What are the submission requirements for this tender (Ref: SCMU3-26/27-0052-HO)?

Submit bids online via the eTender Portal (www.etenders.gov.za) before 24 June 2026 at 11h00. Late submissions will not be accepted. Use official forms provided (do not re-type). All SBD forms must be completed and signed. Bids must include: VAT registration, Tax Compliance Status (TCS) PIN or CSD number (if no TCS PIN). Foreign suppliers not resident in RSA or without a branch/permanent establishment may be exempt from TCS PIN if they answer 'No' to all residency questions. For eSubmission technical support, contact 012 406 9229 / 012 406 9222 or etenders@treasury.gov.za. Failure to comply with submission requirements may invalidate the bid.

How will bids be evaluated?

{ "general": [ "Bidder must be **registered on the Central Supplier Database (CSD)**.", "Must provide a **valid Tax Compliance Status (TCS) PIN** from SARS (or CSD number if TCS PIN unavailable).", "No bids accepted from **persons in the service of the state or their associated companies/CCs**.", "Foreign bidders must have a **RSA representative or branch** (if applicable).", "Consortia/JVs must submit a **signed agreement** and nominate a lead member." ], "technical": [ "Must hold **valid SACAA licenses (Part 127, Part 138 for helicopters; Part 135/138 for fixed-wing)**.", "Aircraft must be **<20 years old** (helicopters) and **pressurized** (fixed-wing).", "Pilots must have **minimum 1000 flying hours** (SACAA-certified).", "Medical crew must have **HPCSA registration** (ECP/Doctor/ALS/ILS).", "Must demonstrate **prior aeromedical experience** (references required).", "Must provide **proof of comprehensive insurance** (third-party, patients, crew)." ], "financial": [ "Must submit **financial statements (Schedule H)** to prove capability.", "Bid prices must be **fixed for Year 1** (escalations for Years 2–3 negotiated later)." ], "compliance": [ "Must attend the **compulsory virtual briefing session (10 June 2026)**.", "All SBD forms must be **completed and signed**.", "Must comply with **Preferential Procurement Policy Framework Act (2000)** and **B-BBEE regulations**." ] }

What are the technical specifications?

Scope: Provision of 3 helicopters and 1 fixed-wing air ambulance (adhoc) for 36 months, based in KuGompo, Gqeberha, and Mthatha. Helicopters: Must be SACAA-registered (Part 127 & 138 with G7 endorsement), <20 years old, available 7 days/week (daylight only), with dedicated on-site pilots (1000+ flying hours). Must accommodate 1-2 patients (e.g., mother and child), 2 medical attendants, and equipment (oxygen, ventilator, ECG, IV hooks, etc.). Mobilization time: 10 minutes. Must support longline rescue and EMS radio communication. Medical crew: Senior (ECP/Doctor with ACLS/ATLS/PALS, HPCSA-registered) and Junior (ILS/ECT/ECA/ALS, HPCSA-registered). Provider supplies all ICU-level medical equipment. Fixed Wing: Pressurized aircraft, Part 135 & 138 licensed, pilot with 1000+ PIC hours, accommodates 2 medical personnel, 1 stretcher patient, and 1 escort. Must include bed-to-bed transfer, ground transport, and medical equipment (oxygen, suction, ventilator). Both aircraft types require comprehensive insurance (crew, passengers, patients). Provider must facilitate EMS staff training in aircraft operations per SACAA requirements.

What financial requirements apply to bidders?

Submit pricing on SBD 3.2 (Pricing Schedule), inclusive of VAT. Prices are fixed for Year 1; Years 2-3 subject to CPI-based negotiation. Payment terms per GCC. Financial standing proof required (Schedule H). Successful bidder must provide performance security within 30 days of award (bank guarantee, irrevocable letter of credit, or cashier’s cheque). Contractor indemnifies the State against loss/damage claims. Payment disputes may withhold disputed amounts until resolution.

What compliance and legal requirements must bidders meet?

Tax Compliance: Submit TCS PIN (via SARS e-Filing) or CSD number if no TCS PIN. Foreign suppliers not resident in RSA may be exempt if they meet 'No' criteria for residency, branch, or permanent establishment. VAT registration required. B-BBEE: Proof of status for Specific Goals (10 points). Submit CIPC certificate (ownership) or CSD report, plus supporting documents (e.g., medical certificates for disability, municipal accounts for locality, Military Veterans letter). Consortia/JVs: Each member must submit separate TCS/CSD proof. No bids accepted from state employees or entities with state-employed directors/members. CSD registration mandatory. All SBD forms must be completed. Declaration of Interest (SBD 4) required. Preference Points Claim Forms (SBD 6.1) must be submitted to score B-BBEE points.

What are the important dates and deadlines for this tender?

Closing date: 24 June 2026 at 11h00. Compulsory virtual briefing session: 10 June 2026 at 11h00 via Microsoft Teams (Meeting ID: 374 697 661 424 954, Passcode: 8Pj3tx2v, Link: https://teams.microsoft.com/meet/374697661424954?p=dKct4T2ApC5D7aGDWM). Written questions after the briefing will be addressed via email to all registered bidders.

Who should be contacted for queries about this tender?

Enquiries (bidding procedure and technical): Mrs L. Tshangela, Email: lulama.hlangani@echealth.gov.za. eSubmission technical support: 012 406 9229 / 012 406 9222 or etenders@treasury.gov.za.

Eastern Cape Health Aeromedical Services Open Tender

Structured Evaluation Criteria

Preference System: 90/10

Point Allocation

BBEE status level of contributor (maximum 1010 pts

23.1 The bid will be evaluated as follows: Stage 1: Administrative Compliance Stage 2: Mandatory/ Non-Negotiable Requirements Stage 3: Price and Specific goals Stage 4: In loco Inspection The stages are further detailed below: 23.1 STAGE 1: ADMINISTRATIVE COMPLIANCE 23.1.1 ECDOH has defined administrative qualification criteria as per Preferential Procurement Regulations of 2022 that must be met by the Bidder for ECDoH to accept a bid for evaluation. In this regard a pre-qualification verification will be carried out by ECDoH to determine whether a bid complies in this regard. 23.1.2 Where the Bidder’s bid fails to comply fully with any of the pre-qualification criteria, or ECDoH is for any reason unable to verify whether the pre-qualification criteria are fully complied with, ECDoH will have the right to reject the Bid in question and not to evaluate it at all; 23.1.2.1 give the Bidder an opportunity to submit and/or supplement the information and/or documentation provided by it under its Bid so as to achieve full compliance with the pre- qualification criteria, provided that such information and/or documentation can be provided within a period of 7 (seven) days, or such alternative period as ECDoH may determine, of it being requested by ECDoH and is administrative in nature, as opposed to forming a material part of the Bidder’s Bid; 23.1.2.2 in any event permit the bid to be evaluated, subject to the outstanding information and/or documentation being submitted prior to the award of the Bid. 23.1.2.3 The bid documentation must be completed comprehensively and correctly. 23.1.2.4 All SBD forms must be completed and signed. 23.1.2.5 Bidder must be registered on the CSD and attach proof. 23.1.2.6 No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with member’s persons in the service of the state 23.1.3 Bidders must have prov

Core procurement rules

These rules commonly apply to South African public-sector procurement.