Earth burial activities RFQ – eastern cape government tender

Rendering earth burial services including collection of deceased outside eastern cape – rate description based contract for (24 months)

{"closingDate":"15 JUNE 2026","closingTime":"11:00"}

{"name":"Ms. N. Nxelewa","email":"[email protected]","phone":"043 709 2583","department":"reserves the right to accept or reject any Quote in response to the","address":null}

Returnable Documents:

• Locality Ownership: Proof of business address (municipal account or valid lease,
• Updated CSD report, 4.4. Company registration number: .....................................................................

e-TENDER PORTAL SUBMISSIONS ACCEPTED

Submission nb: emailed or faxed documents will not be accepted

Rendering of funeral parlor services – rate-based contract.

▪ We hereby declare that we, _____________________________ (name of the Supplier), have the

capacity and capability to the funeral parlor services to Frere Hospital.

Supplier’s signature of compliance..........................................

Name: ...............................................

Designation: .............................................

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Returnable schedule 4: specification

Specification for rendering of funeral Parlour Services for indigent communities including

collection, transportation, storage, and burial of deceased.

1. Item Descriptions

NR Categories Coffin make Board

thickness

1.1 Adult coffin Vanished flat lid chip board 18mm

1.2 Teenage coffin Vanished flat lid chip board 18mm

1.3 Children 3 - 15 years Flat lid White painted chip 18mm

board

1.4 Children under 3 years White painted chip board 18mm

1.5 Neonates White painted chip board 18mm

condition

electricity is off.

RFQ: advertising indigent earth burial services rate based

Schedule 2: evaluation criteria

1. Evaluation criteria

1.1 The Quote will be evaluated as follows:

• Stage 1: Administrative compliance
• Stage 2: Functionality Evaluation
• Stage 3: In Loco Inspection
• Stage 4: Price & Specific Goals Points

Stage 1: Administrative Compliance

# Requirement Please Tick √

E

Stage 2: Functionality Evaluation:

➢ Minimum of 50 points MUST be attained to qualify for In Loco Inspection plus Price & Specific Goals

stage. Failure to achieve 50 points the submission will not be evaluated further.

# Requirements Evidence Weight/Points

Attach a certified copy not 20

1 Attach proof of BCMM compliance Certificate older than 3 months Valid

cited the address

TOTAL 100 Points

RFQ: advertising indigent earth burial services rate based

Stage 3: In Loco Inspection

NB: For office use Only (Suppliers must NOT complete this one)

Schedule 3: in loco inspection evaluation criteria

# Requirements Evidence

5. Use of contract documents and information; inspection

RFQ: advertising indigent earth burial services rate based

Printer, Private Bag X85, Pretoria 0001, or accessed electronically from www.treasury.gov.za

4. Standards 4.1 The goods supplied shall conform to the standards mentioned in the bidding documents and

specifications.

5. Use of Contract documents and information; inspection.

5.1 The supplier shall not, without the purchaser’s prior written consent,

disclose the contract, or any provision thereof, or any specification, plan, drawing, pattern,

sample, or information furnished by or on behalf of the purchaser in connection therewith, to

any person other than a person employed by the supplier in the performance of the contract.

8.1 All pre-bidding testing will be for the account of the bidder.

8.2 If it is a bid condition that supplies to be produced or services to be rendered should at any

stage during production or execution or on completion be subject to inspection, the premises

of the bidder or Service Provider shall be open, at all reasonable hours, for inspection by a

representative of the Department or an organization acting on behalf of the Department.

8.3 If there are no inspection requirements indicated in the bidding documents and no mention is

made in the contract, but during the contract period it is decided that inspections shall be

carried out, the purchaser shall itself make the necessary arrangements, including

payment arrangements with the testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the supplies to be in

accordance with the contract requirements, the cost of the inspections, tests and analyses shall be

defrayed by the purchaser.

8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the contract

requirements, irrespective of whether such supplies or services are accepted or not, the cost in

connection with these inspections, tests or analyses shall be defrayed by the supplier.

RFQ: advertising indigent earth burial services rate based

8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the

contract requirements may be rejected.

8.7 Any contract supplies may on or after delivery be inspected, tested or analyzed and may be rejected if

found not to comply with the

requirements of the contract. Such rejected supplies shall be held at the cost and risk of the supplier

who shall, when called upon, remove them immediately at his own cost and forthwith substitute them

with supplies which do comply with the requirements of the contract. Failing such removal, the rejected

supplies shall be returned at the suppliers cost and risk. Should the supplier fail to provide the

substitute supplies forthwith, the purchaser may, without giving the supplier further opportunity to

substitute the rejected supplies, purchase such supplies as may be necessary at the expense of the

supplier.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract

on account of a breach of the

conditions thereof, or to act in terms of Clause 23 of GCC.

9. Packing 9.1 The supplier shall provide such packing of the goods as is required to prevent their damage or

deterioration during transit to their final destination, as indicated in the contract. The packing shall be

sufficient to withstand, without limitation, rough handling during transit and exposure to extreme

temperatures, salt and precipitation during transit, and open storage. Packing, case size and weights

shall take into consideration, where appropriate, the remoteness of the goods’ final destination and the

absence of heavy handling facilities at all points in transit.

9.2 The packing, marking, and documentation within and outside the packages shall comply

strictly with such special requirements as shall be expressly provided for in the contract,

including additional requirements, if any, specified in SCC, and in any subsequent

instructions ordered by the purchaser.

Invitation to bid for re-advertised indigent burial services for a period of 24 month on rates based.

Invitation to Quote (SBD1) completed and signed.

A

Signed Pricing Schedule (SBD 3.1)B

Signed Declaration of Interest (SBD 4)

C

Signed Preferential Points Claim (SBD 6.1)

RFQ: advertising indigent earth burial services rate based

Returnable schedule 5: pricing schedule

Validity Period: 90 days

Company name: .................................

Nb: indicate the rates as per items listed above.

Nb: indicate the rates as per items listed above. Burial holes must be excluded since there

The funeral undertaker must provide the competency certificate (approved by BCM)

The quote shall be exclude of grave prices since there is an arrangement between Frere Tertiary Hospital and Municipality.

The undertaker will only collect bodies from Frere Mortuary on order of notification by the hospital mortuary official.

Bodies are collected during office hours between 08H00 and 16H00 weekdays.

Bodies shall always be covered in shrouds or body bags, preserved and stored in cold room until burial.

The undertaker shall transport bodies of all patients died from referral hospitals that were referred by Frere Hospital back to Frere Hospital.

Identification arrangements will be made with the relatives by Frere hospital where in rare cases a family member will have to be taken with. The service provider will be compensated for actual transportation cost. Proof must be submitted with the service invoice.

In exceptional circumstances where more than one bodies are to be transported from referral hospitals back to Frere Hospital, the undertaker is expected to transport a maximum of two bodies using body removers in one trip.

