Supply and delivery of kitchen utensils – government RFQ in eastern cape

{"closingDate":"15 JUNE 2026","closingTime":"11:00"}

{"name":"Dr. N. Mashiyi","email":"[email protected]","phone":"043 709 2583","department":"of Health (ECDoH) intends appoint individual supplier to supply Kitchen utensils.","address":null}

Returnable Documents:

• Locality Ownership: Proof of business address (municipal account or valid lease,
• Updated CSD report, 4.4. Company registration number: .....................................................................

▪ The suppliers will be required to supply and deliver kitchen utensils.

▪ The issuing of the above scope of works is at the discretion of the DOH Frere Hospital.

▪ This RFQ does not guarantee you sales of expertise and materials.

▪ The discretion will always be limited by the allocated budget and DOH priorities.

▪ The DOH Frere Hospital reserves to right to issue and cancel an order at any given time during the stipulated period.

Declaration of the bidder’s ability for the supply and delivery of kitchen utensils at frere hospital for a

Period of twenty-four (24) months

▪ We hereby declare that we, _____________________________ (name of the bidder), have the capacity and capability to

supply and delivery of Kitchen Utensils

Signature of bidder: ......................................

Name: ................................................

Designation: .............................................

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Rate based contract for Supply and deliver of Kitchen Utensils to Frere Hospital for a period of 24 months

Schedule 3: specification of trauma trolleys

Specification for kitchen utensils

5. Use of contract documents and information; inspection

8.1 All pre-bidding testing will be for the account of the bidder.

8.2 If it is a bid condition that supplies to be produced or services to be rendered should at any stage

during production or execution or on completion be subject to inspection, the premises of the bidder or

8.3 If there are no inspection requirements indicated in the bidding documents and no mention is made in

the contract, but during the contract period it is decided that inspections shall be carried out, the

purchaser shall itself make the necessary arrangements, including payment arrangements with the

testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the supplies to be in

accordance with the contract requirements, the cost of the inspections, tests and analyses shall be

defrayed by the purchaser.

8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the contract

requirements, irrespective of whether such supplies or services are accepted or not, the cost in

connection with these inspections, tests or analyses shall be defrayed by the supplier.

8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the

contract requirements may be rejected.

8.7 Any contract supplies may on or after delivery be inspected, tested or analyzed and may be rejected if

found not to comply with the requirements of the contract. Such rejected supplies shall be held at the

cost and risk of the supplier who shall, when called upon, remove them immediately at his own cost

and forthwith substitute them with supplies which do comply with the requirements of the contract.

A Invitation to Quote (SBD1) completed and signed

B Signed Pricing Schedule (SBD 3.1)

C Signed Declaration of Interest (SBD 4)

D Signed Preferential Points Claim (SBD 6.1)

APPROVED BY RFQ Dr. N. Mashiyi 04/05/2026

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Rate based contract for Supply and deliver of Kitchen Utensils to Frere Hospital for a period of 24 months

Schedule 4: pricing schedule for trauma trolleys

Qoutation validity period: 120 days

Unspecified parts and items can be claimed on proven cost plus agreed % Mark- %

Note: quantity is for pricing evaluation purpose only

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Rate based contract for Supply and deliver of Kitchen Utensils to Frere Hospital for a period of 24 months

Returnable schedule 5: sbd 3.1

Pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted. Non-firm prices (including prices subject

To rates of exchange variations) will not be considered

Item NON- NEGOTIABLE REQUIREMENTS Comment Yes / No No. 1 100% compliance to the specification.

Successful bidder must supply sample upon award Stage 3: Price & Specific Goals POINTS PRICE 80 SPECIFIC GOALS 20 Total points for Price and SPECIFIC GOALS 100 NB: Complete as required under SBD 6.1 and attach appropriate supporting documents. SIGNATURE DATE REVIEWED BY: 04/05/2026

Fikela APPROVED BY RFQ Dr. N. Mashiyi 04/05/2026 of 28 Rate based contract for Supply and deliver of Kitchen Utensils to Frere Hospital for a period of 24 months

