This Tender Has Expired

Closing date: 15 June 2026 at 11:00. Quotation validity period: 90 days from closing date.

Technical and bidding procedure enquiries: Alex Ngqwebo. Telephone: 043 709 2583. Fax: 043 743 5317. Email: [email protected].

Submit only via e-Tender portal. Emailed or faxed submissions will be rejected.

• Deadline: 15 June 2026 at 11:00. Late submissions are disqualified.
• Use official forms (SBD1, SBD3.1, SBD4, SBD6.1) exactly as provided—do not re-type.
• Missing or incomplete forms may invalidate your quote.
• Proof of authority (e.g., company resolution) must accompany the bid.

Required returnable documents:

• SBD1: Invitation to Quote (completed and signed).
• SBD3.1: Pricing Schedule (signed, firm prices only).
• SBD4: Declaration of Interest (signed).
• SBD6.1: Preferential Points Claim (signed).
• Latest CSD report.
• Bank confirmation letter (≤3 months old).
• Proof of authority (e.g., company resolution) for bid signatory.
• Failure to provide any of these may render the quote invalid.

Evaluation occurs in three stages:

Stage 1: Administrative Compliance (Pass/Fail)

• Required documents: SBD1 (signed), SBD3.1 (signed pricing schedule), SBD4 (signed declaration of interest), SBD6.1 (signed preferential points claim), latest CSD report, bank confirmation letter (≤3 months old).
• Failure to submit any of these disqualifies the bid.

Stage 2: Non-Negotiable Requirements (Pass/Fail)

• 100% compliance with technical specifications.
• Successful bidder must supply a sample at own cost upon award.
• Non-compliance results in immediate disqualification.

Stage 3: Scoring (Total: 100 points)

• Price: 80 points (80/20 preference system; lowest acceptable tender = Pmin).
• Specific Goals: 20 points, allocated as:

• HDI Ownership: 4 points (CIPC certificate + ID required).
• Women Ownership: 4 points (CIPC certificate + ID required).
• Youth Ownership: 2 points (CIPC certificate + ID required).
• Disability Ownership: 2 points (CIPC certificate + medical proof required).
• Military Veterans Ownership: 2 points (CIPC certificate + veteran status proof required).
• Locality Ownership: 6 points (municipal account or lease agreement required).

• Fraudulent claims may lead to disqualification, contract cancellation, or legal action.

Supply and deliver cutlery and crockery to Frere Hospital for 24 months, as and when required. Orders are subject to budget availability and may be issued or cancelled at any time.

Required items and specifications:

• 600 x Melamine Trays (white, with Frere Hospital logo):

• Material: ABS (Acrylonitrile Butadiene Styrene).
• Size: 540 x 386 mm.
• Smooth surface, chemical/drying/shock/break resistant.
• Dishwasher safe, designed to fit Capden trolley.

• 500 x Fishplates:

• Size: 23cm diameter, round, white.
• Smooth edges, dishwasher and microwave safe (up to 90°C).
• Must bear Department of Health and Frere Hospital logos.

• 500 x Spoons & Teaspoons:

• Material: Stainless steel, upmarket grade.
• Corrosion-resistant, optimum finish, high strength, durability, silvery sheen.

• Insulated Dome Cover and Base (sets):

• Double-wall insulation (polyurethane foam).
• Material: Dishwasher-safe polypropylene, BPA-free, NSF listed.
• Temperature retention: ~30 minutes (hot/cold).
• Compatible with insulated bases/thermal pellets, stackable for meal trolleys.
• Colors: Various (e.g., Navy Blue, Cranberry, Sage).

Note: Successful bidder must provide a sample before delivery of the actual order. All items must comply 100% with specifications.

Quality assurance and inspection:

• Pre-bidding testing costs are borne by the bidder.
• Premises must be open for inspection by the Department during production/execution.
• If inspections are not initially required but later deemed necessary, the purchaser arranges and pays for testing.
• If supplies pass inspection, the purchaser covers the cost. If they fail, the supplier pays.
• Non-compliant supplies may be rejected. Supplier must remove and replace them at own cost and risk.
• Post-delivery inspections are allowed. Rejected items must be substituted immediately or the purchaser may procure replacements at the supplier’s expense.

Pricing schedule requirements:

• Complete SBD3.1 form with firm prices only. Non-firm prices are disqualified.
• Quotation validity: 90 days from closing date.
• Include all applicable taxes (VAT, PAYE, income tax, UIF, SDL).
• Quantities listed are for pricing evaluation only.
• Delivery costs must be included in the bid price.
• Unspecified items may be claimed at proven cost plus agreed markup percentage.