The supplier shall pay the storage amount when the Patient is transferred to PE or Cape Town and dies; the storage costs must be included in the transportation invoice with the proof of payment. RFQ: ADVERTISING INDIGENT EARTH BURIAL SERVICES RATE BASED EXCEPTIONAL TRANSPORTATION Indicate (Mark with X): Requirements Comply Not Comply During crisis situations where Frere Hospital storage overflows, the undertaker awarded the tender shall be expected to transport bodies from FH to Cecilia Makiwane Hospital. During crisis situations like industrial action, the undertaker awarded the contract shall be requested to collect bodies from the wards for temporal storage for a maximum of two days and release those bodies directly to families with all the relevant documentation or return bodies back to the Institution. This is a rare situation. Frere Hospital does not have the capacity to store extremely overweight bodies and therefore the undertaker awarded the tender shall be requested to collect such bodies from the ward and store for a maximum two days at no cost, then release the body to the family. PLEASE NOTE: ADDITIONALLY COMPLIANCE & AWARENESS/APPLICATION OF THE FOLLOWING IS REQUIRED:- It is required that Funeral Parlour Service Providers must be compliance and aware of the following Laws/Regulations as required

Compliance with Municipal bylaws regarding the handling of Human Remains

Compliance with Occupational Health & Safety Act

Awareness and application of Regulation May 2013

Awareness and application of Regulation February 2015

COVID19 National Department of Health Protocols’ Compliance Draft Bylaws Cem and Amended Act - 38486_r10367_gon10 36473_rg9960_gon36 Fun Parl .pdf Occupational Health an 9.pdf 3.pdf NB: Frere reserves the right not to award at all and not to award to the lowest quote and a right to cancel this RFQ in part or whole. SIGNATURE DATE REVIEWED BY

Nxelewa 04/05/2026 APPROVED BY: 04/05/2026 Dr. N. Mashiyi RFQ: ADVERTISING INDIGENT EARTH BURIAL SERVICES RATE BASED RETURNABLE SCHEDULE 5: PRICING SCHEDULE Validity Period: 90 days Company name: ................................. Please complete the table below: NB: Only reasonable market related and reasonable prices will be used/considered.

Categories Amount Grave Removal Storage Rate per Total Cost for coffin Site per day km Adult R R R R R R Coffin Teenage Coffin Children 4- 12 years Children 1- 3 years Neonates TOTAL NB: INDICATE THE RATES AS PER ITEMS LISTED ABOVE.

PART B Activity / Service Category Rate Transportation of the deceased Per km R Storage Per deceased per day Collection and Removal of Deceased) Rate per deceased: (business hrs) (7days a week, 24 HRS a day) (after hrs) Pauper burial Neonates 1-3 years 3 - 15years Teenagers Adults TOTAL PER MONTH R NB: INDICATE THE RATES AS PER ITEMS LISTED ABOVE. BURIAL HOLES MUST BE EXCLUDED SINCE THERE IS A STANDING ARRANGEMENT WITH BCMM SERVICE PROVIDERS ARE ALLOWED TO ATTACH A QUOTE BUT TO USE SAME TEMPLATE. TAKE NOTE OF THE POINT 4.5 UNDER SPECIAL CONDITIONS.

Points Allocation: 50 points

B-BBEE Details: BASED

Ecdoh RFQ authorization

Invitation to bid for re-advertised indigent burial services for a period of 24 month on rates based.

Ms. N. Nxelewa Ms. N. Nxelewa

Reviewed by 04/05/2026

Dr. N. Mashiyi Dr. N. Mashiyi 04/05/2026

Approved by Bid

Specification Committee

CSD Upload

Advert approved by

RFQ: advertising indigent earth burial services rate based

Schedule 2: evaluation criteria

1. Evaluation criteria

1.1 The Quote will be evaluated as follows:

• Stage 1: Administrative compliance
• Stage 2: Functionality Evaluation
• Stage 3: In Loco Inspection
• Stage 4: Price & Specific Goals Points

Stage 1: Administrative Compliance

# Requirement Please Tick √

Complied Not Complied

Invitation to Quote (SBD1) completed and signed.

A

Signed Pricing Schedule (SBD 3.1)B

Signed Declaration of Interest (SBD 4)

C

Signed Preferential Points Claim (SBD 6.1)

D

Latest CSD report attached.

E

Stage 2: Functionality Evaluation:

➢ Minimum of 50 points MUST be attained to qualify for In Loco Inspection plus Price & Specific Goals

stage. Failure to achieve 50 points the submission will not be evaluated further.

# Requirements Evidence Weight/Points

Attach a certified copy not 20

1 Attach proof of BCMM compliance Certificate older than 3 months Valid

Certificate/s

Vehicle (own) or Rented/ Leased Vehicle registration papers either 30

2. Own Vehicle = 30 points own OR rented.

Rented/ Lease= 20 points If rented attach lease agreement

Proof of Registration with Funeral Parlours’ Attach a certified copy not 35

2 Association older than 3 months

Municipal Account of the 15

Locality: Within BCM = 15 Points. Outside BCM

Company or One of the Key

3 = 10 Points

Directors OR Lease Agreement

cited the address

TOTAL 100 Points

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HDI Requirement: 20%

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Schedule 6: preference points claim form

Sbd 6.1

and serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general

And preferential procurement regulations, 2022

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable

taxes included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable

taxes included).

1.2 To be completed by the organ of state

(delete whichever is not applicable for this tender).

The applicable preference point system for this tender is the 80/20 preference point system.

tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be

awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to

claim points for specific goals with the tender, will be interpreted to mean that preference points for

specific goals are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or

at any time subsequently, to substantiate any claim in regard to preferences, in any manner required

by the organ of state.

safety

Assessed by:.......................................

thickness

1.1 Adult coffin Vanished flat lid chip board 18mm

1.2 Teenage coffin Vanished flat lid chip board 18mm

1.3 Children 3 - 15 years Flat lid White painted chip 18mm

board

1.4 Children under 3 years White painted chip board 18mm

1.5 Neonates White painted chip board 18mm

2. Requirements

a) The funeral undertaker must provide the competency certificate (approved by BCM)

b) The quote shall be exclude of grave prices since there is an arrangement between

3. Awareness and application of Regulation May 2013

4. Awareness and application of Regulation February 2015

5. COVID19 National Department of Health Protocols’ Compliance

Draft Bylaws Cem and Amended Act - 38486_r10367_gon10 36473_rg9960_gon36

Fun Parl .pdf Occupational Health an 9.pdf 3.pdf

NB: Frere reserves the right not to award at all and not to award to the lowest quote and a right to

cancel this RFQ in part or whole.

terms of section 59 of the Competition Act No and or may be reported to the National

Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of the Prevention

and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS

1.17 “Local content” means that portion of the bidding price which is not

included in the imported content provided that local manufacture does take place.