SPECIAL CONTRACT CONDITIONS 4.1 General Conditions of Contract (GCC) are a point of reference for this RFQ. 4.2 Frere reserves the right to award or not to award this RFQ, either in part or whole. 4.3 Should there be a long-term contract established, this RFQ/Contract shall be cancelled immediately. 4.4 Budget availability shall influence the operation of the contract emanating from this RFQ. 4.5 Suppliers are expected to comply with the Specification/Requirements throughout the period of engagement. 4.6 The intention of this RFQ is to create a partnership with a vender that will allow the DOH, Frere hospital to procure expertise and materials at a known value for the indicated period. However, the DOH Frere Hospital doesn’t guarantee any procurement form this contract even though an award letter and an official procurement order will be issued. Work or deliveries must only take place once an official Works Order is issued to the appointed vendor. Claims against this RFQ will only be valid if work or deliveries are completed. 4.7 Recommended supplier will be requested to provide a sample before delivery of the actual order. PART 3 BID STRATEGY THE QUOTE CALLS FOR SUPLY AND DELIVERY OF KITCHEN UTENSILS TO FRERE HOSPITAL FOR A PERIOD OF TWENTY-FOUR (24) MONTHS

The Eastern Cape Department of Health (ECDoH) intends appoint individual supplier to supply Kitchen utensils.

The successful bidder/s will be requested to supply and delivery upon receipt of an official purchase order.

Should there be a contract awarded in the form of Provincial or National (RT), this contract shall be cancelled immediately.

Placement of Orders is subject to Budget availability.

This is a rate-based contract to be used as and when required for a period of 24 months, and price increase will be added for every new year as stipulated by National Treasury ITEM DISCRIPTION COMMENT Yes / No

10 X PAP STIRRER 1.1 Pap stirrer stainless steel – 600mm 1.2 Pap stirrers stain less steel – 1200mm

25 X Portion servers 2.1 Portion server sold - blue - 236ml /80z - 5 2.2 Portion server sold - red - 59ml /20z - 5 2.3 Portion server solid - green 118ml /40z - 10 2.4 Portion server solid - ivory- 88ml /30z - 5 2.5 Very hygienic. Available in assorted colours, which is ideal for

10li Xi WHISKSi h i i I li i h HACCP 3.1 Must be stainless steel. 3.2 Size must be 400 x 400mm=5 4 5 X COLANDER 4.1 Colander Aluminum heavy duty -400mm=1 4.2 Colander stainless Steel heavy duty -400mm=4

5 X EGG LIFTER 5.1 It must be stainless steel. 5.2 Size must be 400mm 6 60 X RACKS FOR OVEN (Combi steam/Convection oven racks) 6.1 Must be a grids wire with chromium plated finish 6.2 Size must be 32CM X 52 CM 6.3 Collect sample before placing an order / or to check type of 7 Stainless steel rectangle roasting 7.1 Baine -Marie inserts 55mm Stainless Steel=Perforated x 2 7.2 Baine -Marie inserts 65mm Stainless Steel=Perforated x 2 7.3 Baine -Marie inserts 100 mm Stainless Steel=Perforated x 1 7.4 Baine -Marie inserts 55mm Stainless Steel=Full x 2 7.5 Baine -Marie inserts 65mm Stainless Steel=Full x 2 7.6 Baine -Marie inserts 100 mm Stainless Steel=Full x 1 7.7 Baine -Marie inserts 150 mm Stainless Steel=Full x 1 7.8 Size must be 32 cmx 52 cm 7.9 Collect sample before placing an order

12 X CHOPPING/ CUTTING BOARDS 8.1 Cutting/chopping boards PE – 610 x 610 x 40mm – white -2 8.2 Cutting/chopping boards PE – 500 x 380 x 13mm – blue -2 8.3 Cutting/chopping boards PE – 500 x 380 x 13mm – red -2 8.4 Cutting/chopping boards PE – 500 x 380 x 13mm – green-2 8.5 Cutting/chopping boards PE – 500 x 380 x 13mm –yellow-2 of 28 Rate based contract for Supply and deliver of Kitchen Utensils to Frere Hospital for a period of 24 months ITEM DISCRIPTION COMMENT Yes / No 8.6 Cutting/chopping boards PE – 500 x 380 x 13mm – brown-2

900 X polycarbonate jugs 9.1 1 piece polycarbonate jug 9.2 Made of virtually unbreakable polycarbonate 9.3 Lightweight and easy to handle 9.4 Camliters ship with flat lids which are spill proof, protecting contents 9.5 dMusti have a lid. 10 900 x Polycarbonate tumbler 10.1 1 piece polycarbonate tumbler 10.2 Made of virtually unbreakable polycarbonate. 10.3 Textured exterior surface resists scratching. 10.4 Smooth interior promotes easy cleaning 10.5 Designed with a Sani – Rim for sanitary drinking.