Pricing and payment terms:

• Only firm prices accepted. Non-firm prices (e.g., subject to exchange rate fluctuations) are disqualified.
• Complete SBD3.1 pricing schedule. Include all applicable taxes (VAT, PAYE, etc.).
• Quotation validity: 90 days from closing date.
• Delivery costs must be included in bid prices.
• Payment: Within 30 days of receipt of invoice + delivery note.
• Contract period: 24 months. Annual price adjustments per National Treasury stipulations.
• Rate-based contract: No guaranteed sales; orders issued as needed.

Mandatory compliance:

• Tax: Submit valid Tax Compliance Status (TCS) PIN or CSD number. Foreign suppliers not resident in RSA are exempt if they answer 'No' to all residency/establishment questions.
• Central Supplier Database (CSD): Attach latest CSD report.
• Declaration of Interest: Complete and sign SBD4. Disclose any conflicts or state employment.
• Non-Negotiable: 100% specification compliance + sample provision at own cost upon award.
• B-BBEE: Claim preference points via SBD6.1 with supporting documents (CIPC certificates, medical/veteran proof, municipal account/lease for locality).
• Restrictions: No bids from state employees, companies with state-employed directors/members, or entities listed in the Register for Tender Defaulters or Restricted Suppliers.
• Contract Form: Successful bidder must complete and sign SBD7.

B-BBEE and preference points:

• Bid is subject to the Preferential Procurement Policy Framework Act, 2000, and its Regulations.
• 80/20 preference point system applies (Price: 80 points, Specific Goals: 20 points).
• Specific Goals points (20 total) are allocated as:

• HDI Ownership: 4 points.
• Women Ownership: 4 points.
• Youth Ownership: 2 points.
• Disability Ownership: 2 points.
• Military Veterans Ownership: 2 points.
• Locality Ownership: 6 points.

• Proof required for each claim (e.g., CIPC certificates, medical proof, veteran status proof, municipal account/lease agreement).
• Fraudulent claims may result in disqualification, cost recovery, contract cancellation, public sector restriction (up to 10 years), or criminal prosecution.

Health and safety requirements for products:

• Fishplates: Dishwasher safe up to 90°C, microwave safe, smooth edges, and must display Department of Health and Frere Hospital logos.
• Spoons & Teaspoons: Stainless steel, upmarket grade, corrosion-resistant, high strength, durability, and silvery sheen.
• Insulated Dome Cover and Base:

• Material: Dishwasher-safe polypropylene, BPA-free, NSF listed for sanitation.
• Durability: Resistant to denting, scratching, and chipping.
• Safety: Must be safe for food contact and stacking.

• All items must meet hygiene and safety standards for healthcare use.

Contract terms and conditions:

• General Conditions of Contract (GCC) apply and cannot be amended.
• Special Conditions of Contract (SCC) supplement GCC; SCC prevails in case of conflict.
• Contract duration: 24 months. May be cancelled if a long-term provincial/national contract is established.
• Budget availability influences contract operation.
• Work/deliveries only commence after official Works Order is issued.
• Successful bidder must sign SBD7 contract form.
• Performance security: Required within 30 days of award (bank guarantee, irrevocable letter of credit, or cashier’s cheque). Discharged 30 days after contract completion.
• Warranty: 12 months from delivery or 18 months from shipment (whichever is earlier). Supplier must repair/replace defects at no cost.
• Payment: Within 30 days of invoice + delivery note. In Rand unless specified otherwise.
• Prices: Fixed for contract period; adjustments only as per National Treasury or SCC.
• Termination: Purchaser may terminate for default, insolvency, or force majeure. Supplier liable for excess costs of replacement goods/services.
• Penalties: Deductions for late delivery (prime interest rate per day).
• Disputes: Resolve via mutual consultation, then mediation, then South African court.
• Liability: Supplier not liable for indirect/consequential losses unless criminal negligence or wilful misconduct. Aggregate liability capped at contract price (excluding repair/replacement costs).
• Governing law: South African law. Contract language: English.
• Subcontracts: Must be notified in writing; does not relieve supplier of obligations.
• Force Majeure: Supplier must notify purchaser in writing; not liable for delays due to unforeseeable events beyond their control.
• Taxes/Duties: Local suppliers responsible for all taxes until delivery; foreign suppliers responsible for taxes outside RSA.
• Prohibition: Collusive bidding or restrictive practices may lead to disqualification, contract termination, or 10-year public sector restriction.

General requirements:

• Bidders must confirm compliance with tax obligations via TCS PIN or CSD number.
• Foreign suppliers: If not resident in RSA and have no branch/permanent establishment/source of income/tax liability in RSA, TCS PIN is not required.
• Consortia/joint ventures: Each party must submit separate TCS certificate/PIN/CSD number.
• No bids accepted from state employees, companies with state-employed directors, or close corporations with state-employed members.
• Bidders must not be listed in the Register for Tender Defaulters or List of Restricted Suppliers.

TELEPHONE NUMBER 043 709 2583 FACSIMILE NUMBER 043 743 5317 E-MAIL ADDRESS [email protected]