1.18 “Manufacture” means the production of products in a factory using labour, materials,

components and machinery and includes other related value-adding activities.

1.19 “Order” means an official written order issued for the supply of goods or works or the rendering of a

service.

1.20 “Project site,” where applicable, means the place indicated in bidding documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the supply of the goods, such as

transportation and any other incidental services, such as installation, commissioning,

provision of technical assistance, training, catering, gardening, security, maintenance and

other such obligations of the supplier covered under the contract.

1.25 “Written” or “in writing” means handwritten in ink or any form of electronic or mechanical

writing.

2. Application 2.1 These general conditions are applicable to all bids, contracts and orders including bids for functional

and professional services, sales, hiring, letting and the granting or acquiring of rights, but excluding

immovable property, unless otherwise indicated in the bidding

documents.

2.2 Where applicable, special conditions of contract are also laid down to cover specific supplies, services

or works.

2.3 Where such special conditions of contract are in conflict with these

general conditions, the special conditions shall apply.

3. General 3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for

any expense incurred in the preparation and submission of a bid. Where applicable a non-

refundable fee for documents may be charged.

3.2 With certain exceptions, invitations to bid are only published in the Government Tender

30.1 The contract shall be interpreted in accordance with South African laws, unless otherwise

specified in SCC.

31. Notices 31.1 Every written acceptance of a bid shall be posted to the supplier

concerned by registered or certified mail and any other notice to him.

shall be posted by ordinary mail to the address furnished in his bid or to the address notified later by

him in writing and such posting shall be deemed to be proper service of such notice.

31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice has

been given, shall be reckoned from the date of posting of such notice.

16. Payment

17. Prices

18. Contract amendments

19. Assignment

20. Subcontracts

21. Delays in the supplier’s performance

22. Penalties

23. Termination for default

24. Dumping and countervailing duties

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25. Force Majeure

26. Termination for insolvency

27. Settlement of disputes

28. Limitation of liability

29. Governing language

30. Applicable law

31. Notices

32. Taxes and duties

33. National Industrial Participation Programme (NIPP)

34. Prohibition of restrictive practices

General Conditions of Contract

1. Definitions 1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding

documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the

purchaser and the supplier, as recorded in the contract form signed by the parties, including all

attachments and appendices thereto and all documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the

contract for the full and proper performance of his contractual obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting

of anything of value to influence the action of a public official in the

procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise

abroad is subsidized by its government and encouraged to market its products internationally.

1.6 “Country of origin” means the place where the goods were mined,

grown or produced or from which the services are supplied. Goods are produced when, through

manufacturing, processing or substantial and major assembly of components, a commercially

recognized new product results that is substantially different in basic characteristics or in purpose or

utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and unloaded in the specified

store or depot or on the specified site in compliance with the conditions of the contract or

order, the supplier bearing all risks and charges involved until the supplies are so

delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at

lower prices than that of the country of origin and which have the potential to harm the local industries

in the RSA.

1.12 ” Force majeure” means an event beyond the control of the supplier and not involving the supplier’s

fault or negligence and not foreseeable.

Such events may include, but is not restricted to, acts of the purchaser in its sovereign capacity, wars

or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes.

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1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process

or the execution of a contract to the detriment of any bidder, and includes collusive practice among

bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive

levels and to deprive the bidder of the benefits of free and open competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to

supply to the purchaser under the contract.

1.16 “Imported content” means that portion of the bidding price represented by the cost of components,

parts or materials which have been or are still to be imported (whether by the supplier or his sub

Service Providers) and which costs are inclusive of the costs abroad, plus freight and other direct

importation costs such as landing costs, dock dues, import duty, sales duty or other similar tax or duty

at the South African place of entry as well as transportation and handling charges to the factory in the

Republic where the supplies covered by the bid will be manufactured.

1.17 “Local content” means that portion of the bidding price which is not

included in the imported content provided that local manufacture does take place.

1.18 “Manufacture” means the production of products in a factory using labour, materials,

components and machinery and includes other related value-adding activities.

1.19 “Order” means an official written order issued for the supply of goods or works or the rendering of a

service.

1.20 “Project site,” where applicable, means the place indicated in bidding documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the supply of the goods, such as

transportation and any other incidental services, such as installation, commissioning,

provision of technical assistance, training, catering, gardening, security, maintenance and

other such obligations of the supplier covered under the contract.

1.25 “Written” or “in writing” means handwritten in ink or any form of electronic or mechanical

writing.

2. Application 2.1 These general conditions are applicable to all bids, contracts and orders including bids for functional

and professional services, sales, hiring, letting and the granting or acquiring of rights, but excluding

immovable property, unless otherwise indicated in the bidding

documents.

2.2 Where applicable, special conditions of contract are also laid down to cover specific supplies, services

or works.

2.3 Where such special conditions of contract are in conflict with these

general conditions, the special conditions shall apply.

3. General 3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for

any expense incurred in the preparation and submission of a bid. Where applicable a non-

refundable fee for documents may be charged.

3.2 With certain exceptions, invitations to bid are only published in the Government Tender

Bulletin. The Government Tender Bulletin may be obtained directly from the Government

RFQ: advertising indigent earth burial services rate based

Printer, Private Bag X85, Pretoria 0001, or accessed electronically from www.treasury.gov.za

4. Standards 4.1 The goods supplied shall conform to the standards mentioned in the bidding documents and

specifications.

5. Use of Contract documents and information; inspection.

5.1 The supplier shall not, without the purchaser’s prior written consent,

disclose the contract, or any provision thereof, or any specification, plan, drawing, pattern,

sample, or information furnished by or on behalf of the purchaser in connection therewith, to

any person other than a person employed by the supplier in the performance of the contract.

Disclosure to any such employed person shall be made in confidence and shall extend only so far as

may be necessary for purposes of such performance.

1.2 The supplier shall not, without the purchaser’s prior written consent, make use of any

document or information mentioned in GCC clause 5.1 except for purposes of performing the contract.

5.3 Any document, other than the contract itself mentioned in GCC clause. 5.1 shall remain the property of

the purchaser and shall be returned (all copies) to the purchaser on completion of the supplier’s

performance under the contract if so required by the purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance of

the supplier and to have them audited by auditors appointed by the purchaser, if so required by the

purchaser.

6. Patent rights 6.1 The supplier shall indemnify the purchaser against all third-party claims of infringement of

patent, trademark, or industrial design rights arising from use of the goods or any part thereof

by the purchaser.

7. Performance Security

7.1 Within thirty (30) days of receipt of the notification of contract award, the successful bidder

shall furnish to the purchaser the performance security of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the purchaser as compensation

for any loss resulting from the supplier’s failure to complete his obligations under the contract.