Pairing Knives-Plain 11.1 Small sharp knives - Sharpness most important is how well will take 11.2 Durability-d h ld a dgood knife will stand out to generations of daily use 11.3 Hygiene-materiali h d and constructiond i i details of the handle should 11.4 Availablei i i in thisi colorh codedff hto preventi li crossb contamination.i

Green- 80mm Yellow-80mm NB: Sample will be required before delivery of the order. SIGNATURE DATE REVIEWED BY: 04/05/2026

Fikela APPROVED BY RFQ Dr. N. Mashiyi 04/05/2026 of 28 Rate based contract for Supply and deliver of Kitchen Utensils to Frere Hospital for a period of 24 months SCHEDULE 4: PRICING SCHEDULE FOR TRAUMA TROLLEYS QOUTATION VALIDITY PERIOD: 120 DAYS Please complete the table below: Company name: ................................................................... Please complete the table below or your meaningful/clearly detailed quotation in your company’s letterhead: No Item EST QTY Unit price Price incl. vat 1 PAP STIRRER 10 R R

Porton servers 10 r r

Whisks 10 r r

Colander 5 r r

Egg lifter 5 r r

Racks for oven 10 r r

Rectangle roasting 10 r r

Chopping/ cutting boards 10 r r

Jugs 10 r r 10 tumbler 10 r r

Pairing knives 5 r r sub total r VAT total incl VAT r

UNSPECIFIED ITEMS Unspecified parts and items can be claimed on proven cost plus agreed % Mark- % NOTE: QUANTITY IS FOR PRICING EVALUATION PURPOSE ONLY

Points Allocation: 3 points

B-BBEE Details: l for a period of 24 months

Ecdoh RFQ authorization

Invitation to quotekitchen utensils on rates based.

N. Fikela N. Fikela 04/05/2026

Reviewed by

Dr. N. Mashiyi Dr. N. Mashiyi 08/05/2026

Approved by Bid

Specification Committee

Advert approved by

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Rate based contract for Supply and deliver of Kitchen Utensils to Frere Hospital for a period of 24 months

Returnable schedule 2: evaluation criteria

1. Evaluation criteria

1.1 The Quote will be evaluated as follows:

• Stage 1: Administrative compliance
• Stage 2: Compliance to Non-Negotiable Requirements
• Stage 3: Price & Specific Goals Points

Stage 1: Administrative Compliance

# Requirement Please Tick √

Complied Not Complied

A Invitation to Quote (SBD1) completed and signed

B Signed Pricing Schedule (SBD 3.1)

C Signed Declaration of Interest (SBD 4)

D Signed Preferential Points Claim (SBD 6.1)

E Latest CSD report attached

F Bank confirmation letter (Not older than 3 months)

Stage 2: Compliance with Non-Negotiable Requirements

Spec

Compliance

Item NON- NEGOTIABLE REQUIREMENTS Comment

Yes / No

No.

1 100% compliance to the specification.

1. Successful bidder must supply sample upon award

Stage 3: Price & Specific Goals

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

NB: Complete as required under SBD 6.1 and attach appropriate supporting documents.

Signature date

Reviewed by: 04/05/2026

N. Fikela

APPROVED BY RFQ Dr. N. Mashiyi 04/05/2026

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Rate based contract for Supply and deliver of Kitchen Utensils to Frere Hospital for a period of 24 months

4. Special contract conditions

4.1 General Conditions of Contract (GCC) are a point of reference for this RFQ.

4.2 Frere reserves the right to award or not to award this RFQ, eit

HDI Requirement: 20%

terms of section 59 of the Competition Act No and or may be reported to the National

Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of the Prevention

and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS

30.1 The contract shall be interpreted in accordance with South African laws, unless otherwise

specified in SCC.

31. Notices 31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or certified

mail and any other notice to him.shall be posted by ordinary mail to the address furnished in his bid or

to the address notified later by him in writing and such posting shall be deemed to be proper service of

such notice.

