance metrics.
• Provide proof of valid FSCA/FAIS licence to act as insurance broker.

• Submit a completed SBD 3.3 pricing schedule (prices inclusive of VAT).\n Include Annexure B/SBD 1 and SBD 3.3 as required.\n Prices for years 2 and 3 must incorporate agreed escalations.\n All quotations must be valid for the full tender process (minimum 120 days).\n No advance payment; SANSA will pay valid invoices within 30 days of receipt, subject to satisfactory delivery.\n Provide a bid security/bond only if requested during the evaluation (not mandatory in the document).\n Financial statements for the latest financial year must be submitted (signed by an independent accountant).

• Register on the Central Supplier Database (CSD) and provide MAAA number or CSD report.\n Provide a valid Tax Compliance Status (TCS) PIN from SARS; tax status must be current.\n Submit a valid B‑BBEE certificate or sworn affidavit (required for specific‑goal points).\n Provide CIDB registration if applicable (not explicitly required).\n Provide CIPC company registration documents (including directors’ IDs, shareholding details).\n For joint‑venture/consortium bids, submit signed joint‑venture agreement and proof of each party’s registration.\n Maintain compliance with PFMA, PPPFA, SANSA’s General Conditions of Contract, and FSCA/FAIS licence requirements.