7.3 The performance security shall be denominated in the currency of the contract, or in a freely

convertible currency acceptable to the purchaser and shall be in one of the following forms:

(a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the

purchaser’s country or abroad, acceptable to the purchaser, in the form provided in the

bidding documents or another form acceptable to the

purchaser; or

(b) a cashier’s or certified cheque

7.4 The performance security will be discharged by the purchaser and returned to the supplier

not later than thirty (30) days following the date of completion of the supplier’s performance

obligations under the contract, including any warranty obligations, unless otherwise specified

in SCC.

8. Inspections, tests and analyses

8.1 All pre-bidding testing will be for the account of the bidder.

8.2 If it is a bid condition that supplies to be produced or services to be rendered should at any

stage during production or execution or on completion be subject to inspection, the premises

of the bidder or Service Provider shall be open, at all reasonable hours, for inspection by a

representative of the Department or an organization acting on behalf of the Department.

8.3 If there are no inspection requirements indicated in the bidding documents and no mention is

made in the contract, but during the contract period it is decided that inspections shall be

carried out, the purchaser shall itself make the necessary arrangements, including

payment arrangements with the testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the supplies to be in

accordance with the contract requirements, the cost of the inspections, tests and analyses shall be

defrayed by the purchaser.

8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the contract

requirements, irrespective of whether such supplies or services are accepted or not, the cost in

connection with these inspections, tests or analyses shall be defrayed by the supplier.

RFQ: advertising indigent earth burial services rate based

8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the

contract requirements may be rejected.

8.7 Any contract supplies may on or after delivery be inspected, tested or analyzed and may be rejected if

found not to comply with the

requirements of the contract. Such rejected supplies shall be held at the cost and risk of the supplier

who shall, when called upon, remove them immediately at his own cost and forthwith substitute them

with supplies which do comply with the requirements of the contract. Failing such removal, the rejected

supplies shall be returned at the suppliers cost and risk. Should the supplier fail to provide the

substitute supplies forthwith, the purchaser may, without giving the supplier further opportunity to

substitute the rejected supplies, purchase such supplies as may be necessary at the expense of the

supplier.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract

on account of a breach of the

conditions thereof, or to act in terms of Clause 23 of GCC.

9. Packing 9.1 The supplier shall provide such packing of the goods as is required to prevent their damage or

deterioration during transit to their final destination, as indicated in the contract. The packing shall be

sufficient to withstand, without limitation, rough handling during transit and exposure to extreme

temperatures, salt and precipitation during transit, and open storage. Packing, case size and weights

shall take into consideration, where appropriate, the remoteness of the goods’ final destination and the

absence of heavy handling facilities at all points in transit.

9.2 The packing, marking, and documentation within and outside the packages shall comply

strictly with such special requirements as shall be expressly provided for in the contract,

including additional requirements, if any, specified in SCC, and in any subsequent

instructions ordered by the purchaser.

10. Delivery and documents

10.1 Delivery of the goods shall be made by the supplier in accordance with the terms specified in the

contract. The details of shipping and/or other documents to be furnished by the supplier are specified

in SCC.

10.2 Documents to be submitted by the supplier are specified in SCC.

11. Insurance 11.1 The goods supplied under the contract shall be fully insured in a freely convertible currency against

loss or damage incidental to manufacture or acquisition, transportation, storage and delivery in the

manner specified in the SCC.

12. Transportation

12.1 Should a price other than an all-inclusive delivered price be required, this shall be specified in the SCC.

13. Incidental Services

13.1 The supplier may be required to provide any or all of the following services, including

additional services, if any, specified in SCC:

(a) performance or supervision of on-site assembly and/or commissioning of the

supplied goods;

(b) furnishing of tools required for assembly and/or maintenance of the supplied

goods;

(c) furnishing of a detailed operations and maintenance manual for each appropriate unit of the

supplied goods;

(d) performance or supervision or maintenance and/or repair of the supplied goods,

for a period of time agreed by the parties, provided that this service shall not

relieve the supplier of any warranty obligations under this contract; and

(e) training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in

assembly, start-up, operation, maintenance, and/or repair of the supplied goods.

13.2 Prices charged by the supplier for incidental services, if not included in the contract price for the goods,

shall be agreed upon in advance by the parties and shall not exceed the prevailing rates charged to

other parties by the supplier for similar services.

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14. Spare parts 14.1 As specified in SCC, the supplier may be required to provide any or all of the following materials,

notifications, and information pertaining to spare parts manufactured or distributed by the supplier:

(a) such spare parts as the purchaser may elect to purchase from the supplier, provided that this

election shall not relieve the supplier of any warranty obligations under the contract; and

(b) in the event of termination of production of the spare parts:

(i) Advance notification to the purchaser of the pending

termination, in sufficient time to permit the purchaser to procure needed

requirements; and

(ii) following such termination, furnishing at no cost to the purchaser, the blueprints,

drawings, and specifications of the spare parts, if requested.

15. Warranty 15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the most recent

or current models, and that they incorporate all recent improvements in design and materials unless

provided otherwise in the contract. The supplier further warrants that all goods supplied under this

contract shall have no defect, arising from design, materials, or workmanship (except when the design

and/or material is required by the purchaser’s specifications) or from any act or omission of the

supplier, that may develop under normal use of the supplied goods in the conditions prevailing in the

country of final destination.

15.2 This warranty shall remain valid for twelve (12) months after the

goods, or any portion thereof as the case may be, have been delivered to and accepted at the final

destination indicated in the contract, or for eighteen (18) months after the date of shipment from the

port or place of loading in the source country, whichever period concludes earlier, unless specified

otherwise in SCC.

15.3 The purchaser shall promptly notify the supplier in writing of and claims arising under this warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period

specified in SCC and with all reasonable speed, repair or replace the defective goods or parts thereof,

without costs to the purchaser.

15.5 If the supplier, having been notified, fails to remedy the defect(s)

within the period specified in SCC, the purchaser may proceed to take such remedial action as may be

necessary, at the supplier’s risk and expense and without prejudice to any other rights which the

purchaser may have against the supplier under the contract.

16. Payment 16.1 The method and conditions of payment to be made to the supplier under this contract shall be

specified in SCC.

16.2 The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note

and upon fulfillment of other obligations stipulated in the contract.

16.3 Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after

submission of an invoice or claim by the supplier.

16.4 Payment will be made in Rand unless otherwise stipulated in SCC.

17. Prices 17.1 Prices charged by the supplier for goods delivered and services performed under the

contract shall not vary from the prices quoted by the supplier in his bid, with the exception

of any price adjustments authorized in SCC or in the purchaser’s request for bid validity

extension, as the case may be.

18. Contract Amendments

18.1 No variation in or modification of the terms of the contract shall be made except by written

amendment signed by the parties concerned.

19. Assignment 19.1 The supplier shall not assign, in whole or in part, its obligations to perform under the

contract, except with the purchaser’s prior written consent.