31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice has

been given, shall be reckoned from the date of posting of such notice.

1.1 The Quote will be evaluated as follows:

• Stage 1: Administrative compliance
• Stage 2: Compliance to Non-Negotiable Requirements
• Stage 3: Price & Specific Goals Points

Stage 1: Administrative Compliance

# Requirement Please Tick √

Complied Not Complied

A Invitation to Quote (SBD1) completed and signed

B Signed Pricing Schedule (SBD 3.1)

C Signed Declaration of Interest (SBD 4)

D Signed Preferential Points Claim (SBD 6.1)

E Latest CSD report attached

F Bank confirmation letter (Not older than 3 months)

Stage 2: Compliance with Non-Negotiable Requirements

Spec

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income generating

Procurement

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

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Rate based contract for Supply and deliver of Kitchen Utensils to Frere Hospital for a period of 24 months

preference points must be awarded for specific goals stated in the tender. For the purposes of this

tender the tenderer will be allocated points based on the goals stated in table 1 below as may be

supported by proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if

it is unclear whether the 80/20 preference point system applies, an organ of state must, in the tender

documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 preference point

system will apply and that the highest acceptable tender will be used to determine the applicable

preference point system; or

(b) any other invitation for tender, that either the 80/20 preference point system will apply and that

the lowest acceptable tender will be used to determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the 80/20

preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 80/20 preference point system is applicable, corresponding

points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point

system.)

Number of points Number of points

claimed (80/20

allocated system)

The specific goals allocated points in terms of this

(80/20 system) (To be completed bytender

the tenderer)

(To be completed

by the organ of

state)

Historically Disadvantaged Individuals Ownership 20% (4)

20% (4)

Women Ownership

10% (2)

Youth Ownership

10% (2)

Disability Ownership

Military Veterans Ownership 10% (2)

Locality Ownership 30% (6)

Total 100% (20)

a) Service providers must submit proof of its Specific Goals points claimed / status of contributor.

b) The Specific Goals supporting documents required to verify claimed points may inline with the

specified requirements include:

• Historically Disadvantaged Individuals Ownership: Proof of ownership (CIPRO

certificate) with id no.

• Women Ownership: Ownership: Proof of ownership (CIPRO certificate) with id no.
• Youth Ownership: Ownership: Proof of ownership (CIPRO certificate) with id no.
• Disability Ownership: Proof of ownership (CIPRO certificate) with valid medical

documentary proof.

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Rate based contract for Supply and deliver of Kitchen Utensils to Frere Hospital for a period of 24 months

• Military Veterans Ownership: Proof of ownership (CIPRO certificate) with valid proof of

veteran status.

• Locality Ownership: Proof of business address (municipal account or valid lease

agreement)

• Updated CSD report

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorized to do so on behalf of the company/firm, certify that the

points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm

for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs

1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of

the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result

of having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or

only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side) rule

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Rate based contract for Supply and deliver of Kitchen Utensils to Frere Hospital for a period of 24 months

has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of bidder(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

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Rate based contract for Supply and deliver of Kitchen Utensils to Frere Hospital for a period of 24 months

Schedule 8: general conditions of contract

Government Procurement

General Conditions of Contract

Annexure A

Notes

The purpose of this document is to:

(i) Draw special attention to certain general conditions applicable to government bids, contracts and orders; and

(ii) To ensure that clients be familiar with regard to the rights and obligations of all parties involved in doing business

with government.

In this document words in the singular also mean in the plural and vice versa and words in the masculine also mean in the feminine

and neuter.

• The General Conditions of Contract (GCC) will form part of all bid documents and may not be amended.

• Special Conditions of Contract (SCC) relevant to a specific bid, should be compiled separately for every bid (if applicable)

and will supplement the General Conditions

of Contract. Whenever there is a conflict, the provisions in the SCC shall prevail.

Table of clauses

1. Definitions

2. Application

3. General

4. Standards

5. Use of contract documents and information; inspection

6. Patent rights

7. Performance security

8. Inspections, tests and analysis

9. Packing

10. Delivery and documents

11. Insurance

12. Transportation

13. Incidental services

14. Spare parts

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Rate based contract for Supply and deliver of Kitchen Utensils to Frere Hospital for a period of 24 months