20. Subcontracts 20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this contracts

if not already specified in the bid. Such notification, in the original bid or later, shall not relieve the

supplier from any liability or obligation under the contract.

21. Delays in the supplier’s performance

21.1 Delivery of the goods and performance of services shall be made by the supplier in

accordance with the time schedule prescribed by the purchaser in the contract.

21.2 If at any time during performance of the contract, the supplier or its

Sub Service Provider(s) should encounter conditions impeding timely delivery of the goods and

performance of services, the supplier shall promptly notify the purchaser in writing of the fact of the

delay, its likely duration and its cause(s). As soon as practicable after receipt of the supplier’s notice,

the purchaser shall evaluate the situation and may at his discretion extend the supplier’s time for

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performance, with or without the imposition of penalties, in which case the extension shall be ratified by

the parties by amendment of contract.

21.3 No provision in a contract shall be deemed to prohibit the obtaining of supplies or services from a

national department, provincial department, or a local authority.

21.4 The right is reserved to procure outside of the contract small quantities or to have minor essential

services executed if an emergency arises, the supplier’s point of supply is not situated at or near the

place where the supplies are required, or the supplier’s services are not readily available.

21.5 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its

delivery obligations shall render the supplier liable to the imposition of penalties, pursuant

to GCC Clause 22, unless an extension of time is agreed upon pursuant to GCC Clause

21.2 without the application of penalties.

21.6 Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser

shall, without canceling the contract, be entitled to purchase supplies of a similar quality

and up to the same quantity in substitution of the goods not supplied in conformity with the

contract and to return any goods delivered later at the supplier’s expense and risk, or to

cancel the contract and buy such goods as may be required to complete the contract and

without prejudice to his other rights, be entitled to claim damages from the supplier

22. Penalties 22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of

the goods or to perform the services within the period(s) specified in

the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct

from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or

unperformed services using the current prime interest rate calculated for each day of the delay until

actual delivery or performance. The purchaser may also consider termination of the contract pursuant

to GCC Clause 23.

23. Termination for default

23.1 The purchaser, without prejudice to any other remedy for breach of

contract, by written notice of default sent to the supplier, may

terminate this contract in whole or in part:

(a) if the supplier fails to deliver any or all of the goods within the period(s) specified

in the contract, or within any extension thereof granted by the purchaser pursuant to GCC

Clause 21.2;

(b) if the Supplier fails to perform any other obligation(s) under the contract; or

(c) if the supplier, in the judgment of the purchaser, has engaged in corrupt or

fraudulent practices in competing for

or in executing the contract.

23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may procure, upon

such terms and in such manner as it deems appropriate, goods, works or services similar to those

undelivered, and the supplier shall be liable to the purchaser for any excess costs for such similar

goods, works or services. However, the supplier shall continue performance of the contract to the

extent not terminated.

24. Anti-dumping and countervailing duties and rights

24.1 When, after the date of bid, provisional payments are required, or antidumping or countervailing duties

are imposed, or the amount of a provisional payment or anti-dumping or countervailing right is

increased in respect of any dumped or subsidized import, the State is not liable for any amount so

required or imposed, or for the amount of any such increase. When, after the said date, such a

provisional payment is no longer required or any such anti-dumping or countervailing right is abolished,

or where the amount of such provisional payment or any such right is reduced, any such favourable

difference shall on demand be paid forthwith by the Service Provider to the State or the State may

deduct such amounts from moneys (if any) which may otherwise be due to the Service Provider in

regard to supplies or services which he delivered or rendered, or is to deliver or render in terms of the

contract or any other contract or any other amount which may be due to him

25. Force Majeure 25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable

for forfeiture of its performance security, damages, or termination for default if and to the

extent that his delay in performance or other failure to perform his obligations under the

contract is the result of an event of force majeure.

25.2 If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing

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of such condition and the cause thereof. Unless otherwise directed by the purchaser in writing, the

supplier shall continue to perform its obligations under the contract as far as is reasonably practical,

and shall seek all reasonable alternative means for performance not prevented by the force majeure

event.

26. Termination for insolvency

26.1 The purchaser may at any time terminate the contract by giving written notice to the supplier if the

supplier becomes bankrupt or otherwise insolvent. In this event, termination will be without

compensation to the supplier, provided that such termination will not prejudice or affect any right of

action or remedy which has accrued or will accrued hereafter to the purchaser.

27. Settlement of Disputes

27.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the

supplier in connection with or arising out of the contract, the parties shall make every effort

to resolve amicably such dispute or difference by mutual consultation.

27.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual

consultation, then either the purchaser or the supplier may give notice to the other party of his intention

to commence with mediation. No mediation in respect of this matter may be commenced unless such

notice is given to the other party.

27.3 Should it not be possible to settle a dispute by means of mediation, it may be settled in a South African

court of law.

27.4 Mediation proceedings shall be conducted in accordance with the rules of procedure specified in the

Scc.

27.5 Notwithstanding any reference to mediation and/or court proceedings herein,

(a) the parties shall continue to perform their respective obligations under the contract unless

they otherwise agree; and

(b) the purchaser shall pay the supplier any monies due the supplier.

28.1 Except in cases of criminal negligence or wilful misconduct, and in

the case of infringement pursuant to Clause 6;

(a) the supplier shall not be liable to the purchaser, whether in

contract, tort, or otherwise, for any indirect or consequential loss or damage, loss of use, loss

of production, or loss of profits or interest costs, provided that this exclusion shall not apply to

any obligation of the supplier to pay penalties and/or damages to the purchaser; and

(b) the aggregate liability of the supplier to the purchaser, whether under the contract, in tort or

otherwise, shall not exceed the total contract price, provided that this limitation shall not

apply to the cost of repairing or replacing defective equipment.

29. Governing Language

29.1 The contract shall be written in English. All correspondence and other documents pertaining to the

contract that is exchanged by the parties shall also be written in English.

30. Applicable Law

30.1 The contract shall be interpreted in accordance with South African laws, unless otherwise

specified in SCC.

31. Notices 31.1 Every written acceptance of a bid shall be posted to the supplier

concerned by registered or certified mail and any other notice to him.

shall be posted by ordinary mail to the address furnished in his bid or to the address notified later by

him in writing and such posting shall be deemed to be proper service of such notice.

31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice has

been given, shall be reckoned from the date of posting of such notice.

32. Taxes and Duties

32.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and there such

levies imposed outside the purchaser’s country.

32.2 A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred,

until delivery of the contracted goods to the purchaser.

32.3 No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the award

of a bid the Department must be in possession of a tax clearance certificate, submitted by the bidder.

This certificate must be an original issued by the South African

Revenue Services.

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33. National Industrial Participation (NIP) Programme

33.1 The NIP Program me administered by the Department of Trade and Industry shall be applicable to all

contracts that are subject to the NIP obligation.

34. Prohibition of Restrictive practices

34.1 In terms of section 4 (1) (b) (iii) of the Competition Act No. , as amended, an agreement

between, or concerted practice by, firms, or a decision by an association of firms, is prohibited if it is between

parties in a horizontal relationship and if a bidder (s) is / are or a contractor(s) was / were involved in collusive

bidding (or bid rigging).

34.2 If a bidder(s) or contractor(s), based on reasonable grounds or evidence obtained by the purchaser, has

/ have engaged in the restrictive practice referred to above, the purchaser may refer the matter to the

Competition Commission for investigation and possible imposition of administrative penalties as contemplated

in the Competition Act No..

34.3 If a bidder(s) or contractor(s), has / have been found guilty by the Competition.

Commission of the restrictive practice referred to above, the purchaser may, in addition and without prejudice to

any other remedy provided for, invalidate the bid(s) for such item(s) offered, and / or terminate the contract in

whole or part, and / or restrict the bidder(s) or contractor(s) from conducting business with the public sector for a

period not exceeding ten (10) years and / or claim damages from the bidder(s) or contractor(s) concerned.

Signature date

Reviewed by:

N. Nxelewa 04/05/2026

Approved by: 04/05/2026

Dr. N. Mashiyi

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4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorized to do so on behalf of the company/firm, certify that the

points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm

for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

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iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs

1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of

the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result

of having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or

only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of bidder(s)

Surname and name: ................................................................

Date:

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Schedule 7: general conditions of contract

1. Definitions 1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding

documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the

purchaser and the supplier, as recorded in the contract form signed by the parties, including all

attachments and appendices thereto and all documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the

contract for the full and proper performance of his contractual obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting

of anything of value to influence the action of a public official in the

procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise

abroad is subsidized by its government and encouraged to market its products internationally.

1.6 “Country of origin” means the place where the goods were mined,

grown or produced or from which the services are supplied. Goods are produced when, through

manufacturing, processing or substantial and major assembly of components, a commercially

recognized new product results that is substantially different in basic characteristics or in purpose or

utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and unloaded in the specified

store or depot or on the specified site in compliance with the conditions of the contract or

order, the supplier bearing all risks and charges involved until the supplies are so

delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at

lower prices than that of the country of origin and which have the potential to harm the local industries

in the RSA.

1.12 ” Force majeure” means an event beyond the control of the supplier and not involving the supplier’s

fault or negligence and not foreseeable.

may be necessary for purposes of such performance.

1.2 The supplier shall not, without the purchaser’s prior written consent, make use of any

document or information mentioned in GCC clause 5.1 except for purposes of performing the contract.

5.3 Any document, other than the contract itself mentioned in GCC clause. 5.1 shall remain the property of

the purchaser and shall be returned (all copies) to the purchaser on completion of the supplier’s

performance under the contract if so required by the purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance of

the supplier and to have them audited by auditors appointed by the purchaser, if so required by the

purchaser.

6. Patent rights 6.1 The supplier shall indemnify the purchaser against all third-party claims of infringement of

patent, trademark, or industrial design rights arising from use of the goods or any part thereof

by the purchaser.

7.1 Within thirty (30) days of receipt of the notification of contract award, the successful bidder

shall furnish to the purchaser the performance security of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the purchaser as compensation

for any loss resulting from the supplier’s failure to complete his obligations under the contract.

7.3 The performance security shall be denominated in the currency of the contract, or in a freely

convertible currency acceptable to the purchaser and shall be in one of the following forms:

(a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the

purchaser’s country or abroad, acceptable to the purchaser, in the form provided in the

bidding documents or another form acceptable to the

purchaser; or

(b) a cashier’s or certified cheque

7.4 The performance security will be discharged by the purchaser and returned to the supplier

not later than thirty (30) days following the date of completion of the supplier’s performance

obligations under the contract, including any warranty obligations, unless otherwise specified

in SCC.

10.1 Delivery of the goods shall be made by the supplier in accordance with the terms specified in the

contract. The details of shipping and/or other documents to be furnished by the supplier are specified

in SCC.

10.2 Documents to be submitted by the supplier are specified in SCC.

11. Insurance 11.1 The goods supplied under the contract shall be fully insured in a freely convertible currency against

loss or damage incidental to manufacture or acquisition, transportation, storage and delivery in the

manner specified in the SCC.

13.1 The supplier may be required to provide any or all of the following services, including

additional services, if any, specified in SCC:

(a) performance or supervision of on-site assembly and/or commissioning of the

supplied goods;

(b) furnishing of tools required for assembly and/or maintenance of the supplied

goods;

(c) furnishing of a detailed operations and maintenance manual for each appropriate unit of the

supplied goods;

(d) performance or supervision or maintenance and/or repair of the supplied goods,

for a period of time agreed by the parties, provided that this service shall not

relieve the supplier of any warranty obligations under this contract; and

(e) training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in

assembly, start-up, operation, maintenance, and/or repair of the supplied goods.

13.2 Prices charged by the supplier for incidental services, if not included in the contract price for the goods,

shall be agreed upon in advance by the parties and shall not exceed the prevailing rates charged to

other parties by the supplier for similar services.

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14. Spare parts 14.1 As specified in SCC, the supplier may be required to provide any or all of the following materials,

notifications, and information pertaining to spare parts manufactured or distributed by the supplier:

(a) such spare parts as the purchaser may elect to purchase from the supplier, provided that this

election shall not relieve the supplier of any warranty obligations under the contract; and

(b) in the event of termination of production of the spare parts:

(i) Advance notification to the purchaser of the pending

termination, in sufficient time to permit the purchaser to procure needed

requirements; and

(ii) following such termination, furnishing at no cost to the purchaser, the blueprints,

drawings, and specifications of the spare parts, if requested.

15. Warranty 15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the most recent

or current models, and that they incorporate all recent improvements in design and materials unless

provided otherwise in the contract. The supplier further warrants that all goods supplied under this

contract shall have no defect, arising from design, materials, or workmanship (except when the design

and/or material is required by the purchaser’s specifications) or from any act or omission of the

supplier, that may develop under normal use of the supplied goods in the conditions prevailing in the

country of final destination.

15.2 This warranty shall remain valid for twelve (12) months after the

goods, or any portion thereof as the case may be, have been delivered to and accepted at the final

destination indicated in the contract, or for eighteen (18) months after the date of shipment from the

port or place of loading in the source country, whichever period concludes earlier, unless specified

otherwise in SCC.

15.3 The purchaser shall promptly notify the supplier in writing of and claims arising under this warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period

specified in SCC and with all reasonable speed, repair or replace the defective goods or parts thereof,

without costs to the purchaser.

15.5 If the supplier, having been notified, fails to remedy the defect(s)

within the period specified in SCC, the purchaser may proceed to take such remedial action as may be

necessary, at the supplier’s risk and expense and without prejudice to any other rights which the

purchaser may have against the supplier under the contract.

16. Payment 16.1 The method and conditions of payment to be made to the supplier under this contract shall be

specified in SCC.

16.2 The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note

and upon fulfillment of other obligations stipulated in the contract.

16.3 Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after

submission of an invoice or claim by the supplier.

16.4 Payment will be made in Rand unless otherwise stipulated in SCC.

17. Prices 17.1 Prices charged by the supplier for goods delivered and services performed under the

contract shall not vary from the prices quoted by the supplier in his bid, with the exception

of any price adjustments authorized in SCC or in the purchaser’s request for bid validity

extension, as the case may be.

18.1 No variation in or modification of the terms of the contract shall be made except by written

amendment signed by the parties concerned.

19. Assignment 19.1 The supplier shall not assign, in whole or in part, its obligations to perform under the

contract, except with the purchaser’s prior written consent.

20. Subcontracts 20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this contracts

if not already specified in the bid. Such notification, in the original bid or later, shall not relieve the

supplier from any liability or obligation under the contract.

21. Delays in the supplier’s performance

21.1 Delivery of the goods and performance of services shall be made by the supplier in

accordance with the time schedule prescribed by the purchaser in the contract.

21.2 If at any time during performance of the contract, the supplier or its

Sub Service Provider(s) should encounter conditions impeding timely delivery of the goods and

performance of services, the supplier shall promptly notify the purchaser in writing of the fact of the

delay, its likely duration and its cause(s). As soon as practicable after receipt of the supplier’s notice,

the purchaser shall evaluate the situation and may at his discretion extend the supplier’s time for

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performance, with or without the imposition of penalties, in which case the extension shall be ratified by

the parties by amendment of contract.

21.3 No provision in a contract shall be deemed to prohibit the obtaining of supplies or services from a

national department, provincial department, or a local authority.

21.4 The right is reserved to procure outside of the contract small quantities or to have minor essential

services executed if an emergency arises, the supplier’s point of supply is not situated at or near the

place where the supplies are required, or the supplier’s services are not readily available.

21.5 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its

delivery obligations shall render the supplier liable to the imposition of penalties, pursuant

to GCC Clause 22, unless an extension of time is agreed upon pursuant to GCC Clause

21.2 without the application of penalties.

21.6 Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser

shall, without canceling the contract, be entitled to purchase supplies of a similar quality

and up to the same quantity in substitution of the goods not supplied in conformity with the

contract and to return any goods delivered later at the supplier’s expense and risk, or to

cancel the contract and buy such goods as may be required to complete the contract and

without prejudice to his other rights, be entitled to claim damages from the supplier

22. Penalties 22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of

the goods or to perform the services within the period(s) specified in

the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct

from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or

unperformed services using the current prime interest rate calculated for each day of the delay until

actual delivery or performance. The purchaser may also consider termination of the contract pursuant

to GCC Clause 23.

23.1 The purchaser, without prejudice to any other remedy for breach of

contract, by written notice of default sent to the supplier, may

terminate this contract in whole or in part:

(a) if the supplier fails to deliver any or all of the goods within the period(s) specified

in the contract, or within any extension thereof granted by the purchaser pursuant to GCC

Clause 21.2;

(b) if the Supplier fails to perform any other obligation(s) under the contract; or

(c) if the supplier, in the judgment of the purchaser, has engaged in corrupt or

fraudulent practices in competing for

or in executing the contract.

23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may procure, upon

such terms and in such manner as it deems appropriate, goods, works or services similar to those

undelivered, and the supplier shall be liable to the purchaser for any excess costs for such similar

goods, works or services. However, the supplier shall continue performance of the contract to the

extent not terminated.

24.1 When, after the date of bid, provisional payments are required, or antidumping or countervailing duties

are imposed, or the amount of a provisional payment or anti-dumping or countervailing right is

increased in respect of any dumped or subsidized import, the State is not liable for any amount so

required or imposed, or for the amount of any such increase. When, after the said date, such a

provisional payment is no longer required or any such anti-dumping or countervailing right is abolished,

or where the amount of such provisional payment or any such right is reduced, any such favourable

difference shall on demand be paid forthwith by the Service Provider to the State or the State may

deduct such amounts from moneys (if any) which may otherwise be due to the Service Provider in

regard to supplies or services which he delivered or rendered, or is to deliver or render in terms of the

contract or any other contract or any other amount which may be due to him

25. Force Majeure 25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable

for forfeiture of its performance security, damages, or termination for default if and to the

extent that his delay in performance or other failure to perform his obligations under the

contract is the result of an event of force majeure.

25.2 If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing

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of such condition and the cause thereof. Unless otherwise directed by the purchaser in writing, the

supplier shall continue to perform its obligations under the contract as far as is reasonably practical,

and shall seek all reasonable alternative means for performance not prevented by the force majeure

event.

26.1 The purchaser may at any time terminate the contract by giving written notice to the supplier if the

supplier becomes bankrupt or otherwise insolvent. In this event, termination will be without

compensation to the supplier, provided that such termination will not prejudice or affect any right of

action or remedy which has accrued or will accrued hereafter to the purchaser.

27.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the

supplier in connection with or arising out of the contract, the parties shall make every effort

to resolve amicably such dispute or difference by mutual consultation.

27.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual

consultation, then either the purchaser or the supplier may give notice to the other party of his intention

to commence with mediation. No mediation in respect of this matter may be commenced unless such

notice is given to the other party.

27.3 Should it not be possible to settle a dispute by means of mediation, it may be settled in a South African

court of law.

27.4 Mediation proceedings shall be conducted in accordance with the rules of procedure specified in the

Scc.

27.5 Notwithstanding any reference to mediation and/or court proceedings herein,

(a) the parties shall continue to perform their respective obligations under the contract unless

they otherwise agree; and

(b) the purchaser shall pay the supplier any monies due the supplier.

28.1 Except in cases of criminal negligence or wilful misconduct, and in

the case of infringement pursuant to Clause 6;

(a) the supplier shall not be liable to the purchaser, whether in

contract, tort, or otherwise, for any indirect or consequential loss or damage, loss of use, loss

of production, or loss of profits or interest costs, provided that this exclusion shall not apply to

any obligation of the supplier to pay penalties and/or damages to the purchaser; and

(b) the aggregate liability of the supplier to the purchaser, whether under the contract, in tort or

otherwise, shall not exceed the total contract price, provided that this limitation shall not

apply to the cost of repairing or replacing defective equipment.

4.1 The department reserves the right to accept or reject any Quote in response to the

4.2 Early withdrawal from the contract may exclude suppliers from

4.3 GCC) The General Conditions of Contract will form part of all Quote documents as approved.

4.4 Delivery/Service is NOT subject to supplier’s payment by the department or any client all that is

required is delivery/service according to the requirements of this engagement.

4.5 Under transport, it is known that funeral parlours can take more than one body at a time,

therefore it is not expected that the charge be per body collected. It must be per trip NOT per

body collected.

/Services /works offered? /Services /works offered? [If yes, answer the questionaire

[If yes enclose proof] below]

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status system pin code from the south

African revenue service (SARS) and if not register as per 2.3 Below.

1.1 The Quote will be evaluated as follows:

• Stage 1: Administrative compliance
• Stage 2: Functionality Evaluation
• Stage 3: In Loco Inspection
• Stage 4: Price & Specific Goals Points

Stage 1: Administrative Compliance

# Requirement Please Tick √

Complied Not Complied

Invitation to Quote (SBD1) completed and signed.

A

Signed Pricing Schedule (SBD 3.1)B

Signed Declaration of Interest (SBD 4)

C

Signed Preferential Points Claim (SBD 6.1)

D

Latest CSD report attached.

E

Stage 2: Functionality Evaluation:

➢ Minimum of 50 points MUST be attained to qualify for In Loco Inspection plus Price & Specific Goals

stage. Failure to achieve 50 points the submission will not be evaluated further.

# Requirements Evidence Weight/Points

Attach a certified copy not 20

1 Attach proof of BCMM compliance Certificate older than 3 months Valid

Certificate/s

Vehicle (own) or Rented/ Leased Vehicle registration papers either 30

2. Own Vehicle = 30 points own OR rented.

Rented/ Lease= 20 points If rented attach lease agreement

Proof of Registration with Funeral Parlours’ Attach a certified copy not 35

2 Association older than 3 months

Municipal Account of the 15

Locality: Within BCM = 15 Points. Outside BCM

Company or One of the Key

3 = 10 Points

Directors OR Lease Agreement

cited the address

TOTAL 100 Points

RFQ: advertising indigent earth burial services rate based

Stage 3: In Loco Inspection

NB: For office use Only (Suppliers must NOT complete this one)

Schedule 3: in loco inspection evaluation criteria

# Requirements Evidence

Turnaround time when need

1 Refrigerators with stainless steel in good repairs. Generators when

condition

electricity is off.

2. Working temperature Gauge Turnaround time to repair

2 Vehicles in good condition and branded Road worthy disk or certificate

3 Certificate of compliance Valid Certificate of Compliance

4. Enough space to accommodate bodies and Must show available space

safety

Assessed by:.......................................

Date...........................

Signature: ....................................................

NB: Failure to meet the requirements will result in disqualification,

and will not be evaluated further.

Signature date

Reviewed by:

N. Nxelewa 04/05/2026

Approved by: 04/05/2026

Dr. N. Mashiyi

RFQ: advertising indigent earth burial services rate based

STAGE 4: Price & Specific Goals’ Points

3.1 The PPPFA point system will be used for this Quote i.e. 80/20 principle. The evaluation

criteria will be as follows: Price = 80, Specific goals = 20

4. Special contract conditions

4.1 The department reserves the right to accept or reject any Quote in response to the

Advertisement and to withdraw its decision to seek provision of these services at any time.

4.2 Early withdrawal from the contract may exclude suppliers from

Future quotations.

4.3 GCC) The General Conditions of Contract will form part of all Quote documents as approved.

4.4 Delivery/Service is NOT subject to supplier’s payment by the department or any client all that is

required is delivery/service according to the requirements of this engagement.

4.5 Under transport, it is known that funeral parlours can take more than one body at a time,

therefore it is not expected that the charge be per body collected. It must be per trip NOT per

body collected.

Part 3

Strategy

Rendering of funeral palour services to destitute communities including collection, transportation,

Storage and burial of deceased referred from frere hospital to cape town, port elizabeth etc –

Rate based contract

• Eastern Cape Department of Health (Frere Hospital) intends to appoint a service provider to render

the services cited above on rate based.

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income generating

Procurement

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes of this

tender the tenderer will be allocated points based on the goals stated in table 1 below as may be

supported by proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if

it is unclear whether the 80/20 preference point system applies, an organ of state must, in the tender

documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 preference point

system will apply and that the highest acceptable tender will be used to determine the applicable

preference point system; or

(b) any other invitation for tender, that either the 80/20 preference point system will apply and that

the lowest acceptable tender will be used to determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the 80/20

preference point system.

RFQ: advertising indigent earth burial services rate based

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 80/20 preference point system is applicable, corresponding

points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point

system.)

Number of points Number of points

allocated claimed (80/20

The specific goals allocated points in terms of this (80/20 system) system)

tender (To be completed (To be completed by

by the organ of the tenderer)

state)

Historically Disadvantaged Individuals Ownership 20% (4)

Women Ownership 20% (4)

Youth Ownership 20% (4)

Disability Ownership 20% (4)

Military Veterans Ownership 10% (2)

Locality Ownership 10% (2)

Total 100% (20)

a) Service providers must submit proof of its Specific Goals points claimed / status of contributor.

b) The Specific Goals supporting documents required to verify claimed points may inline with the

specified requirements include:

• Historically Disadvantaged Individuals Ownership: Proof of ownership (CIPRO

certificate) with id no.

• Women Ownership: Ownership: Proof of ownership (CIPRO certificate) with id no.
• Youth Ownership: Ownership: Proof of ownership (CIPRO certificate) with id no.
• Disability Ownership: Proof of ownership (CIPRO certificate) with valid medical

documentary proof.

• Military Veterans Ownership: Proof of ownership (CIPRO certificate) with valid proof of

veteran status.

• Locality Ownership: Proof of business address (municipal account or valid lease

agreement)

• Updated CSD report

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorized to do so on behalf of the company/firm, certify that the

points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm

for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

RFQ: advertising indigent earth burial services rate based

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs

1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of

the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result

of having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or

only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of bidder(s)

Surname and name: ................................................................

Date:

RFQ: advertising indigent earth burial services rate based

Schedule 7: general conditions of contract

Government Procurement

General Conditions of Contract

Annexure A

Notes

The purpose of this document is to:

(i) Draw special attention to certain general conditions

applicable to government bids, contracts and orders; and

(ii) To ensure that clients be familiar with regard to the rights

and obligations of all parties involved in doing business

with government.

In this document words in the singular also mean in the plural and vice versa and words in the masculine also mean in the feminine

and neuter.

• The General Conditions of Contract (GCC) will form part of all bid documents and may not be amended.

• Special Conditions of Contract (SCC) relevant to a specific bid, should be compiled separately for every bid (if applicable)

and will supplement the General Conditions

of Contract. Whenever there is a conflict, the provisions in the SCC shall prevail.

Table of clauses

1. Definitions

2. Application

3. General

4. Standards

5. Use of contract documents and information; inspection

6. Patent rights

7. Performance security

8. Inspections, tests and analysis

9. Packing

10. Delivery and documents

11. Insurance

12. Transportation

13. Incidental services

14. Spare parts